Agenda of Te Puke Community Board Meeting

Te Puke Community Board Meeting Minutes

3 April 2025

UNCONFIRMED

MINUTES OF Western Bay of Plenty District Council
Te Puke Community Board Meeting No. TPC25-2
HELD IN THE Te Puke Library and Service Centre, 130 Jellicoe Street, Te Puke (Boardroom). ON Thursday, 3 April 2025 AT 7.00pm

The Chairperson opened the hui with a karakia.

1 Present

Chairperson K Ellis, Deputy D Snell, Member N Chauhan, Member K Summerhays, Cr G Dally and Cr A Wichers.

2 In Attendance

C Crow (General Manager Infrastructure Group), R Garrett (Governance Manager), and E Logan (Governance Advisor).

Mayor J Denyer, Cr L Rae and 6 members of the public

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Members were advised that if they had an interest (actual, potential, pecuniary or non-pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and were advised to withdraw from the meeting table for the item (As per the Local Authorities (Member’s Interest) Act 1968.

· Chairperson K Ellis advised the Board that she had a declaration of financial interest regarding the Made in Te Puke Trust Grant Application in report 9.4 of the agenda – Te Puke Community Board – Grant Applications – April 2025.

· Deputy Chairperson D Snell advised the Board that she had a declaration of financial interest regarding the T Made in Te Puke Trust Grant Application in report 9.4 of the agenda – Te Puke Community Board – Grant Applications – April 2025.

6 Public Excluded Items

Nil

7 Public Forum

7.1 Sam Edwards - DISC GOLF Course

Mr Edwards was in attendance to provide an update on the installation of a Disc Golf Course at Donovan Park. He noted the below points:

· The group had been running a pop up course for the community to participate in. The layout of the pop up course was the same as what was proposed within the Board funded course design.

· The pop up course had been useful in determining what minor changes needed to be made to the original course design.

· To help with its progression, the project had been split into two stages. Implementation of Stage 1 would put an operational course into Donovan park using the $10,000 of funding from the Board. Stage 2 would include the more expensive aspects as funding became available such as the concrete Tee pads.

7.2 Trudy and Kevin Rowe - Tree Removal

Mr and Mrs Rowe were in attendance to discuss the removal of a tree on Moehau Street. The below points were noted:

· There was a protected tree on the property behind theirs and the landowner was wanting it to be removed.

· The tree dropped leaves about 9 months of the year which caused the surrounding drains to become blocked.

· Mr Rowe noted that he would support the removal or relocation of the tree.

· The tree was in need of an arborist. There were concerns about branches falling down.

· The landowner had contacted Council to request the removal of the tree.

The Board provided the following tākupu:

· The tree in question was scheduled in the District Plan as a category 1 Heritage Tree which recognised trees of such significance that their preservation was regarded to be of national importance.

· The maintenance of the tree was the responsibility of the landowner.

· The Board had provided staff with a Citizen Tree Report which had stated that the tree was in need of an arborist. Members were still awaiting staff feedback on the report.

The Governance Advisor would follow up regarding this issue and provide the Board with clarification around the advice that had been provided to Mr and Mrs Rowe.

7.3 Various Speakers - Landscape Road/McLoughlin Park Footpath

Mrs Hodge and Mr Rule were in attendance to seek a progress update on the McLoughlin Park footpath. They noted the below points:

Steve Rule

· Mr Rule queried whether an engagement evening had taken place in regard to the McLoughlin Park footpath and the implementation of the wider concept plan.

· Mr Rule requested clarification on whether or not a gravel footpath was planned to be installed along Landscape Road and if Council was aware of any developments planned/in the works in the Landscape Road area.

· During kiwifruit season there was an increase in traffic and speeding on Landscape Road which jeopardised the safety of pedestrians. In Mr Rule’s opinion, a footpath along the roadside would not improve this.

The Board were yet to determine a date for the engagement evening but had planned to do so at the end of the meeting.

The General Manager Infrastructure Services made the following tākupu:

· A concept plan for the McLoughlin Park area had been provided to the Board (Tabled Item 1), which included an option for a footpath along Landscape Road. This option was included within the concept plan for the purpose of completeness.

· He was not aware of any development that was being planned for the Landscape Road area.

Helen Hodge

· The Te Puke Squash Club (the Club) had hosted a club vs club event the previous weekend. During this event, a Landscape Road resident had had a near miss going around the corner due to the amount of cars and lack of parking space.

· The increase in freedom campers had left little parking spaces for the Club members.

· The safety of members, especially at night, was becoming more of an issue than it had ever been.

· Installing a new carpark area was going to be a huge undertaking for the Club. It was estimated that this project could cost around $100,000 to implement.

· There had been a suggestion of building a pickle ball court on the land as the sport was becoming more popular.

The Board members provided the following tākupu:

· The Club members were encouraged to submit to the Draft Te Puke Spatial Plan when it came time for consultation. Board members would request that staff inform the Club when the consultation opened.

· Members would contact the relevant Club members regarding the date and time of the onsite hui once it had been confirmed.

The General Manager Infrastructure Services noted that there was an opportunity to extend out the carpark area at the bottom of the hill.

8 Minutes for Confirmation

8.1 Minutes of the Te Puke Community Board Meeting held on 20 February 2025

Resolution TPC25-2.1

Moved: Cr G Dally

Seconded: Member K Summerhays

1. That the Minutes of the Te Puke Community Board Meeting held on 20 February 2025 as circulated with the agenda be confirmed as a true and correct record.

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9 Reports

9.1 Te Puke Community Board - Workshop Notes - April 2025

The workshop notes were received.

No further discussion was had.

9.2 Te Puke Community Board - Chairperson's Report - April 2025

The Board considered a report from the Chairperson dated 03 April 2025. The report was taken as read, with further discussion on the below.

Resolution TPC25-2.2

Moved: Member N Chauhan

Seconded: Cr A Wichers

1. That the Chairperson’s report dated 03 April 2025 titled ‘Te Puke Community Board – Chairperson’s Report – April 2025’ be received.

Carried

Resolution TPC25-2.3

Moved: Member K Summerhays

Seconded: Chairperson K Ellis

That the Te Puke Community Board approves a budget of $2,500 from the Reserves Account to carry out an initial public engagement workshop on a community plan with residents of Te Puke.

Carried

9.2.1 COMMUNITY PLAN

· Members questioned the value of holding a public workshop, considering it was the end of the triennium.

· It was noted that the purpose of the public workshop was to gain an understanding of the communities appetite for a Community Plan.

· The outcome of the public workshop would be recorded on an advisory note for the incoming Elected Members.

· There were various issues that would not be addressed through the Draft Te Puke Spatial Plan but could be addressed within a Community Plan.

· The Board envisioned sourcing an external person to facilitate the public workshop.

9.2.2 Town Centre Development Fund

· Staff advised that the town centre was mapped out in the Te Puke Town Plan. However, because the Te Puke Town Plan was almost 20 years old, the determination of the town centre was flexible.

9.2.4 TE PUKE Community charitable Trust MEMORANDUM OF UNDERSTANDING

· A draft Memorandum of Understanding (MOU) for the Te Puke Community Charitable Trust (the Trust) had been sent to Board members and Iwi representatives for confirmation.

· There had been minor wording changes to reflect the potential change that could come from the Representation Review. The changes ensured that two Elected Members from the Te Puke area be appointed on to the Trust.

9.3 Te Puke Community Board - Councillor's Report - April 2025

The Board considered a report from Councillor Dally dated 03 April 2025. The report was taken as read, with further discussion on the below.

Resolution TPC25-2.4

Moved: Deputy D Snell

Seconded: Chairperson K Ellis

1. That the report from Councillor Dally dated 03 April 2025 titled ‘Te Puke Community Board – Councillors Report – April 2025’ be received.

Carried

9.3.1 MUER PLACE

· Staff were modelling flood events against the Tonkin + Taylor stormwater modelling. Work was being undertaken to drone and channel upstream to identify any changes that could have been the cause of the flooding.

9.3.2 Local Waters Done Well

· It was noted that all information about the potential options was available on the Council website.

· Board members were encouraged to attend the community consultation session on 12 April 2025 at the Te Puke Memorial Hall.

9.4 Te Puke Community Board - Grant Applications - April 2025

The Board considered a report from the Governance Advisor dated 03 April 2025. The report was taken as read. Board members expressed the need for further advertising of the Community Board Grant Funding on the Community Noticeboard Facebook page.

Chairperson K Ellis and Deputy Chairperson D Snell declared a financial interest in the Made in Te Puke Trust Grant Application and took no part in the discussion or voting on this application.

Resolution TPC25-2.5

Moved: Cr G Dally

Seconded: Member K Summerhays

1. That the Governance Advisor’s report dated 03 April 2025 titled ‘Te Puke Community Board – Grant Applications – April 2025’ be received.

2. That the Te Puke Community Board approves the grant application from the Made in Te Puke Trust (Charitable Trust) for $2,308.00, to contribute to the costs of WasteWatchers for the Te Kete Matariki event. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

Chairperson K Ellis and Deputy Chairperson D Snell abstained from voting.

CARRIED

9.5 Te Puke Community Board - Heritage Plaza Project - April 2025

The Board considered a report from the Transportation Project Engineer dated 03 April 2025. The report was taken as read, with further discussion on the below.

Resolution TPC25-2.6

Moved: Cr G Dally

Seconded: Chairperson K Ellis

1. That the Transportation Project Engineer's report dated 3 April 2025 titled ‘Te Puke Heritage Plaza’ be received.

2. That the Te Puke Community Board approves the Heritage Plaza improvement final design (Attachment 1) and approves construction of phase 1 of the project.

CARRIED

9.5.1 Heritage Plaza Funding Allocation

· Board members raised a concern about the projects funding sources that were outlined in the report and requested further clarification on this.

· It was noted that the projects funding sources that were detailed in the report were incorrect.

· The Board requested that the funding source of the $100,000 be allocated from the Transportation Surplus and the remaining $52,000 from the Community Boards Roading Account, noting that this was the opposite to what was outlined in the report.

· This would allow for the remaining $40,000 (noting that $8,000 had already been spent) from the Community Boards Roading Account to be used for phase 2 of the project, which would include the lighting design.

· It was requested that a report be brought to the Board outlining the costs of stage 2 of the project.

9.6 Te Puke Community Board - Priority Roading Projects - April 2025

The Board considered a report from the Transportation Project Engineer’s dated 03 April 2025. The report was taken as read, with further discussion on the below.

· The General Manager Infrastructure Services noted that staff had planned to look into the Te Puke (East) Traffic Congestion as a potential Council project, therefore, it was not necessary for this to be added as a priority project for the Board.

· The Board would discuss their potential funding contributions to the Waiāri Bridge Area Restoration Project at a workshop.

· Staff would undertake further investigation of the prioritised projects and seek approval to progress the projects through formal resolution at the next meeting.

· It was noted that the detailed design of the roading priorities would not come at a financial cost to the Board.

Resolution TPC25-2.7

Moved: Member K Summerhays

Seconded: Chairperson K Ellis

1. That the Transportation Project Engineer’s report dated 3 April 2025 titled ‘Te Puke Community Board Priority Roading Projects’ be received.

2. That the Te Puke Community Board approves the following project prioritisation list.

1. Priority Projects	2. Rough Order Cost Estimate
3. Waiāri Bridge Area Restoration Project	4. $300,000
5. McLoughlin Park Enhancements Project	6. $100,000
7. Jellicoe Street Amenity Enhancements	8. $150,000
9. Te Puke Quarry Road footpath extension (Jellicoe Street to Manoeka Road)	10. $200,000

3. That the Te Puke Community Board approve for Transportation staff to complete a detailed design on each of the prioritised roading projects and report back to the Board with these detailed designs and cost estimates for approval at the next Te Puke Community Board meeting on 29 May 2025.

Carried

9.7 Te Puke Community Board - Projects and Operations Report - April 2025

The Board considered a report from the Executive Assistant Infrastructure Group dated 03 April 2025. The report was taken as read, with further information on the below.

Resolution TPC25-2.8

Moved: Chairperson K Ellis

Seconded: Member K Summerhays

1. That the Executive Assistant Infrastructure Group‘s report dated 03 April 2025 titled ‘Te Puke Community Board – Projects and Operations Report – April 2025’ be received.

Carried

9.7.1 History Boards

· The Governance Advisor would reach out to the Kaupapa Māori Team to gain an understanding of their capacity to facilitate engagement with Tapuika and Waitaha on the project.

9.7.2 Service Requests

· Concern was raised about the uncompleted service requests regarding three drains.

· The General Manager Infrastructure Services would take this issue back to the relevant staff members and report the findings back to the Board.

· Within the budget available, staff were wanting to sweep fallen leaves once a week.

· The Board requested further data on freedom camping including the number of freedom campers and the hotspots in the area. The General Manager Infrastructure Services would provide this to the Board.

9.8 Te Puke Community Board - Financial Report February 2025

The Board considered a report from the Financial Business Partner Lead. The report was taken as read. It was noted that the Board would carry-out an audit of its finances at its next workshop to ensure that all unspent committed funds were released back into the relevant accounts.

Resolution TPC25-2.9

Moved: Deputy D Snell

Seconded: Cr G Dally

1. The Financial Business Partner Lead’s report dated 3 April 2025 titled ‘Te Puke Community Board – Financial Report February 2025’ be received.

Carried

10 Information for Receipt

The Meeting closed at 9.33pm.

Confirmed as a true and correct record at the Te Puke Community Board meeting held on 29 May 2025.

...................................................

Chairperson K Ellis

CHAIRPERSON

Te Puke Community Board Meeting Agenda

29 May 2025

9.2 Te Puke Community Board - Waiāri Bridge Area Restoration Project Funding Contribution - May 2025

File Number: A6731242

Author: Chris Nepia, Strategic Kaupapa Māori Manager

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Executive Summary

1. This report seeks financial support from the Te Puke Community Board for work being done to restore the rest area of the Waiāri bridge. This work was identified in the Cultural Recognition Framework developed by Tangata Whenua members of the Waiāri Kaitiaki Advisory Group (WKAG).

This report outlines the detail of the WKAG including its membership and purpose. It further outlines the project to restore the Waiāri bridge rest area to support a decision on whether the Te Puke Community Board will provide a contribution.

Recommendation

1. That the Kaupapa Māori Manager’s report dated 29 May 2025 titled ‘Te Puke Community Board – Waiāri Bridge Area Restoration Project Funding Contribution – May 2025’ be received.

2. That the report relates to an issue that is considered to be of (low) significance in terms of Council’s Significance and Engagement Policy.

3. That the Te Puke Community Board approves a budget of up to $300,000 from the Community Board Roading Account as a funding contribution to the Waiāri Bridge Area Restoration Project.

That the Te Puke Community Board approves a budget of up to $....... from the Community Board Roading Account as a funding contribution to the Waiāri Bridge Area Restoration Project.

That the Te Puke Community Board does not make a financial contribution to the Waiāri Bridge Restoration Project.

Background

2. The Waiāri is an awa of significance to the people of Te Arawa that live along its banks and has, since the time of their occupation of the area, been a source of recreation, of food and a place to carry out traditional practices. The Waiāri Kaitiaki Advisory Group (WKAG) was established by consent conditions to provide advice to Tauranga City Council (TCC) and Western Bay of Plenty District Council (WBOPDC) as joint consent holders of Resource Consent #65637. This consent, which was granted in 2010, provides for the extraction of water from the Waiāri awa for municipal supply. The WKAG is made up of a representative from each of Tapuika Iwi Authority, Te Kapu o Waitaha, Ngāti Whakaue, and of Tia raua ko Hei together with two TCC Elected Members and WBOPDC Elected Members.

The health of the Waiāri as a tributary of the Kaituna, both of which have recognition in the Treaty Settlements of both Tapuika and Waitaha, has been impacted by development of the area and Tangata Whenua see the water take as another impact. The role of the WKAG is to ensure the exercise of kaitiakitanga in relation to the Waiāri and to restore, protect and enhance the awa. Additionally, the WKAG exists to ensure the appropriate monitoring of the activity is undertaken in relation to the consent activity and provide advice to the consent holders and the regulatory authority on any other relevant matters to the consent activity.

3. Under the consent, Tauranga City Council has constructed the Waiāri Water Treatment Plant where water taken under the consent is treated and supplied to ratepayers of Tauranga City Council in Pāpāmoa. From the granting of the consent through to the construction of the Water Treatment Plant, Tangata Whenua have advocated strongly for the consent holders to recognise the impacts of the consent on the health of the Waiāri and the connection Tangata Whenua have with it. Tauranga City Council agreed to provide funding for cultural recognition for this purpose and WBOPDC were asked to make a contribution as well. At a meeting of the WKAG, Council staff and Elected Members suggested that it would be useful for the Tangata Whenua members of the group to create a document that outlined what cultural recognition meant for them and how they wanted to work with Council to achieve their aspirations for cultural recognition.

WKag cultural recognition framework

4. In response to the suggestion from Council for Tangata Whenua to outline what cultural recognition means, they developed the cultural recognition framework (Attachment One). This framework outlined six areas of significance for Tangata Whenua members that in their view would help to restore the health of the awa and the connection that Tangata Whenua have with it. Namely those six areas of recognition are –

1. Mauri Model application – a Matauranga Māori based approach to the monitoring of the quality of water of the Waiāri.

2. Waiāri Bridge Area Restoration.

3. Tohu Māori – story telling and acknowledgment of Te Arawa kōrero in relation to the Waiāri.

4. River access points.

5. Regeneration programmes – planting, wetland creation, revitalising kai species.

6. Education and employment pathways.

Waiāri bridge rest area restoration

5. Of the six cultural recognition elements, progress is being made on the Waiāri Bridge Area Restoration project, as detailed in the map (Attachment Two). This is a place where many people access the Waiāri for recreational purposes, Ngāti Tuheke of Tapuika Iwi said in the cultural recognition framework that –

Tapuika want to maintain our cultural practices and recreational activities without any impedance or hindrance from unsafe structures, land usage and awa access issues created by Councils. The area once was a business hub for Ngāti Tuheke people with the production of a flax milling plant exporting to international markets and providing a way of life for our people. In the past whānau camped along the river in various spots and lived on the river bringing their families up providing nohoanga for the hapū. The ability to catch tuna (eels) bring back the ari, catch koura and harvest rongoa as well as swimming and bombing as a way of life is important for tangata whenua.

6. Progressing this kaupapa will also provide benefits to the whole community as a place of recreation and connection to the Waiāri and with the potential to connect people from the Te Matai and Rangiuru communities to the Te Puke town centre.

7. Guided by the WKAG, this project has secured $1.07 million through Council’s Long Term Plan 2024-34 for its delivery over the next three financial years.

8. Project Scope

At its core, the project will deliver a new shared pathway bridge adjacent to the existing Te Puke highway bridge, along with an underpass beneath the highway to link nearby trails. It will also create safe, off-road access to the stream, with potential for future recreational areas where feasible. Interpretive signage, heritage storyboards, and markers acknowledging the area’s historical and ongoing significance to local tāngata whenua are essential elements. To support the long-term health of the river, streambank erosion management works will also be undertaken.

9. Delivery Approach

The project is being delivered in stages. In April 2025, a removable rope handrail was installed to enable interim stream access. The next stage focuses on developing a concept plan that outlines the key components of the project, including technical features, landscape integration, erosion management, and cultural values. This stage will be informed by site investigations and feasibility assessments and will include securing the necessary consents and approvals. It will also explore opportunities for future enhancements, such as extended shared paths, additional access points and recreational areas. A specialist consultancy firm will manage this pre-construction stage, with their costs estimated at $200,000.

10. From mid-2026 through 2027, the project will move into detailed design, building consent, tendering, and construction. Construction will be closely monitored to ensure quality and compliance, culminating in the full delivery of the bridge, underpass, and associated works.

11. Funding

The current cost estimate for delivering the full project including the bridge, underpass, stream access, erosion management, and cultural elements is approximately $1.3 million. These figures will continue to be refined through feasibility studies and technical reporting. While funding allocated through the Long Term Plan provides a strong base, additional funding will be essential to fully realise the project's vision.

12. Given the project’s alignment with the WKAG cultural recognition framework and its wide-ranging community benefits, we respectfully seek the Te Puke Community Board’s support for a contribution of $300,000. This funding will be critical to ensuring successful delivery, maintaining project momentum, and securing the long-term sustainability of this significant cultural, community and environmental asset.

Significance and Engagement

13. The funding for this project was provided for in the 2025-2035 Long Term Plan where the issues of significance and engagement were addressed. We are now at the point of implementation, therefore, rather than any need for further community consultation we will instead be providing information as the project progresses through Council’s normal communications process.

Engagement, Consultation and Communication

14. As there is no further engagement, the members of the WKAG will be responsible for providing communication on the project.

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication Or Insert/refer to/attach to report Engagement Plan
Name of interested parties/groups		Planned
Tangata Whenua	Tangata Whenua are represented on the WKAG and will receive updates through the group.
General Public	Communications on the project will be planned by WKAG.

Issues and Options Assessment

Option A That the Te Puke Community Board approves a budget of up to $300,000 from the Community Board Roading Account as a funding contribution to the Waiāri Bridge Area Restoration Project.
Assessment of advantages and disadvantages including impact on each of the four well-beings · Economic · Social · Cultural · Environmental		Supports the delivery of the cultural recognition framework aspirations of the WKAG as outlined in this report. Builds positive relationships with Tangata Whenua members of the WKAG. Provides a contribution to a project that has wider benefits for the community.
Costs (including present and future costs, direct, indirect and contingent costs).		$300,000
Other implications and any assumptions that relate to this option (Optional – if you want to include any information not covered above).
Option B That the Te Puke Community Board approves a budget of up to $...... from the Community Board Roading Account as a funding contribution to the Waiāri Bridge Area Restoration Project.
Assessment of advantages and disadvantages including impact on each of the four well-beings · Economic · Social · Cultural · Environmental		Does not enable full support for the delivery of the cultural recognition framework aspirations of the WKAG as outlined in this report and makes it more difficult to deliver within the existing budget. Has the potential to negatively affect relationships with Tangata Whenua members of the WKAG. Risk that a project that has wider benefits for the community does not get completed.
Costs (including present and future costs, direct, indirect and contingent costs).
Other implications and any assumptions that relate to this option (Optional – if you want to include any information not covered above).
	Option c That the Te Puke Community Board does not make a financial contribution to the Waiāri Bridge Restoration Project.
	Assessment of advantages and disadvantages including impact on each of the four well-beings · Economic · Social · Cultural · Environmental	Has the potential to negatively affect relationships with Tangata Whenua members of the WKAG. Risk that a project that has wider benefits for the community does not get completed.
	Costs (including present and future costs, direct, indirect and contingent costs).
	Other implications and any assumptions that relate to this option (Optional – if you want to include any information not covered above).

Statutory Compliance

15. This report complies with Council’s statutory obligations to consult as outlined in paragraph 13 above. The project is consistent with Council’s plans, policies and bylaws.

Funding/Budget Implications

16. The funding, if approved, will be provided from the Te Puke Community Board’s existing budget.

Budget Funding Information	Relevant Detail
Te Puke Community Board Roading Account	If approved, the funding will be taken from the Te Puke Community Board Roading Account. There is currently $762,897.00 of uncommitted funds available in this account.

Attachments

1. Cultural Recognition Framework ⇩

2. Waiāri Rest Area Map ⇩

Te Puke Community Board Meeting Agenda

29 May 2025

9.3 Te Puke Community Board - Chairpersons Report - May 2025

File Number: A6768841

Author: Kassie Ellis, Community Board Chairperson

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

1. The purpose of this report is for the Te Puke Community Board’s Chairperson to provide the Board with information and updates on events and matters within the community.

Recommendation

1. That the Chairperson’s report dated 29 May 2025 titled ‘Te Puke Community Board – Chairperson’s Report – May 2025’ be received.

2. That the Te Puke Community Board approves to progress with the design and installation of two History Boards: the Crete Memorial and Stock Road, as per resolution TP22-4.5.

3. That the Te Puke Community Board requests that Reserves and Facilities staff provide cost estimates for the purchase and installation of a shade cover over the BBQ at Ben Keys Playground.

4. That the Te Puke Community Board approves a budget of up to $200 from the Contingency Account to cover the costs of catering provided at the Board meeting on 29 May 2025 as a farewell to the General Manager Infrastructure Services and acknowledge his contribution to the work of the Board.

I would like to take this opportunity to acknowledge the mahi that our board members do in the community daily. We sit around this table wearing multiple hats and the work we do goes unsaid. You are seen, you are valued, and you are important.

We are the Community Board.

History Board Projects

The Board would like to progress with the design and installation of two History Boards. The original scope of the project included the installation of seven History Boards; however, the scope has now changed. The Board will look to repurpose the intended funds to another area of the community.

Financials – Releasing Unspent Committed Funds

This has been discussed at the Te Puke Community Board workshop held on Thursday 08 May 2025; a recommendation has been included in the Financial Report of this agenda.

Community Plan Engagement Hui

The Community Plan Engagement hui will take place on Wednesday 16 July 2025 in the Te Puke Memorial Hall – Settlers Lounge. An independent facilitator will be appointed, and the hui will be attended and facilitated by the Te Puke Community Board and COLAB. The objective is to understand whether or not the community has an appetite for a community plan. Additional information will follow in the coming weeks.

Town Centre Development Fund

The Board feels that upgrading the Commerce Lane Ablution Block would be a suitable use of the Town Centre Development Fund. We would like to request that staff produce a report that scopes the project and provides cost estimates.

Te Puke Community Charitable Trust Memorandum of Understanding

The Te Puke Charitable Trust have produced a Memorandum of Understanding (MOU) (Attachment 1).

The Waiāri Bridge Area Restoration Project

The Board recently had an onsite hui with Council staff to discuss our interest in providing a funding contribution to the Waiāri Bridge Area Restoration project. A report has been included in this agenda that will guide our decision making.

Shade cover at the Ben Keys Playground

The BBQ at the Ben Keys Playground has been installed. However, the Board are interested in receiving cost estimates for the purchase and installation of a shade cover that can be placed over top of the BBQ.

Installation of Bus Shelter between Hookey Drive and Randell Place

The Western Bay of Plenty District Council has the powers under Section 339 of the Local Government Act 1974 (the Act) to erect bus shelters on footpaths for public transport passengers. However, the Act requires Council to consult with the public and gain permission for an adjacent landowner before erecting a shelter. That landowner then has 14 days to object to the proposal. If they do object, we will be required to hold a hearing to consider the objection.

In the meantime, the Project Engineer Transportation has contacted three bus shelter suppliers and has provided options as follows.

Please note, all prices are estimates and will be confirmed upon engaging the contractor. The lead time for the shelter is 6-8 weeks from date of order.

Safety Glass Option:

A metal bench in a shelter

2.4m length, Glass sides with seat, total costs estimated to be $14,500 each ($29,000 in total)

Breakdown

Shelter (Including installation): $9,500

Prep work and concrete pad: $3,000

TTM: $2,000

Estimated: $14,500 each

3.0m length, Glass sides with seat, total costs estimated to be $15,500 each ($30,500 in total)

Breakdown

Shelter (Including installation): $10,500

Prep work and concrete pad: $3,000

TTM: $2,000

Estimated: $$15,500 each

Aluminium Option:

(This shelter allows for vandal resistance sides along with the ability to see through)

2.4m length, Aluminium sides with seat, total costs estimated to be $16,800 each ($33,600 in total)

Breakdown

Shelter (Including installation): $11,800

Prep work and concrete pad: $3,000

TTM: $2,000

Estimated: $16,800 each

3.0m length, Aluminium sides with seat, total costs estimated to be $17,200 each ($34,400 in total)

Breakdown

Shelter (Including installation): $12,200

Prep work and concrete pad: $3,000

TTM: $2,000

Estimated: $17,200 each

Attachments

1. Te Puke Community Charitable Trust Memorandum of Understanding ⇩

Te Puke Community Board Meeting Agenda

29 May 2025

9.4 Te Puke Community Board - Councillors Report - May 2025

File Number: A6768822

Author: Andy Wichers, Councillor

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

1. The purpose of this report is for Councillor Wichers to provide the Board with updates on the items listed below.

Recommendation

1. That Councillor Wichers report dated 29 May 2025 titled ‘Te Puke Community Board – Councillors Report – May 2025’ be received.

Representation review finalised

On 8 April 2025, the Local Government Commission issued its final determination on the representation review that upheld Council’s final proposal in relation to Council representation but modified its proposed Community Board arrangements. View Document Here.

Mayor and Councillors

The Council will comprise a Mayor and 9 Councillors, structured as follows:

· Mayor: 1

· Katikati-Waihī Beach Ward Councillors: 2

· Kaimai Ward Councillors: 3

· Maketu-Te Puke Ward Councillors: 3

· Waka Kai Uru Councillor (District-Wide Māori Ward): 1

Community Boards

5 Community Boards will be established, each with elected members and appointed Councillors from their respective wards:

· Waihī Beach Community Board:

o 4 Community Board Members

o 1 Appointed Councillor (Katikati-Waihī Beach Ward)

· Katikati Community Board:

o 4 Community Board Members

o 1 Appointed Councillor (Katikati-Waihī Beach Ward)

· Ōmokoroa-Kaimai Community Board:

o 2 Community Board Members (Ōmokoroa Subdivision)

o 2 Community Board Members (Kaimai West Subdivision)

o 2 Community Board Members (Kaimai East Subdivision)

o 2 Appointed Councillors (Kaimai Ward)

· Te Puke-Eastern Community Board:

o 3 Community Board Members (Te Puke Subdivision)

o 2 Community Board Members (Eastern Subdivision)

o 2 Appointed Councillors (Maketu-Te Puke Ward)

· Maketu Community Board:

o 4 Community Board Members

o 1 Appointed Councillor (Maketu – Te Puke Ward)

Local waters done well

The Local Waters Done Well consultation ran from 24 March 2025 – 24 April 2025, seeking feedback on three water service delivery models: retaining the current model, establishing a single Council Water Services Council-Controlled Organisation (CCO), or forming a joint Council Water Services (CCO). Key outcomes:

· Submissions: 124 received (online, email, hard copy);

· Community engagement: six drop-in sessions held across three wards;

· Hearings: 20 submitters requested to speak at the hearings on 13 May 2025; and

· Next steps: a financially sustainable and regulatory-compliant plan is due by September 2025.

Annual plan

The 2025 Annual Plan consultation focused on Fees and Charges and Financial Contributions, as the budget had no significant changes requiring broader consultation. Key details:

· Submissions: 7 received;

· hearings: held 29 April 2025;

· deliberations: scheduled 5 June 2025; and

· adoption: planned to be adopted 26 June 2025.

Community ward forum/expo

The upcoming Community Ward Forum/Expo is being held at 7.00pm on Wednesday 21 May 2025 at the Paengaroa Community Hall and will focus on the new Te Puke Community Board boundary that will extend over the Eastern end of the district, effective post-October 2025 Local Elections. There will also be updates from Paengaroa, Pukehina, Pongakawa, and Otamarakau communities.

The event will feature:

Part 1: Overview of the new boundary and community updates.

Part 2: Expo-style tables covering the following topics:

· Conway Road Park

· Emergency Management

· Kerbside Collection

· 2025 Local Elections Information

· Council Funding and Service Requests

· Te Puke EDGE – Rangiuru Business Park

· Pest Free Parks

· Roading Information

· Police

Your place tō wāhi – Local information hub

The digital hub, Your Place Tō wāhi, provides up-to-date information on projects, community details, and Council services across 12 standalone community hubs. It aims to clarify Council’s role, enhance community pride, and strengthen connections. Bookmark the site for ongoing updates: https://yourplace.westernbay.govt.nz

Te Puke Community Board Meeting Agenda

29 May 2025

9.6 Te Puke Community Board - Te Puke Quarry Road Footpath Extension - May 2025

File Number: A6785002

Author: Jamie Minchington, Senior Project Engineer Transportation

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

1. The purpose of this report is to seek a decision from the Te Puke Community Board on a proposal to construct an 810m long, 1.5m wide pedestrian footpath along the southern side of Te Puke Quarry Road between the EastPack entranceway and the Raparapahoe Stream Bridge.

Recommendation

1. That the Transportation Senior Project Engineer’s report dated 29 May 2025 titled Te Puke Quarry Road Footpath Extension be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Te Puke Community Board approves the budget of up to $207,000 from the Te Puke Community Board Roading Account to fund the construction a footpath along Te Puke Quarry Road between the EastPack entranceway and the Raparapahoe Stream Bridge.

That the Te Puke Community Board does not approve the proposal to construct a footpath along Te Puke Quarry Road.

Background

2. There is a rural community along Manoeka Road which is separated from Te Puke town centre because there is no footpath connection between the community and Te Puke.

3. The Western Bay of Plenty District Council Walking and Cycling Action Plan 2020-2021 shows a route along Te Puke Quarry Road as a desired pedestrian link into Te Puke.

4. The Te Puke Community Board previously funded the construction of the footpath between Jellicoe Street and the East Pack entrance along Te Puke Quarry Road that was completed in July 2023.

5. A project to extend this footpath along Te Puke Quarry Road footpath has been raised in the past but was not progressed by the Community Board at the time.

6. In March 2025 the Community Board indicated that there was some interest in progressing the footpath extension with a rough order cost of $200,000.

7. In early April Council staff approached three local footpath suppliers to request a quote to construct the footpath. Staff walked the route with each contractor to discuss the considerations and desired outcomes for the footpath. No formal design has been undertaken. Quotes received from the suppliers ranged between $128,000 and $167,000.

8. Based on the quotes provided, the total cost estimate for an 810m long, 1.5m wide footpath is broken down below:

· Construction: $128,000

· Professional Services (including archaeological assessment and Heritage NZ Application if required): Provisional Sum of $15,000

· Contingency (50%): $64,000 (as there is no formal design)

· Total Estimate: $207,000

Significance and Engagement

9. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

10. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

11. In terms of the Significance and Engagement Policy this decision is considered to be of low significance because the decision does not require a policy or District Plan Change, can be funded from existing operations budgets and positively supports the community it affects.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Hei Marae, Waitaha	Consultation is planned with Te Kapu ō Waitaha regarding the footpath.	Planned
Adjacent landowners	A letter will be sent to the landowners along the extent of the works, advising them of the upcoming project and inviting them to a roadside meeting to discuss the project. Landowners who have fences or gates which conflict with the footpath will be asked to relocate them at their cost.
Heritage NZ	An archaeological assessment will need to be undertaken to confirm if a Heritage NZ authority is required for the works.

Issues and Options Assessment

Option A

That the Te Puke Community Board approves the budget of up to $207,000 from the Te Puke Community Board Roading Account to fund the construction a footpath along Te Puke Quarry Road between the EastPack entranceway and the Raparapahoe Stream Bridge.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages: this option provides a pedestrian connection between Te Puke and the Manoeka Road community (except for a Raparapahoe Stream crossing). This supports the local community and provides for car-free travel into town.

Disadvantages: Footpath will require some private fences and gates to be relocated. The footpath extension does not include a pedestrian bridge across the Raparapahoe Stream Bridge. Pedestrians will be in conflict with traffic across the single lane bridge. The Footpath will be constructed in the roadside swale in places which may reduce the soakage ability of the drain.

Costs (including present and future costs, direct, indirect and contingent costs).

Estimated $207,000 to design and construct an 810m long, 1.5m wide footpath and reinstate the drainage channel.

Ongoing maintenance to be funded from Transportation operational budgets.

Option B

That the Te Puke Community Board does not approve the proposal to construct a footpath along Te Puke Quarry Road.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages: There is no cost for this option

Disadvantages: Pedestrian safety and accessibility concerns are not addressed.

Costs (including present and future costs, direct, indirect and contingent costs).

Nil

Statutory Compliance

12. The recommendation(s) meets:

(a) Local Government Act 2002

(b) Council Community Roading Allocation Policy

Funding/Budget Implications

Budget Funding Information	Relevant Detail
Te Puke Community Board Roading Account	This project will use uncommitted funding of the Te Puke Community Board Roading Account. There is currently $762,897 of uncommitted funds available in this account.

Te Puke Community Board Meeting Agenda

29 May 2025

9.7 2025 Triennial Elections - update and protocols

File Number: A6785078

Author: Rosa Leahy, Senior Governance Advisor

Authoriser: Robyn Garrett, Governance Manager

Executive Summary

1. This report updates Community Board members on the triennial elections process and notes expectations around current member behaviour in the lead up to the election.

Recommendation

1. That the Governance Manager’s report dated 29 May 2025 titled ‘2025 Triennial Elections – update and protocols’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy, as the report is process-based and for elected members’ information.

Background

2. The local government triennial elections will be held this year in September and October, with 11 October 2025 the last day for voting. Key election dates are outlined in the table below:

11 and 12 June (Wednesday/Thursday)	Candidate Information Sessions (Ōmokoroa and Te Puke)
4 July (Friday)	Nominations open
10 July (Thursday)	Māori Electoral Option closes
11 July (Friday – 3 months prior)	Pre-election period starts
1 August (Friday)	Nominations close at 12 noon
9 – 22 September (Tuesday to Tuesday)	Delivery of voting papers
11 October (Saturday)	Close of voting at 12 noon
12 October (Sunday)	Preliminary results announced
16 October (Thursday)	Final results announced

3. Details regarding the election and information for voters and candidates can be found on Council’s website: Elections 2025 | Your Place Western Bay of Plenty .

4. Council must remain neutral during an election. While Council must manage the election process and is required to facilitate and foster elector participation, it cannot support or promote any candidate. This also means that current elected members who are candidates in this year’s election cannot use any Council resources or their position as a councillor or community board member to promote their re-election. They must balance between the business-as-usual of being an elected member and campaigning as a candidate.

Elected member protocols

5. To help current elected members standing for re-election understand their role in the lead up to the election, protocols around expected behaviour have been developed. Members are expected to follow these protocols in the three-month pre-election period.

6. Accepted protocols include:

· Elected members cannot use Council resources for re-election purposes (logo, branding, colours, Council FB or twitter feed, photos, Council buildings).

· Elected members standing for re-election may not be photographed/quoted in any media release and any standard media slots paid for by Council.

· No campaigning or electioneering in Council Chambers or on Council premises, or in the same premises as an orange ballot bin.

· No articles or columns in local publications in the pre-election period by members standing for re-election.

· Members cannot use council-taken photos in campaigning.

· Council staff will not assist with electioneering activities.

· Use personal email addresses (not Western Bay of Plenty District Council email address) for campaigning.

· Voting papers may not be collected from electors by candidates or their assistants.

Social media guidelines

7. Council’s social media channels will remain neutral. Council will promote elections and the importance of voting but will not associate these posts with any candidates. Any post - positive or negative - made by any individual specifically relating to their own or someone else's nomination, intention to run for Council or election campaign, will be removed.

8. Council’s social media channels will unlike / unfollow all candidate social media channels.

9. Candidates must not link their own social media channels to the Council’s social media channels. Candidates must ensure that any social media posts used for campaigning purposes have the appropriate campaign authorisation.

10. Council social media channels cannot be used for electioneering by candidates or members of the public, Council channels will be constantly monitored and activity strictly enforced. Examples of social media use that will not be permitted include:

· No posting on Council pages / accounts.

· No comments / replies on Council pages.

· No mentions with a tag (e.g. @westernbaycouncil).

· No picture tagging.

· No rating or reviewing Council pages or posts.

· It is illegal to post a photo of your completed voting papers on social media.

11. Any questions can be directed to Council’s Deputy Electoral Officer Robyn Garrett, or Council’s independent Electoral Officer Warwick Lampp at electionz.com.

Engagement, Consultation and Communication

Interested/Affected Parties

Completed/Planned
Engagement/Consultation/Communication

Current elected members

Protocols session delivered to current Mayor and councillors by Electoral Officer; elections report provided to community boards.

Ongoing

General Public – voters and possible candidates

Elections information on Council’s website, candidate information sessions scheduled.

Issues and Options Assessment

Report received

Reasons why no options are available

Legislative or other reference

Report is for information and process-based, no decision required.

Informs elected members of electoral legislation requirements.

Statutory Compliance

12. Impartial management of elections meets Council’s legislative obligations under the Local Electoral Act 2001, Local Electoral Regulations 2001 and the Local Government Act 2002.

Funding/Budget Implications

Budget Funding Information	Relevant Detail
Nil	Election management is budgeted for in Council’s Annual Plan

Te Puke Community Board Meeting Agenda

29 May 2025

PROJECT UPDATES – ROADING

SAFETY IMPROVEMENTS ON CAMERON ROAD

Project Description

Staff Comment/Update

Progress Level

With the Board resolving to remove the Speed Bump outside Te Puke Intermediate School on Cameron Road, it has been identified that there would need to be safety improvements made to this stretch of road.

Latest Update:

This project has been completed.

Completed

HERITAGE PLAZA

Project Description

Staff Comment/Update

Progress Level

Refurbishment of the Heritage Plaza and procurement of local services.

Latest Update:

The contractor has been engaged, and staff are working through internal process to get the contract set up. Works are expected to begin in June.

In progress

MCLOUGHLIN PARK FOOTPATH

Project Description

Staff Comment/Update

Progress Level

Installation of a footpath through McLoughlin Park.

Latest Update:

Consultation has been completed, and the footpath alignment was agreed. A report will come to the Board requesting approval to award the Contract, as well as approval to change the existing lights to LED and install a new streetlight as per the consulted location.

In progress.

FAIRHAVEN PARK FOOTPATH

Project Description

Staff Comment/Update

Progress Level

Installation of a footpath through Fairhaven Park.

Latest Update:

This project has been completed.

Completed

BRAMBLE BRIDGE SAFETY AUDIT

Project Description

Staff Comment/Update

Progress Level

Safety Audit of Bramble Bridge

Latest Update:

The report has been completed by the consultant. The Road Safety Engineering is now reviewing the report to finalise the recommendation. Staff will review the recommendations and advise the Community Board how to proceed is due course.

In progress.

Minute action sheets – roading

NIL

Project updates – Reserves

HISTORY BOARDS

Project Description

Staff Comment/Update

Progress Level

Installation of History Boards

The Board has passed the project on to staff to progress. Staff are currently undergoing engagement with Tapuika and Waitaha to understand their appetite in contributing to the project.

In progress.

BBQ BEN KEYS PLAYGROUND
Project Description	Staff Comment/Update	Progress Level
BBQ Installation at Ben Keys Playground	This project has been completed.	Completed

MCLOUGHLIN PARK WIDER CONCENPT PLAN

Project Description

Staff Comment/Update

Progress Level

Wider concept plan for McLoughlin Park

Consultation has been completed, and community feedback has been included. Staff have also sort feedback from the Policy and Planning team regarding the alignment with the Reserve Management Plan. An email update will be provided to the Board with a suggested way forward.

In progress.

Project updates – operations

ESTABLISHING COMMUNITY RESOURCE RECOVERY CENTRES (CRRC)

Project Description

Staff Comment/Update

Progress Level

Establishing community resource recovery centres at the Te Puke Recycle Centre, working with Iwi and community groups.

Staff and community groups are working through the opportunities the site can offer and are investigating possibilities and assessing sustainability of each project.

In progress.

Te Puke Community Board Meeting Agenda

29 May 2025

Service Requests

This section is to provide an overview of Service Request for the Te Puke Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· Building Act Compliance - Building Compliance

· Consents Administration - General enquiry/call-back

· Local Road - Local Road Marking - Request for re-marking

· Local Road - Shoulders Local/Edge break/Dropout/Low Shoulder

· Reserves & Facilities - Pests - Insect/Animal

· Reserves & Facilities - Reserve Buildings/Roads/Tracks/Furniture

· Reserves & Facilities - Vandalism/Broken Glass on Reserves/Playground

· Stormwater - Flooding open drain/culvert-raining only

· Wastewater - Sewage overflow/spill on ground/dump station

· Water - Emergency Shutdown

· Water - Reinstatement after works

· Reserves & Facilities - Trees (only)

· Collections - General enquiry/call back

· Local Road - Detritus (Loose Chips/Sand/Dead Animal) - NO Illegal Dumping

· Local Road - Local Road Signs (damaged/graffiti) - Replacement/Maintenance Asset Requests

· Reserves & Facilities - Park and Playground Equipment

· Reserves & Facilities - Public Toilets (Hygiene/Paper ONLY)

· Roads Network Management - Local Road Signs - Request for new/additional

· Wastewater - Grinder Pump/Septic Tank issue

· Wastewater - Sewer pipe block/damaged/broke

· Water - Meter/Toby issue (not leak)

· Water - Water pressure too high or low

There has been one of each of the following subtypes of Service Requests raised, which are under investigation.

· Animal Services - ANIMAL - Dog attacked (and made contact)

· Reserves & Facilities - Graffiti in Reserve ONLY

· Wastewater – Waste Water Man Hole lost lid or repair WHITE

· Reserves & Facilities - General enquiry/Call-back

· Roads Network Management - Roading Network GENERAL/Miscellaneous

· Water - No Water

The table below shows Service Requests that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation/Scheduled for Completion
Animal Services – Dog Barking	Reports from across the Te Puke Community	7	2
Animal Services – Dog Roaming	Reports from across the Te Puke Community	14	1
Animal Services – Found and Collected	Reports from across Te Puke -	4	1
Animal Services – Lost Dog	Reports from Manoeka Road	1	0
Animal Services – Other Enquiries	General enquiries from across the Te Puke Community	8	2
Animal Services – Dog Attacked and made contact	Reports from Jellicoe Street and Tui Street	3	2
Animal Services – Roaming Stock	Reports from NO1 Road and Rangiuru Road	2	0
Building Act Compliance – General	Enquiries from across the Te Puke Community	3	1
Pool Barrier Inspection Outcomes	Reports to multiple properties across the Te Puke Community	8	2
Building – General	Enquiries from across the Te Puke Community	11	1
Cemeteries - Headstone/Plaque	Requests across the Te Puke Community	8	0
Cemeteries - Plot Enquiry	Enquiries from across the Te Puke Community	5	2
Compliance & Enforcement General	General enquiries from across Te Puke	3	1
Complaints about Freedom Camping affecting Reserves or Roads	Complaints regarding Landscape Road, Jocelyn Street and Palmer Place	12	4
Compliance and Enforcement – Signs	Reports across the Te Puke Community	4	0
Customer Service Planning – General	Enquiries and call back requests from across the Te Puke Community	15	0
Kaupapa Maori – General	Enquiries and call back requests from across the Te Puke Community	3	0
Kerbside Collective - Damaged Bin	Replace/Repair request from across Te Puke	4	3
Kerbside General Enquiry	Enquiries and callback requests from across the Te Puke Community	3	1
Kerbside Collective - Missed Collection	Reports from Fairview Place, Jellicoe Street and NO 3 Road	6	1
Local Road - ALL Cesspit/Grill/Gutters & Drains (sealed road)	Reports from across the Te Puke Community	14	2
Local Roads - Footpaths on Local Road	Reports from across the Te Puke Community – Multiple reports from Seddon Street and Jellicoe Street	8	1
Local Roads – General	Enquiries and callback requests from across Te Puke – Multiple requests from NO 1 Road, NO 4 Road and Boucher Avenue	18	8
Local Roads – Lighting	Replacement or Maintenance Asset Requests from across Te Puke Community	5	1
Local Roads - Tree Requests	Request for trimming or removal of fallen tree/branch from across Te Puke	14	7
Road Surface Defects	Reports from across the Te Puke Community	3	3
Local Roads – Vegetation (not trees)/mowing	Reports from across the Te Puke Community	10	1
Pensioner Housing - 9 Slater Place Te Puke	General enquiries from across the Te Puke Community	5	0
Refuse - Illegal Dumping + Carcasses	Reports from across the Te Puke Community – multiple from Jellicoe Street, Jocelyn Street and NO 3 Road	17	1
Reserves General	Enquiries from across the Te Puke Community	5	0
Local Roads – Tree Removal	Removal requests from Jellicoe Street and Jocelyn Street	7	0
Wastewater – General	Reports from Ben Keys Street	2	1
Water – Leaks	Reports from across the Te Puke Community	22	4
No water – Known Issue	Reports from MacLoughlin Drive	3	0
Water – General	Enquires and call back requests from Te Puke Highway	3	0
Water Revenue – General	Enquiry and callback requests from across the Te Puke Community	4	2

Te Puke Community Board Meeting Agenda

29 May 2025

9.9 Te Puke Community Board - Financial Report - April 2025

File Number: A6772895

Author: Allan Carey, Finance Business Partner Lead

Authoriser: Sarah Bedford, Finance Manager

Executive Summary

This report provides the Community Board with two-monthly monitoring of its operational budget. Attached are the financial statements for the period ended 30 April 2025 (Attachment 1).

Total operational costs are under budget year to date for 2024/25 by $7,803.

The Te Puke Community Board Roading Current Account has now been incorporated into the financial report. The opening balance of $1,268,300, has been reduced by spending on projects and now has a balance of $1,116,260 as at 30 April 2025 excluding commitments and has a balance available for future projects of $762,897 after including commitments for current approved projects. Attached is a more detailed report for the period ended 30 April 2025 (Attachment 2).

Recommendation

1. The Financial Business Partner Lead’s report dated 29 May 2025 titled ‘Te Puke Community Board – Financial Report April 2025’ be received.

2. That the Te Puke Community Board approves to release the following unspent funds from outstanding operational commitments:

a. TPC23-2.4 $8.956.00

b. TPC23-4.4 $3,061

c. TPC24-4.12 $623.00

d. TPC24-1.3 $2,300.00

e. TPC24-5.15 $988.00

f. TP22-4.6 $20,000.00

g. TPC24-1.3 $280.00

h. TPC25-1.3 $10,000.00

Grant payments made to date:

Resolution	Description	$
TPC24-5.23	Approved $1,000 from the Grants Account for the Community Patrols - Te Puke Branch	1,000
TPC24-5.4	Approved $1,200 from the Grants Account to the Rangiuru Sports Club	1,200
TPC24-5.25	Approved $2,500 from the Grants Account for the Te Ara Kahikatea Incorporated	2,500
TPC24-1.5	Citizens RSA Te Puke ANZAC Committee – to contribute towards catering and other operating expenses for the annual Te Puke Civic ANZAC Day Commemoration.	870
	2024/25 Total grants paid to date	5,570

Committed – Operational expenditure:

Resolution	Description	$
TPC23-2.4	Approve the funding for the installation of power for a second Christmas tree at the Te Puke west entrance at an estimated cost of $15,000 to be funded from their Street Decoration account. ($7,374 spent).	7,626
TPC23-4.4	Approves the installation of public Wi-Fi in Jubilee Park at an estimated cost of $3,061 funded from the contingency account.	3,061
TPC24-1.5	Citizens RSA Te Puke ANZAC Committee – to contribute towards catering and other operating expenses for the annual Te Puke Civic ANZAC Day Commemoration.	1,000
TPC24-4.12	Approve $2,945 from the Te Puke Community Board Contingency Account, for Member N Chauhan to attend the 2024 Local Government New Zealand Conference. ($2,322 spent)	623
TPC24 – 3.9	Approve the grant application from the Made in Te Puke Trust for $2,258 to cover the cost of Waste Watchers LTD for the Te Kete Matariki 2024. This grant will be funded from the Te Puke Community Board Grants Account	2,258
TPC24-1.3	Approve the amount of $2,300 from the Te Puke Community Board contingency account to fund the painting of a mural on the Rangiuru Sports Club fence line, to be done by Millie Olive Pidwell.	2,300
TPC24-3.9	Approve the grant application from Tauranga and Western Bay Indian Association Inc for $1,500 from the Te Puke Community Board grant account to help cover the cost of the Teej Musical Evening	1,500
TPC24-5.15	Approve up to $7,000 from the contingency account for new main street event flags. ($6,012 spent)	988
TPC25-1.8	Approves the grant application from the Citizens RSA Te Puke ANZAC Committee for $1,000, to contribute towards catering and other operational expenses for the Te Puke ANZAC Day Service. ($870 spent).	130
TPC24-5.17	Approves a budget of $1,293.75 from the Contingency Account for the installation of public Wi-Fi in Heritage Plaza upon the completion of the Heritage Plaza refurbishment.	$1,294
TPC25-2.3	Approves a budget of $2,500 from the Reserves Account to carry out an initial public engagement workshop on a community plan with residents of Te Puke.	2,500
	2024/25 Total operational commitments	23,280

2024/25 Reserve analysis:

Resolution	Description	$ (Payments made)
	2024/25 Opening balance	163,764
TPC24-3.2	Disc Golf Course at Donovan Park	(1,811)
TPC24-1.3	Installation of a shade sail for the Te Puke Dog Park	(1,270)
TPC24-5.19	installation of a BBQ at the Ben Keys Playground	(10,163)
	2024/25 Closing Reserve balance before commitments	150,519

Remaining commitments from Te Puke Community Board Reserve Account

Resolution	Description	$ (Remaining funds)
	2024/25 Closing balance before committed expenditure	150,519
TP22-4.5	Approve up to $30,000 to be paid from Te Puke Community Board Reserve Account for costs relating to the Te Puke Story Boards Project.	(30,000)
TP22-4.6	Approve up to $20,000 to be paid from the Te Puke Community Board Reserve Account for costs relating to the new dog park at Laurence Oliver Park, Te Puke.	(20,000)
TPC24-1.3	Approve the amount of $1,550.00 from the Te Puke Community Board reserves account to put towards the cost of the installation of a shade sail for the Te Puke Dog Park, with an upgraded design being sought to include steel poles. (Spent $1,270.42)	(280)
TPC25-1.3	Approves a budget of up to $10,000 for development of a wider concept plan for McLoughlin Park to include the various uses and possible facilities noted at the Community Board meeting, and that the concept plan be presented back to the next Community Board meeting on 03 April 2025.	(10,000)
TPC25-1.5	Approves a budget of $130.00 from the Reserves Account for the purchase and installation of a Liquor Ban Sign that will be installed outside the Te Puke War Memorial Hall.	(130)
TPC25-1.10	Approves up to $200 to provide a floral arrangement for the ANZAC Day Service, to be paid from the Te Puke Community Board Reserves Account.	(200)
TPC24-5.19	Approves a budget of up to $21,000 from the Reserves Account for the installation of a BBQ at the Ben Keys Playground, subject to approval from Councils Roading Team. ($10,163 spent).	(10,837)
TPC24-5.16	Approves a budget of $10,000 from the Reserves Account to contribute to the costs of the installation of a Disc Golf Course at Donovan Park, subject to the project being completed before the end of 2025.	(10,000)
	2024/25 Closing balance after the committed expenditure	69,072

Attachments

1. Te Puke Community Board - Financial Report - April 2025 ⇩

2. Te Puke Community Board - Roading Account - April 2025 ⇩

Chairperson	Kassie Ellis
Deputy Chairperson	Dale Snell
Members	Karen Summerhays Neena Chauhan Cr Grant Dally Cr Andy Wichers
Quorum	3
Frequency	Eight weekly / Workshops as required

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
The Orchard Church	The applicant will be advised of the outcome of their respective Grant Application.	Planned