Agenda of Waihī Beach Community Board Meeting

Waihī Beach Community Board Meeting Agenda

7 April 2025

Waihī Beach Community Board

Membership:

Chairperson	Dani Simpson
Deputy Chairperson	Heather Marie Guptill
Members	Ross Goudie Wayne Stevenson Cr Anne Henry Cr Allan Sole
Quorum	3
Frequency	Eight weekly / Workshops as required

Role and Purpose of Community Boards:

· To represent, and act as an advocate for, the interests of their communities.

· To consider and report on all matters referred by Council and its Committees, or any matter of interest or concern to the Community Board.

· To maintain an overview of services provided by Council within the community.

· To prepare an annual submission to the Council for expenditure within the community.

· To communicate with community organisations and special interest groups within the community.

· To undertake responsibilities as delegated by Council or its Committees.

Delegated Functions:

Subject to compliance with Council strategies, policies, plans and legislation:

· To have input into Council and its Committees on issues, services, plans and policies that affect communities within the Community Board Area.

· To provide an effective mechanism for community feedback to Council.

· To receive reports from Council appointees on Council matters relevant to the Community Board.

· To control, expend and monitor funds as allocated by Council.

· To allocate Community Board reserve funds to specific capital non-recurring projects for council assets on council land.

Waihī Beach Community Board Meeting Minutes

17 February 2025

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Waihī Beach Community Board Meeting No. WBC25-1
HELD IN THE Waihī Beach Community Centre, 106 Beach Road, Waihī Beach
ON Monday, 17 February 2025 AT 5.30pm

1 Present

Chairperson D Simpson, Member R Goudie, Member W Stevenson, Cr A Henry and Cr A Sole.

2 In Attendance

A Henderson (General Manager Corporate Services) and R Leahy (Senior Governance Advisor).

Others in attendance

11 members of the public including;

Cr R Joyce and

Katikati Community Board Chairperson J Clements

3 Apologies

Apology

Resolution WBC25-1.1

Moved: Cr A Sole

Seconded: Member W Stevenson

That the apology for absence from Deputy Chairperson H Guptill be accepted.

Carried

4 Consideration of Late Items

Nil

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

7.1 Jim Cowern - Various Issues

Mr Cowern, a resident of Waihī Beach was in attendance to discuss the resource consent application for a rock revetment wall at Waihī Beach and rubbish bins on Wilson Road. The below points were noted:

· A resource application for a rock revetment wall on the beach front at Glen Isla Place had been submitted.

· The Chairperson advised that the Board remained neutral on this matter as the application was being assessed by independent commissioners. It was important for the community to make submissions and express their views on applications.

· One of the rubbish bins on Wilson Road had turned a rust colour. It was noted that the rust colour was their intended look at they were made from corten steel.

7.2 Peter Morton - Athenree Homestead

Mr Morton, was in attendance on behalf of Athenree Homestead, to discuss the welcome to Waihī Beach signs and upgrades to the Athenree Homestead driveway. He noted the below points:

· Mr Morton queried when the welcome to Waihī Beach signs would be installed as there had been minimal communication from Council regarding the signs.

· The Community Board advised that work on the signs were ongoing and that upgrades to the driveway would commence shortly. The Athenree Homestead would be advised of these works to ensure they did not clash with any bookings for the venue.

7.3 Mike Hickey - Various Topics

Mr Hickey, a resident of Waihī Beach, was in attendance to discuss various issues. He noted the below points:

· Council should consider opening the Chief Executive position for open tender as it may attract a person willing to do the role for considerably less salary.

· There were ongoing concerns with dogs on the beach. Council should consider implementing a system similar to Hauraki District Council, which increases the cost to the owner for impounding dog.

· The MenzShed were supplying vegetables to the ‘Friend’s Place’, the surf club and residents at the pensioner flats.

7.4 Rob Hope - Waihī Beach Library

Mr Hope, a resident of Waihī Beach and member of the Community Hall Committee, was in attendance to discuss the Waihī Beach Library. He noted the below points:

· The Hall Committee had met with Council staff to discuss their concerns with the access to the hall as a result of the new library building.

· The meeting was positive and a practical solution to address concerns had been found.

8 Presentations

8.1 Te Whānau ā Tauwhao Ki Otawhiwhi

Representatives from Otawhiwhi were unable to attend the meeting.

9 Minutes for Confirmation

9.1 Minutes of the Waihī Beach Community Board Meeting held on 2 December 2024

Resolution WBC25-1.2

Moved: Cr A Henry

Seconded: Cr A Sole

1. That the Minutes of the Waihī Beach Community Board Meeting held on 2 December 2024 as circulated with the agenda be confirmed as a true and correct record.

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

10 Reports

10.1 Waihī Beach Community Board - Workshop Notes - 28 January 2025

The workshop notes from 28 January 2025 were received and no discussion was held.

10.2 Waihī Beach Community Board - Chairperson's Report - February 2025

The Board considered a report from the Chairperson. A brief overview of the report was provided. The below points were noted:

· The overall capacity of the bins on Wilson Road would increase.

· The placement of the new bench seat was being reconsidered.

· There were concerns regarding the cost of installing bike racks outside the front of The Porch. The Board would consider various options at their next workshop to bring the cost down.

· The Board had previously committed $10,000 towards a path from the end of Edinburgh Street through the Te Mata block. The Board would like to workshop this at a future workshop.

Resolution WBC25-1.3

Moved: Member W Stevenson

Seconded: Cr A Sole

That the Chairperson’s report dated 17 February 2025 titled ‘Waihī Beach Community Board Chairperson’s Report – February 2025’ be received.

Carried

10.3 Waihī Beach Community Board - Councillor's Report - February 2025

The Board considered a report from Councillor Sole. A brief overview of the report was provided. The below points were noted:

· Work on the Local Waters Done Well was ongoing. Community consultation on the proposed model would take place.

Resolution WBC25-1.4

Moved: Cr A Sole

Seconded: Chairperson D Simpson

That Councillor Sole’s report dated 17 February 2025 titled ‘Waihī Beach Community Board Councillor’s Report – February 2025’ be received.

Carried

10.4 Waihī Beach Community Board - Projects and Operations Report - February 2025

The Board considered a report from the General Manager Infrastructure Services. The report was taken as read. The below points were noted:

· There was an error in the roading account, resolution WBC23-7.6 appeared twice. It was noted that this error would be corrected for the next report.

· The Board requested an update on if the landowner had been approached for entranceway sign on Waihī Beach Road.

Resolution WBC25-1.5

Moved: Chairperson D Simpson

Seconded: Member W Stevenson

That the General Manager Infrastructure Services’ report dated 2 December 2024 titled ‘Waihī Beach Community Board - Projects and Operations Report – December 2024’ be received.

Carried

10.5 Waihī Beach Community Board - Financial Report - December 2024

The Board considered a report from the Finance Business Partner Lead. The report was taken as read. The below points were noted:

· It was noted that the roading account would now be included in the Community Board’s financial report.

Resolution WBC25-1.6

Moved: Cr A Sole

Seconded: Member W Stevenson

That the Finance Business Partner Lead’s report dated 17 February 2025 titled ‘Waihī Beach Community Board – Financial Report - December 2024’, be received.

Carried

11 INFORMATION FOR RECEIPT

11.1 Investigation into relocating Island View Reserve Dump Station

The Board considered a report from the Reserves and Facilities Manager. The report was taken as read. The below point was noted:

· The Board would direct the concerned residents to the report for their information.

The Meeting closed at 6.43pm.

Confirmed as a true and correct record at the Waihī Beach Community Board meeting held on 7 April 2025.

...................................................

Chairperson D Simpson

CHAIRPERSON

Waihī Beach Community Board Meeting Agenda

7 April 2025

9.2 Waihī Beach Community Board - Chairperson's Report - April 2025

File Number: A6690656

Author: Dani Simpson, Community Board Chairperson

Authoriser: Adele Henderson, General Manager Corporate Services

Recommendation

1. That the Chairperson’s report dated 7 April 2025 titled ‘Waihī Beach Community Board - Chairperson’s Report – April 2025’ be received.

The Board is about to review and refresh its Community Plan. As part of that we will be consulting with a variety of stakeholders as well as the wider community with the intention of having a refreshed Plan to adopt at our last meeting of the triennium in August.

The Community Plan focuses on 4 key pillars – Social, Environmental, Cultural and Economic.

Given that it was first developed in 2020 and last updated in 2022, we believe it’s time to review it. There are aspects in there which are no longer relevant, some of which have progressed markedly, and other areas that other community groups have taken ownership of.

We will be working with staff who will support us throughout the consultation process. And will be making sure you know how and when you can have your say. What you tell us will help provide direction for our community for the next decade and will provide a pathway on how to achieve those aspirations.

Consultation on social media with the community about the increased rubbish bin capacity and frequency of emptying gave us extensive constructive feedback from people who highlighted bins in various locations around the area that could do with more capacity and more regular emptying. We’re looking forward to staff sharing with us how and when we can implement the requested changes.

The Wilson Park upgrades have previously been approved and funded, however there has been no sign of them getting started. While we appreciate some stormwater considerations are in play in parts of Wilson Park, it’s our understanding that these shouldn’t impact the upgrades that were given the green light some 18 months ago by Council. We would like to think the upgrades will take place so the increased amenity is ready to be enjoyed by the public in time for Labour Weekend this year. The toilet block is expected to be installed by the end of June 2025, however, the carpark upgrades and seating will occur in the next financial year due to budget constraints and resourcing.

It was pleasing to see the finalised history panels for Pohutukawa Park at our January workshop. The consultant is currently preparing detailed drawings that will be suitable to send to the sign fabricators. Local Waihī Beach contractors have been engaged, however, there is currently no delivery timeframe for this project. We’re keen to see these finally installed and would like to hear what location has been chosen for them and when they are expected to be installed.

With a change in staff overseeing our various roading projects, we’re looking forward to progressing a number of items:

· Finalisation and installation of the welcome signs at the Athenree Road and Waihi Beach Road entrances.

· Pricing for installation of the Beach Road pedestrian refuge.

· Progression of pricing and detail for lights in the expanded carpark behind The Porch

The installation of the seat outside The Porch proved amusingly controversial with much debate online and in person about whether it should face the road or away from the road. Council’s Project Engineer has suggested the seat be rotated and bike stands be installed to improve pedestrian safety and prevent vehicles from parking on the concrete.

Following our last board meeting where we spoke about the aforementioned seat and bike stands, we were approached by the MenzShed suggesting they may be able to assist with fabricating the bike stands for less than the cost of what we had been quoted. The Board is very supportive of awarding jobs like these to a local group where possible. It doesn’t cost us as much and a local group obtains the funding required to manufacture. That’s a win-win in my books.

On March 13, we addressed the Local Government Commission regarding our submission objecting to Western Bay of Plenty District Council’s decision to reduce the number of community boards from 5 to 3. My address as Chair is attached.

Attachments

1. Verbal Submission to Local Government Commission WBOPDC Representation Review Hearing ⇩

Waihī Beach Community Board Meeting Agenda

7 April 2025

9.3 Waihī Beach Community Board - Councillor's Report - April 2025

File Number: A6690686

Author: Anne Henry, Councillor

Authoriser: Adele Henderson, General Manager Corporate Services

Recommendation

1. That the Councillor’s report dated 7 April 2025 titled ‘Waihī Beach Community Board - Councillor’s Report – April 2025’ be received.

Western Bay District Council District Council (WOPDC) Representation Review 2025:

A Representation Review is required under the Local Electoral Act and is undertaken every 6 years. WBOPDC staff began the review process for our communities in late 2023 and continued to gather community feedback during 2024 and up until the date of last consultation in November 2024. Council adopted its Final Representation Proposal by 21 November 2024. This model unfortunately, due to the decision-making time frame, was not able to be presented for public consultation prior to the final lodgement date to the Local Government Commission.

Earlier this year an independent commissioner panel was appointed by Local Government Commission. The Commissioners received all relevant material and written submissions early 2025. On 13 March 2025, the Commissioners heard several verbal submissions via video links from our communities' submitters. Live stream presentations to the Commissioner’s Panel from WBOPDC are still available on the Local Government Commission’s YouTube channel.

Several sound submissions, both for and against, were received by the Commissioners from our rate payers, community groups and Community Boards. We are yet to hear the panel’s determination. The Commissioners are now in deliberation to decide WBOPDC ‘s future representation model. A decision is expected by 11 April 2025.

Annual Plan (AP) 2025- 2026:

On 12 March the Annual Plan Committee adopted the draft schedule of 2025 fees and charges for public consultation. The consultation will be open for one calendar month from 20 March to 21 April.

A draft statement of our intended proposal for Financial Contributions and a detailed disclosure table has been prepared for consultation. Information for this review was gathered from many working within the framework of our current model for Financial Contributions. The consultation for this will be open from 20 March until 20 April.

These documents will be available on Council’s website, for viewing in our Libraries and Service Centres.

This year there have been no big changes for the second year of the 2024-2034 Long Term Plan (LTP) than those outlined when it when for consultation prior to its adoption in September last year. As the programme of work had little change in direction it meant that formal consultation was not required. Council will still be informing the public on the projects that are planned for next year and why we made the decision not to consult.

Local Waters Done Well:

The Council is currently working with a consultant and has explored the options open to us to adopt a sustainable model for WBOPDC’s ‘Local Water Done Well’. The challenge for WBOPDC is to remain sustainable with the delivery and management of our freshwater. All models will be ring-fenced and will need to fully fund themselves, to stand alone as an entity. Council approved the consultation document for the water service delivery model on 18 March, a copy of this report can be found here. Consultation with the community will run from 24 March to 24 April 2025.

Katikati-Waihī Beach Ward Forum:

The date for the last Katikati-Waihī Beach Ward forum for 2025 is 9 April 2025 7-9pm at The Centre – Pātuki Manawa Digital Hub.

An expo style of presentation is planned for this event. These forums are designed to give people a chance to connect with their local Councillors and get a better understanding of local initiatives by talking to the teams behind them.

Topics are currently being finalised but will likely include key projects such as the Heron Crescent Elder Housing, Waihī Beach Library and Katikati Wastewater Treatment Plant as well as consultation on Local Water Done Well.

Waihī Beach Community Board Meeting Agenda

7 April 2025

Project Updates – Roading

BEACH ROAD BUS BAY

Project Description

Staff Comment/Update

Progress Level

The Board, together with Waihī Beach School representatives raised concerns around the safety on Beach Road. Council agreed to fund bus bays outside of Waihī Beach School.

Construction on the beach road bus bays is now complete. This project will no longer be reported on.

Complete

BEACH ROAD PEDESTRIAN REFUGE

Project Description

Staff Comment/Update

Progress Level

The Board, together with Waihī Beach School representatives raised concerns around the safety on Beach Road. The Board resolved to fund a design for the project.

The detailed design is complete and has been circulated to the Board with engineer’s estimate. Council’s Project Engineer sought quotes for the pedestrian refuge, the preferred option came back at $185,000 (excluding contingency). A report to commit funds has been included in this agenda for consideration by the Board.

In progress

SAFETY IMPROVEMENTS ENTRY/EXIT TO WILSON ROAD CARPARK (BEHIND THE PORCH)

Project Description

Staff Comment/Update

Progress Level

Improve the visibility of the entry/exit point of the carpark on Wilson Road (behind The Porch)

The bench has been installed; however, it will be rotated to face the shops. There is an ongoing issue with opportunistic parking next to the seat. It has been suggested that cycle racks be installed to mitigate this. The Menzshed have provided a quote for the manufacturing of the cycle racks at a cost of $4,850. The Project Engineer has estimated $750 for installation, a further $400 has been included in recommendation as contingency.

In progress-

Expected delivery date TBC

WAIHĪ BEACH ENTRANCEWAY SIGNS PROJECT

Project Description

Staff Comment/Update

Progress Level

The Waihī Beach Community Board approved the Entranceway Project design in principle, noting that changes may be required to address safety restrictions and material once locations are confirmed.

This project has been handed over to Council’s Project Engineer who is currently working through the handover documentation. The next step is to arrange a meeting with the landowner on Waihī Beach Road and members of the Community Board.

In progress –

Project delivery target date -TBC

ATHENREE HOMESTEAD ENTRANCEWAY ENHANCEMENT
Project Description	Staff Comment/Update	Progress Level
At the 2 December 2024 meeting, the Board allocated funding towards improving the existing Athenree Homestead entranceway.	Work to improve the Athenree Homestead driveway is now complete. This project will no longer be reported on.	Complete

COUNCIL-LED PROJECTS INVOLVING COMMUNITY BOARD ENGAGEMENT

WILSON ROAD TO EDINBURGH STREET PEDESTRIAN LINK

Project Description

Staff Comment/Update

Progress Level

Progress the shared path from Wilson Road to Edinburgh Street with a bridge over Two Mile Creek.

The concept plans for the footbridge across Two-Mile Creek are complete and were presented to the Board on 6 November 2024. Work on the concept design is ongoing; this has delayed staff applying for consent. There is currently no further update to what has previously been reported.

Engagement:

A workshop was held on 9 February 2024 and 16 September 2024 with appropriate staff to further discuss options relating to this project.

In progress – design phase. Anticipated completion TBC

SERVICE Requests

This section is to provide an overview of Service Requests for the Waihī Beach Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· Animal Services - Dog Barking (address of dog required)

· Compliance & Enforcement - Compliance & Enforcement General

· Consents Administration - General enquiry/call-back

· Reserves & Facilities – Bollards

· Reserves & Facilities - Reserve Signs

· Roads Network Management - HPMV (Overweight) vehicles and over dimension permits

· Stormwater - Flooding open drain/culvert-raining only

· Stormwater - Waihi Beach Creek Flooding / Maintenance

· Water - Hydrant/Valve issue (not leak)

· Water - No Water - Known Issue

· Water Revenue - Water connection application

· Animal Services - Other Animal Enquiries

· Compliance & Enforcement - RC Compliance

· Local Road - Slip/Flood/Crash/Spill/Trees Down on Local Road

· Reserves & Facilities - General enquiry/Call-back

· Roads Network Management - Barriers and Rails - New Asset Requests

· Stormwater - SWMH lost lid or repair BLUE

· Wastewater - Sewer pipe block/damaged/broke

· Water - Taste/Smell/Quality of Water

· Water Revenue - General enquiry/call back

There has been one of each of the following subtypes of Service Requests raised, which are under investigation.

· Building Act Compliance - General enquiry

· Local Road - Local Road Signs (damaged/graffiti) - Replacement/Maintenance Asset Requests

The table below shows Services Request’s that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation/Scheduled for Completion
Building Admin – General	Enquiries and callback requests from across the Waihī Beach Community	25	3
Complaints about Freedom Camping affecting Reserves or Roads	Reports from Seaforth Road, Broadway Road and Savage Avenue	5	0
Noise Complaint (After Hours - Watchdog)	Reports from Browns Drive and Leo Street	2	0
Customer Service Planning – General	Enquiries and call back requests from across the Katikati Community	15	3
Kerbside Collective – General	Enquiries and call back requests from across the Katikati Community	5	2
Detritus (Loose Chips/Sand/Dead Animal) - NO Illegal Dumping	Reports from The Terrace and Didsbury Drive	2	0
ALL Cesspit/Grill/Gutters & Drains (sealed road)	Replacement/Maintenance Asset Requests from Edinburgh Street and Dillion Street	2	0
Local Roads – General	Enquiries and call back requests from across the WaihĪ Beach Community	15	3
Local Rds-NON-URGENT tree requests	Request for trimming or removal of fallen tree/branch from across Waihī Beach	2	1
Road Surface Defects - SEALED LOCAL RD	Reports from across the Waihī Beach Community	1	2
Vegetation(not trees)/mowing Local Roads	Reports from across the Waihī Beach Community	7	2
Rates – General	Enquiries and call back requests from across the Waihī Beach Community	12	3
Litter/Litter Bins or dumping in Reserve	Reports from Shaw Road and Seaforth Road	2	0
Plumbing: Toilets/Taps/Waitui/Irrigation	Reports from The Esplanade and Seaforth Road	2	0
Public Toilets (Hygiene/Paper ONLY)	Reports from across the Waihī Beach Community	8	1
Reserve Buildings/Roads/Tracks/Furniture	Reports from Waiiti Avenue and Wilson Road	2	0
Reserves and Facilities – General	Enquiries and call back requests from across the Waihī Beach Community	13	2
Reserves and Facilities – Trees (only)	Reports from Citrus Avenue	2	0
Local Rds-NON-URGENT tree requests	Request for removal from Ocean Breeze Drive and Wilson Road	4	0
Urban Stormwater General/Info Request	Requests from Didsbury Drive, Ian Place and Seaforth Road	2	0
Pumpstation Issue or Blockage	Reports from Waiiti Avenue and Shaw Road	2	0
Wastewater – General	Enquiries and call back requests from across the Waihī Beach Community	3	1
Water – Leaks	Leak reports from across the Waihī Beach Community	10	3
Water – Emergency Shutdown	Reports from across the Waihī Beach Community	6	0
Meter/Toby issue (not leak)	Reports from Wilson Road, Mayor View Terrace and Seaforth Road	3	0
Reinstatement after works	Reports from across Waihī Beach Community – multiple from Shaw Road	10	3
Water General	Enquiries from Ocean View Road and Mermaid Place	1	1

matters arising from previous community board meetings

This section relates to any matters arising from prior Community Board meeting where a Minute Action Sheet was not raised.

Date raised	Matter/Issue	Comment
December 2023	The Board requested to meet with the Athenree Action group to discuss priorities and a path forward for their desired projects.	The Community Board visited Waione Reserve with staff to discuss potential upgrades to the Reserve. The Chair will arrange an appropriate time to meet with the group once the projects have been finalised.

Waihī Beach Community Board Meeting Agenda

7 April 2025

9.5 Beach Road Pedestrian Refuge Project

File Number: A6706468

Author: Sam Dunstan, Project Engineer Transportation

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

The purpose of this report is to seek a decision from the Waihī Beach Community Board on a proposal to construct a pedestrian refuge on Beach Road at an estimated cost of $203,500.

Recommendation

1. That the Transportation Project Engineer’s report dated 7 April 2025 titled ‘Beach Road Pedestrian Refuge Project’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Waihī Beach Community Board approves the proposal to construct a pedestrian refuge on Beach Road at an estimated cost of up to $203,500, to first be funded from the uncommitted funds in the Waihī Beach Community Roading Account with the remainder of the project costs to be funded from the Waihī Beach Community Board Reserves Account.

Background

1. In September 2023, the Waihī Beach Community Board held a workshop with staff, Waihī Beach School representatives and traffic engineering consultants to workshop options for improving pedestrian safety near the school.

2. In December 2024, the Waihī Beach Community Board committed $55,000 towards a detailed design for a pedestrian refuge on Beach Road.

3. The design and engineer’s estimate were undertaken by Boffa Miskell and issued to the Board for their consideration in February 2025.

4. At their workshop on 10 March 2025 Board members requested that staff seek prices from four contractors to construct the project. The preferred contractor’s price is $185,000. Staff have suggested that a contingency allowance of 10% be applied to this amount and that a project budget of $203,500 be adopted.

5. The Waihī Beach Community Board has $124,860 in uncommitted funds in their Community Roading Account. The account has insufficient funds to complete the project, however, the Board may utilise the funds in their Reserve Account ($127,580) to make up the balance.

Significance and Engagement

6. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

7. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

8. In terms of the Significance and Engagement Policy this decision is considered to be of low because the decision does not require a policy or District Plan Change, can be funded from existing operations budgets and positively supports the community it affects.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Waihī Beach School	Consultation was undertaken with Waihī Beach School about the proposal to install a pedestrian refuge on Beach Road.	Planned	Completed
Residents living on Beach Road	Residents will be notified prior to the work commencing.

Issues and Options Assessment

Option A

That the Waihī Beach Community Board approves the proposal to construct a pedestrian refuge on Beach Road at an estimated cost of up to $203,500, to be funded from the Waihī Beach Community Roading Account and the Waihī Beach Community Board Reserves Account.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages: this option addresses the concerns raised by the Community Board, the School and Staff around pedestrian safety and it will link the existing pedestrian facilities in the area.

Disadvantages: the $ cost of the project is greater than that available from the Roading Account and will have to be partially funded from the Reserves Account.

Costs (including present and future costs, direct, indirect and contingent costs).

Estimated $203,500 to supply and install.

Ongoing maintenance to be funded from Transportation operational budgets.

Option B

That the Waihī Beach Community Board does not approve the proposal to install a pedestrian refuge on Beach Road.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages: There is no cost for this option

Disadvantages: The pedestrian safety concerns are not addressed.

Costs (including present and future costs, direct, indirect and contingent costs).

Nil

Statutory Compliance

9. The recommendation(s) meets:

· Local Government Act 2002

· Council Community Roading Allocation Policy

Funding/Budget Implications

Budget Funding Information	Relevant Detail
Waihī Beach Community Roading Account	This project will use the remaining uncommitted balance of the Waihī Beach Community Roading Account. There is currently $124,860 of uncommitted funds available in this account.
Waihī Beach Reserves Account	Any remaining project costs, after the Waihī Beach Roading Account has been used, will be funded from the Waihī Beach Community Board Reserves Account. There is currently $127,580 of uncommitted funds available in this account.

Attachments

1. Beach Road Pedestrian Refuge Design ⇩

Waihī Beach Community Board Meeting Agenda

7 April 2025

9.6 Wilson Road car park lighting

File Number: A6706531

Author: Sam Dunstan, Project Engineer Transportation

Authoriser: Calum McLean, Director Transportation

Executive Summary

The purpose of this report is to seek a decision from the Waihī Beach Community Board on a proposal to install lighting at Wilson Road car park for an estimated cost of $60,000.

Recommendation

1. That the Project Engineer Transportation’s report dated 7 April 2025 titled ‘Wilson Road Carpark Lighting’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of solar powered lighting at Wilson Road car park (25 Wilson Road).

4. That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of mains powered lighting at Wilson Road car park (25 Wilson Road).

5. The Waihī Beach Community Board does not recommend that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of lighting at Wilson Road car park (25 Wilson Road).

Background

1. Since the Wilson Road car park (behind The Porch, 25 Wilson Road) has been expanded to include more vehicle spaces car park users and adjacent business owners have voiced concerns about the safety of the area at night. At the Community Board workshop held during January 2025, Board Members requested that staff seek prices for lighting improvements.

2. Staff have obtained prices for two options (detailed below) from Council’s streetlight maintenance contractor.

Total Cost (excluding GST)

Solar Power

Supply 5 lights and poles @ $7 680ea

Installation of lights and poles @ $2550

$38,400

$23,750

$ 51,150

Mains Power connection

Electrical Connection

ADLT type A double Luminaire & pole (x2) ea

ADLT type B single Luminaire & pole (x3) ea

Optional cost to Include Light dimming

$ 24,460

$5,634.00

$4,554.00

$ 49,390

$4,233

$ 53,623

3. The above prices assume that all work will be carried out:

· during normal working hours (7:00am - 4.30pm Mon-Fri), and

· during a single visit to site.

4. The product lead time is 8-10 weeks for the solar option, and 11-16 weeks for mains connected.

5. A solar powered luminaire can operate at 100% output (10W) from dusk for 5 hours, then dim to 20% for the remainder of the night. The motion sensor will restore 100% brightness for 1 minute when activated. If the lights are connected to mains power an additional cost is associated to have light dimming with similar functionality as the solar option (for $4,233).

6. Both options include a 5-year manufacturer’s warranty.

7. Maintenance and power costs (if applicable) are proposed to be funded from existing Transportation operational budgets.

8. A 10% allowance for contingency has been added to the estimate in the recommendation.

9. Fig. 1 below shows the proposed light column locations and luminance contours.

A drawing of a map

AI-generated content may be incorrect.

Figure 1 Lux Diagram showing Light pole locations.

Significance and Engagement

10. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

11. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

12. In terms of the Significance and Engagement Policy this decision is considered to be of low significance because the decision:

· affects only a very small number of residents and ratepayers;

· does not require a policy or District Plan change;

· can be funded from existing operational budgets; and

· covers an activity routinely undertaken by Council.

Engagement, Consultation and Communication

Interested/Affected Parties

Completed/Planned
Engagement/Consultation/Communication

Business owners and residents surrounding the carpark.

Adjacent residents and property owners will be notified prior to installation.

Planned

Completed

Issues and Options Assessment

Option A

That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of solar powered lighting at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Uninterrupted power supply

· Reduces crime by deterring antisocial behaviour, theft and vandalism

· Helps pedestrians and drivers see better at night, reducing accidents

· Provides a sense of security for residents walking at night

· Can be implemented quicker.

Disadvantages:

· Solar panels and batteries can be a target for vandalism

· Light spill may be perceived negatively by adjacent property owners.

Costs (including present and future costs, direct, indirect and contingent costs).

$56,265 to supply and install (incl. 10% contingency)

Future maintenance costs to be funded from existing Transportation operational budgets.

Option B

That the Waihī Beach Community Board recommends that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of mains powered lighting at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· Reduces crime by deterring antisocial behaviour, theft and vandalism

· Helps pedestrians and drivers see better at night, reducing accidents

· Provides a sense of security for residents walking at night.

Disadvantages:

· Cost of electricity

· Light spill could be perceived negatively by adjacent property owners.

Costs (including present and future costs, direct, indirect and contingent costs).

$58,985 to supply, install and connect (incl. 10% contingency)

Future power and maintenance costs to be funded from existing Transportation operational budgets.

Option C

The Waihī Beach Community Board does not recommend that Council approves expenditure of maximum $60,000 from the Town Centre Development Reserve for the supply and installation of lighting at Wilson Road car park (25 Wilson Road).

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

· No cost

· No risk that light spill could be perceived negatively by adjacent property owners.

Disadvantages:

· Does not reduce crime by deterring antisocial behaviour, theft and vandalism

· Does not help pedestrians and drivers see better at night or reduce accidents

· Does not provide a sense of security for residents walking at night.

Costs (including present and future costs, direct, indirect and contingent costs).

Nil

Statutory Compliance

13. The recommendation(s) meets:

· Local Government Act 2002

· Development Code

Funding/Budget Implications

Budget Funding Information	Relevant Detail
$60,000	Funding for this project will come from the Waihī Beach Town Centre Development Fund. If Council does not approve the funding, alternative funding arrangements must be made.

Waihī Beach Community Board Meeting Agenda

7 April 2025

9.7 Waihī Beach Community Board - Financial Report - February 2025

File Number: A6699093

Author: Allan Carey, Finance Business Partner Lead

Authoriser: Sarah Bedford, Finance Manager

Executive Summary

This report provides the Community Board with regular monitoring of its operational budget. Attached are the financial statements for the period ended 28 February 2025. Operational costs are $3,823 under budget year to date. (Attachment 1).

The Waihī Beach Community Board Roading Current Account has now been incorporated into the financial report. The opening balance of $339,600 has been reduced by spending on projects and now has a balance of $283,829 as at February 2025 excluding commitments, and has a balance available for future projects of $124,860 after including commitments for current approved projects. Attached is a more detailed report for the period ended February 2025 (Attachment 2).

Recommendation

1. That the Finance Business Partner Lead’s report dated 7 April 2025 titled ‘Waihī Beach Community Board – Financial Report - February 2025’, be received.

Grant payments made to date:

Resolution	Description	$
WBC24-5.4	Waihī Beach Mums Coffee Group - towards the hireage of the playcentre.	652
	2025/26 Total grants paid to date	652

Committed – Operational expenditure:

Resolution	Description	$
	No current commitments.	0
	2024/25 Total operational commitments	0

2024/25 Reserve analysis:

Resolution	Description	$
	2024/25 Opening balance	163,769
	No transactions year to date	0
	2024/25 Closing balance	163,769

Committed – Reserves expenditure:

Resolution	Description	$
	2024/25 Closing balance before committed expenditure	163,769
WB20-3.9	Fund up to $3,000 for meetings in relation to the Community Plan. (In progress)	(3,000)
WB22-2.5	Fund up to $23,045.75 (incl. GST) for costs relating to the purchase and installation of water refill stations in Waihī Beach. (Note: $6,357 paid as at 30 June 2023)	(16,689)
WB22-3.10	Funding up to $12,000 for additions to the Broadlands Block Shared path project, from the Waihī Beach Community Board Reserve Account.	(12,000)
WBC24-3.11	Approve up to $4,500 from the Waihī Beach Reserves Account for costs relating to consultant advice for the Entranceway Signs project.	(4,500)
	2024/25 Closing balance after committed expenditure	127,580

· Other Reserves

Waihī Beach Town Centre Development Reserve Account

Resolution	Description	$
	Opening balance 24/25	483,846
	No transactions year to date	0
	2024/25 Closing balance after committed expenditure	483,846

Waihī Beach Community Board Roading Current Account

Resolution	Description	$
	Opening balance 24/25	339,600
	Increase / (Decrease) year to date	(214,740)
	2024/25 Closing balance after committed expenditure	124,860

Attachments

1. Waihī Beach Community Board - Financial Report February 2025 ⇩

2. Waihī Beach Community Board - Roading Current Account February 2025 ⇩