Agenda of Projects and Monitoring Meeting - Tuesday, 3 September 2024

Projects and Monitoring Meeting Agenda

3 September 2024

Projects and Monitoring Committee

Membership:

Chairperson	Cr Don Thwaites
Deputy Chairperson	Cr Allan Sole
Members	Cr Tracey Coxhead Cr Grant Dally Mayor James Denyer Cr Murray Grainger Cr Anne Henry Cr Rodney Joyce Cr Margaret Murray-Benge Cr Laura Rae Deputy Mayor John Scrimgeour Cr Andy Wichers
Quorum	Six (6)
Frequency	Quarterly

Role:

· To monitor and review the progress of the Council’s activities, projects and services.

Scope:

· To monitor the effectiveness of Council and agency service agreements / contracts.

· To monitor the implementation of Council’s strategies, plans and policies, and projects as contained in the Long Term Plan or Annual Plan.

· To monitor agreements between Tauranga City Council and Western Bay of Plenty District Council and recommend to the respective Councils any changes to agreements, as appropriate.

· To monitor the on-going effectiveness of implemented joint projects, plans, strategies and policies with Tauranga City Council.

· To monitor performance against any Council approved joint contracts with Tauranga City Council and/or other entities.

· Monitor performance against the Priority One approved contract.

· Subject to agreed budgets and approved levels of service, make decisions to enable delivery of the operational and capital programme of Council.

Power to Act:

To make decisions to enable and enhance service delivery performance, in accordance with approved levels of service and subject to budgets set in the Long Term Plan or any subsequent Annual Plan.

Power to Recommend:

To make recommendations to Council and/or any Committee as it deems appropriate.

Power to sub-delegate:

The Committee may delegate any of its functions, duties or powers to a subcommittee, working group or other subordinate decision-making body, subject to the restrictions on its delegations and provided that any sub-delegation includes a statement of purpose and specification of task.

This is an up-to-date status and forward-looking report and may supersede the comments in the Scorecard Report. Additional information and topics may be provided at the meeting.

TOPIC AND DESCRIPTION

RISK TYPE

& RISK LEVEL

Transportation Maintenance Activity

Progress continues with the short-term maintenance and delivery strategy. Resurfacing and pavement rehabilitation packages have been developed and will be procured during August and September 2024.

The previous ONMC contract has been closed out and design information for outstanding rehab, seal extension, LCLR and resilience projects has been received and is being used to develop projects for delivery as part of the 2025/26 capital works programme.

Staff have developed a procurement strategy which has been endorsed by NZTA (Waka Kotahi). A further two workshops are planned with Elected Members to consider levels of service, contract models and performance frameworks.

Recruitment of vacant positions in the new Transportation team structure continues. Three vacant positions have been filled.

Waka Kotahi Funding

No. 1 Road Pavement Rehabilitation and Seal Widening (RP300 – 1930)

RP580 - 1960

Design of the pavement rehabilitation/seal widening project is complete. All affected landowners have provisionally agreed to Council’s request to discharge stormwater onto their property.

A resource consent application has been lodged with BoPRC and is currently being processed. Consent is expected to be issued mid-September.

Staff are currently:

• Formalising stormwater discharge agreements with landowners.

• Procuring a contractor to undertake the works.

Construction is expected to start mid-October and take 24 weeks to complete. The estimated cost to construct is $4.2M.

RP0 – 580

Design and investigation will commence once the pre-implementation phase for RP580 – 1960 has concluded.

Pavement rehabilitation and ancillary improvements will be constructed 2025/26.

A speed threshold and temporary speed limit have been implemented to help reduce vehicle speeds on urban section of road.

Consenting

No. 4 Road Bridge Reinstatement

Design of the bridge replacement is complete.

A resource consent application has been lodged with BoPRC and is currently being processed. Consent is expected to be issued mid-September.

Staff are currently:

• Procuring a contractor to undertake the works.

• Closing out other consenting issues i.e., DoC approval (to relocate lizards), and Building Consent.

Construction is expected to start late-October and take 18 weeks to complete, with the new bridge usable in February/March 2025. The estimated cost to construct is $6.6M.

Consenting

SH2 Omokoroa Road Interim Intersection Upgrade

Works

The project team has agreed on methodology, programme, and procurement regarding this project. Physical works are currently focused on the north-western end of the roundabout, with an emphasis on the sub grade improvement material currently being laid, whereafter the contractor will move to the Youngson Road access part of the project for completion of the access. Council is meeting with the landowners affected by the Youngson Road access on 12 August.

Land Purchase

The two land parcels required for this project have been successfully acquired by Council.

Stormwater Discharge

The discharge consent for the (to be constructed) Industrial Road and pond has been obtained and a contractor for construction of the pond is to be appointed at end of August.

Overhead Power Supply

PowerCo will be shifting the Overhead Power Supply during October. PowerCo are working on designs for, the planned undergrounding of existing lines and working with Council to secure a potential new substation site on Omokoroa Road, which design is expected to be completed within the next two weeks.

Fibre Optics

There is a risk of relocating the three fibre optics cables. Council and Beca are working with all three providers to obtain a commitment to relocating the cables timeously.

Land Purchase

Network Utility (PowerCo)

Consents

Waihī Beach Stormwater

Significant progress has been made on the maintenance programme and most activities has been completed. Staff have progressed a number of sites to concept design. Key projects and budgets have been included in the draft LTP and workshopped with Council. Based on the feedback from the workshop staff are completing project briefs for project managers to deliver. A key component of these projects will be involving the Community liaison group in keeping them up to date with progress. Additionally, after the workshop staff will begin modelling and work to undertake a review of the district wide stormwater levels of service.

Waihī Beach Wastewater Treatment Plant

Staff continue to work through the detail for the repair and upgrade of the Waihī Beach Wastewater Treatment Plant. Steady progress has been made on the design, which includes re-establishment of a single cell HDPE lined SAS lagoon with improved aeration and refurbished decant facility. Further to this, various upgrades to optimize the plant and improve the risk profile. Progress has been made with the insurer and a commercial settlement has been reached. LTP budgets will have to be adjusted to incorporate this settlement.

Further Site Deterioration

Weather

Katikati Wastewater Treatment Plant (WWTP) Outfall Pipeline

Council has a consent to discharge wastewater to the ocean at its Katikati WWTP. A pipe runs from the plant underneath Tauranga harbour, Matakana Island and then out to sea. The pipe has had four failures since 2018, with three of these occurring in the last 12 months. The consequence of the pipe failure is that treated effluent leaks into the harbour. This is an unconsented activity and may lead to legal action from BOP Regional Council. The discharge of treated effluent is also a culturally sensitive issue.

A condition assessment report on the recent break suggests the pipeline has less than 5 years of remaining useful life, and further failures can be expected in this time. Previous reports (2019) suggested this pipe would not fail again prior to 2050. Water Services have engaged Beca to provide a cost estimate for replacement of the pipe and to consider alternatives.

Staff will also be liaising with the Katikati Wastewater Advisory Group (WWAG) to discuss the issues and available options. Land discharge options are currently being investigated for potential future discharge, however, following consultation with WWAG, Water Services will be in a better position to make recommendations on the most appropriate solution.

The leak in the outfall pipe that was mentioned in the prior update has been fixed.

The WWTP is struggling to meet compliance for nitrogen removal and needs to be upgraded. The upgrade works have been tendered as a design & build contract and awarded to APEX Water. Completion of works is due in August 2025.

Financial Timing

Regulation Enforcement

Reputation

Te Puke Wastewater Treatment Plant (WWTP)

The project is under pressure with the project team working to resolve various concerns and to get the project back on track.

· Budget – High construction escalation over the last couple of years and availability of material has resulted in a need to increase the budget. Discussions are underway with the ECI contractor to investigate alternative process technology to reduce the infrastructure requirements and resulting cost. At this stage, this looks like a viable alternative. Staff will communicate further on this matter once sufficient information is available.

· Consultant Performance – Positive progress has been made with the consultant to resolve variations and lock in a date for the final design to be reviewed.

· Consent – The earthworks consent has been obtained. This allows earthworks to start once the design is complete.

· Iwi –Significant progress has been made with the relationship with iwi.

All of the above will have an impact on project completion and cost. Adjustments has been made in the proposed LTP budgets to accommodate the high construction escalation and other delays.

BOPRC – Compliance

Rangiuru Business Park

Quayside Properties Ltd continue to progress development of the Rangiuru Business Park. Quayside delivered contracts on behalf of Council which are well established and underway. Positive progress has been made with the interchange, wetland, utilities and internal road corridor within RBP.

Staff continue in discussions with Quayside Properties Ltd regarding the Rangiuru Financial Contributions methodology and other requirements outlined in the district plan. Further to this, staff are taking an active role in supporting Quayside with other funding opportunities at both regional and sub-regional levels.

On-Track

Drinking Water Compliance

The implementation of new legislation regarding drinking water has required Council to improve various components of the drinking water system, including its treatment. It should be noted that none of Councils supplies are compliant with the protozoa requirement. This will be resolved once UV installations are complete. The UV installations are budgeted for in future years and staff are considering options to fast track the implementation.

Floride update

Athenree & Wharawhara WTP upgrade works (which includes fluoridation) design and build contract has been awarded to Apex Water. Completion of works is expected around March 2025.

Regulation Enforcement

Financial Timing

Heron Crescent

Initial siteworks for drainage have commenced under an exemption for building consent.

Building Consent processing underway and Contractor ready to start as soon as approval received.

While the building consent has been approved, there are challenges regarding the lifts which need to be resolved.

Timing

Resource Consents of Interest

· Te Puna Industrial Ltd- Notified Land use application (joint BOPRC and WBOPDC).  Joint hearing to be heard by Independent Commissioners. This joint hearing commenced 9 July 2024 and was adjourned on 11 July 2024 to allow further information and clarification on the proposal to be provided by the Applicant. Timing for recommencement of the hearing unknown at this stage.

· Wolfbrook Residential Ltd - Several Land use applications for 4-6 residential units in Te Puke were all granted in 23/24.

· AP Properties Tauranga 2016 LP – Land use and subdivision consents for a five-lot subdivision Seddon Street, Te Puke has been granted in February 2024.

· 24 Middlebrook Road, Katikati- Kainga Ora construction of 18 dwellings and subsequent freehold subdivision was granted on 21 August 2024.

· Western Bay of Plenty District Council - 109 Clarke Road. This resource consent is being processed by an external consultant and decided by an independent commissioner. A decision is expected by 30 August 2024.

· Western Bay of Plenty District Council – 4 Tanners Point Rd. This resource consent application, involving a boundary adjustment and a community benefit lot, has been processed by an independent planning consultant and decided by an independent Commissioner. It was granted 15 August 2024.

Public Interest

Ōmokoroa School development

· Ministry of Education representatives have recently confirmed that there will be a new school in Ōmokoroa in the future however it will not be in the time frame that was initially announced. This development is paused as all Ministry-led property projects in pre-construction are being reviewed and the Ōmokoroa New Schools have been included in this review. These reviews are looking at cost efficiencies, need and timing for the delivery of Ministry projects.

Public Interest

Timing

Attachments

1. Scorecard Report - June 2024 ⇩

2. Capital Work Programme ⇩