Agenda of Waihī Beach Community Board Meeting

Waihī Beach Community Board Meeting Minutes

2 December 2024

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Waihī Beach Community Board Meeting No. WBC24-6
HELD IN THE Waihī Beach Community Centre, 106 Beach Road, Waihī Beach
ON Monday, 2 December 2024 AT 5.30pm

1 Present

Chairperson R Goudie, Member H Guptill, Deputy Chair D Simpson, Member W Stevenson, Cr A Henry and Cr A Sole

2 In Attendance

A Henderson (General Manager Corporate Services), R Garrett (Governance Manager), K Little (Operations Manager), A Hall (Road Safety Engineer) and R Leahy (Senior Governance Advisor)

33 members of the public including:

Councillor D Thwaites;

Councillor R Joyce;

Katikati Community Board Chairperson J Clements; and

Maketu Community Board Member B Waterhouse

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Cr A Sole declared an interest in agenda item 10.4, in relation to recommendation 3.

6 Public Excluded Items

Nil

7 Public Forum

7.1 Multiple Speakers - Resignation of Waihī Beach Community Board Chairperson

Trisha Coates, Peter Roy (Chairperson Pio Shores Sports and Community Association), Shoneen Dunning, Rose Fox, Councillor Don Thwaites, Keith Hay (President of the Katikati Resident’s and Ratepayer’s Association), Sarah Kaye, Nikki Moat, Reon Tuanau and Brett Waterhouse (Member Maketu Community Board) were in attendance to discuss the resignation of Ross Goudie as Chairperson of the Waihī Beach Community Board. Comments made on this topic included:

· Mr Goudie had been elected by the community and had served the community faithfully as both a Councillor and Community Board member.

· Concerns were raised that the Board was nearly two-thirds of the way through the triennium and had now decided to make changes to the leadership.

· Chairperson Goudie’s resignation was disappointing to those that elected him.

· The next Chairperson should ensure that they make themselves as available as Chairperson Goudie had.

· The Waihī Beach Community Centre would not be the great centre it was without the help and assistance from Chairperson Goudie.

· As a Councillor, Mr Goudie chaired the District Plan Committee and undertook a large piece of work for the district. Legacies that came through that piece of work included the Rangiuru Business Park, Minden Lifestyle Zone and establishment of Kiwifruit Zones.

· Chairperson Goudie had received 809 votes in the 2022 Local Body Election, second only to former member Alan Kurtovich. He was elected Chairperson of the Board because of his extensive experience in local body politics.

· It was a tribute to Chairperson Goudie’s leadership and determination to give everyone fair hearing, that more people attended the Waihī Beach Community Board meetings than any other Community Board in the District.

· There was a question of good governance for those that remained on the Board. Chairperson Goudie was dynamic in bringing people together and it was hoped that kaupapa would continue.

· It was queried why there was an urgency to change the leadership less than 12 months before the next election.

· Otawhiwhi had worked well with the whole Board on a variety of community issues. It was important to reflect on what the Board had achieved together.

· It was clear that Chairperson Goudie was a very experienced elected member.

It was clarified that Mr Goudie would remain as a Member of the Waihī Beach Community Board as he was elected by the community to be, noting that he was elected as Chairperson of the Board by the Board at its inaugural meeting. Resignation as Chairperson was not resignation from the Community Board.

7.2 Mike Hickey - Multiple Issues

Mr Hickey, a resident of Waihī Beach was in attendance to discuss multiple issues. He noted the below points:

· In regards to the decision on Community Boards through the Representation Review, it was felt that Waihī Beach had more affinity to Waihī township rather than Katikati.

· There were young drivers doing ‘wheelies’ on quad bikes on the beach. This was a safety issue for those that frequent the beach.

· There was a recent dog control incident in Whakamarama, that Council had chosen not to progress with prosecution.

7.3 anthony Thompson - Extension of Protection Works Applications

Mr Thompson, member of the Waihī Beach Environmental Protection Society, was in attendance to discuss the resource consent applications for the extension of protection works at Waihī Beach. He noted the below points:

· Two groups had lodged resource consent applications to extend protection works at Waihī Beach.

· Mr Thompson noted that the applicants should engage with the Waihī Beach Environmental Protection Society as it was an interested party.

General Manager Corporate Services noted that Council’s Significance and Engagement Policy determined what level of engagement was required with the community. The significance determined for an issue did not disregard environmental impacts.

The Community Board requested information regarding the notification and resource consent applications in relation to Glen Isla Place and Shaw Road.

7.4 Bob Hulme - Footpath Bowentown Boulevard

Mr Hulme was in attendance to discuss building a footpath at Bowentown Boulevard. The below points were noted:

· At the end of Bowentown Boulevard was a walkway through to the recreational area. The walkway was quite narrow, so he believed a concrete footpath should be built to improve the safety of pedestrians and cyclists in the area.

The Board requested a diagram from Mr Hulme showing where the footpath would go, which would be discussed at their next Board workshop.

Mr Hulme would liaise with the Pio Shores Sports and Community Association over this matter.

7.5 Wade Norton - Rock Climbing Routes in Waihī Beach

Mr Norton, a resident of Waihī Beach, was in attendance to discuss establishing rock climbing routes in Waihī Beach. The below points were noted:

· Mr Norton was working with Council and local iwi about the possibility of establishing some more rock climbing routes in the area.

· Mr Norton wanted to seek feedback from the community about establishing rock climbing routes in Waihī Beach.

· It would be a benefit to work with local iwi as a proposed climbing route was in an area of cultural significance.

Deputy Chairperson Dani Simpson clarified that that the proposal was before Council’s Reserves and Facilities team for approval and funding for the project had been obtained by Aotearoa Climbing Access trust.

8 Presentations

8.1 Edinburgh Street to Wilson Road Two Mile Creek Footbridge

The Operations Manager was in attendance to present on the Edinburgh Street to Wilson Road Two Mile Creek Footbridge concept plans, and rubbish bins in Waihī Beach.

Wilson Road Two Mile Creek Footbridge

· A footbridge was included in the Waihī Beach Town Centre Plan and would now be installed using structure plan funding.

· A compacted rolled metal carpark would be installed at 37A Edinburgh Street, which was adjacent to the new footbridge across Two Mile Creek.

· The footbridge would be in the style of the footbridge installed on Dillon Street; another footbridge of the same design would also be installed further up stream.

· It was hoped that the connection would encourage more people to walk or cycle into the township.

· There was scope for additional bike stands if required.

· There was an opportunity for signage to be installed that could highlight the history and significance of Two Mile Creek.

Rubbish Bins

· The rubbish bins on Wilson Road were visually appealing, however, they were not fit for purpose. This was evident based on the number of service requests received in relation to the rubbish bins.

· Council had proposed, that in the short term, two additional bins would be installed over the summer period to deal with the influx of rubbish.

· Signage to discourage commercial or household rubbish dumping would also be installed on the bins.

· Staff proposed delivering a letter to shopkeepers in Waihī Beach about not using the bins for commercial rubbish and providing some guidance for shopkeepers from the council’s Waste Minimisation Team.

· After the busy summer period, staff would engage with the Community Board about getting more fit for purpose rubbish bins in the township.

8.2 Waihī Beach Lifeguard Services

Waihī Beach Lifeguard Services representative Donna Pfefferle was in attendance to provide an update on Lifeguard Services. The below points were noted:

· Groundworks for the Bowentown Lifeguard Services building would commence after Waitangi weekend in 2025.

· The work on the BMX track would commence at the same time as the ground works. To fit within budget, volunteers had assisted their expertise with the design of the track.

· Lifeguard Services had voted as a Board to support the sand dune push up project. The project had helped to mitigate flooding in the Lifeguard Services building.

Lifeguard Services had submitted a proposal to Council regarding the installation of safety signage at the beach. The Board would follow this matter up with the Council’s Reserves and Facilities Team.

8.3 Te Whanaū ā Tauwhao Ki Otawhiwhi

Matua Tuanau spoke on behalf of Te Whānau ā Tauwhao ki Otawhiwhi during public forum.

9 Minutes for Confirmation

9.1 Minutes of the Waihī Beach Community Board Meeting held on 7 October 2024

Resolution WBC24-6.1

Moved: Member H Guptill

Seconded: Cr A Henry

That the Minutes of the Waihī Beach Community Board Meeting held on 7 October 2024 as circulated with the agenda be confirmed as a true and correct record.

That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

10 Reports

10.1 Waihī Beach Community Board - Workshop Notes - 4 November 2024

The workshop notes from 4 November 2024 were received and no further discussion was held.

Change to the order of business

Resolution WBC24-6.2

Moved: Chairperson R Goudie

Seconded: Cr A Henry

That in accordance with Standing Order 9.4 the order of business be changed to consider agenda item 10.4 ‘Waihī Beach Community Board Roading Project Priorities’ as the next item of business.

Carried

10.2 Waihī Beach Community Board Roading Project Priorities

Councillor Sole declared an interest in this item, in relation to Recommendation 3.

When the Board considered recommendation 3, Councillor Sole withdrew from the meeting and took no part in the discussion or voting thereon.

The Board considered a report from the Road Safety Engineer dated 2 December 2024. The report was taken as read, with further discussion as below:

· A footpath extension, kerb and channel, drainage enhancement and road widening would all be required for the pedestrian refuge on Beach Road. This work would need to be funded through the Waihī Beach Community Board Roading Account.

· The price reflected a large amount of surveying, as well as other work involved, as this would all be required through the design phase of the pedestrian refuge on Beach Road.

· The Board needed to be strategic with their Roading Account budget, as they did not receive an allocation for this financial year. It was noted that the Community Board could use their Reserves Account to fund Council assets.

Resolution WBC24-6.3

Moved: Chairperson R Goudie

Seconded: Member H Guptill

1. That the Road Safety Engineer’s report dated 2 December 2024 ‘Waihī Beach Community Board Roading Project Priorities’ be received.

Carried

Resolution WBC24-6.4

Moved: Deputy Chairperson D Simpson

Seconded: Member W Stevenson

2. That Waihī Beach Community Board allocates up to $55,000 from the Waihī Beach Community Board Roading Account for costs related to the design of Beach Road Pedestrian Refuge.

Carried

Resolution WBC24-6.5

Moved: Member H Guptill

Seconded: Member W Stevenson

3. That Waihī Beach Community Board allocates up to $15,000 from the Waihī Beach Community Board Roading Account for costs related to the Athenree Homestead Driveway.

Cr A Sole abstained from voting.

Carried

Resolution WBC24-6.6

Moved: Member H Guptill

Seconded: Deputy Chairperson D Simpson

4. That the Waihī Beach Community Board progress the Entranceway Signs project.

Carried

Resolution WBC24-6.7

Moved: Member H Guptill

Seconded: Member W Stevenson

5. That Waihī Beach Community Board allocates up to $95,000 from the Waihī Beach Community Board Roading Account in the first instance and/or if required the Waihī Beach Community Board Reserves Account for costs related to the Entranceway Signs.

Carried

10.3 Waihī Beach Community Board - Outgoing Chairperson's Report - December 2024

The Board considered a report from the Chairperson dated 2 December 2024. Chairperson Ross Goudie provided a statement regarding his resignation and thanked the community for their support. An overview of the report was also provided, with further discussion as below:

· The Board would look to engage with the community on the Community Plan in the new year.

· The issue regarding the dump station at Island View Reserve was being investigated by staff and an answer would be provided to the Board in due course.

· The Board hoped that the signs at Pohutukawa Park would be installed before the end of the triennium.

A solution was required for cyclists on the corner of Steele Road and Emerton Road to improve sightlines and overall safety of the area. The Board requested further information on this for their next workshop.

Feedback from the community showed that Waihī Beach and Katikati were very different communities and should be represented separately by way of individual Community Boards.

It was clarified that the decision on the Representation Review proposal sat with the Local Government Commission.

Resolution WBC24-6.8

Moved: Member H Guptill

Seconded: Cr A Sole

1. That Waihī Beach Community Board include the ‘Community Plan’ as an item at their next workshop.

Carried

Resolution WBC24-6.9

Moved: Member W Stevenson

Seconded: Member H Guptill

2. That the Waihī Beach Community Board supports the Operations Manager’s approach to rubbish bins in Wilson Road.

Carried

Resolution WBC24-6.10

Moved: Deputy Chairperson D Simpson

Seconded: Member W Stevenson

3. That the Waihī Beach Community Board makes an objection to the Representation Review proposal.

Cr A Sole and Cr A Henry abstained from voting.

Carried

Resolution WBC24-6.11

Moved: Chairperson R Goudie

Seconded: Cr A Sole

4. That the Chairperson’s report dated 2 December 2024 titled ‘Waihī Beach Community Board - Chairperson’s Report – December 2024’ be received.

Carried

10.4 Waihī Beach Councillor's Report - December 2024

The Board considered a report from Councillor Henry dated 2 December 2024. A brief overview of the report was provided.

Councillor Henry acknowledged Chairperson Goudie for his contribution to the Community Board, highlighting that he had a wide reach within Waihī Beach, a wealth of knowledge and worked tirelessly for the community.

Resolution WBC24-6.12

Moved: Cr A Henry

Seconded: Cr A Sole

1. That Councillor Henry’s report dated 2 December 2024 titled ‘Waihī Beach Councillor’s Report’ be received.

Carried

10.5 Waihī Beach Community Board - Projects and Operations Report - December 2024

The Board considered a report from the General Manager Infrastructure Services. The report was taken as read.

Resolution WBC24-6.13

Moved: Cr A Sole

Seconded: Cr A Henry

That the General Manager Infrastructure Services’ report dated 2 December 2024 titled ‘Waihī Beach Community Board - Projects and Operations Report – December 2024’ be received.

Carried

10.6 Waihī Beach Community Board - Financial Report - October 2024

The Board considered a report from the Financial Manager. The report was taken as read.

Resolution WBC24-6.14

Moved: Cr A Sole

Seconded: Member W Stevenson

1. That the Financial Manager’s report dated 2 December 2024 titled ‘Waihī Beach Community Board – Financial Report - October 2024’, be received.

2. That the Waihī Beach Community Board approves that the remaining funds from the below resolutions be released back into the Reserve Account:

a. WBC22-1.3 with remaining funds of $250;

b. WBC22-1.6 with remaining funds of $300; and

c. WB17.5.3 with remaining funds of $2,000.

Carried

Chairperson Ross Goudie vacated the position of Chairperson and withdrew from voting on the next agenda item. Deputy Chairperson Dani Simpson assumed the Chairperson’s position for the remainder of the meeting until a new Chairperson was elected.

10.7 Election of Chairperson for the Waihī Beach Community Board

The Board considered a report from the Senior Governance Advisor. The report was taken as read and an overview of the voting systems provided.

Nominations for the position of Chairperson were called for. Deputy Chairperson Dani Simpson was nominated unopposed for the position of Chairperson and accepted the nomination.

Nominations for the position of Deputy Chairperson were called for. Member Heather Guptill was nominated unopposed for the position of Deputy Chairperson and accepted the nomination.

Resolution WBC24-6.15

Moved: Cr A Henry

Seconded: Member W Stevenson

1. That the Senior Governance Advisor’s report dated 2 December 2024 titled ‘Election of Chairperson for the Waihī Beach Community Board’ be received.

Member Ross Goudie abstained from voting.

Carried

Resolution WBC24-6.16

Moved: Member H Guptill

Seconded: Member W Stevenson

2. That in accordance with Clause 25(4), Schedule 7 of the Local Government Act 2002, the Waihī Beach Community Board adopts System B for the election of the Chairperson.

Member Ross Goudie abstained from voting.

Carried

Resolution WBC24-6.17

Moved: Member W Stevenson

Seconded: Member H Guptill

3. That the Waihī Beach Community Board elects Dani Simpson as the Chairperson of the Waihī Beach Community Board.

Member Ross Goudie abstained from voting.

Carried

Resolution WBC24-6.18

Moved: Member W Stevenson

Seconded: Chairperson D Simpson

4. That the Waihī Beach Community Board elects Heather Guptill as the Deputy Chairperson of the Waihī Beach Community Board.

Member Ross Goudie abstained from voting.

Carried

The Meeting closed at 8.09pm.

Confirmed as a true and correct record at the Waihī Beach Community Board meeting held on 17 February 2025.

...................................................

Chairperson R Goudie

CHAIRPERSON

Waihī Beach Community Board Meeting Agenda

17 February 2025

10.2 Waihī Beach Community Board - Chairperson's Report - February 2025

File Number: A6636021

Author: Dani Simpson, Community Board Chairperson

Authoriser: Adele Henderson, General Manager Corporate Services

Recommendation

1. That the Chairperson’s report dated 17 February 2025 titled ‘Waihī Beach Community Board Chairperson’s Report – February 2025’ be received.

With four Community Board meetings left until this triennium wraps up, I want to emphasise the need to work positively and proactively for our community to ensure key projects are progressed and, ideally, completed.

We have a lot on our plate, and I’m sure my fellow Board Members will agree, it would be a boon for the community if we are able to see them through.

It’s great to see the new library underway and progress is on track for completion mid-year. Members of the community have raised concerns about connectivity between the new libary and the hall and about access. Thanks to Council’s General Manager Infrastructure Services and Operations Manager for engaging with concerned stakeholders to understand the issue and to look at how the plans can be altered to accommodate the concerns.

Council’s Operations Manager arranged for additional rubbish bins and increased collection frequency in the village over summer. There were a few teething problems regarding location, but the larger bins and increased emptying certainly made a difference over the peak season. Staff have done an audit of the bins in the village and has come up with a solution to permanently increase the capacity of bins by almost double (Attachment 1). The concept was circulated on social media and received a generally positive response from the community.

We still need to increase bin capacity at key locations such as Anzac Bay, Tuna Ave, 3 Mile Creek and Albacore Avenue. Council will be looking at data collected about the volumes of rubbish collected from those locations to better understand what is needed, and where.

It’s pleasing to see real progress being made behind-the-scenes on the information panels for Pohutukawa Park. The panels tell the history of the area and the design is very detailed and striking. While an exact location for installation is yet to be determined, we look forward to finally seeing them in place.

The Two-Mile Creek/Edinburgh Street bridge looks set to get underway in May, after Easter. This will open up valuable connectivity in the village and surrounds, and will hopefully benefit businesses and residents alike.

On the subject of connectivity, the Board has asked staff to take a look at the connectivity in the vicinity of where the new footbridge will come out in Edinburgh Street, down to Te Mata Reserve, over the footbridge by The Reef, Wilson Road from where Ocean Breeze Drive runs up to The Crescent. We recognise that with the development of The Reef we need to think about how to better connect that area and the village and to ensure safe passage for pedestrians and cyclists. As it is now, it’s tricky for people with mobility issues to navigate their way up Wilson Road with a narrow path on one side of the road and none on the other. The footbridge near The Reef is also in need of replacement with a sturdier one.

Staff will be consulting the community on the proposed Waiau estuary crossing that will connect Athenree and Waihī Beach in April. The Board has seen the design and is impressed with the thought that has gone into it. Otawhiwhi have offered the name Ahi Pātiki to the project, which translates to ‘breeding area for the flounder’.

Consultation in April will coincide with Easter. From there, staff may tweak the concept plan which will likely then go to Council’s Projects and Monitoring Committee in June. From there, the resource consent application will go to BoP Regional Council around June/July and Council will be asking that it be fully notified consent. Hopefully we will have a result from Regional Council by end of the year. It’s important to note that there is no funding allocated for the construction and will be heavily reliant on external funding.

The Board has asked staff to come back to us with a timeframe for the planned (and funded) Wilson Park upgrade, which includes more tree planting on the banks for shade, upgraded toilets and power supplied to the site to support events there.

The Board has had positive feedback from people who use the rear carpark behind The Porch that the visibility when exiting the carpark has improved with the removal of two on-street parks. The concreted area is set to have a bench seat installed as well as bike stands.

Staff are also working on lighting options for the extended carpark to improve safety. They will likely be solar lights and consideration of light spill for nearby neighbours will be a priority.

I want to thank the team of volunteers who have invested many hours setting up and running the Fourth Fridays initiative. It’s been a taxing task for them, most of whom run businesses and/or work two jobs, as well as jugging family life. Which is why they are looking for others to take over the good work they have been doing. If you’re keen to help out, I’d suggest touching base with Willie Postma at The Secret Garden/Pirates of Bohemia.

Progress is being made on the two welcome signs that will be positioned at the Athenree and Waihī Beach Road entrances. We’re hoping that these will finally be installed by the time our triennium ends in October.

It’s great to see the bus bay in front of Waihi Beach Primary School in operation. It is the first bay ever installed for the kura and will ensure a safer bus stop for the 80-plus tamariki who use it each day.

Another project that would benefit the school and surrounding residents is the proposed Beach Road pedestrian refuge. We were expecting the detailed design to be ready around mid-February so we will have that to consider at our April 7 meeting, including the cost estimate to install the refuge.

The Community Plan sets out a vision, aspirations and direction for where we wanted to be by 2029. Originally adopted in February 2020, the Board reviewed the plan late last year with the intention of engaging with the wider community to understand if they are on the same page in terms of where the plan is heading and to seek their feedback about other issues or opportunities. We will reformat the plan into a user-friendly document and will engage with Council’s Community and Strategic Relationships Manager to look at how, when and where we engage with the community on the plan. We look forward to hearing your feedback in due course.

While some of what is in the plan may come to fruition this triennium, it will be a valuable document for the next Board as a blueprint to consider for their work program.

All things stormwater will be discussed at an event at the Waihī Beach RSA on Saturday 15 February, including the proposal to remove the dam. Thank you to staff for all the information provided and I encourage the public to come along to ask questions and give feedback.

And finally, the Board will speak to our submission on the Representation Review when Local Government Commission hearing is held. The hearing will be held on March 13 and the Board will be allocated a 10-minute speaking slot.

In November, Council passed a variation of their initial proposal concerning community boards which would combine Waihī Beach and Katikati’s boards. The Board would have six members, three from Waihī Beach and three from Katikati. This new proposal was not discussed or consulted on with the community. The Waihī Beach Community Board is strongly opposed to the ward-based community boards.

Attachments

1. Waihī Beach Wilson Road Rubbish Bins Proposal ⇩

Waihī Beach Community Board Meeting Agenda

17 February 2025

roading Account

WAIHĪ BEACH COMMUNITY BOARD ROADING CURRENT ACCOUNT
As at 31 December 2024	Waihī Beach Community Board 2025 $			Status
Current Account Opening Balance 1 July 2024	$339,600			Pending finalisation of 2024 financial results. No allocation for the 2025 financial year
Completed Projects	Total committed:	Total project spent:	Spent in 2025 financial year:	Balance remaining:	Status:
WBC23-7.6 Approve up to $40,000 from the Waihī Beach Community Board Roading Account, for costs relating to the detailed design of the Beach Road Double Bus Bay and confirmation of the pedestrian refuge positioning, noting that this is part of the Safety Enhancement Project.	$40,000	$38,387.50	-	$1,613	Complete
WBC23-6.11 Approve funding of up to $45,000 from the Waihī Beach Roading Account, toward Stage 1 of the Wilson Road Carpark Extension project, noting that this project will happen in parallel with the stormwater upgrade.	$45,000	$25,935.95	-	-	The $19,064 was repurposed for Wilson Road Carpark Extension
WBC24-3.11 Approve up to $4,500 from Waihi Beach Reserves Account for costs relating to consultant advice for the Entranceway Signs project.	$4,500	$3781	$3781	$719	-
Subtotal			$3781	$2,332
Projects in Progress	Total committed:	Total project spent:	Spent in 2025 financial year:	Balance remaining:	Status:
WBC23-7.6 Approve up to $40,000 from Waihi Beach roading account, for cost relating to the detailed design of the Beach Road Double Bus Bay and confirmation of the pedestrian refuge positioning, nothing that this is part of the Safety Enhancement Project.	$40,000	$2502	$2502	$37,498	-
WBC24-1.8 Approve an additional $20,000 from the Waihī Beach Community Board Roading Account for the completion of the Wilson Road Carpark Extension project (Stage 2).	$20,000	$13,535	$2,928	$6465	-
WBC24-1.8 Approve for the remaining funds committed to resolution WBC23-6.11, being $19,064, to be reallocated to the Wilson Road Carpark Extension project (Stage 2).	$19,064	-	-	$19,064	-
WBC24-6.4 Approves up to $55,000 for costs related to the design of Beach Road Pedestrian Refuge.	$55,000	$9,135	$9,135	$45,865	-
Subtotal			$14,564	$108,892
Current Account Closing Balance					$321,255
Approved Projects	Total committed:	Total project spent:	Spent in 2025 financial year:
WBC24-2.5 Approve up to $15,000 from the Waihi Beach Roading Account for costs relating to the footpath extension and removal of two carparks at the entrance of Wilson Road carpark (behind the porch).	$15,000	-	-
WB24-6.5 Approve $15,000 costs related to the Athenree Homestead Driveway.	$15,000	-	-
WB24-6.7 Approves up to $95,000 for costs related to the Entranceway Signs.	$95,000	-	-
Total Commitments	($125,000)
Less: Committed funds on Started Projects unspent	$108,892
Less: Committed funds on Un-started Projects	$125,000
Total uncommitted funds available for future projects	$87,362

Waihī Beach Community Board Meeting Agenda

17 February 2025

Project Updates – Roading

BEACH ROAD BUS BAY

Project Description

Staff Comment/Update

Progress Level

The Board, together with Waihī Beach School representatives raised concerns around the safety on Beach Road. Council agreed to fund bus bays outside of Waihī Beach School.

The bus bays are currently under construction. The project is expected to be completed prior to the school year.

In progress

Project delivery target date – February 2025

BEACH ROAD PEDESTRIAN REFUGE

Project Description

Staff Comment/Update

Progress Level

The Board, together with Waihī Beach School representatives raised concerns around the safety on Beach Road. The Board resolved to fund a design for the project.

A location for the bus bays has been finalised and the funding resolved. Boffa Miskell is currently working on a detailed design for the pedestrian refuge and associated road widening and utilities enhancement. Once the detailed design is finalised the cost and design will be presented to the Board for consideration.

In progress

Project delivery target date – TBC

WILSON ROAD CARPARK (BEHIND THE PORCH) ENTRY/EXIT

Project Description

Staff Comment/Update

Progress Level

Improve the visibility of the entry/exit point of the carpark on Wilson Road (behind The Porch)

The carparks on Wilson Road have now been removed and Council is awaiting the delivery of a bench to seat to be placed at the location. The installation of a bench would assist in preventing opportunistic parking.

In progress-

Expected delivery date TBC

WAIHĪ BEACH ENTRANCEWAY SIGNS PROJECT

Project Description

Staff Comment/Update

Progress Level

The Waihī Beach Community Board approved the Entranceway Project design in principle, noting that changes may be required to address safety restrictions and material once locations are confirmed.

The Board has allocated funding to the project. The Road Safety Engineer is scheduled to engage with the sign manufacturer and architect. The structural engineer will then be requested to review and finalise the design. Staff and the Community Board will need to approach the landowner for the Waihī Beach Road entranceway sign.

In progress –

Project delivery target date -TBC

ATHENREE HOMESTEAD ENTRANCEWAY ENHANCEMENT

Project Description

Staff Comment/Update

Progress Level

At the 2 December 2024 meeting, the Board allocated funding towards improving the existing Athenree Homestead entranceway.

The Road Safety Engineer will engage a contractor to commence the safety enhancements as resolved by the Board. The Board and Athenree Homestead will be advised when these works are scheduled to commence.

In progress –

Project delivery target date -TBC

COUNCIL-LED PROJECTS INVOLVING COMMUNITY BOARD ENGAGEMENT

WILSON ROAD TO EDINBURGH STREET PEDESTRIAN LINK

Project Description

Staff Comment/Update

Progress Level

Progress the shared path from Wilson Road to Edinburgh Street with a bridge over Two Mile Creek.

The concept plans for the footbridge across Two-Mile Creek are complete and were presented to the Board on 6 November 2024. Work on the concept design is ongoing; this has delayed staff applying for consent.

Engagement:

A workshop was held on 9 February 2024 and 16 September 2024 with appropriate staff to further discuss options relating to this project.

In progress – design phase. Anticipated completion TBC

OPERATIONAL UPDATES

EMERGENCY MANAGEMENT

Project Description

Staff Comment/Update

Support the Waihī Beach Community to be resilient in the event of an emergency

Emergency Management Staff are continuing to support the Community Response Team in Waihī Beach and have attended the latest Community Response Team meeting in January 2025.

Council staff also had a public education stall at the Waihī Beach Summer Fair early January to offer information and awareness to the community on local hazards and preparedness tips.

Ongoing support and training will be provided to the Waihī Beach Community in the coming months

SERVICE Requests

This section is to provide an overview of Service Requests for the Waihī Beach Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· Building Act Compliance - General enquiry

· Consents Administration - Liquor licences

· Local Road - Road Surface Defects - SEALED LOCAL RD

· Reserves & Facilities - BBQ's/Switches/PowerPoints

· Reserves & Facilities - CYCLEWAYS ON RESERVES NOT ROADS

· Roads Network Management - Local Road Signs - Request for new/additional

· Water - Reinstatement after works

· EOC - Emergency General

· Building Admin - CCC enquiries

· Health - Liquor Licence

· Legal Property - General Enquiry/Call-back

· Local Road - Vegetation (not trees)/mowing Local Roads

· Reserves & Facilities – Bollards

· Reserves & Facilities - Mowing and Vegetation/Gardens (NOT Trees)

· Wastewater - Grinder Pump/Septic Tank issue

· Water - Hydrant/Valve issue (not leak)

· Water Revenue - General enquiry/call back

There has been one of each of the following subtypes of Service Requests raised, which are under investigation.

· Reserves & Facilities - Reserve Buildings/Roads/Tracks/Furniture

· Compliance & Enforcement - RC Compliance

· Local Road - Road Surface Defects - UNSEALED LOCAL RD

· Compliance & Enforcement - District Plan Compliance

· Consents Administration - General enquiry/call-back

· Community & Strategy - Event applications

The table below shows Services Request’s that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation/Scheduled for Completion
Animal Services – Dog Attacked	Reports from across the Waihī Beach community	2	1
Animal Services – Dog Barking	Reports from across the Waihī Beach Community, multiple reports on Seaforth Road	6	0
Animal Services – Dog Roaming	Reports from Snell Crescent and Palm Grove	1	1
Animal Services – General Enquiries	Enquiries from across the Waihī Beach Community	4	1
Building Act Compliance – Pool Barrier Inspections	Request for inspection Outcomes from Beach Road and Seaforth Road	0	2
Building Admin – General Enquiries	Enquiries from across the Waihī Beach Community	18	0
Communications – General	Enquiries from Tuna Avenue and Wilson Road	2	0
Bylaw Issues (Smell/Smoke/Vermin/Insect)	Reports from The Esplanade and Wilson Road	0	2
Compliance and Enforcement – General	Enquiries from across Waihī Beach, multiple reports from Savage Avenue	3	1
Noice Complaints – Afterhours	Reports from across the Waihī Beach Community	4	0
Customer Service Planning – General	Enquiries from across the Waihī Beach Community, multiple from Beach Road	12	3
Kerbside – Damaged Bin	Repair or Replace requests from across the Waihī Beach Community	3	1
Kerbside Collective – General	Enquiries from across the Waihī Beach Community	7	2
Kerbside Collective – Lost/Stolen Bin	Reports from Fyfe Road and The Loop	2	0
Kerbside Collective – Missed Collection	Reports from across Citrus Avenue, Ocean View Road and Wilson Road	2	1
Local Road – Barrier and Rails	Replacement or maintenance requests from Ocean View Road and Wilson Road	2	0
Local Roads – Footpaths	Replacement or Maintenance Asset Requests from The Esplanade and Scarborough Road	4	0
Local Roads - General	Enquiries from Wilson Road, Ocean Breeze and The Terrace	1	3
Local Roads – Tree Requests	Reports from Edinburgh Street and Ocean Breeze Drive	1	1
Local Roads – Signs	Damaged or Graffiti reports from across the Waihī Beach Community	5	0
Privacy & LGOIMA	Requests from Wilson Road and Seaforth Road	1	1
Rates – General	Enquiries form across the Waihī Beach Community	3	2
Litter/Litter Bins or dumping in Reserve	Reports from across the Waihī Beach Community, Multiple reports from Broadway Road	8	2
Reserves & Facilities - Plumbing: Toilets/Taps/Waitui/Irrigation	Reports from Savage Avenue, The Esplanade and Beach Road	1	2
Reserves & Facilities - Public Toilets (Hygiene/Paper ONLY)	Reports from Broadway Road and Seaforth Road	2	0
Reserves & Facilities – General	Enquiries from across the Waihī Beach Community, multiple from Broadway Road	10	3
Reserves & Facilities – Trees	Reports from The Esplanade, Citrus Avenue and Tohora View	2	1
Urban Stormwater General/Info Request	Enquiries from Savage Avenue and Hinemoa Road	2	0
Stormwater - Waihi Beach Creek Flooding / Maintenance	Reports from The Esplanade, Seaforth Road and Didsbury Drive	2	0
Water – Leaks	Reports from across the Waihī Beach Community	21	5
Wastewater - Sewage overflow/spill on ground/dump station	Reports from across the Waihī Beach Community Board. Multiple reports from Seaforth Road	5	0
Water – Leaks Known Issue	Reports from across Waihī Beach, multiple from Snell Crescent and Pacific Road	8	0
Water – Meter/Toby issue	Reports from Beach Road, Hillview Road and Leo Street	1	2
Water – General	Enquiries from across the Waihī Beach Community	4	3

matters arising from previous community board meetings

This section relates to any matters arising from prior Community Board meeting where a Minute Action Sheet was not raised.

Date raised	Matter/Issue	Comment
December 2024	The Board requested information regarding the notification and resource consent applications in relation to Glen Isla Place and Shaw Road.	Information on these resource consent applications was sent to the Board on 10 February 2025.
February 2024	The Board requested a new group photo of the Community Board.	A photographer will be arranged for a time suitable to the Board.
December 2023	The Board requested to meet with the Athenree Action group to discuss priorities and a path forward for their desired projects.	The Community Board visited Waione Reserve with staff to discuss potential upgrades to the Reserve. The Chair will arrange an appropriate time to meet with the group once the projects have been finalised.

Waihī Beach Community Board Meeting Agenda

17 February 2025

10.5 Waihī Beach Community Board - Financial Report - December 2024

File Number: A6641818

Author: Allan Carey, Finance Business Partner Lead

Authoriser: Sarah Bedford, Finance Manager

Executive Summary

This report provides the Community Board with regular monitoring of its operational budget. Attached are the financial statements for the period ended 31 December 2024 (Attachment 1).

Noted total operational costs are under budget year to date.

Recommendation

1. That the Finance Business Partner Lead’s report dated 17 February 2025 titled ‘Waihī Beach Community Board – Financial Report - December 2024’, be received.

Grant payments made to date:

Resolution	Description	$
WBC24-5.4	Waihī Beach Mums Coffee Group - towards the hireage of the playcentre.	652
	2025/26 Total grants paid to date	652

Committed – Operational expenditure:

Resolution	Description	$
		0
	2024/25 Total operational commitments	0

2024/25 Reserve analysis:

Resolution	Description	$
	2024/25 Opening balance	163,769
	No transactions year to date	0
	2024/25 Closing balance	163,769

Committed – Reserves expenditure:

Resolution	Description	$
	2024/25 Closing balance before committed expenditure	163,769
WB20-3.9	Fund up to $3,000 for meetings in relation to the Community Plan. (In progress)	(3,000)
WB22-2.5	Fund up to $23,045.75 (incl. GST) for costs relating to the purchase and installation of water refill stations in Waihī Beach. (Note: $6,357 paid as at 30 June 2023)	(16,689)
WB22-3.10	Funding up to $12,000 for additions to the Broadlands Block Shared path project, from the Waihī Beach Community Board Reserve Account.	(12,000)
WBC24-3.11	Approve up to $4,500 from the Waihī Beach Reserves Account for costs relating to consultant advice for the Entranceway Signs project.	(4,500)
	2024/25 Closing balance after committed expenditure	132,080

Waihī Beach Town Centre Development Reserve Account

Resolution	Description	$
	Opening balance 24/25	483,846
	No transactions year to date	0
	2024/25 Closing balance after committed expenditure	483,846

Attachments

1. Waihi Beach Community Board - Financial Report - December 2024 ⇩

Waihī Beach Community Board Meeting Agenda

17 February 2025

11 Information for Receipt

11.1 Investigation into relocating Island View Reserve Dump Station

File Number: A6636674

Author: Peter Watson, Reserves and Facilities Manager

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

1. The Community Board requested that staff investigate relocating the motorhome dump station at Island View Reserve, Waihi Beach.

2. Staff have subsequently considered the request to relocate the existing dump station with the outcome of the investigation reported below.

Background

3. The dump station was installed around 2011/2012 in response to the Freedom Camping Act 2011 (FCA) and was installed with financial and design/location input from the NZ Motor Caravan Association (NZMCA).

4. Island View Reserve is a very popular freedom camping site and is identified on Council’s website, Campermate app , Trip advisor etc. any change in location would require all these sites to be updated.

5. Two suggested sites from the Board meeting were, the NZMCA lease site on Emerton Road and the Kiwicamp facility near Bownentown.

6. One of the reasons that Island View Reserve was originally selected was due to the available carparking and the large space required to park a large motorhome in either direction parallel to the dump station to facilitate emptying of the wastewater, and proximity to the wastewater network on Seaforth Road.

7. The aerial image below identifies the required area for parking to empty a tank as being approximately 15 metre long.

8. Our Utility Engineers have advised that due to the nature of the wastewater reticulation in Waihi Beach, there really isn’t another suitable location for the dump station. To accommodate large motorhome vehicles there needs to be a minimum of 15 metres available next to the dump station to allow reasonable access for emptying tanks.

9. Most suitable areas that meet the above criteria are in floodable zones or are right next to houses or have no parking.

10. It is noted that the complaints about the dump station effectively started since the playground was installed several years ago.

11. One of the complaint issues related to the public being able to easily access the dump station when it was previously exposed. As a result of these complaints and following consultation with the NZMCA, a fence was erected around dump station (Refer to the images below). Councils Senior Environmental Health Officer is happy with the fence as a solution to the access issue that had been raised.

12. Also note that the area is monitored by a CCTV camera and there is separation between the dump station and the main accessway to the playground, along with landscape planting creating a buffer between the two activities.

A road with a building and bushes

Description automatically generated with medium confidence

A close-up of a wooden gate

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Image below demonstartes that emptying of wastewater tanks is screened from adjacent residents

A couple of rvs parked in a parking lot

Description automatically generated

Kiwicamp site

The carpark where the Kiwicamp facility is located was never designed for a dump station or very long vehicles, although you could install a dump station at a cost at this site, there would be 5/6 carparks (- 16% of capacity) lost to beachgoers and freedom campers.

The image below shows a minimum of 5/6 carparks would need to be removed from the Kiwicamp site carpark to accommodate a dump station. This carpark was never designed to accommodate a dump station and large motorhome would have difficulty manoeuvring around this site when the carpark is being used.

Pros

· Remote site with no immediate neighbours

· Potential to connect to waster water reticulation via a grinder pump arrangement

· Existing freedom camping site

Cons

· Additional cost to ratepayers (Cost estimate subject to engineering design)

· Loss of existing carparks

· Difficult for larger motorhomes to use due to manoeuvrability issues

· Close to where people cook and eat at the back of the Kiwicamp Facility

· Need to update all social network platforms and apps

Aerial view of a parking lot

Description automatically generated

NZMCA – Emerton Road Lease Site

Staff have had discussions with NZMCA who advise that they have decided not to proceed with a dump station in the current lease area as the area needed for this infrastructure and parking would displace the number of sites available and they need to keep this activity separate from the area where they camp and eat which are the same reasons as to why the Kiwicamp site is not recommended. NZMCA are currently undertaking a feasibility study into the cost to extend the lease area at Emerton Road . If they proceed with a lease extension , then they would make provision for an onsite dump station then.

Pros

· Remote site with no immediate neighbours

· Potential to connect to wastewater reticulation via a grinder pump arrangement

· Existing private freedom camping site for NZMCA members only

· Potential to accommodate larger motorhomes to use due to manoeuvrability issues at Kiwicamp site

Cons

· Additional cost to ratepayers if Council funds (Cost estimate subject to engineering design)

· Loss of existing carparks and space on current lease site area

· Close to where people cook and eat in lease area

· Need to update all social network platforms and apps of changed location

Image below shows water and wastewater line leading to NZMCA lease site on Emerton Road. These pipes were paid for by Council as a contribution towards the NZMCA establishing a dump station at their lease site.

NZMCA also confirmed that they operate a subsidy system for Councils where they consider applications on a case-by-case basis.

Refer to website link: https://www.nzmca.org.nz/dump-stations

The following factors were considered in the investigation and why the dump station should remain where it is:

(a) The current location had input from NZMCA and meets the need of motorhome users

(b) The dump station as been operating successfully for over 10 years

(d) New telemetry available will remove the need for an alarm for the dump station and the adjacent toilet.

(e) No cost incurred by Council of the Board

(f) No need to update apps and other websites

(g) Other sites can’t not readily accommodate a dump station without disruption to existing carparking

(h) Emptying of the effluent tanks is done of the side away from houses across the road from Island View reserve.

In summary, it is considered that the dump station has been operating successfully at the Island View Reserve site for over 10 years and the recent concern`s raised about public access to the dump station area has been resolved with the new fencing.

On this basis, staff don’t see any need to have the dump station relocated.

13.

Chairperson	Dani Simpson
Deputy Chairperson	Heather Marie Guptill
Members	Ross Goudie Wayne Stevenson Cr Anne Henry Cr Allan Sole
Quorum	3
Frequency	Eight weekly / Workshops as required