Agenda of Katikati Community Board Meeting

Katikati Community Board Meeting Minutes

2 April 2025

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Katikati Community Board Meeting No. KKC25-2
HELD IN THE Centre - Pātuki Manawa Digital Hub, 21 Main Road, Katikati

(Boyd Room). ON Wednesday, 2 April 2025 AT 6.30pm

1 Present

Chairperson J Clements, Deputy N Mayo, Member A Earl, Member T Sage, Cr A Henry and Cr R Joyce.

2 In Attendance

A Henderson (General Manager Corporate Services), R Garrett (Governance Manager) and R Leahy (Senior Governance Advisor).

Others in Attendance

8 Members of the Public including;

Councillor A Sole

Waihī Beach Community Board Member R Goudie

3 Apologies

Nil

4 Consideration of Late Items

The Chairperson advised there was one late item for the Board to consider for inclusion in the open section of the agenda, being the Katikati Community Board – Projects and Operations Report – April 2025.

The reason that this item was not included on the agenda was that the information was not ready in time and it could not be delayed to the next scheduled Board meeting because the updates were required at this time.

Resolution KKC25-2.1

Moved: Cr R Joyce

Seconded: Chairperson J Clements

That, in accordance with Section 46A (7) of the Local Government Official Information and Meetings Act the following item be considered as a late item of open business:

· 10.5 Katikati Community Board - Projects and Operations Report - April 2025.

Carried

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

6.36pm Cr A Henry entered the hui.

7.1 John Bothwell - Youth Park Proposal

Mr Bothwell was in attendance to provide an update on the Youth Park Proposal. He noted the below points:

· An onsite visit had been held with Council staff on the project.

· Three funding applications had gone in for the project and were awaiting an outcome.

· It was noted that a basketball hoop would be installed.

· Open Air Katikati were working collaboratively on the project. A graffiti wall would be installed to deter tagging.

7.2 Multiple Speakers - Highfield Pond

Sharon Olsen-Carson and Russell Squire, residents of Katikati, were in attendance to discuss the issue of weeds in Highfield Pond. They noted the below points:

· It had been suggested that the weeds be sprayed with a non-toxic herbicide for the pond.

· They believed the species of plants that had been used around the pond edge were plants that were typically used for screen planting as they grew tall and were not suitable for planting around the pond.

· More appropriate plantings would improve the amenity for wildlife.

· There were concerns that one of the outlet pipes may be leaking, which was causing the level of water in the pond to lower.

The Board advised the following:

· A maintenance plan for the pond was being developed and would be provided to the Board for information.

7.3 Ross Goudie - Local Waters Done Well

Mr Goudie, a resident of Katikati, was in attendance to discuss the Local Waters Done Well proposal. He noted the below points:

· Mr Goudie queried what the governance structure would be like for the Council-controlled organisation (CCO), as he did not believe it was clear in the proposal how the governance structure would work.

· The water charges for Western Bay of Plenty were 2.2 per cent of a median household income ($105,000). Mr Goudie queried how it was affordable for lower income households like pensioners.

7.4 Keith Hay - Various Issues

Mr Hay, Chairperson of Katikati-Waihī Beach Residents and Ratepayers Association, was in attendance to discuss the refurbishment of Western Bay Museum and upcoming resource consent hearings. He noted the below points:

· There was a proposal to spend $1 million on the Western Bay Museum, which was primarily being funded externally.

· The Community Board had not seen any concept plans regarding the refurbishment. Mr Hay suggested that community engagement on the refurbishment take place.

· The resource consent hearings on rock revetment walls in Waihī Beach should be held at the Pātuki Manawa Digital Hub instead of in Tauranga to allow for local residents to easily attend the hearings.

The Board advised the following:

· The Board would request that representatives from the Western Bay Museum present their proposal at a future Board meeting.

8 Presentations

8.1 Katikati Community Sport and Recreation Centre

Ben Warren, was in attendance on behalf of the Katikati Community Sport and Recreation Centre to provide an update to the Board on the project. The below points were noted:

· The Katikati Community Sport and Recreation Centre was a combined project with Council, the community and user groups.

· The plans for the centre would be going to Council for building consent shortly, with an anticipated construction start date of August 2025.

· Nearly three quarters of the funding ($750,000) required to complete the build, had been raised. The project had a target of $1.2 million in funding, which included the total fit out cost.

· The next building planned would be an indoor centre, which provided Katikati with a space for indoor sports and training.

9 Minutes for Confirmation

9.1 Minutes of the Katikati Community Board Meeting held on 12 February 2025

Recommendation

Moved: Member T Sage

Seconded: Cr R Joyce

1. That the Minutes of the Katikati Community Board Meeting held on 12 February 2025 as circulated with the agenda be confirmed as a true and correct record.

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

10 Reports

10.1 Katikati Community Board - Workshop Notes

The Board considered the workshop notes from 5 March 2025 and no discussion was held.

10.2 Katikati Community Board - Chairperson's Report - April 2025

The Board considered a report from the Chairperson dated 2 April 2025. An overview of the report was provided and further discussion as below:

· The anticipated start date for construction on Market Square was 28 April 2025.

· The Board would look at putting out some communications regarding construction on Market Square.

· Board Members would note areas of issue with mowing and raise a service request with Council.

· Construction on the Landing upgrades would begin on 11 April 2025, the work would take approximately 11 weeks to complete.

Resolution KKC25-2.2

Moved: Member T Sage

Seconded: Deputy N Mayo

That the Chairperson’s report dated 2 April 2025 titled ‘Katikati Community Board - Chairperson’s Report – April 2025’ be received.

Carried

10.3 Katikati Community Board - Councillor's Report - April 2025

The Board considered a report from Cr Henry dated 2 April 2025. An overview of the report was provided, with further discussion as below:

· There would be no formal engagement on the Annual Plan 2025/26 as there was no material change to what was proposed in the Long Term Plan.

· Council had chosen a preferred model for Local Waters Done Well to present to the community for consultation.

· It was noted that the timeframe for Local Waters Done Well was compressed, however, this was set by Central Government.

Resolution KKC25-2.3

Moved: Cr A Henry

Seconded: Member A Earl

That the Councillor’s report dated 2 April 2025 titled ‘Katikati Community Board - Councillor’s Report – April 2025’ be received.

Carried

10.4 Katikati Community Board - Grant Applications - April 2025

The Board considered a report from the Senior Governance Advisor dated 2 April 2025. The report was taken as read, with further discussion as below:

· The Board felt the application was an appropriate use of funding for the community.

Resolution KKC25-2.4

Moved: Cr R Joyce

Seconded: Member T Sage

1. That the Senior Governance Advisor’s report dated 2 April 2025 titled ‘Katikati Community Board – Grant Applications – April 2025’ be received.

2. That the Katikati Community Board approves the grant application from Tanners Point Residents & Ratepayers Association Incorporated for $1,500, towards funding an Automatic External Defibrillator (AED) at Tanners Point Reserve, conditional on approval for the location of the AED by Council’s Reserves and Facilities Team.

Carried

10.5 Katikati Community Board - Projects and Operations Report - April 2025

The Board considered a report from the Senior Governance Advisor dated 2 April 2025. The report was taken as read, with further discussion as below:

· It was important for the sport groups to invite the Reserves and Facilities Manager to their meetings to ensure there was clear communication about what could be achieved.

· It was noted that Cr Henry was the Board’s liaison between the sport groups and the Board regarding the Moore Park proposal.

Resolution KKC25-2.5

Moved: Cr A Henry

Seconded: Member T Sage

That the Senior Governance Advisor’s report dated 2 April 2025 titled ‘Katikati Community Board - Projects and Operations Report – April 2025’ be received.’

Carried

10.5 Reconciliation of Katikati Community Town Centre Development Fund

The Board considered a report from the Finance Manager dated 2 April 2025. The report was taken as read, with further discussion as below:

· The resolutions had been circulated to the Board separately, noting that many of the resolutions were not included in the public agenda as they were passed in confidential and had never been resolved into the public.

· It was noted that the report would go to Council for consideration as recommendatory report.

Resolution KKC25-2.6

Moved: Chairperson J Clements

Seconded: Member A Earl

1. That the Finance Manager’s report dated 2 April 2025 ‘Reconciliation of Katikati Community Board Town Centre Development Fund’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Katikati Community Board recommend to Council that the historic overspend of the Katikati Town Centre Promotion Rate fund of $160,381.74 be offset by the Katikati Town Centre Development fund to avoid the need for a rates charge back to the community.

4. That the opening balance of the Katikati Town Centre Development Reserve for 1 July 2024 is $619,458 AND that this reserve be allocated for the purpose of Katikati Town Centre Development scheduled as and when opportunities arise by way of recommendation.

5. That the Katikati Community Board recommend to Council that it be consulted before funds from the Katikati Town Centre Development Fund are committed by Council.

Carried

10.6 Katikati Community Board - Financial Report - February 2025

The Board considered a report from the Finance Business Partner Lead dated 2 April 2025. The report was taken as read, with further discussion as below:

· It was noted that the residual Town Centre Development funds would be split five ways between the Community Boards.

· There was still approximately $140,000 left in uncommitted funds in the Roading Account.

Resolution KKC25-2.7

Moved: Deputy N Mayo

Seconded: Member T Sage

That the Finance Business Partner Lead’s report dated 2 April 2025, titled ‘Katikati Community Board - Financial Report – February 2025’, be received.

Carried

11 Information for Receipt

Nil

The Meeting closed at 8.24pm.

Confirmed as a true and correct record at the Katikati Community Board meeting held on 28 May 2025.

...................................................

Chairperson J Clements

CHAIRPERSON

Katikati Community Board Meeting Agenda

28 May 2025

10.2 Katikati Community Board - Chairperson's Report - May 2025

File Number: A6766896

Author: John Clements, Community Board Chairperson

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Recommendation

1. That the Chairperson’s report dated 28 May 2025 titled ‘Katikati Community Board - Chairperson’s Report – May 2025’ be received.

Representation Review

In April the Local Government Commission determined the representation arrangements for the District, including the structure of community boards. Of particular note were the following recommendations:

1. The Commission strongly recommends that the Council undertake engagement and education with the Community about the role and purpose of community boards, including what subdivisions within community boards mean for these communities.

2. The Commission strongly recommends that the Council empower the community boards through increased delegations, and requests that a copy of these is provided to the Commission.

While the Community Board acknowledges that decisions regarding delegations for community boards will be made after the 2025 Local Body Elections by the next Mayor and Councillors the Board wishes to reaffirm its strong belief in localism. The Board is also keen to understand how the Council intends to engage and educate the community around the role and purpose of community boards, including the function of electoral subdivisions.

The Board notes with interest the suggested suite/menu of matters that could be delegated to community boards referenced by the Mayor in his presentation to the Local Government Commission. These included:

· Potential to devolve to each community board the community matching fund to progress identified community projects or actions from Community Plans.

· Potential for Reserve Management Plan processes to be led by community boards (including related funding).

· Administering and distributing the Facilities in the Community Fund with a ward allocation model.

· Devolution of funding to support local events (with staff support).

· Locally led community engagement efforts (supported with staff and funding) to inform policy and planning approaches.

· Possible administration of local service delivery contracts.

· Being the ‘holders’ of place-based Spatial Plans.

· Partner with tangata whenua on naming decisions – roads, bridges etc - in their area of responsibility.

· Managing specified community facilities (including approval of leases/licences to a set maximum sum of money).

Whilst this would be demanding, with the support of Council staff and appropriate compensation this would bring real traction to localism.

Local Waters Done Well

Council has undertaken consultation on the Local Waters Done Well proposal. The Katikati Community Board remains concerned about the proposal. Due diligence must be undertaken before entering into an agreement with Tauranga City Council. A copy of Board’s verbal submission to Council can be found at Attachment 1 to this report.

Katikati Wastewater Pipeline

The Katikati Community Board is concerned about the failure of the Katikati wastewater pipeline. Options are being considered for the future of the pipeline. This will be a big financial burden for future developers and ratepayers.

Katikati 150^th Anniversary

Katikati recognises the arrival of the Ulster Irish on 16^th September 1875 - 150 years ago. This is a significant milestone, and the Community Board is planning to workshop options for how we will recognise this significant event.

Market Square

The Board is pleased to see construction on this project has commenced. The Community Board has put forward some ideas on planter boxes, seating and lighting for this area and we look forward to seeing the progression on this project.

In light of the current government rolling out EV recharge points, the Community Board would like to see a recharge point established as per the plans in the parking area.

The Landing Development

The project is underway and will be a significant attraction within the town. This will be an exciting development for the town and enhance the walking trail. It has been suggested that there be lighting in the area. Ultimately this area will be more functional and will add to the broader amenity of the area.

Bus Shelter at the Arts Junction

The repairs and maintenance being undertaken at the Arts Junction means the current entrance way glass cover is to be removed. The archway provided many uses, one being a cover for bus passengers. There is now no bus shelter. The Community Board will discuss ideas and options for a bus shelter at the next Board workshop.

Highfield Pond

This pond is now full, and the weed spraying will assist the motorised boaties to enjoy this very attractive space. There have been concerns raised about the plantings around the stormwater pond and Board is seeking further information about the matter from council staff.

Moore Park

The Katikati Community Board is keen to see some planning work undertaken for Moore Park. The Katikati Community Led Development Steering Group have put forward a proposal for a youth hub which would involve upgrading the skatepark and improving the amenity in the surrounding area, including installing a basketball half court. The Community Board is supportive of the proposal and would like to see it progress. There may be an opportunity for the Board to assist with funding, however, this will need to be workshopped with council staff.

Dave Hume Pool

The Community Board is keeping abreast of the pool discussions as the pool will undergo upgrades to the bulkhead and children’s pool. There have been discussions about funding the replacement of a slide for the children’s pool area, which the Community Board is going to discuss with staff at the next Board workshop.

Lion’s Funded Outdoor Furniture

The Community Board is grateful that Council has approved the design of the two outdoor tables. The Community Board appreciates the support of Lions in making this possible. The design is being finalised and will be sent to the council staff for approval.

Entrance Ways

The Community Board has met with NZTA regarding the upgrade of the entrance way by clearing the slopes of the northern corner and removing the trees overhanging SH2 which present a safety risk if they fall onto SH2. NZTA has responded and is working with Baker Timber yards and Project Parore in clearing this slope of wattle and planting it with native plants.

Kauri Point Reserve

Council has been engaging with Ngai Tamawhariua, the local hapū, on the upgrades to Kauri Point Reserve. The purpose of the project is to implement the outcomes of Te Kauri Cultural Values Assessment. Funding for this project was agreed to for year 3 and 4 of the Long-Term Plan 2024-2034. The Community Board believes that it would be a valuable recognition of Māori cultural heritage noting it is an important archaeological site.

Grants Policy

Council has produced a draft micro grants policy for smaller community organisations. This has now been circulated to the Board, and we will be discussing it at our next workshop. It is hoped the policy could be used for future meetings.

Elder Housing and Crossing SH2.

It has been requested that the crossing connecting the town to Heron Crescent be upgraded with a formal zebra crossing across SH2 – a picture is shown below on SH2 through Ngatea as an example. There will be increase in foot traffic from the development from residents that wish to walk to town, and in the interests of safety, a more formal crossing would be appropriate. As it impacts a state highway, the issue will need to be raised with NZTA Waka Kotahi.

School and Kea Crossing

The Community Board proposes that the current zebra crossings be upgraded and red surrounds be painted around the crossing to emphasise and warn drivers of the crossing. The Community Board feels this would provide additional safety and protection for parents and children around the school.

Kotahi Lane Lower Car Park

The Community Board requests that the contractor roll millings into the lower car park once they have completed the road works and used the current gravel in this car park.

Town Maintenance

Town maintenance – grass cutting, leaves, weed spraying seems to go up and down. Historically the leaves have been hoovered up during autumn. The Board wonders what has happened to this practice. Weed spraying in and around parking areas and streets needs attention. Whilst the Community Board recognises the importance of service requests the ratepayer is paying for this service and should not be the quality monitor as well.

Medical Centre Car Park – Clive Road

There have been concerns in the community about the lack of available parking at the medical centre on Clive Road. Board Members met onsite with Council staff to discuss the issue and scope a project to remove the grass verge and replace it with car parks. Council’s Project Engineer is working on a plan and costings for the project, which will be considered by the Board at a future workshop.

Attachments

1. Katikati Community Board - Local Waters Done Well Submission ⇩

Katikati Community Board Meeting Agenda

28 May 2025

10.3 Katikati Community Board - Councillor's Report - May 2025

File Number: A6766943

Author: Rodney Joyce, Councillor

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Recommendation

1. That Councillor Joyce’s report dated 28 May 2025 titled ‘Katikati Community Board - Councillor’s Report – May 2025’ be received.

Local Waters Done Well

The next step in the Local Waters Done Well process, after recent consultation, is the finalisation of a Water Services Delivery plan for our council in late July that outlines our planned approach. However, that is not the end of this very important matter. All councils have to submit their plans to the government, which will make the final decision on whether it approves (or not) each council’s plans.

The resulting decision will mark the start of the really hard and detailed work. If we do go with other partners, that is when detailed negotiations will occur about the shape of the new water services organisation. There will also be a strategic review of the rest of the Western Bay of Plenty District Council.

Note too that whatever system we set up, there is an increasingly detailed web of government regulations around fresh, waste and storm water from both the new economic regulator (under the Commerce Commission) and the health and environmental regulator (Taumata Arowai). Whoever runs our water system will have a much-reduced scope to make its own decisions.

It is also a very iterative process. The first new legislation to govern the sector has been passed only in recent months and there is more that is still in process in parliament. Financial guard rails from the NZ Local Government Funding Agency have only arrived in the middle of consultation and the two new regulators are only now getting going on water and wastewater.

There have been consistent questions from the public asking why an inhouse model of waters delivery shows a much higher annual household cost than the corporate options under a council-controlled organisation (either alone or partnering with others).

It is the financing rules that make the most difference, as they dramatically affect how much the council can borrow and what income it can allocate to service that debt. One way of looking at this is by comparing it to a home mortgage. If your debt limit is lower or your income is constrained, you can borrow less so you must put in more of your own money.

People typically only buy one house as a time, but waters assets come with ongoing requirements for heavy capital investment (buying a series of houses, to stretch the metaphor) so a constrained lending regime means you have to pay off each investment much more quickly, forcing even higher ongoing payments.

It’s a bit like comparing the much higher monthly payments on a 15-year mortgage, rather than the lower payments on a 30-year mortgage, to take the metaphor even further. Sure, you eventually pay much less interest on a shorter mortgage, but can you afford the payments?

Another question from the public has been whether the consultation was genuine and whether the council really has options or is just going through the motions. There is no doubt that there is a big hand on our back from the government, which believes that a large, specialised water organisation is the best way to go. However, there are definitely a range of options that we are considering.

Urban stormwater, in particular, presents a range of options as the assets are thoroughly intertwined with roads and parks, for example. We need to determine how to manage that efficiently for residents and ratepayers. There is also not the same defined revenue stream that are present for the other two waters (e.g. volumetric water charges, trade waste charges).

Rural stormwater is not part of this reform programme.

You can read more about the council’s Local Waters Done Well programme here.

Katikati Wastewater

A lot of work is quietly being done on future options for the Katikati wastewater outfall, which is unlikely to last until its designed end-of-life a decade or so from now (no asset sweating involved). This is being done utilising a process defined by the Regional Council under our resource consent for the current outfall. It is sensitive as there are options around land-based disposal as well as renewing the outfall.

Unfortunately, the current 200mm diameter outfall pipe is not ageing well, leading to some leaks into the harbour, which is obviously distressing to the community and is also a breach of the council’s resource consent.

The goal is to tie down the future plans by the next council long-term plan in 2027, which will also be the time for formal public consultation. This schedule is subject to any changes under Local Waters Done Well, of course.

As well as working on the long-term solutions, council staff have made some changes to the way they operate the current outfall to minimise the risk of further leaks. The previous leaks generally occurred after heavy rain that forced the sewerage treatment plant to increase the flow of (and thus the pressure on the pipe) to ensure onsite storage did not overflow.

The operating model has now been changed to clear more of the treated wastewater during low-flow periods to ensure more storage is kept in reserve for storms. This does not guarantee no more leaks, but it does make them less likely to occur.

In the meantime, upgrades to the Katikati Wastewater Treatment Plant continue with the installation of a Moving Bed Biofilm Reactor. This $4.5 million system will reduce nitrogen levels to ensure the final treated water is as clean as possible and consistent with the council’s resource consent. This is due for completion in the next couple of months.

Annual Plan

The draft Annual Plan for the 2025-26 year has been published, showing a lower than forecast in rates compared to the Long-Term Plan 2024-34.

The plan is still being worked on (to take account of the representation review, for example) and will be finalised by June, ahead of the financial year starting in July.

The council has, for a change, been the recipient of some favourable winds from lower inflation and interest rates. As well, a number of projects have come in under budget and staff have been working to deliver operational savings.

The council has determined that this plan did not require public consultation as there were no significant changes from that set out in the 2024-34 Long Term Plan.

You can see sample rates data for Katikati (and other communities) here.

To see the projected rates for your property, see the rates calculator here.

Construction

Katikati has been a hive of construction in recent times, as long-planned projects come to fruition.

The Dave Hume pool is being upgraded with the addition of a new blue-coloured liner and the installation of a bulkhead that will make the main pool length 25 metres long (important for school swimmers). This bulkhead will also render more space for aqua walkers and the very important learn-to-swim classes that teach our children how to be safe in the water.

Much of the plant and equipment used to run the pool is also being upgraded.

Tetley Road is being rebuilt (“rehabilitated” as the road engineers term it), the new jetty is going in at the Landing on Beach Road, the new Katikati housing units are nearing completion and the timber seawall at Tanners Point is being renewed.

Black mould issues in the Arts Centre in the main street are being addressed, which is a major piece of work and shows that that “leaky buildings” issues are still a live issue in our community. Details are here.

In Ongare Point, work to renew the playground is just getting underway.

Why is so much getting done? I would put a lot of the credit on our Operations Manager, Cedric Crow, who has overhauled the project management at council and put in place systems and structures that enable council staff to get the most done (often for much less cost). Cedric is leaving the council next month, to go on to bigger things, but his time at our council has been well spent.

The recent Katikati/Waihī Beach ward expo was well attended and there was much discussion about these projects, and other matters.

You can always find information about projects in our community at the council’s Your Place / Tō wāhi page for Katikati: https://yourplace.westernbay.govt.nz/hub-page/katikati-aongatete

Representation Review

The chairman has covered much of this review in his report so here I will just record that this is a very pleasing outcome for Katikati, Waihī Beach and the district. The council is in the process of adjusting budgets to fit the new reality, as it always allowed for in this process.

Paeahi Wanakore Reserve

The reserve on the corner of Beach and Park Roads, near the schools, has been officially named the Paeahi Wanakore Reserve.

Paeahi Wanakore was a kaumātua who worked tirelessly over many decades to build and lift the mana of the people of Ngāi Tamawhariua. He was a true gentleman who held a lot of mana within the community and Māoridom.

Paeahi lived on Park Road with his wife Kerewai Wanakore, their home is just down from the Park Road/Beach Road Reserve, it is here that they fostered many children in addition to raising their own.

Paeahi was a longstanding and well-respected member of Council’s Tangata Whenua forums working alongside successive Mayors and Councillors striving to progress the work of Council for and on behalf of the community. As a representative for Ngāi Tamawhariua he provided a significant contribution when working with Council and the community on various processes and plans to ensure the voice of the people was heard.

His whanau were on hand last month at Council to celebrate this naming of the reserve after their ancestor.

By-laws and highways

A number of bylaws have come up for periodic reviews, including those covering cemeteries, livestock movements and Easter trading. Among these, council has kept the Easter trading hours unrestricted in our district.

Katikati Community Board Meeting Agenda

28 May 2025

10.4 Application for Road Naming - 113B and 115 Park Road, Katikati

File Number: A6778944

Author: Jemma Ryan, Consents Planner

Authoriser: Natasha Ryburn, Environmental Consents Manager

Executive Summary

1. Western Bay of Plenty District Council (Council) has received a road naming application for a proposed public road off Park Road, Katikati.

2. The purpose of this report is to outline the proposal and the outcome of the consultation process, and to enable the Katikati Community Board to consider and provide feedback on the proposed road name options for 113B and 115 Park Road, Katikati.

Recommendation

1. That the Consents Planner’s report dated 28 May 2025 titled ‘Application for Road Naming - 113B and 115 Park Road, Katikati’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Katikati Community Board consider and provide feedback on the proposed road name options of ‘Gallaher Street’ OR ‘Mere Close’ for a public road to be vested in Council (being Lot 110 of RC12888s).

Background

3. In accordance with Council’s Road Naming Policy, proposed public road names are sent to the relevant Community Board for consideration and feedback to assist with the delegated decision (by Environmental Consents Manager).

4. The applicant has proposed to name Lot 110 (to be a public road and vested in Council) of the approved consent RC13170L and RC12888S at 113B and 115 Park Road, Katikati (refer Figure 1 below and Appendix B). The applicant has proposed Lot 110 to be named ‘Gallaher Drive’, after David Gallaher who originated from Katikati and was the captain of the “Original All Blacks” from 1905-1906.

5. The Applicant sought to engage with Mana Whenua (Ngai Tamawahriua, Ngai Te Rangi, Ngati Ranginui and Ngati Te Wai) via email prior to lodging the road naming application, for the consideration and comment of the proposed name ‘Gallaher Drive’, however no response was received.

Figure 1 – Aerial Photo of subject sites – Source (Council BOPmaps)

A map of a land with many square blocks

Description automatically generated with medium confidence

Figure 2 – Approved Scheme Plan RC12888S (shows Lot 110).

Proposed road Name

Roads to be vested – Gallaher Drive OR Mere Close

6. As noted earlier in this report, the applicant has put forward ‘Gallaher Drive’ for consideration regarding the naming of Lot 110 – to be a public road vested in Council.

7. Council undertook consultation with Mana Whenua in accordance with the requirements of the Road Naming policy, seeking recommendations for the naming of Lot 110 (being a public road). A response was received from Ngai Tamawhariua who has recommended ‘Mere Close’.

8. Ngai Tamawahriua have advised that their hapū descend from 4 siblings - Te Maki, Mere, Hori and Tukaki and that in 2023, Te Maki Close was chosen as a street name in Katikati. They therefore would like to see the names of the remaining siblings put forward as potential road names. In this instance, they have recommended ‘Mere’ Close as noted above.

9. Therefore, the road name options for Lot 110 are ‘Gallaher Drive’ OR ‘Mere Close’.

ASSESSMENT - SECTION 5 OF ROAD NAMING POLICY

10. The proposed road name options for Lot 110 (to be a public road) have been considered in accordance with the criteria set out in Section 5 of Council’s Road Naming Policy. Accordingly:

• There are no conflicts or duplication with the proposed road names; the names are not the same as other roads within this district, or immediately adjacent district;

• The road names are easy to spell and pronounce; and

• The proposed road names are 13 characters in length (or less). Further, given the consultation undertaken with Mana Whenua, Council considers the potential road name of ‘Mere Close’ to be culturally appropriate and sufficiently unique.

11. In accordance with Section 6 of the Road Naming Policy, the following consultation has been undertaken:

a) The applicant has engaged with Mana Whenua for the proposed road name (however no response was received).

b) Council has therefore undertaken further consultation as part of Council’s standard consultation process and Mana Whenua have recommended ‘Mere Close’.

c) Council staff have researched and checked the names for any conflict or with adjoining Councils.

d) The application is referred to the Katikati Community Board for consideration and feedback of the proposed road naming options, to assist delegated decision making. The decision will be made under delegated authority (Environmental Consents Manager).

Under Delegated Authority, the following road naming options are suggested and one of which is proposed to be adopted:

a) “Mere Close” OR

b) “Gallaher Drive”

Figure 3: RC12888S Approved Scheme Plan (showing Lot 110).

Katikati Community Board Meeting Agenda

28 May 2025

service requests

This section is to provide an overview of Service Requests for the Katikati Community Board area since the last meeting. There has been one of each of the following subtypes of Service Requests raised and completed:

· Reserves & Facilities - Accidents on Reserves and Facilities

· Water - Emergency Shutdown

· State High - Footpaths on State Highway (Main Road KK)

· Animal Services - FOUND/PICK-UP

· Kerbside Collective - Kerbside General Enquiry

· Animal Services - LOST DOG

· Kerbside Collective - Missed Collection – Investigation

· Reserves & Facilities - Pests - Insect/Animal

· Stormwater - Urban Stormwater General/Info Request

· Water Revenue - Water connection application

· Animal Services - ANIMAL - Dog Aggressive/Rushed towards

· Community & Strategy - General Enquiry

· Building Counter Enquiry - General enquiry/Call back

· Health - General Health Matters/Enquiries

· Reserves & Facilities - Litter/Litter Bins or dumping in Reserve

· Animal Services - Microchipping dog(s) request

· Water - Reinstatement after works

· Local Road - Slip/Flood/Crash/Spill/Trees Down on Local Road--All URGENT!RING!

There has been one of each of the following subtypes of Service Requests raised, which are under investigation.

· Local Roads - Barriers and Rails - Replacement/Maintenance Asset Requests

· Reserves & Facilities – Cycleways on Reserves not Roads

· Reserves & Facilities - General enquiry/Call-back

The table below shows Service Requests that are higher in numbers and have a mix of status:

Service Request Subtype	Notes	Completed	Under Investigation/ Scheduled
Compliance and Enforcement - Abandoned Vehicle	Reports from Beach Road	2	0
Local Roads - ALL Cesspit/Grill/Gutters & Drains (sealed road)	Replacement/Maintenance Asset Requests from across the Katikati Community	12	4
Water – Water Leaks	Reports from across the Katikati Community – Multiple reports from Carisbrooke Street	15	4
Water – Leaks (Known Issues)	Reports from Carisbrooke Street	2	0
Compliance & Enforcement General	Reports from across the Katikati Community	4	1
Kerbside Collective – Damaged Bin	Replace/Repair requests from across the Katikati Community	3	1
Animal Services – Dog Barking	Multiple reports from Layla Place, Beach Road and Tetley Road	10	1
Animal Services – Dog Roaming	Multiple reports from Beach Road	11	1
Properties – General Enquiry	Enquiries from Main Road	4	1
Building Admin – General	Multiple reports from across the Katikati Community	4	0
Collections – General	Enquiries from Park Road and Highfields Drive	2	0
Rates – General	Enquiries from across Katikati, multiple from Wills Road	9	0
Water Revenue – General	Enquiries from Crossley Street and Main Road	3	0
Customer Service Planning – General	Enquiries from across the Katikati Community	10	3
Local Roads – General	Enquiries from across the Katikati Community -	4	8
Local Road – Lighting	Replacement/Maintenance Asset Requests from Gilfillan Drive and Carisbrooke Street	8	2
Road Network Management – Tree Requests	Request for removal from across the Katikati Community	3	5
Health – Liquor Licence	Requests from Main Road	3	0
Local Road Signs (damaged/graffiti)	Replacement/Maintenance Asset Requests from across the Katikati Community	5	1
Kerbside Collective – Lost/Stolen Bins	Reports from across the Katikati Community	3	1
Water - Meter/Toby issue (not leak)	Reports from Crossley Street and Highfields Drive	2	0
Reserves and Facilities - Mowing and Vegetation/Gardens (NOT Trees)	Reports from Uretara Drive and Highfields Drive	1	1
Noise Complaint (After Hours - Watchdog)	Reports from Park Road and Beach Road	2	0
Wastewater – Odour Complaint	Reports from Wills Road	1	1
Animal Services – Enquiries	Enquiries from Layla Place and Beach Road	4	1
Pensioner Housing - 7 Tui Place Katikati	General enquiries from Tui Place	1	1
Pensioner Housing - Heron Cres. Cooper 16A Beach Road Katikati	General enquiries from Heron Crescent	2	1
Animal Services - Dog attacked (and made contact)	Reports from Middlebrooke Drive	2	0
Wastewater – Pumpstation Issue or Blockage	Reports from across the Katikati Community	3	0
Refuse – General	Reports from Main Road and Wills Road	0	2
Reserves and Facilities - Reserve Signs	Reports from Noble Johnston Drive and Beach Road	10	0
Reserves and Facilities – Reserve General	Enquiries from across the Katikati Community	15	6
Local Roads - Road Surface Defects (Sealed)	Reports from Park Road, Wills Road and Middlebrooke Drive	2	3
Customer Service Planning – Subdivision	Reports from Hyde Street and Gilfillan Drive	2	0
Reserves and Facilities – Dave Hume Pools	Enquiries regarding the Te Puke/Dave Hume Pool	4	0
Reserves and Facilities – Trees	Reports from Maniaroa Drive, Tui Place and Major Street	4	1
Vegetation(not trees)/mowing Local Roads	Reports from Highfields Drive	1	1
Water – General	Reports from Clive Road, Church Street and Robinson Street	1	2
Water Revenue - Water leak remission application	Requests from Highfields Drive and Wills Road	6	0
Water – Pressure	Reports from Rawaka Drive and Beach Road	1	1

matters arising from previous community board meetings (Not Minute Action Sheets)

Date raised	Issue	Comment
April 2025	The Board would request that representatives from the Western Bay Museum present their refurbishment.	The Chairperson will invite Western Bay Museum to present at a future Community Board meeting.
April 2025	The Board requested a report on the background and current level of service for Highfields Pond.	A request for a report has been made to the Stormwater Asset Team and a report will be produced for a future meeting.

Attachments

1. Map of Market Square Phases ⇩

Katikati Community Board Meeting Agenda

28 May 2025

10.6 Katikati Community Board - Financial Report - April 2025

File Number: A6773985

Author: Allan Carey, Finance Business Partner Lead

Authoriser: Matthew Leighton, Finance Planning & Analysis Manager

Executive Summary

This report provides the Community Board with a two-monthly monitoring of its operational budget. Attached are the financial statements for the period ended April 2025 (Attachment 1).

Total operational costs are under budget by $8,637 year-to-date for 2024/25.

The Katikati Community Board Roading Current Account has now been incorporated into the financial report. The opening balance of $474,678 has been reduced by spending on projects and now has a balance of $140,136, as at April 2025, which is available for future projects after pending commitments for current approved projects. Attached is a more detailed report for the period ended April 2025 (Attachment 2).

Recommendation

1. That the Finance Business Partner Lead’s report dated 28 May 2025, titled ‘Katikati Community Board - Financial Report – April 2025’, be received.

2. That the Katikati Community Board approve for the remaining funds from the below resolutions, to be released back into the Reserve Account:

a. K22-4.5 with remaining funds of $1,000

b. KKC23-7.5 with remaining funds of $285

c. KKC23-7.4 with remaining funds of $500; and

d. KKC24-6.5 with remaining funds of $107.66.

Grant payments made to date:

Resolution	Description	$
KKC24-4.4	Katikati Football Club towards funding their paint marking on the football fields.	886
KKC24-6.8	Katikati College for $2,000, to contribute towards funding uniforms and stationery for students in need.	2,000
KKC24-6.9	Katikati Toy Library for $1,000, to contribute towards funding new carpet for the toy library.	1,000
KKC25-1.5	Approves the grant application from the Focus Katikati Trust for $1,000, for costs relating to a ‘Clusters of Excellence’ workshop.	1,000
2024/25 Grants		4,886

Committed – Operational Expenditure

Resolution	Account	Description	$
K22-4.5	Contingency	Approve up to $1,000 for cost relating to the Katikati Community Plan and Town Centre Plan presentation and celebration evening.	1,000
KKC23-7.5	Contingency	Approve up to $1,500 for cost relating to the design of the Katikati shield, conditional upon clarification regarding the process on the establishment of a shield. (Spent $1,215)	285
KKC23-7.4	Contingency	Approve up to $500 for cost relating to the competition for beautifying shopfronts in Katikati.	500
KKC24-6.5	Contingency	Approves the spending of up to $300 from the Contingency Account towards a Community Board Community Leaders Christmas function (Spent $192.34 spent, remainder to be released).	300
KKC25-2.4	Grants	Approves the grant application from Tanners Point Residents & Ratepayers Association Incorporated for $1,500, towards funding an Automatic External Defibrillator (AED) at Tanners Point Reserve.	1,500
Total outstanding operational commitments			3,585

2024/25 Katikati Community Board Reserve Analysis:

Resolution	Description	$
2024/25 Opening balance		100,384
K22.4-7	Approve funding of $50,000 towards costs related to the new Katikati Community Sport and Recreation Centre on the Moore Park Sports Ground in Katikati. (Spent 2025 - $10,751, please see detailed breakdown below).	(10,751)
2024/25 Closing balance		89,633

Committed – Reserves expenditure:

Resolution	Description	$
	2024/25 Closing balance before committed expenditure	89,633
K22.4-7	Approve funding of $50,000 towards costs related to the new Katikati Community Sport and Recreation Centre on the Moore Park Sports Ground in Katikati. (Spent 2023 - $29,625 and 2025 - $10,751, please see detailed breakdown below).	(9,624)
KKC25-1.3	Progress a concept plan for the area of Moore Park that relates to the netball courts and a Youth Hub - $500 from the Katikati Community Board Reserve Account.	(500)
	2024/25 Closing balance after committed expenditure	79,509

Resolution K22.4-7 – Katikati Community Sport & Recreation Centre:

Resolution	Description	$
K22.4-7	Approve funding of $50,000 towards costs related to the new Katikati Community Sport and Recreation Centre on the Moore Park Sports Ground in Katikati. (Spent 2023 - $29,625 and 2025 - $10,751, please see detailed breakdown below).	50,000
Paid 2023	First Principles Architects	(29,625)
Paid 2025	Geo Data Solutions	(1,287)
Paid 2025	First Principles Architects	(9,074)
Paid 2025	Bay Locate Ltd	(390)
	Remaining balance unspent on the resolution	9,624

Other Reserves:

Katikati Town Centre Development Reserve:

Resolution	Description	$
2024/25 Opening balance		619,457
	No transactions year to date	0
2024/25 Closing balance		619,457

C.E. Miller Estate Reserve:

Resolution	Description	$
2024/25 Opening balance		9,888
	No transactions year to date	0
2024/25 Closing balance		9,888

Katikati Community Board Roading Current Account:

Resolution	Description	$
2024/25 Opening balance		474,678
	Decrease year to date	(334,542)
2024/25 Closing balance		140,136

Attachments

1. Katikati Community Board - Financial Report April 2025 ⇩

2. Katikati Community Board - Roading Account April 2025 ⇩

Chairperson	John Clements
Deputy Chairperson	Norm Mayo
Members	Andy Earl Teresa Sage Cr Anne Henry Cr Rodney Joyce
Quorum	3
Frequency	Eight weekly / Workshops as required

OUTDOOR TABLE – NOBLE JOHNSON DRIVE
Project Description	Staff Comment/Update	Progress level
The Community Board has supported a community initiative to have a bespoke outdoor table at Noble Johnson Drive.	There is no further update to what has been previously reported. In November 2024, the Board resolved to support the recommended location for a table to be installed at Noble Johnson Drive. The Reserves and Facilities Team are awaiting the final design of the table and seating for final approval. Funding for the concrete pad and installation costs will need to be arranged. Once the funding arrangements have been finalised, Council staff can arrange the for a contractor to carry out the installation of the concrete pad and furniture.	Awaiting final design and funding arrangements