Agenda of Waihī Beach Community Board Meeting

Waihī Beach Community Board Meeting Minutes

9 June 2025

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Waihī Beach Community Board Meeting No. WBC25-3
HELD IN THE Waihī Beach Community Centre, 106 Beach Road, Waihī Beach
ON Monday, 9 June 2025 AT 5.30pm

1 Present

Chairperson D Simpson, Deputy H Guptill, Member R Goudie, Member W Stevenson, Cr A Henry and Cr A Sole

2 In Attendance

A Henderson (General Manager Corporate Services) and R Leahy (Senior Governance Advisor)

14 members of the public including:

Mayor J Denyer

Katikati Community Board Chairperson J Clements

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Chairperson D Simpson, Deputy Chairperson H Guptill, Member W Stevenson and Cr A Sole declared an interest in agenda item 9.3.

6 Public Excluded Items

Nil

7 Public Forum

7.1 Denis Henderson - Athenree Action Group Grant Funding Application

Mr Henderson was in attendance on behalf of Athenree Action Group to discuss their Community Board grant funding application. He noted the below points:

· The Athenree Action Group had assisted with the set up of the Athenree Food and Produce Exchange approximately seven years ago. The food exchange was damaged and now required some work to be undertaken to fix it.

· The funds would be used to buy materials to fix the Food and Produce Exchange.

· The purpose of the Food and Produce Exchange was to reduce food waste and share produce with the community.

Mr Henderson responded to pātai as below:

· The group were confident that the structure would last another 10 years. Furthermore, they already had anti-graffiti paint to use, if required.

7.2 Sue Towler - Community Response Team Grant Funding Application

Sue Towler was in attendance on behalf of the Waihī Beach Community Response Team to discuss their grant funding application. She noted the below points:

· The Community Response Team had limited supplies in the event of a civil defence emergency. They were looking for funding to increase their supply of non-perishable grocery items and first aid equipment.

· They had spoken with St John’s on what they would need for a first aid kit in the event that the roads were closed and ambulance services were unable to access Waihī Beach.

· The Community Response Team were working on raising funds for lock up units for their supplies.

Ms Towler responded to pātai as below:

· St John’s had suggested that an EpiPen be included in their first aid kit.

· The amount requested would cover everything the group needed initially.

· The Community Response Team were looking at getting supplies for Athenree and Bowentown so they could be completely self-sufficient.

· They needed to be prepared to cope with the influx of visitors during the busy periods.

7.3 Brian Connery - Footpath on Seaforth Road

Brian Connery, a resident of Waihī Beach, was in attendance to discuss issues with the footpaths on Seaforth Road. He noted the below points:

· The crossfalls on the footpath on Seaforth Road between Tuna Avenue and Three-Mile Creek were uneven and not suitable for people with impaired mobility or mobility scooter users. Mr Connery had raised the matter as a service request with Council.

· Mr Connery requested support from the Community Board to encourage Council to build a footpath on the other side of Seaforth Road that was completely flat.

· Mr Connery was concerned that some of the crossroads were over 30 degrees, which was dangerous and difficult to manoeuvre.

7.4 Keith Hay - Resource Consent Hearing

Mr Hay was in attendance on behalf of the Katikati-Waihī Beach Residents and Ratepayers Association, to discuss the upcoming Resource Consent Hearing on the proposed rock revetment wall at Waihī Beach. He noted the below points:

· Mr Hay had requested a copy of the agreement between the applicants and Council, which was refused under Local Government Official Information and Meetings Act 1987.

· As the Resource Consent Hearing related to a local issue that affected ratepayers, Mr Hay felt that the new library at Waihī Beach would be a more appropriate venue to hold the hearing as it would assist the submitters to attend in person.

7.5 Wade Norton - Rock Climbing Routes

Mr Norton, was in attendance to provide an update to the Board on his proposal to develop rock climbing routes in Waihī Beach. He noted the below points:

· A group of climbers had made a proposal document for Council staff to consider. The group had started looking into funding and would hold some fundraising events.

Mr Norton responded to pātai as below:

· The group were looking at establishing approximately 50 climbing routes across an area of 500-600 metres, this would create space between routes and minimise the visual impact.

· The proposed climbing area was the closest outdoor climbing area for climbers living in the Tauranga area.

· The group had support from the Aotearoa Climbing Access Trust, who had provided advice regarding the health and safety aspects of the proposal.

· The location of the proposed climbing sites were cliff faces between Cave Bay around to the Bowentown Campground.

· Mr Norton would consider starting a local climbing club, there were currently around 5-6 climbers locally.

7.6 Anthony Thompson - Various Issues

Mr Thompson was in attendance to discuss various issues. He noted the below points:

· Mr Thompson believed the beach access outside Flat White Café was causing erosion. He felt that it should be replaced with a more suitable structure in line with what Coast Care had installed elsewhere along the beach.

· The new bus stop outside the school should have a bus shelter so that people did not get wet in the rain.

· There were no public phones operating at Waihī Beach, which Mr Thompson felt was a health and safety issue that should be addressed.

7.7 Jim Cowern - Beach Accessway

Mr Cowern, a resident of Waihī Beach, was in attendance to discuss the beach accessway by the Flat White Café. He noted the below points:

· Coast Care would need to look at installing a beach access that had a different angle to the existing entrance.

· The accessways had to be customised to accommodate for different areas of the beach.

· The beach accessway that had been installed outside the Surf Club had been successful in preventing erosion to the dunes.

7.8 Mike Hickey - Various Issues

Mr Hickey, a resident of Waihī Beach, was in attendance to discuss matters relating to property developments on Wilson Road. He noted the below points:

· There were two vacant sections opposite the pharmacy on Wilson Road that had yet to be developed.

· Mr Hickey queried what the parking arrangements would be for the apartment/retail complex development at 58 Wilson Road (The Reef).

The Board advised that they had no authority regarding property development in Waihī Beach. The Board had been made aware that provision for parking had been provided for in The Reef development, furthermore, the vacant sections would be developed once the landowner had found a buyer for the property.

8 Minutes for Confirmation

8.1 Minutes of the Waihī Beach Community Board Meeting held on 7 April 2025

Resolution WBC25-3.1

Moved: Cr A Sole

Seconded: Deputy H Guptill

1. That the Minutes of the Waihī Beach Community Board Meeting held on 7 April 2025 as circulated with the agenda be confirmed as a true and correct record.

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9 Reports

9.1 Waihī Beach Community Board - Workshop Notes - 12 May 2025

The notes from the Waihī Beach Community Board workshop from 12 May 2025 were considered and no further discussion was held.

9.2 Waihī Beach Seasonal Compliance Monitoring Report 2024-2025

The Board considered a report from the Compliance and Monitoring Manager dated 9 June 2025. The report was taken as read, with further discussion as below:

· It was noted that due to funding, the Summer Ambassador Programme would not be continuing for the 2025/26 summer.

· The Board requested that the Compliance and Monitoring Manager attend the next Board workshop to discuss options regarding the Summer Ambassador Programme.

Resolution WBC25-3.2

Moved: Cr A Sole

Seconded: Member W Stevenson

1. That the Compliance and Monitoring Manager’s report dated 9 June 2025 titled ‘Waihī Beach Seasonal Compliance Monitoring Report 2024-25’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

Carried

9.3 Waihī Beach Community Board - Grant Applications - May 2025

The Board considered a report from the Senior Governance Advisor dated 9 June 2025. The report was taken as read, with further discussion as below:

· The Board had insufficient funds to fully cover both applications. It was suggested that the Board fully fund the Waihī Beach Community Response Group’s application and any remaining funds go to the Athenree Action Group’s application.

Resolution WBC25-3.3

Moved: Member R Goudie

Seconded: Cr A Henry

1. That the Senior Governance Advisor’s report dated 9 June 2025 titled ‘Waihī Beach Community Board – Grant Applications – 9 June 2025’ be received.

2. That the Waihī Beach Community Board approves the grant application from the Waihī Beach Community Response Group for $3,034, towards purchasing supplies for an Emergency Hub Centre to be funded from the Waihī Beach Community Board Grants Account..

AND

3. That the Waihī Beach Community Board approves the grant application from the Athenree Action Group for $1,356, towards purchasing materials to upgrade the Athenree Food and Produce Exchange to be funded from the Waihī Beach Community Board Grants Account.

Chairperson D Simpson, Deputy Chairperson H Guptill, Member W Stevenson and Cr A Sole abstained from voting.

Carried

9.4 Waihī Beach Community Board - Chairperson's Report - June 2025

The Board considered a report from the Chairperson dated 9 June 2025. The report was taken as read, with further discussion as below.

· The review of the community plan was ongoing and the feedback received was mostly positive.

· The Board queried when the speed survey would be undertaken, noting that it would be more appropriate to have the speed survey during winter when there was more regular traffic volumes in the village.

Resolution WBC25-3.4

Moved: Chairperson D Simpson

Seconded: Cr A Sole

1. That the Chairperson’s report dated 9 June 2025 titled ‘Waihī Beach Community Board – Chairperson’s Report – June 2025’ be received.

2. That the Waihī Beach Community Board approve up to $1,000 from the Waihī Beach Community Board Reserves Account for a speed survey for the village on Wilson Road.

Carried

9.5 Waihī Beach Community Board - Councillor's Report - June 2025

The Board considered a report from Councillor Sole dated 9 June 2025. The report was taken as read, with further discussion as below.

· The issue of Canadian geese in the harbour had been raised in the Tauranga Moana Advisory Group and through feedback on the Waihī Beach Community Plan.

· Cr A Sole thanked Council staff for their work, particularly those who worked in the frontline services.

· A concern was raised about the placement of the Edinburgh Street-Wilson Road pedestrian bridge on the Structure Plan map.

· It was clarified that the Community Boards would receive their roading allocation for the next financial year. The Community Roading Allocation Policy would be reviewed in the next triennium.

· In previous years, the Community Board had committed $12,000 towards a path through Te Mata Reserve, however, this project had not progressed.

· Work on the Water Services Delivery Plan was ongoing, the plan would be presented to Council for adoption on 5 August and submitted to the Department of Internal Affairs by 3 September 2025.

Resolution WBC25-3.5

Moved: Chairperson D Simpson

Seconded: Deputy H Guptill

1. That Councillor Sole’s report dated 9 June 2025 titled ‘Waihī Beach Community Board - Councillor’s Report – June 2025’ be received.

Carried

9.6 Waihī Beach Community Board - Projects and Operations Report - June 2025

The Board considered a report from the General Manager Infrastructure Services dated 9 June 2025. The report was taken as read.

Resolution WBC25-3.6

Moved: Chairperson D Simpson

Seconded: Cr A Sole

That the General Manager Infrastructure Services’ report dated 9 June 2025 titled ‘Waihī Beach Community Board - Projects and Operations Report – June 2025’ be received.

Carried

9.7 Waihī Beach Community Board - Financial Report - April 2025

The Board considered a report from the Finance Business Partner Lead. The report was taken as read, with further discussion as below.

· In light of the feedback received through the community plan review regarding connectivity in the town centre, it was suggested that the allocation for the Broadlands Block Shared Path project be released back into the budget. The Board felt that the project should be considered through a broader review of the connectivity in the village and surrounds.

· The resolution to allocate funds for consultant advice for the Entranceway Signs projects was to come from the Reserves Account, however, it was showing as a Roading Account expense. It was noted that this would need to be journalled across to the Board’s Reserves Account.

Resolution WBC25-3.7

Moved: Chairperson D Simpson

Seconded: Member R Goudie

1. That the Finance Business Partner Lead’s report dated 9 June 2025 titled ‘Waihī Beach Community Board – Financial Report – April 2025’, be received.

2. That the Waihī Beach Community Board approve for the remaining funds from the below resolutions, to be released back into the Reserve Account:

Resolution	Description	Remaining $
WB22-2.5	Fund up to $23,045.75 (incl. GST) for costs relating to the purchase and installation of water refill stations in Waihī Beach. (Note: $6,357 paid as at 30 June 2023)	(16,689)
WB22-3.10	Funding up to $12,000 for additions to the Broadlands Block Shared path project, from the Waihī Beach Community Board Reserve Account	(12,000)

Carried

9.8 2025 Triennial Elections - update and protocols

The Board considered a report from the Senior Governance Advisor dated 9 June 2025. The report was taken as read.

Resolution WBC25-3.8

Moved: Cr A Sole

Seconded: Chairperson D Simpson

1. That the Senior Governance Advisor’s report dated 9 June 2025 titled ‘2025 Triennial Elections – Update and Protocols’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy, as the report is process-based and for elected members’ information.

Carried

10 Information for Receipt

The Meeting closed at 7.24pm.

Confirmed as a true and correct record at the Waihī Beach Community Board meeting held on 4 August 2025.

...................................................

Chairperson D Simpson

CHAIRPERSON

Waihī Beach Community Board Meeting Agenda

4 August 2025

10.3 Waihī Beach Community Board - Councillor's Report - August 2025

File Number: A6872086

Author: Anne Henry, Councillor

Authoriser: Adele Henderson, General Manager Corporate Services

Recommendation

1. That Councillor Henry’s report dated 4 August 2025 titled ‘Waihī Beach Community Board – Councillor’s Report – August 2025’ be received.

This will be the last Councillors report for this 2023- 2025 triennium. It will also be the last Councillor report I write, as I am standing down from the governance role I have held with Western Bay District Council for the past 6 years.

It has been a joy to work with and for my community. Even though I grew up in Katikati my summer playground was Waihī Beach. During time as your ward Local Councillor, I have meet with lots of new people, some who are long standing residents and many community groups, I have driven up to new roads to view restoration work for protected lots. Many of these places I had never seen before, possibly that were not formed or because I had no reason to venture to unknown parts in my youth.

I have enjoyed working with both Katikati and Waihī Beach, though it now seems to be less community connecting and more, responding to and developing the means to deliver the myriads of new reforms and direction from successive Central government. Firstly “Three Waters” and now with a change of government “Local Water Done Well” all in last four plus years. It can be exhausting.

Thank you for showing confidence in me by voting me into Council as one of your three Katikati- Waihī Beach Ward Councillors for past two trienniums. I will miss being so involved with the Waihī Beach Community. I will still be working for my community and will remain an advocate for our Ward.

New Representation for the next Local Election October 2025

There are new representation arrangements for Western Bay of Plenty District Council for the Local Body Elections on 11 October this year. These changes have arisen from Council’s representation review and the subsequent Council option to create representative coverage with district-wide community boards. The final proposal for the Representation Review was heard by Local Government Commission.

The proposal for the Katikati and Waihī Beach Community Boards was to combine the two boards into one Community Board area. Thanks to very passionate and persuasive presentations to the Commissioners, the panel recognised there was a case for retaining both the separate community boards to reflect the distinct communities of interest.

After considering Council’s proposal, as well as the appeals, the Commission decision retained the five community boards but with extended areas – and subdivisions for the two largest boards - so that the whole district was covered.

Two recommendations made by the Commission:

The Commission recommended engagement and education with the community about the role and the purpose of community boards and what subdivisions within Community Boards mean for these communities. They also suggested Council empowers Community Boards through increased delegations and requested a report back to the Commission on how this will be achieved.

Reduced number of Ward Councillors:

The representation decision also reduces the total number of elected members, including the Mayor, from 12 to 10.

The number of Councillors for the Katikati–Waihī Beach General Ward has reduced from 3 to 2. Te Puke-Maketu General Ward and Kaimai General Ward have also reduced their councillor numbers from 4 to 3 each.

The new Waka Kai Uru Māori Ward has 1 councillor representing Māori interests across the entire district of Western Bay of Plenty Council.

This role, in my view, presents huge challenges that the other 8 Councillors will not face. This new role, with seven thousand plus people to represent, is a position that will require much support during the establishment stage from Council and the many hapū this position represents.

People living on Matakana and Rangiwaea Islands will vote for the Mayor and their Ward Councillor(s) but are not part of a Community Board area.

A binding Māori Ward referendum will also be held at the same time as the election — meaning everyone will get to vote on whether Māori Wards continue in future election cycles (from 2028 onwards).

Best wishes to the next elected members with the new Council representation model.

Click this link from Council’s website which documents the process followed for the 2024 Representation Review.

A Regional Deal opportunity for the Western Bay of Plenty Sub-region:

For some time now the Central Government has been talking about City and Regional Deals to promote regional economic growth, delivering on local timely and resilient infrastructure and affordable quality housing across all parts of Aotearoa New Zealand.

City and Regional Deals are the current Government’s initiative for establishing long-term agreements between Central and Local Government on regional projects that will endure successive governments. Through SmartGrowth, Tauranga City, Western Bay of Plenty District and Bay of Plenty Regional Councils, Tangata Whenua and Priority One have already worked and planned together over the last 25 plus years on many sub-regional initiatives. This is something these Councils, Iwi and the Community Not-for-profit organisations have done well. They have developed good relationships as well as a shared and well documented understanding of our sub-regional needs. The western Bay of Plenty sub-region is one of the fastest growing areas in New Zealand.

Growth over a relatively short timeframe has put increased pressure on the sub-region’s infrastructure and services, especially on transport and housing. The sub-region is under increasing financial strain as a result of the need to fund infrastructure.

The Regional Deal programme would unlock funding and resource opportunities to support councils to make improvements in their region, for example to roads, infrastructure, and the supply of quality housing.

The Western Bay of Plenty sub-region is now pleased to announce it has signed a Memorandum of Understanding (MOU) with central government to progress a Regional Deal for our sub-region of the Bay of Plenty.

More on the Regional Deal will be heard early next year.

Dave Hume Pool:

Demolition is well underway, with all concrete surfaces in the outdoor areas having been removed. Work has started on dismantling the plant room, and the ceilings in the changing rooms have been removed so insulation can be installed. Once the demolition work is finished, we'll start building the bulkhead in the pool.

Many thanks to the wonderful steering committee and staff of the Dave Hume Pool for hanging in there, and being involved with the upgrades and working things through to completion. We are hopeful that the improvements will be completed and ready for the new and now extended season that this well-used community facility will be able to deliver.

Local Government - Voting for your Community Representation:

Your community is where you live and play and should be of importance to those who reside in the Katikati-Waihī Beach Ward. The statistics over previous elections indicate that voter turnout is gradually falling. There are some impediments to voter numbers, such as the decline in postal services. There is a generous lead in time to cast your voting papers for this Local Government before the last day, 11 October ending at 12pm. Check out for more elections details on the link here.

Enrol to vote: You must be on the parliamentary electoral roll to vote. Enrol or check and update your details here.

Election timeline

4 July 2025 - Candidate nominations open

1 August 2025 - Candidate nominations close at noon

9 - 22 September 2025 - Voting papers are sent out. Voting is open until 11 October 2025

9 September - 11 October 2025 - voting period

11 October 2025 - Voting closes at noon, with progress results available later that day

14-17 October 2025 - Declaration of results

Waihī Beach Community Board Meeting Agenda

4 August 2025

10.4 Waihī Beach Community Plan - Community Board Action Plan 2025-2028

File Number: A6863494

Author: Jodie Rickard, Community and Strategic Relationships Manager

Authoriser: Emily Watton, Strategic Policy and Planning Programme Director

Executive Summary

1. The purpose of this report is to present the reviewed Waihī Beach Community Plan, and the proposed Community Board Action Plan for the next three years.

Recommendation

1. That the Community and Strategic Relationships Manager’s report dated 4 August 2025 titled ‘Waihī Beach Community Plan – Community Board Action Plan 2025-2028’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Waihī Beach Community Board receives the reviewed actions from the Waihī Beach Community Plan, and endorses the proposed actions for the next three years, as set out in the document attached as Attachment One to this report,

4. That the actions for the next three years set out in the document will form the key work programme for the Waihī Beach Community Board for the next three years.

Background

2. The Waihī Beach Ward Community Plan was completed in early 2020. Development of the plan was jointly led by the Waihī Beach Community Board and a Connectors Group made up of people from the local community.

3. The plan was developed through public workshops, and with strong input from the Connectors Group and Community Board members who added their local knowledge, relationships, and insights. The Connectors Group analysed all the feedback received from the community and were actively involved in drafting the plan.

4. The Community Plan has a ten-year horizon, with four key objectives:

• SOCIAL – Support and connected and safe community

• ECONOMIC – Create a thriving and diverse economy

• ENVIRONMENT – Promote a sustainable and nurtured environment

• CULTURAL – Enable our strong cultural identity

5. For reference purposes the full Community Plan is attached as Attachment 2 to this report.

6. In early 2025 the Waihī Beach Community Board decided to undertake a review of the Community Plan. The Board wanted to understand what had been delivered to date against the key actions in the plan, and what the Community Board could focus on over the next 3 years.

7. The Board led a series of workshops on the key objectives and actions in the Community Plan. The workshops covered what had been achieved to date and asked what people would like to see next. The Board shared their ideas for how the Community Board could support progress on key actions and sought feedback on that.

8. A draft document setting out possible key actions for the Community Board plus other ideas received from the community and ‘future thinking’ was put together.

9. The Community Board then held a community drop in day to get feedback on the draft document.

10. The final document including key actions for the Community Board for the next 3 years is included in this report as Attachment One. The purpose of this document is to inform the Community Board’s work programme for the next 3 years.

Significance and Engagement

11. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

12. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

13. In terms of the Significance and Engagement Policy this decision is considered to be of low significance because engagement has taken place with the community and the report recommendations build on existing decisions of the Community Board.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed Engagement
Local organisations and interest groups	Three workshops held on the key objectives • Waihī Beach RSA on Tuesday April 8 • Bowentown Boat Club on Thursday April 10 • Athenree Homestead on Monday April 14.	Completed
Tangata Whenua	Engagement with Otawhiwhi Marae spokesperson. Community Board will support hapū to lead on key actions they want to undertake.
General Public	Community Drop In Day • Waihī Beach RSA on Sunday 29^th July.

Issues and Options Assessment

Option A

The Community Board uses the Waihī Beach Community Plan and Actions to form its work programme for the next years.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Aligns community board priorities with community priorities that were identified through community engagement.

· Gives the community board actions and projects to focus on for the next 3 years.

· Helps to achieve the overall outcomes set out in the Community Plan.

Costs (including present and future costs, direct, indirect and contingent costs).

There are no additional costs associated with this option.

Option B

The Community Board does not use the Waihī Beach Community Plan and Actions to form its work programme for the next three years.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Disadvantages:

· Makes it more difficult for the community board to align their actions with identified community priorities.

· Makes it more difficult for the community board to agree what projects to focus on.

· Harder to demonstrate how the actions of the community board are supporting delivery of the overall outcomes in the Community Plans.

Costs (including present and future costs, direct, indirect and contingent costs).

There are no additional costs associated with this option.

Statutory Compliance

14. The recommendations in this report are consistent with requirements of the Local Government Act 2002.

Funding/Budget Implications

There are no specific funding or budget implications associated with this report.

When the Waihī Beach Community Board is making funding decision, they may choose to consider how the decision aligns to the Community Plan.

Attachments

1. Reviewed Waihī Beach Community Plan and Actions ⇩

Waihī Beach Community Board Meeting Agenda

4 August 2025

10.5 Request for funds - Waihī Beach Summer Ambassador Programme

File Number: A6848567

Author: Dougal Elvin, Compliance and Monitoring Manager

Authoriser: Alison Curtis, General Manager Regulatory Services

Executive Summary

This report is to inform the Waihī Beach Community Board of the approximate cost of recruiting two Summer Ambassadors for the Summer Season 2025-26.

The Community board have shown an interest in funding their own Waihī Beach Summer ambassador programme due to operational savings impacting the delivery of a 2025/26 Summer Ambassador programme for the district.

The approximate cost of recruiting two Summer ambassadors exclusively for the Waihī Beach area for the 2025-26 Summer season would be $25,100.

In order for the Waihī Beach Community Board to use their reserve funds, which are specially intended to be utilised as per their delegations for capital non-recurring projects for council assets on council land, permission will have to be granted from Council.

Recommendation

1. That the Compliance and Monitoring manager’s report dated 4 August 2025 titled Request for funds Waihī Beach Summer Ambassador programme be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Waihī Beach Community Board approves an allocation of $25,100 from the Waihī Beach Community Board Reserves Account towards funding the Waihī Beach Summer Ambassador programme, subject to final approval from Council.

4. That the Waihī Beach Community Board recommends that Council approve an expenditure of $25,100 from the Waihī Beach Community Board Reserves Account to be allocated to operational expenditure for a dedicated Waihī Beach Summer ambassador programme, noting that this is inconsistent with the Community Board’s delegations for Reserves Account expenditure.

Background

1. The Freedom Camping Summer Ambassador programme has been running since its inception in 2020-21 Summer season. The programme involved recruiting four individuals to work from the middle of December up until Waitangi weekend in February. Their work primarily consisted of meeting and greeting freedom campers across the district, providing information, support, and answering any questions regarding the local area and explaining changes to the freedom camping laws. In addition to supporting freedom campers in the district, they also took a survey which provided an insight into the needs and wants of the freedom campers throughout the district. Council branded gifts were provided to the freedom campers in return for completing the survey.

2. In recent years we have observed a growing homelessness concern within our freedom camping areas. The ambassadors also sought information from people who identified as homeless to seek further insight into the needs of the homeless community.

3. The schedule involved the four individuals splitting into two teams and working the district on a weekly basis. Two vehicles were provided, and the ambassadors were required to visit the 46 freedom camping areas by splitting district into two halves.

4. Each week one team would manage the freedom camping in Waihī Beach and the second team would manage the rest of the district. The following week the teams would swap areas and roles.

5. In addition to supporting freedom campers, the ambassadors also walked the beaches advising of the times when dogs could not be walked on the beach and provided a visible presence around Waihī Beach town with respect to parking concerns.

6. One of the core roles of the ambassadors was to provide support and information around the upcoming changes to the Freedom Camping Act. The programme was initially funded by the Ministry of Business, Innovation and Employment (MBIE), and subsequent years were funded by council.

7. Due to operational cost savings, the compliance budget was reduced for the 2025-26 and funding does not include the delivery of a dedicated freedom camping ambassador programme for the 2025-26 season.

8. The Waihī Beach Community Board have requested a cost estimate to consider whether they could fund a similar programme limited to Waihī Beach for the 2025-26 season.

9. What is involved in the recruitment of Summer Ambassadors?

a) Recruitment – advertising the roles, receipt of applications and interviewing.

b) Training

c) Uniforms – T-shirts, hats and rainwear.

d) Utilisation of a fleet vehicle.

e) iPad & mobile phones

f) Software update – survey monkey

g) Free gifts

h) Maps of freedom camping areas.

i) Additional necessities such as sun lotion.

j) On-going supervision and support for the ambassadors from the Compliance team.

10. As the Compliance team have been managing this process since 2020, we have the required experience to continue managing the ambassadors over the Summer season.

11. The Compliance team have existing training package and resources in place for the delivery of the service. This includes officer uniforms (T-shirts and hats), iPads and phone for officers to utilise in the field; existing survey monkey format, and have surplus merchandise (75) remaining from the 2024-25 summer season.

12. The Compliance team also have freedom camping maps used by the ambassadors to illustrate to freedom campers where else they can stay within our district.

13. The approximate cost estimates (exclusive of GST) of recruiting two Summer ambassadors would be as follows:

14. 2 x Summer ambassadors = $20,000

Branded Uniforms = $400 – (2024-25 = $750 for 4 ambassadors)

200 branded drink bottles (gifts) – 200 x $13.00 = $2600

Design work – $500

Flyers - $100

Petrol cost - $1500

Total = $25,100

15. Waihī Beach Community Board terms of reference for spending funds:

16. The delegated functions for Waihī Beach Community Board state the following:

“To allocate Community Board reserve funds to specific capital non-recurring projects for council assets on council land”

17. Spending funds on a Summer Ambassador programme for Waihī Beach is not a capital project and does not comply with Community Board funding requirements.

18. Therefore, the Waihī Beach Community Board will need to seek approval from Council to spend the reserve funds on a Summer Ambassador programme.

Significance and Engagement

19. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

20. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

21. In terms of the Significance and Engagement Policy this decision is considered to be of low significance because it is not expected to have any major financial or social implications for the community.

Waihī Beach Community Board Meeting Agenda

4 August 2025

10.6 Waihī Beach Community Board - Transportation Projects

File Number: A6864825

Author: Sam Dunstan, Project Engineer Transportation

Authoriser: Calum McLean, Director Transportation

Executive Summary

1. The purpose of this report is to seek decisions from the Waihī Beach Community Board on three projects proposed to be funded from the Board’s roading account:

· Waihī Beach Welcome Signs – resource consent funding

· Bowentown Boulevard - concrete foot path extension

· Wilson Road Car Park – lighting improvements

Recommendation

1. That the Transportation Project Engineer’s report dated 4 August 2025 titled ‘Waihī Beach Community Board Transportation Projects’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. In respect to the Waihī Beach Welcome Signs Project,

a. The Waihī Beach Community Board approves additional $8,000 from the Waihī Beach Roading Account for professional service costs related to obtaining a resource consent for the Waihī Beach Welcome Signs Project.

b. That the Waihī Beach Community Board does not commit a further $8,000 from the Waihī Beach Roading Account for professional service costs related to obtaining a resource consent for the Waihī Beach Welcome Signs Project.

4. In respect to the Bowentown Boulevard Footpath Extension Project,

a. That the Waihī Beach Community Board approves up to $2,500 from the Waihī Beach Roading Account for the construction of 8m of 1.5m wide concrete path at the Bowentown Boulevard turning head.

b. That the Waihī Beach Community Board does not approve $2,500 from the Waihī Beach Roading Account for the construction of 8m of 1.5m wide concrete path at the Bowentown Boulevard turning head.

5. In respect to the Wilson Road Car Park Lighting Project,

a. That the Waihī Beach Community Board recommends that Council approves maximum expenditure of $25,000 from the Waihī Beach Town Centre Development Fund for the supply and installation of 2 solar powered lights at Wilson Road car park (25 Wilson Road).

b. That the Waihī Beach Community Board recommends that Council approves maximum expenditure of $60,000 from the Waihī Beach Town Centre Development Fund for the supply and installation of 5 solar powered lights at Wilson Road car park (25 Wilson Road).

c. That the Waihī Beach Community Board recommends that Council approves maximum expenditure of $60,000 from the Waihī Beach Town Centre Development Fund for the supply and installation of 5 mains powered lights at Wilson Road car park (25 Wilson Road).

d. The Waihī Beach Community Board does not recommend that Council approves expenditure from the Waihī Beach Town Centre Development Fund for the supply and installation of lighting at Wilson Road car park (25 Wilson Road).

Waihī Beach Welcome Signs

2. The Waihī Beach Community Board are progressing a project to manufacture and install ‘Welcome to Waihī Beach’ signs at the Northern and Eastern ends of Waihī Beach.

3. The Community Board have previously committed $95,000 for costs related to this ‘welcome’ signs project. This amount covers the cost of design, manufacture, and installation.

4. Due to the size and location of the proposed signs, the project is considered to be a discretionary activity under the Western Bay of Plenty District Plan, therefore consent must be sought. An impact assessment is likely to be required as part of the resource consent application therefore it will be necessary to engage a planning consultant.

5. The cost of the preparing the resource consent application is estimated to be $8,000. Once consent is granted the project can continue.

Issues and Options Assessment:

Option A

The Waihī Beach Community Board resolves to commit a further $8,000 from the Waihī Beach roading fund for professional service costs related to obtaining a resource consent for the Waihī Beach Welcome Signs Project.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· The project can continue as planned

Disadvantages:

· Cost

Costs (including present and future costs, direct, indirect and contingent costs).

$8,000

Option B

That the Waihī Beach Community Board does not commit a further $8,000 from the Waihī Beach Roading fund for professional service costs related to obtaining a resource consent for the Waihī Beach Welcome Signs Project.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· No cost

Disadvantages:

· Without resource consent, the project cannot progress, and the signs cannot be installed.

Costs (including present and future costs, direct, indirect and contingent costs).

Nil

Funding/ Budget Implications:

Budget Funding Information	Relevant Detail
$8,000	Funding for this commitment will come from the Waihī Beach Roading Fund.

Bowentown Boulevard – Footpath extension.

Background:

6. Cyclists have been observed riding over the berm at the end of Bowentown Boulevard to access the path adjacent to Seaforth Road. The berm has rutted, and during the winter months the ground becomes muddy and slippery.

7. To address this, staff propose that the Board fund the construction of an 8m long 1.5m wide concrete path over the affected area and a kerb drop-down as shown in figure 1 below. The estimated cost is $2,500.

8. The proposed alignment follows the observed desire line of pedestrians and cyclists. The new alignment shown below does not interfere with the adjacent driveway.

9. Staff do not recommend concreting the whole berm as was suggested in the previous Waihī Beach Community Board workshop.

Figure 1: Bowentown Boulevard footpath extension

Engagement, Consultation and Communication:

Interested/Affected Parties

Completed/Planned
Engagement/Consultation/Communication

Residents adjacent to the site.

Adjacent residents and property owners will be notified prior to construction.

Planned

Completed

Issues and Options Assessment:

Option A

That the Waihī Beach Community Board resolves to commit $2,500 from the Waihī Beach Roading Fund for the construction of 8m of 1.5m wide concrete path at the Bowentown Boulevard turning head.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Provides a robust surface on the desire line.

· Eliminates ongoing damage to the berm.

Disadvantages:

· Cost

Costs (including present and future costs, direct, indirect and contingent costs).

$2,500

Option B

That the Waihī Beach Community Board does not commit $2500 for the construction of 8m of 1.5m wide concrete path at the Bowentown Boulevard turning head.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· No cost

Disadvantages:

· Issue is not resolved.

Costs (including present and future costs, direct, indirect and contingent costs).

Nil

Funding/ Budget Implications:

Budget Funding Information	Relevant Detail
$2,500	Funding for this project will come form the Waihī Beach Roading Fund.

Wilson Road Car park Lighting

Background:

10. At the 7 April 2025 Waihī Beach Community Board meeting, the Waihī Beach Community Board received the ‘Wilson Road Car Park Lighting’ report. The Board requested further investigation into the feasibility and estimated cost of two alternative options:

· repurposing two existing lighting units from the Waihī Beach Library

· and supplying two of the five proposed solar lights as standalone options.

11. Staff do not recommend attempting to reuse the second-hand lights because both are approaching end of life.

12. The option to install two of the five proposed solar lights was investigated by staff. The cost of supply and installation is detailed below. The cost of the original option is included to facilitate easy cost comparison.

Costs:

Total Cost (excl. GST)

Solar power – 2 lights

Supply 2 lights and poles @$7,680ea

Installation of lights and poles @ $2,920ea

Note: While this option will improve lighting, some areas of the car park will remain dimly lit.

$15,360

$5,840

$21,200

Solar power – 5 lights

Supply 2 lights and poles @$7,680ea

Installation of lights and poles @ $2,550ea

$38,400

$23,750

$51,150

Mains Power Connection

Electrical connection

ADLT type A double Luminaire & pole (x2) ea. ADLT type B single Luminaire & pole (x3) ea.

Option to include light dimming

$24,460

$5,634

$4,554

$4,233

$53,623

13. The above prices assume that all work will be carried out:

· during normal working hours (7:00am - 4.30pm Mon-Fri), and

· during a single visit to site.

14. The product lead time is 8-10 weeks for the solar option, and 11-16 weeks for mains connected.

15. A solar powered luminaire can operate at 100% output (10W) from dusk for 5 hours, then dim to 20% for the remainder of the night. The motion sensor will restore 100% brightness for 1 minute when activated. If the lights are connected to mains power an additional cost is associated to have light dimming with similar functionality as the solar option (for $4,233).

16. Both options include a 5-year manufacturer’s warranty.

17. Maintenance and power costs (if applicable) are proposed to be funded from existing Transportation operational budgets.

18. A 10% allowance for contingency has been added to the estimate in the recommendation.

Engagement, Consultation and Communication:

Interested/Affected Parties

Completed/Planned
Engagement/Consultation/Communication

Business owners and residents surrounding the carpark.

Adjacent residents and property owners will be notified prior to installation.

Planned

Completed

Issues and Options Assessment:

Option A

That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $25,000 from the Town Centre Development Reserve for the supply and installation of 2 solar powered lights at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Uninterrupted power supply

· Reduces crime by deterring antisocial behaviour, theft and vandalism.

· Helps pedestrians and drivers see better at night, reducing accidents.

· Provides a sense of security for residents walking at night.

· Can be implemented quicker.

Disadvantages:

· Solar panels and batteries can be a target for vandalism.

· Light spill may be perceived negatively by adjacent property owners.

· While this option will improve lighting, some areas of the car park will remain dimly lit.

Costs (including present and future costs, direct, indirect and contingent costs).

Estimated $23,320 to supply and install (incl. 10% contingency)

Future maintenance costs to be funded from existing Transportation operational budgets.

Option B

That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of 5 solar powered lights at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Uninterrupted power supply

· Reduces crime by deterring antisocial behaviour, theft and vandalism.

· Helps pedestrians and drivers see better at night, reducing accidents.

· Provides a sense of security for residents walking at night.

· Can be implemented quicker.

Disadvantages:

· Solar panels and batteries can be a target for vandalism.

· Light spill may be perceived negatively by adjacent property owners.

Costs (including present and future costs, direct, indirect and contingent costs).

Estimated $56,265 to supply and install (incl. 10% contingency)

Future maintenance costs to be funded from existing Transportation operational budgets.

Option C

That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of 5 mains powered lights at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Reduces crime by deterring antisocial behaviour, theft and vandalism.

· Helps pedestrians and drivers see better at night, reducing accidents.

· Provides a sense of security for residents walking at night.

Disadvantages:

· Cost of electricity

· Light spill could be perceived negatively by adjacent property owners.

Costs (including present and future costs, direct, indirect and contingent costs).

$58,985 to supply, install and connect (incl. 10% contingency)

Future power and maintenance costs to be funded from existing Transportation operational budgets.

Option D

The Waihī Beach Community Board does not recommend that Council approves expenditure from the Town Centre Development Reserve for the supply and installation of lighting at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

Environmental

Advantages:

· No cost

· No risk that light spill could be perceived negatively by adjacent property owners.

Disadvantages:

· Does not reduce crime by deterring antisocial behaviour, theft and vandalism.

· Does not help pedestrians and drivers see better at night or reduce accidents.

· Does not provide a sense of security for residents walking at night.

Costs (including present and future costs, direct, indirect and contingent costs).

Nil

Statutory Compliance:

19. The recommendation(s) meet:

· Local government Act 2022

· Development Code

Funding/ Budget Implications:

Budget Funding Information	Relevant Detail
$25,000 or $60,000	Funding for this project is proposed to be from the Waihī Beach Town centre Development Fund. If Council does not approve the funding, alternative funding arrangements must be made.

Waihī Beach Community Board Meeting Agenda

4 August 2025

Project Updates – Roading

BEACH ROAD PEDESTRIAN REFUGE

Project Description

Staff Comment/Update

Progress Level

The Board, together with Waihī Beach School representatives raised concerns around the safety on Beach Road. The Board resolved to fund a design for the project.

Construction on the Beach Road pedestrian refuge has begun and is expected to be completed mid-August (weather dependent). The island has been installed as well as the retaining wall and kerb. Construction on the footpath will begin imminently. The road widening and marking will be undertaken in the final stages of construction.

In progress

Expected completion date mid-August 2025

SAFETY IMPROVEMENTS ENTRY/EXIT TO WILSON ROAD CARPARK (BEHIND THE PORCH)

Project Description

Staff Comment/Update

Progress Level

Improve the visibility of the entry/exit point of the carpark on Wilson Road (behind The Porch)

The MenzShed have completed the manufacture of the cycle racks. Kiwi Kerb have programmed the installation for August 2025.

In progress

Expected completion date August 2025

WAIHĪ BEACH ENTRANCEWAY SIGNS PROJECT

Project Description

Staff Comment/Update

Progress Level

The Waihī Beach Community Board approved the Entranceway Project design in principle, noting that changes may be required to address safety restrictions and material once locations are confirmed.

The Project Engineer confirmed that resource consent is required for both sign locations, this will require additional funding from the Board. A recommendation to approve additional funding has been included in Waihī Beach Community Board Transportation Projects report for consideration by the Board. Once funding has been approved resource consent will be applied for. It is anticipated that resource consent could be obtained by the end of August 2025.

The Project Engineer, Architect, Structural Engineer and Manufacturer are collaborating on the final design for the signs. The sign manufacturing and delivery is expected to take approximately 6-8 weeks.

In progress –

Expected completion date October 2025

WILSON ROAD SPEED SURVEY

Project Description

Staff Comment/Update

Progress Level

The Waihī Beach Community Board approved funding for a speed survey to be conducted on Wilson Road in the village.

Staff engaged a consultant to undertake a speed survey for Wilson Road village. The survey is complete, and the data is being processed. A report will be provided to the Board once the data has been assessed by staff.

In progress

COUNCIL-LED PROJECTS INVOLVING COMMUNITY BOARD ENGAGEMENT

WILSON ROAD TO EDINBURGH STREET PEDESTRIAN LINK
Project Description	Staff Comment/Update	Progress Level
Progress the shared path from Wilson Road to Edinburgh Street with a bridge over Two Mile Creek.	Construction on the Wilson Road to Edinburgh Street Pedestrian Link has begun. The bridge foundation and installation will commence first followed by construction on the decking and ramps and finally the footpaths and landscaping. The Board may wish to fund some outdoor furniture as part of the project. Options and costings for the outdoor furniture are listed below:	In progress – Expected completion date September 2025
Option 1 - Rendezvous seat painted Cost: $1,990.00
Option 2 - Rendezvous bench painted Cost: $956.00
Option 3 – Octavia seat Cost: $3450.00
Option 4 - Rendezvous accessible picnic set painted Cost: $3450
Option 5 - Rendezvous picnic set painted Cost: $3,455.00

SERVICE Requests

This section is to provide an overview of Service Requests for the Waihī Beach Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· Animal Services - ANIMAL - Dog Aggressive/Rushed towards

· Building Act Compliance - Pool Barrier Inspection Outcomes

· Environmental Planning - General enquiry

· Kerbside Collective - Lost/Stolen Bin

· Local Road - Footpaths on Local Road - Replacement/Maintenance Asset Requests

· Local Road - Slip/Flood/Crash/Spill/Trees Down on Local Road--All URGENT!RING!

· Building Act Compliance - General enquiry

· Compliance & Enforcement - Abandoned Vehicle

· Engineering - Engineering General

· Local Road - ALL Cesspit/Grill/Gutters & Drains (sealed road) - Replacement/Maintenance Asset Requests

· Policy & Planning - General Enquiry

· Rates - General enquiry/call back

· Wastewater - Pumpstation Issue or Blockage

· Water Revenue - Water leak remission application

There has been one of each of the following subtypes of Service Requests raised, which are under investigation.

· Reserves & Facilities - General enquiry/Call-back

· Reserves & Facilities - Trees (only)

· Roads Network Management - Local Roads-NON-URGENT tree requests - Request for removal

· Stormwater - Flooding open drain/culvert-raining only

The table below shows Services Request’s that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation/Scheduled for Completion
Animal Services - Dog Roaming	Reports from The Terrace and The Esplanade	2	0
Building Admin – General	Enquiries from across the Waihī Beach Community	10	1
Compliance & Enforcement General	Enquiries from across the Waihī Beach Community	1	1
Noise Complaint (After Hours - Watchdog)	Reports from across the Waihī Beach Community	3	0
Customer Service Planning – General	Enquiries from across the Waihī Beach Community	15	3
Detritus (Loose Chips/Sand/Dead Animal) - NO Illegal Dumping	Reports from Waihī Beach Road and The Crescent	2	1
Local Roads – General	Enquiries from across the Waihī Beach Community	9	4
Local Roads - Lighting	Replacement/Maintenance Asset Requests from across the Waihī Beach Community	13	4
Local Roads-NON-URGENT tree requests	Request for trimming or removal of fallen tree/branch from across Waihī Beach – Multiple reports from Shaw Road	6	5
Road Surface Defects - SEALED LOCAL RD	Reports from Seaforth Road and Wilson Road	12	4
LGOIMA Request	Enquiries from across Waihī Beach	0	2
Properties – General	Enquiries from Citrus Avenue and Beach Road	2	1
Plumbing: Toilets/Taps/Waitui/Irrigation	Reports from The Esplanade, Shaw Road and Wilson Road	5	4
Reserves & Facilities – General	Enquiries from Seaforth Road	3	2
Wastewater General	Enquiries from Broadway Road and Seaforth Road	2	0
All Water Leaks	Reports from across the Waihī Beach Community	3	1
Water – General	Enquiries from Wilson Road and The Crescent	0	2

matters arising from previous community board meetings

This section relates to any matters arising from prior Community Board meeting where a Minute Action Sheet was not raised.

Date raised	Matter/Issue	Comment
December 2023	The Board requested to meet with the Athenree Action group to discuss priorities and a path forward for their desired projects.	The Community Board visited Waione Reserve with staff to discuss potential upgrades to the Reserve. The Chair will arrange an appropriate time to meet with the group once the projects have been finalised.

Waihī Beach Community Board Meeting Agenda

4 August 2025

10.8 Waihī Beach Community Board - Financial Report - June 2025

File Number: A6873621

Author: Charille-Ann Schoeman, Finance Partner

Authoriser: Allan Carey, Finance Business Partner Lead

Executive Summary

This report provides the Community Board with regular monitoring of its operational budget. Due to the timing of this report and Councils year end Audit process the content of these financials are yet to be finalised and reviewed by Audit New Zealand. However to provided the latest information to the Community Board attached are the draft unaudited financial statements for the period ended 30 June 2025.

Operational costs are $3,735 under budget year to date. (Attachment 1).

The Waihī Beach Community Board Roading Current Account has now been incorporated into this draft financial report. The opening balance of $339,600 has been reduced by spending on projects and has a draft closing balance of $269,091 as at 30 June 2025 excluding commitments.

The current balance including these approved future commitments results in a deficit of ($82,151). However the Annual Plan 2026 includes funding of $157,000 which will allow for the planned projects to be completed. Any remaining project costs are to be funded from the Waihī Beach Community Board Reserves Account, as per Resolution WBC25-2.6.

Attached is a more detailed report for the period ended 30 June 2025 (Attachment 2).

Recommendation

1. That the Finance Partner’s report dated 4 August 2025 titled ‘Waihī Beach Community Board – Financial Report – June 2025’, be received.

Grant payments made to date:

Resolution	Description	$
WBC24-5.4	Waihī Beach Mums Coffee Group - towards the hireage of the playcentre.	652
WBC25-3.3	Waihī Beach Community Response Group towards purchasing supplies for an Emergency Hub Centre.	3,034
WBC25-3.3	Athenree Action Group towards purchasing materials to upgrade the Athenree Food and Produce Exchange.	1,356
	2024/25 Total grants paid to date	5,042

Committed – Operational expenditure:

Resolution	Description	$
	No current commitments.	0
	2024/25 Total operational commitments	0

2024/25 Reserve analysis:

Resolution	Description	$
	2024/25 Opening balance	163,769
	Draft Funding Surplus	9,213
	2024/25 Closing balance	172,982

Committed – Reserves expenditure:

Resolution	Description	$
	2024/25 Closing balance before committed expenditure	172,982
WB20-3.9	Fund up to $3,000 for meetings in relation to the Community Plan. (In progress)	(2,447)
WBC24-3.11	Approve up to $4,500 from the Waihī Beach Community Board Reserve Account for costs relating to consultant advice for the Entranceway Signs project.	(4,500)
	2024/25 Closing balance after committed expenditure	166,035

Other Reserves

Waihī Beach Town Centre Development Reserve Account

Resolution	Description	$
	Opening balance 2024/25	483,846
	Transfer portion of District Wide Town Centre Development fund per Council resolution.	80,405
	Draft Reserve Interest Funding	29,128
	2024/25 Closing balance after committed expenditure	593,379

Waihī Beach Community Board Roading Current Account

Resolution	Description	$
	Opening balance 2024/25	339,600
	Increase / (Decrease) year to date	(421,751)
	2024/25 Closing balance after committed expenditure	** (82,151)
	Annual Plan 2026 (Funds to come)	157,000
	Closing balance (after AP2026 funds)	74,849

** Note that committed spend may not eventuate in the current financial year and will be offset by funding in the following year.

Attachments

1. Waihī Beach Community Board - Financial Report - June 2025 ⇩

2. Waihī Beach Community Board - Roading Current Account ⇩

Chairperson	Dani Simpson
Deputy Chairperson	Heather Marie Guptill
Members	Ross Goudie Wayne Stevenson Cr Anne Henry Cr Allan Sole
Quorum	3
Frequency	Eight weekly / Workshops as required