Agenda of Te Puke Community Board Meeting - Thursday, 26 September 2024

Te Puke Community Board Meeting Minutes

1 August 2024

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Te Puke Community Board Meeting No. TPC24-4
HELD IN THE Te Puke Library and Service Centre, 130 Jellicoe Street, Te Puke
ON Thursday, 1 August 2024 AT 7.00pm

1 Present

Chairperson K Ellis, Member N Chauhan, Member D Snell, Member K Summerhays, Cr G Dally, Cr A Wichers, Mayor J Denyer.

2 In Attendance

G Golding (Governance Manager) and E Logan (Governance Advisor).

3 Apologies

APOLOGY

Resolution TPC24-4.1

Moved: Member K Summerhays

Seconded: Cr A Wichers

That the apology for absence from Member Snell be accepted.

Carried

4 Consideration of Late Items

Resolution TPC24-4.2

Moved: Chairperson K Ellis

Seconded: Member N Chauhan

That the following items be included in the agenda:

9.6 Local Government New Zealand Conference 2024.

Carried

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

Nil

8 Minutes for Confirmation

8.1 Minutes of the Te Puke Community Board Meeting held on 6 June 2024

Resolution TPC24-4.3

Moved: Cr A Wichers

Seconded: Chairperson K Ellis

1. That the Minutes of the Te Puke Community Board Meeting held on 6 June 2024 as circulated with the agenda be confirmed as a true and correct record with the below amendments.

That the following sentence from item 9.2 be removed as it is incorrect:

o “The Board could look into providing advertisement opportunities to local businesses that would fund a portion of the project.”

That the following amendment is made to item 9.6:

o “Member k Summerhays declared an interest in the Natural Burials for Te Puke cemetery section of this item, and took no part in the discussion of this topic.”

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9 Reports

9.1 Te Puke Community Board - Workshop Notes - June 2024

The workshop notes were received and no further discussion was had.

9.2 Te Puke Community Board - Chairperson's Report - August 2024

The Board considered a report from the Chairperson. The report was taken as read, with further discussion on the below items:

· The Board congratulated Laura Rae on becoming Councillor for the Te Puke-Maketu Ward.

Community Board Grant Applications

· Community Board Grants were suppose to be agile and flexible. The consideration of applications twice a year restricted this.

· The Community Board Grant Criteria was adopted by Council in 2000.

Traffic Management

· The costs of temporary traffic management had become a barrier for local event organisers.

· The Governance Advisor would discuss with Council’s Transportation Direction options/direction to improve the affordability of traffic management for local events. This information would be fed back to the Board at its next workshop.

External Committee Updates

The Sustainable Endeavours Trust

· A hui was being held at the Orchard Church at 5.30pm on 14 August 2024. This meeting was to bring together members of the community that were interested in the environment.

· The present Trustees had agreed that if there was enough community interest, the Trust would be handed over to the people of Te Puke for the benefit of the Te Puke environment and sustainability projects.

EPIC

· Epic had renewed its contract with Council. An addition had been made to the contract which was that EPIC would provide support/guidance to other groups that were organising events.

Bay of Plenty Te Puke Indian Migrants Women’s Group

· The Ladies night at the Memorial Hall was a success. There were both women and children of all ethnicities in attendance, with approximately 300 people in total.

· Another Ladies night was being held on 9 August 2024.

Te Puke Community Fund

· The Te Puke Community Fund were in the process of formalising a memorandum of understanding with AKORN to transfer the community held funds (from the Te Puke Centre that was not progressed) into a legacy fund. The intention was that the existing trustees would act as advisors to the trust. It was stipulated that the group wanted its own distribution panel that was separate from the AKORN distribution panel in Tauranga.

Main Street Flags

· It was suggested that new event flags needed to be made.

· Concept designs would be presented to the Board at the workshop in September 2024.

Resolution TPC24-4.4

Moved: Cr A Wichers

Seconded: Chairperson K Ellis

1. That the Chairperson’s report dated 1 August 2024 titled “Te Puke Community Board – Chairperson’s Report – August 2024’ be received.

2. That the Te Puke Community Board note that the items in the Chairpersons report are a reflection of the Chairpersons aspirations, and that the subjects within the report will be topics of future workshops.

CARRIED

9.3 Te Puke Community Board - Councillors Report - August 2024

The Board considered a report from Councillor Dally. The report was taken as read with further discussion on the below.

Rate Strikes

· A query was raised about whether ratepayers were expected to cover the increased expenditure between July and the adoption of the Long Term Plan or would the new rates begin when the Long Term Plan was adopted by Council.

· Staff noted that rates would strike when the Long Term Plan was adopted by Council, bills would be sent out following this and would be retrospective to 1 July 2024.

Te Puke – Maketu Ward Community Forum

· The Te Puke – Maketu Community Forum would be held on 25 September 2024 at the Orchard Church, Te Puke.

Resolution TPC24-4.5

Moved: Member K Summerhays

Seconded: Member N Chauhan

1. That Councillor Dally’s report dated 1 August 2024 titled ‘Te Puke Community Board – Councillors Report – August 2024’ be received.

Carried

9.4 Te Puke Community Board - Projects and Operations Report - August 2024

The Board considered a report from the Governance Advisor. The report was taken as read, with further discussion on the below.

Heritage Plaza

· The Landscape Architect would bring a developed design back to the Board at the September 2024 workshop.

· The budget of the lighting would need to be estimated prior to the approval of the concept design.

Cameron Road Safety Improvements

· The Board requested further clarification around the pricing of the detailed design from the Project Engineer before they could approve the project.

Te Puke Wastewater Treatment Plant Upgrade

· Water charges were standardised across the district. The costs of the Te Puke Wastewater Treatment Plant upgrade were spread out equally across the District, not just in Te Puke.

Resolution TPC24-4.6

Moved: Cr A Wichers

Seconded: Cr G Dally

1. That the Governance Advisor’s report dated 01 August 2024 titled ‘Te Puke Community Board – Projects and Operations Report – August 2024’ be received.

CARRIED

Resolution TPC24-4.7

Moved: Member K Summerhays

Seconded: Cr A Wichers

2. That the Te Puke Community Board approves a budget of up to $100,000.00 out of the Roading Account for the costs relating to the design and installation of the Heritage Plaza, contingent on the concept design being approved by the Board.

CARRIED

Resolution TPC24-4.8

Moved: Member K Summerhays

Seconded: Chairperson K Ellis

3. That the Te Puke Community Board approves a budget of $100,000.00 from the Roading Account for the design and installation of a footpath along Landscape Road along the road reserve in McCloughlin Park as shown in Attachment 1.

CARRIED

Resolution TPC24-4.9

Moved: Cr G Dally

Seconded: Member K Summerhays

4. That the Te Puke Community Board approves a budget of $50,000.00 from the Roading Account for the design and installation of a footpath through Fairhaven Park as shown in Attachment 2.

Carried

Resolution TPC24-4.10

Moved: Member K Summerhays

Seconded: Chairperson K Ellis

5. That the Te Puke Community Board approves a budget of $110,000.00 from the Roading Account for safety improvement installations on Commerce Lane as shown in Attachment 3.

Carried

9.5 Te Puke Community Board - Financial Report June 2024

The Boad considered a report from the Financial Business Advisor. The report was taken as read.

Resolution TPC24-4.11

Moved: Member K Summerhays

Seconded: Chairperson K Ellis

1. The Financial Business Advisor’s report dated 1 August 2024 titled ‘Te Puke Community Board – Financial Report June 2024’ be received.

2. TP22-4.8 to release back the unspent $49 from outstanding operational commitments.

Carried

9.6 Local Government New Zealand Conference 2024

The Board considered a report from the Governance Advisor. The report was taken as read.

Resolution TPC24-4.12

Moved: Member K Summerhays

Seconded: Chairperson K Ellis

1. That the Governance Advisor’s report dated 1 August 2024, titled ‘Local Government New Zealand Conference 2024’, be received.

2. That the Te Puke Community Board approve $2,945 from the Te Puke Community Board Contingency Account, for Member N Chauhan to attend the 2024 Local Government New Zealand Conference.

Carried

The Meeting closed at 8.33pm.

Confirmed as a true and correct record at the Te Puke Community Board meeting held on 26 September 2024.

...................................................

Chairperson K Ellis

CHAIRPERSON

Te Puke Community Board Meeting Agenda

26 September 2024

9 Reports

9.1 Te Puke Community Board - Chairperson's Report - September 2024

File Number: A6453963

Author: Kassie Ellis, Community Board Chairperson

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

1. The purpose of this report is for the Te Puke Community Board’s Chairperson to provide the Board with information and updates on events and matters within the community.

Recommendation

1. That the Chairperson’s report dated 26 September 2024 titled “Te Puke Community Board – Chairperson’s Report – September 2024’ be received.

2. That the Te Puke Community Board approves a budget of up to $6,500 from the Street Decorations account for new main street event flags.

3. That the Te Puke Community Board approves a budget of $10,000 from the Reserves Account to contribute to the costs of the installation of a Disc Golf Course at Donovan Park.

4. That the Te Puke Community Board approves a budget of $1,293.75 from the Contingency Account for the installation of public Wi-Fi in Heritage Plaza upon the completion of the Heritage Plaza refurbishment.

5. That the Te Puke Community Board approves a budget of $4,650 from the Roading Account for the design and installation of a new bus shelter at 188 Manoeka Road.

THe installation of the powered sITE (cHRISTmAS tREE – nORTHERN END OF TE pUKE)

Firstly, I would like to make a special acknowledgement to Flare Outdoor Fireplaces New Zealand, Western Bay Concrete, Stratum Consultants, J.A. Russell LTD and Peter Boomer for seeing this project through till the end. The installation took four-six weeks, and each of you demonstrated commitment and applied a community minded approach to the task at hand, for this we thank you.

heritage plaza refurbishment

The Te Puke Community Board is in the process of finalising the concept design with the Landscape Architect. Furthermore, attached is a quote provided by RexNetworks Limited for $1,293.75 for the expansion of free WIFI into the Heritage Plaza upon completion of the refurbishment. This would be a suitable addition to the area.

The installation of a bbq area at ben keys playground

A cost estimate has been provided by Council’s Reserves and Facilities Team for the installation of a BBQ area at the Ben Keys playground which is outlined below:

BBQ: $10,000

Utilities (including a soak hole): $7,000

Concrete Pad and BBQ installation: $4,000

Total: $21,000

If pursued, this project will need to get approval from Council’s roading team as it sits on the road reserve. It is also important to consider that there is limited space at the playground and the above cost estimate does not include a shelter.

Cameron Road Safety Improvements

The Te Puke Community Board, along with Council staff, held an onsite hui at Te Puke Intermediate with Cameron Road residents on Wednesday 18 September 2024, to discuss the installation of a raised pedestrian crossing to improve the safety of pedestrians within the area.

te puke kiwifruit capitAl of the world entrance signs – north and south end

The Te Puke Community Board will undertake a fresh new concept for our Te Puke signs and liaise with Council’s Transportation Team on the costing and logistics.

The main street flags

Under the guidance of Councillor Dally, the Te Puke Community Board are developing and purchasing new flags for the main street of Te Puke.

Te Puke memorial hall – removal of the yew tree

I have been approached to initiate a memorandum of understanding for the removal of the yew tree at the Te Puke Memorial Hall which sits at the right-hand side of the main entrance. The yew tree is causing structural damage to the building. I will continue to follow through with the signatories required from various organisations to ensure this happens in accordance with the Council’s Property Team.

Manoeka Bus Shelter

During our last significant weather event four weeks ago, the Manoeka Bus Shelter collapsed and what remained has now been removed by Council contractors. The Te Puke Community Board has been approached to see if we can undertake a replacement infrastructure for the rangatahi in Manoeka Village as we have done before.

Disc Golf course at donovan park

The Te Puke Community Board commissioned a course design for a Disc Golf Course at Donovan Park. Although this is not a Community Board project, we are keen to contribute to this project where we can as it progresses.

Te puke trees and vegetation

A local group of people have undertaken a citizen stocktake of our notable trees and intend to provide the Community Board feedback as to what they discovered and some recommendations for our consideration. The roadside vegetation on the Western entry to town, that was originally funded through the Te Puke TEL offset funding, has recently been trimmed. The issue of over-spraying causing the death of the original underplanting and decorative grasses, requires a rethink of how we maintain the original investment. The original trees that were planted and subsequently died have also not been replaced. At present, the service contract for the area does not require replacement planting of dead plants and barren areas. If this is allowed to continue, the attractiveness of our town entrance way will continue to decline.

Te puke community fund

It has come to my attention that the Te Puke Community Charitable Trust (formally the Te Puke Centre Charitable Trust) is in discussion with Acorn Foundation to resettle the community funds held by the Trust to establish a legacy fund called the Te Puke Community Fund. As part of the process the trustees have negotiated that a local panel be established to distribute any proceeds of the fund. The suggested membership of the distribution panel will be made up of delegated Community Board members and representatives of local iwi. The Board has been asked to consider the ongoing panel’s processes becoming a function of the Te Puke Community Board. This is an exciting opportunity but will require careful consideration and further investigation by staff.

Te Puke community board response plan

Attachment 1 is the community guide to emergencies ‘Prepare for an Emergency’. This document has been prepared by Deputy Chair Dale Snell and Council’s Senior Emergency Management Advisor. Thank you both for your due diligence and collaboration on this document. This brochure is a great resource for the community.

Gardens on wheels

This year Gardens on Wheels will be part of the Garden and Arts Festival Garden Trail. The free community event is being held in Te Puke on Sunday 17 November 2024 between 10am – 3:30pm. The event is a public display of all sorts of gardens on all sorts of wheels, a showcase of landscape design and artistic flare all in one place that is free to the public to enjoy.

Attachments

1. Te Puke Guide - Prepare for an Emergency ⇩

Te Puke Community Board Meeting Agenda

26 September 2024

9.2 Te Puke Community Board - Councillor's Report - August 2024

File Number: A6453887

Author: Andy Wichers, Councillor

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

1. The purpose of this report is for Councillor Wichers to provide the Board with updates on the items listed below.

Recommendation

1. That the report from Councillor Wichers dated 26 September 2024 titled ‘Te Puke Community Board – Councillor’s Report – August 2024’ be received.

Long-Term Plan updated

The recent consultation on the Long-Term Plan (LTP) received 587 submissions, which represents approximately 1 percent of the residents within our district. The feedback was reviewed, and deliberations were held throughout August 2024. The Annual Plan, Long-Term Plan Committee has recommended that Council adopt the revised plan on 26 September 2024.

The journey has been a difficult one, with the now historic and inflationary and interest rate pressures playing it out over time. Rates affordability has been a significant factor in the process. There was line by line scrutiny of the proposed plan, with prioritisation of spending and a review of internal expenditure which made a significant change from our start position. However, we are still left in the inevitable position of projected rates increases into the future.

Te puke spatial plan update

The information gathered through the pre-engagement stage is currently being worked on to develop a draft plan which will be put out for consultation.

An opportunity to view the large map and hear an update will be at the Te Puke – Maketu Ward Community Forum at 7.00pm on 25 September 2024, at the Orchard Church.

ReprEsentation review update

The draft proposal for the final Representation Review will be decided on September 12, 2024, and will be released for consultation. This is later than anticipated due to a change of legislation that has delayed the process. Council was required to reaffirm or rescind its decision it made in August 2023 to establish Māori Ward/s. This meeting was held 2 September 2024, and the outcome was to reaffirm the decision. This means Māori Ward/s will be established for the 2025 election, alongside a binding referendum being held to determine whether the ward continues after that term.

Transportation Update

The long overdue upgrade of No 1 Road is about to get underway. It has been a slow process with several hurdles that needed to be overcome, but we are there. Work is due to commence in mid October 2024, with the widening and rehabilitation on the section 58-193. This work is scheduled to take 24 weeks. The lower section from the Te Puke highway to 58 is under planning and will be done as soon as it is practical to do so.

The No 4 Road Bridge has been given the final approval and construction is expected to begin late October with completion in late February-early March 2025. The location is next to the Bailey Bridge on the downstream side. This was decided upon due to better alignment for long vehicles and the ability to do most of the work without causing significant disruption during construction.

The effects of the change in roading delivery are being seen with residents noting a significant improvement in response and quality of the work. This is set to continue as the delivery is shifting to have more of an emphasis on locally led.

A recent announcement by the Transport Minister, Simeon Brown, committed significant investment by Central Government to assist Councils to improve local roads. We await further details on what this means for our district. However, specific state highway investment has been confirmed around the Tauranga City area that will help to improve the traffic situation there.

Te Puke Community Board Meeting Agenda

26 September 2024

9.4 Te Puke Community Board - Grant Applications - September 2024

File Number: A6462157

Author: Ella Logan, Governance Advisor

Authoriser: Robyn Garrett, Governance Manager

Executive Summary

1. The purpose of this report is to enable the Te Puke Community Board to make a decision regarding the applications for Community Board Grant Funding as applied for by: Community Patrols of New Zealand (Te Puke Branch); 247 Health and Fitness; Parent to Parent Coastal Bay of Plenty; Made in Te Puke Trust; Rangiuru Sports Club; and Te Ara Kahikatea Incorporated.

Recommendation

1. That the Governance Advisor’s report dated 26 September 2024 titled ‘Te Puke Community Board – Grant Applications – September 2024’ be received.

2. That the Te Puke Community Board approves the grant application from Community Patrols of New Zealand (Te Puke branch) for $...., to cover the costs of fuel, maintenance, and insurance of Patrol vehicles. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

That the Te Puke Community Board does not approve the grant application from Community Patrols of New Zealand (Te Puke Branch).

3. That the Te Puke Community Board approves the grant application from 247 Health and Fitness for $...., to support creativity and connecting Te Puke youth with their cultural identity through community art projects. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

That the Te Puke Community Board does not approve the grant application from 247 Health and Fitness.

4. That the Te Puke Community Board approves the grant application from Parent to Parent Coastal Bay of Plenty for $...., to fund the delivery of the Outreach Programme across the Western Bay of Plenty Region, including covering the operational costs as well as costs associated with delivering support groups, workshops and programmes. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

That the Te Puke Community Board does not approve the grant application from Parent to Parent Coastal Bay of Plenty.

5. That the Te Puke Community Board approves the grant application from Made in Te Puke Trust for $......, to fund the traffic management plan for the Gardens on Wheels event in Te Puke. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

That the Te Puke Community Board does not approve the grant application from Made in Te Puke Trust.

6. That the Te Puke Community Board approves the grant application from the Rangiuru Sports Club for $......, to contribute to the costs of three murals located at the fence line and back carpark. This grant will be funded from the Te Puke Community Boards Account, subject to all accountabilities being met.

That the Te Puke Community Board does not approve the grant application from the Rangiuru Sports Club.

7. That the Te Puke Community Board approves the grant application from Te Ara Kahikatea Incorporated for $......., to contribute to the costs of a new walkway connection. This grant will be funded from the Te Puke Community Boards Grants Account, subject to all accountabilities being met.

That the Te Puke Community Board does not approve the grant application from Te Ara Kahikatea Incorporated.

Background

2. The Te Puke Community Board has funding of $11,000 for disbursement to community organisations for the 2024/25 financial year. The balance as of 26 September 2024 is $11,000.

3. Community Patrols of New Zealand – Te Puke

Community Patrols of New Zealand – Te Puke Branch has submitted an application for funding of $2,500.00 to cover the costs of fuel, maintenance, and insurance of Patrol vehicles.

4. 247 Health and Fitness

247 Health and Fitness has submitted an application for funding of $5,000 to support creativity and connecting Te Puke youth with their cultural identity through community art projects.

5. Parent to Parent Coastal Bay of Plenty

Parent to Parent Coastal Bay of Plenty has submitted an application for funding of $10,000 to fund the delivery of the Outreach Programme across the Western Bay of Plenty Region, including covering the operational costs as well as costs associated with delivering support groups, workshops and programmes.

6. Made in Te Puke Trust

Made in Te Puke Trust has submitted an application for funding of $8,000 to cover the costs of the traffic management for the Gardens on Wheels event in Te Puke.

7. Rangiuru Sports Club

The Rangiuru Sports Club has submitted an application for funding of $1,200 to contribute to the costs of three murals on the fence line and back carpark.

8. Te Ara Kahikatea Incorporated

Te Ara Kahikatea Incorporated has submitted an application for funding of $2,500 to contribute to the costs of a new walkway connection.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Community Patrols of New Zealand – Te Puke Branch	The applicant will be advised of the outcome of their respective Grant Application.	Planned
247 Health Fitness	The applicant will be advised of the outcome of their respective Grant Application.
Parent to Parent Coastal Bay of Plenty	The applicant will be advised of the outcome of their respective Grant Application.
Made in Te Puke Trust	The applicant will be advised of the outcome of their respective Grant Application.
Rangiuru Sports Club	The applicant will be advised of the outcome of their respective Grant Application.
Te Ara Kahikatea Incorporation	The applicant will be advised of the outcome of their respective Grant Application

Funding/Budget Implications

Budget Funding Information

Relevant Detail

Community Board Grant Funds

The Community Board will consider applications for distribution of grant funding before the end of the financial year.

Annual Budget $11,000

Current Balance $11,000

Balance if Grant Applications are approved -$18,200

Te Puke Community Board Meeting Agenda

26 September 2024

roading account

Te Puke Community Board Roading current account
As at 31 August 2024				Te PUke Community Board 2025 $
Current Account:						Status
Current Account Opening Balance 1 July 2024				1,268,300		Pending finalisation of 2024 financial results
Interest 2025						Pending finalisation of 2024 financial result
Allocation for 2025						No allocation for the 2025 financial year
Subtotal				1,268,300
Less: Completed Projects		Total Committed	Total project spent	Spent in 2025 financial year	Balance remaining	Status
TPC21-2.7	Jellicoe street - industrial service lane footpath project - that the te puke community board approve the community roading programme and order of priority of the projects listed: "2. King Street Vet Clinic / Jellicoe Street Industrial Service Lane, $120,000, priority 4"	120,000	(61,309)		58,691	Completed: Can be closed off and left over funds can go back into the reserves account.
TPC21-2.7	Cycleway Footpath extensions to improve connectivity (Stock Road footpath) - That the Te Puke Community Board approve the Community Roading Programme and Order of priority of the projects listed: "6. cycleway Footpath Extensions to Improve Connectivity, $100,000"	100,000	(37,970)		62,030	Completed: Can be closed off and left over funds can go back into the reserves account.
TPC24-3.12	Cameron Road Pedestrian Crossing outside Te Puke Intermediate (Speed Bump on Cameron Road) - That the Te Puke Community Board approves up to $12,000.00 if required out of the roading account for a concept design of the crossing facilities on Cameron Road outside of Te Puke Intermediate.	12,000	(7,805)	(7,805)	4,195	Completed: Can be closed off and left over funds can go back into the reserves account.
TP21-2.7	Commerce Lane Pedestrian Safety Improvements (Heritage Walkway Pedestrian Crossing) - That the Te Puke Community Board approve the Community Roading Programme and Order of priority of the projects listed: "4. Commerce Lane Pedestrian Safety, $20,000"	20,000	(20,000)			Commerce Lane Pedestrian Safety Improvement Project Design is complete.
TPC23-6.7	Commerce Lane Pedestrian Safety Improvements (Heritage Walkway Pedestrian Crossing) - That the Te Puke Community Board approve additional funding of $7,000 (excluding GST) that is required to progress the plans for public consultation relating	7,000	(7,000)			Commerce Lane Pedestrian Safety Improvement Project Design is complete.
Subtotal				(7,805)	124,916
Less: Projects in progress		Total Committed	Total Project Spent	Spent in 2025 Financial Year	Balance Remaining	*Status*
TPC24-4.10	Commerce Lane Pedestrian Safety Improvements (Heritage Walkway Pedestrian Crossing) - That the Te Puke Community Board approves a budget of $110,000.00 from the Roading Account for safety improvement installations on Commerce Lane as shown in Attachment 3.	110,000	(216)		109,784	Waiting on contractors to advise on availability to complete. Lighting Design now complete.
TPC23-6.6	Te Puke Street Chair Refurbishment - That the Te Puke Community Board approve up to $9,000.00 (excluding GST) from the Te Puke Community Board roading budget, for the refurbishment of 20 bench seats along the main street of Te Puke, to be carried out by the MenzShed, and the removal and installation of these seats (as per the quote from the Transportation Area Engineer dated 27 September 2023).	9,000	(2,698)	(1,079)	6,302	Menz Shed completing final 2 chairs
TP21-2.7	Cameron Road Pedestrian Crossing outside Te Puke Intermediate (Speed Bump on Cameron Road) - That the Te Puke Community Board approve the Community Roading Programme and Order of priority of the projects listed: "5. Te Puke Intermediate School Safety Improvements, $80,000)	80,000	(11,259)		68,741	Project consultation tentatively booked for September. Community Board to then advise direction of the project.
TPC24-4.7	Heritage Plaza - That the Te Puke Community Board approves a budget of up to $100,000.00 out of the Roading Account for the costs relating to the design and installation of the Heritage Plaza, contingent on the concept design being approved by the Board.	100,000	(3,250)	(3,250)	96,750	Developed concept has been completed and being presented to community board in September.
Subtotal				(4,329)	281,577
Current Account Closing Balance				1,280,434
Less: Approved Projects						Status
TPC24-4.8	Landscape Road Footpath - That the Te Puke Community Board approves a budget of $100,000.00 from the Roading Account for the design and installation of a footpath along Landscape Road along the road reserve in McLoughlin Park as shown in Attachment 1.				100,000	Have engaged designer to complete concept
TPC24-4.9	Fairhaven Park Footpath - That the Te Puke Community Board approves a budget of $50,000.00 from the Roading Account for the design and installation of a footpath through Fairhaven Park as shown in Attachment 2.				50,000	Have requested contractor quotes to undertake
Total Commitments		150,000
Less: Committed Funds Unspent					(406,493)
Add: Balance Remaining of Completed Projects					124,916
Total Uncommitted Funds Available for Future Projects					848,857

Te Puke Community Board Meeting Agenda

26 September 2024

PROJECT UPDATES – ROADING

SAFETY IMPROVEMENTS ON CAMERON ROAD

Project Description

Staff Comment/Update

Progress Level

With the Board resolving to remove the Speed Bump outside Te Puke Intermediate School on Cameron Road, it has been identified that there would need to be safety improvements made to this stretch of road.

Latest Update:

The design has been presented to the Board, and the Board will choice how it wishes to progress.

Engagement:

The Board held an onsite hui at Te Puke Intermediate on Wednesday 18 September 2024 to discuss the concept design.

In progress.

SPEED BUMPS – BOUCHER AVENUE/CAMERON ROAD AND BOUCHER AVENUE/HOOKEY DRIVE

Project Description

Staff Comment/Update

Progress Level

At the Community Board meeting held 13 April 2023 the Board requested for staff to investigate whether the raised threshold at the intersections of Boucher Avenue and Cameron Road and Boucher Avenue and Hookey Drive in Te Puke could be improved as part of the Transport Choices Project and report back to the Board.

Latest Update:

This project has been completed.

Completed

HERITAGE PLAZA

Project Description

Staff Comment/Update

Progress Level

Refurbishment of the Heritage Plaza and procurement of local services.

Latest Update:

The Board have been provided with a developed design. Once this has been approved, the detailed design phase will begin.

In progress

TE PUKE STREET CHAIR REFURBISHMENT

Project Description

Staff Comment/Update

Progress Level

Refurbishment of 20 bench seats along the main street of Te Puke being carried out by the MenzShed, and the removal and installation of these seats.

Latest Update:

The remaining 2 seats are waiting on the contractor’s resource to be available.

In progress

COMMERCE LANE SAFETY PROPOSALS
Project Description	Staff Comment/Update	Progress Level
Safety upgrades to Commerce Lane.	Latest Update: Community Board approved a budget of up to $110,000 to complete the project. The Project Engineer Transportation is co-ordinating the lighting design and civil works contractors and will update the Board once a commencement date has been confirmed.	In progress
INSTALLATION OF POWER CHRISTMAS TREE
Project Description	Staff Comment/Update	Progress Level
Installation of a Powered Christmas Tree Site.	Latest Update: The foundations and the power connection has been installed.	In progress
LANDSCAPE ROAD FOOTPATH
Project Description	Staff Comment/Update	Progress Level
Installation of a footpath along Landscape Road along the road reserve in McCloughlin Park.	Latest Update: The Project Engineer Transportation has contacted the designer for a concept design.	In progress
FAIRHAVEN PARK FOOTPATH
Project Description	Staff Comment/Update	Progress Level
Installation of a footpath through Fairhaven Park.	Latest Update: The Project Engineer Transportation has received approval and comments from Councils Reserves and Facilities, and Water and Wastewater teams and has contacted contractors to receive quotes for the work.	In progress

Project updates – operations

ESTABLISHING COMMUNITY RESOURCE RECOVERY CENTRES (CRRC)

Project Description

Staff Comment/Update

Progress Level

Establishing community resource recovery centres at the Te Puke Recycle Centre, working with Iwi and community groups.

there has been a proposed change in the approach for delivering the Te Puke CRRC. Due to their current projects and capacity Tapuika indicated that the project would sit better under the umbrella of Colab. Tapuika would remain a partner in the project. Council has suggested that at this point it may be better to set up an advisory board as per Councils RESOLUTION SPC23-1.4. This could consist of Tapuika, nominated Colab member(s) and a Council representative. Council also mentioned that we see Cath’s role as the Community Activator which would be pivotal in getting this project off the ground and believe this contract should sit with Council directly. At this stage we have not heard back from Tapuika on the proposal. We will be able to report on the next steps when a new contract with Colab is in place.

Council staff had a brief meeting with a Tapuika representative who was going to familiarise themselves with the project before responding on Tapuika’s ongoing involvement with the project.

In progress.

Te Puke Community Board Meeting Agenda

26 September 2024

Service Requests

This section is to provide an overview of Service Request for the Te Puke Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· Animal Services - LOST DOG

· Communications - General enquiry

· Customer Service Planning - District Plan advice

· Customer Service Planning - Fences/Walls

· Local Road - Bus Shelters (Rural only) - Replacement/Maintenance Asset Requests

· Reserves & Facilities - All/Any Lighting and CCTV Camera matters

· Reserves & Facilities - Pests - Insect/Animal

· Reserves & Facilities - Plumbing: Toilets/Taps/Waitui/Irrigation

· Water - Flush hydrant request

· Water - Hydrant/Valve issue (not leak)

· Water - Meter/Toby issue (not leak)

· Animal Services - Microchipping dog(s) request

· Compliance & Enforcement - TRADING in PUBLIC PLACES APPLICATIONS

· Customer Service Planning – Subdivision

· Kerbside Collective - Payt Tag Issue

· Reserves & Facilities – Cemeteries

· Reserves & Facilities - Dumping Organic Material/Dirt

· Reserves & Facilities - General enquiry/Call-back

· Reserves & Facilities - Public Toilets (Hygiene/Paper ONLY)

· Stormwater - Flooding open drain/culvert-raining only

· Water - Laboratory Report Requests

There has been one of each of the following subtypes of Service Requests raised, which are under investigation.

· Community & Strategy - General Enquiry

· Compliance & Enforcement - District Plan Compliance

· Customer Service Planning - Pre Application

· Reserves & Facilities - Reserve Buildings/Roads/Tracks/Furniture

· Compliance & Enforcement - Complaints about Freedom Camping affecting Reserves or Roads

· Consents Administration - Resource Consents

· Reserves & Facilities - General enquiry/Call-back

The table below shows Service Requests that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation/Scheduled for Completion
Animal Services - Dog Aggressive/Rushed towards	Reports from Lee Street, Norm Freeman Drive, Stewart Street and Jellicoe Street	3	1
Animal Services - Dog Barking (address of dog required)	Reports from Bayview Street, George Street and Dowman Place	1	2
Animal Services – Dog Roaming	Reports from across the Te Puke Community	14	0
Animal Services - FOUND/PICK-UP	Reports from across the Te Puke Community	8	0
Animal Services – Other Animal Enquiries	Enquiries from across the Te Puke Community	7	2
Dog aggressive/ Rushed towards	Reports from Lee Street and Ben Keys Street	2	0
Roaming Stock (Not State Highways)	Multiple reports from Oxford Street and Tui Street	6	0
Building Act Compliance	Reports from across the Te Puke Community	5	1
Building Warrant of Fitness Enquiries	Enquiries from Jellicoe Street and Cameron Road	3	0
Building Act Compliance – General	Enquiries from NO3 Road and Jellicoe Street	3	1
Building Admin	General enquiries from across the Te Puke Community	15	2
Cemeteries - Old Te Puke Cemetery	Multiple enquiries for Headstones, Plaque, and plots	12	0
Compliance and Enforcement - Abandoned Vehicle	Reports across the Te Puke Community	3	0
Compliance & Enforcement General	General Enquiries from across the Te Puke Community	10	0
Noise Complaint (After Hours - Watchdog)	Reports from across the Te Puke Community	12	0
Customer Service Planning - General enquiry/call-back	Enquiries from across the Te Puke Community area	14	0
Customer Service Planning - Minor dwellings	Multiple enquiries from NO 1 Road	3	0
Maori land enquiries	Enquiries from Te Puke Highway and Manoeka Road	6	0
Kerbside Collective - Damaged Bin	Replace or Repair reports from across the Te Puke Community	10	4
Kerbside General Enquiry	General enquiries from across the Te Puke Community	5	0
Kerbside Collective - Lost/Stolen Bins	Reports from across the Te Puke Community	12	0
Kerbside Missed Collection - Investigation	Multiple reports from Fairview Place	12	0
Land Development Engineering	General enquiries from Jellicoe Street and NO 1 Road	2	0
Local Roads - All Cesspit/Grill/Gutters & Drains (sealed road)	Replacement or Maintenance Asset Requests from across the Te Puke Community Area	12	2
Local Roads - Barriers and Rails	Replacement or Maintenance Asset Requests from Te Puke Quarry Road	2	0
Detritus (Loose Chips/Sand/Dead Animal) - NO Illegal Dumping	Reports from across the Te Puke Community	6	2
Footpaths on Local Road	Replacement or Maintenance Asset Requests from across the Te Puke Community	2	1
GENERAL/Miscellaneous - Local Roads	General enquiries from across the Te Puke Community	18	6
Local Rds-NON-URGENT tree requests	Request for trimming or removal of fallen tree or branch across the Te Puke Community	14	0
Local Road Signs (damaged/graffiti)	Replacement or Maintenance Asset Requests from across the Te Puke Community	8	3
Road Surface Defects - SEALED LOCAL RD	Reports from across the Te Puke Community	12	5
Slip/Flood/Crash/Spill/Trees Down on Local Road--All URGENT!RING!	Reports from across the Te Puke Community Area. Multiple reports from NO 1 Road	15	3
Vegetation(not trees)/mowing Local Roads	Reports from across the Te Puke Community	9	2
Pensioner Housing - 56 Lee St Te Puke	General Enquiries regarding pensioner housing	2	0
Pensioner Housing - 9 Slater Place Te Puke	General Enquiries regarding pensioner housing	13	0
Refuse - Illegal Dumping + Carcasses	Reports across the Te Puke Community – Multiple reports from Te Puke Quarry Road	12	2
Reserve and Facilities - Litter/Litter Bins or dumping in Reserve	Reports from across the Te Puke Community	3	0
Reserves General	General enquiries from across the Te Puke area	6	2
Urban Stormwater General/Info Request	Reports from Jellicoe Street, Raymond Avenue and Tynan Street	3	0
Wastewater General	General enquiries from across the Te Puke Area	6	2
All water leaks	Reports from across the Te Puke Community	18	3

Te Puke Community Board Meeting Agenda

26 September 2024

9.6 Te Puke Community Board - Financial Report August 2024

File Number: A6460182

Author: Ezelle Thiart, Finance Business Partner

Authoriser: Allan Carey, Finance Business Partner Lead

Executive Summary

This report provides the Community Board with two-monthly monitoring of its operational budget. Attached are the financial statements for the period ended 31 August 2024 (Attachment 1). Confirmation of the reserve account balances will be done once the 2024 results have been finalised, and the 2025 budget values and rates allocation are pending adoption of the LTP.

Total operational costs are under budget year to date.

Recommendation

1. The Financial Business Advisor’s report dated 26 September 2024 titled ‘Te Puke Community Board – Financial Report August 2024’ be received.

Grant payments made to date:

Resolution	Description	$
	No transactions year to date	0
	2024/25 Total grants paid to date

Committed – Operational expenditure:

Resolution	Description	$
TPC23-2.4	Approve the funding for the installation of power for a second Christmas tree at the Te Puke west entrance at an estimated cost of $15,000 to be funded from their Street Decoration account	15,000
TPC23-4.4	Approves the installation of public Wi-Fi in Jubilee Park at an estimated cost of $3,061, funded from the contingency account.	3,061
TPC24-1.5	Citizens RSA Te Puke ANZAC Committee – to contribute towards catering and other operating expenses for the annual Te Puke Civic ANZAC Day Commemoration.	1,000
TPC24-4.12	Approve $2,945 from the Te Puke Community Board Contingency Account, for Member N Chauhan to attend the 2024 Local Government New Zealand Conference. (Spent = $12)	2,933
TPC24 – 3.9	Approve the grant application from the Made in Te Puke Trust for $2,258.00, to cover the cost of Waste Watchers LTD for the Te Kete Matariki 2024. This grant will be funded from the Te Puke Community Board Grants Account	2,258
TPC24-1.3	Approve the amount of $2,300.00 from the Te Puke Community Board contingency account to fund the painting of a mural on the Rangiuru Sports Club fence line, to be done by Millie Olive Pidwell.	2,300
	2024/25 Total operational commitments	26,552

2024/25 Reserve analysis:

Resolution	Description	$ (Payments made)
	2024/25 Opening balance	132,994
TPC24-3.2	Disc Golf Course at Donovan Park	(1,811)
TPC24-1.3	Installation of a shade sail for the Te Puke Dog Park	(1,270)
	2024/25 Closing Reserve balance before commitments	129,912

Remaining commitments from Te Puke Community Board Reserve Account

Resolution	Description	$ (Remaining funds)
	2024/25 Closing balance before committed expenditure	129,912
TP22-4.5	Approve up to $30,000 to be paid from Te Puke Community Board Reserve Account for costs relating to the Te Puke Story Boards Project.	(30,000)
TP22-4.6	Approve up to $20,000 to be paid from the Te Puke Community Board Reserve Account for costs relating to the new dog park at Laurence Oliver Park, Te Puke.	(20,000)
TPC24-1.3	Approve the amount of $1,550.00 from the Te Puke Community Board reserves account to put towards the cost of the installation of a shade sail for the Te Puke Dog Park, with an upgraded design being sought to include steel poles. (Spent $1,270.42)	(280)
	2024/25 Closing balance after the committed expenditure	79,632

Attachments

1. Te Puke Community Board – Financial Report August 2024 ⇩

Chairperson	Kassie Ellis
Deputy Chairperson	Dale Snell
Members	Karen Summerhays Neena Chauhan Cr Grant Dally Cr Andy Wichers
Quorum	3
Frequency	Eight weekly / Workshops as required