Agenda of Community Committee Meeting - Thursday, 19 October 2023

19 October 2023

Community Committee

Membership:

Chairperson	Cr Margaret Murray-Benge
Deputy Chairperson	Cr Grant Dally
Members	Cr Tracey Coxhead Cr Richard Crawford Mayor James Denyer Cr Murray Grainger Cr Anne Henry Cr Rodney Joyce Deputy Mayor John Scrimgeour Cr Allan Sole Cr Don Thwaites Cr Andy Wichers John Clements (Chair - Katikati Community Board) Laura Rae (Chair - Maketu Community Board) Peter Presland (Chair - Ōmokoroa Community Board) Kassie Ellis (Chair - Te Puke Community Board) Ross Goudie (Chair – Waihī Beach Community)
Quorum	Nine (9)
Frequency	Quarterly

Role:

Subject to compliance with Council strategies, policies, plans and legislation:

· To maintain an overview of Council’s community-led outcomes delivery, with a focus on the social, economic, cultural and environmental work programmes, as set out in the Long-Term Plan.

· To maintain an overview of Council’s local housing systems plan delivery, and make recommendations to Council and its Committees on appropriate actions to address priority matters.

· To maintain an overview of local climate change plans and make recommendations to Council and its Committees on appropriate actions to address priority matters.

· To receive reports from Convenors of Community Forums and make recommendations to Council and its Committees on appropriate actions to address priority matters arising from Community Forums.

· To administer specific funds of Council that contribute to improving community wellbeing.

Scope:

Social Wellbeing

· Monitor progress on Council’s community safety programme.

· Monitor (annually) local service delivery contracts relating to social wellbeing.

· Receive updates on the Community Events Fund allocations.

· Receive updates on the progress of local housing system plans.

· Receive updates on community emergency response planning and community resilience work.

· Consider and decide applications to the Community Matching Fund.

· Consider and decide applications to the Facilities in the Community Fund.

Environmental Wellbeing

· Receive updates on the Natural Environment and Sustainable Living Programme.

· Receive updates on the progress of local climate change plans.

· Monitor (annually) local service delivery contracts relating to environmental wellbeing.

· Consider and decide applications to the Community Matching Fund – ecological component.

Cultural Wellbeing

· Receive updates on the Creative Communities Scheme funding allocations.

· Receive updates on the cultural events supported by Council.

· Monitor progress on the Welcoming Communities programme and prioritise actions and activities.

Economic Wellbeing

· Receive updates (annually) from Priority One and Tourism Bay of Plenty.

· Monitor (annually) local service delivery contracts relating to economic wellbeing.

Delegations:

To receive the priority matters arising from Community Forums and make recommendations to Council and its Committees.

Power to recommend:

To Council and/or any Committee as it deems appropriate.

Power to sub-delegate:

The Committee may delegate any of its functions, duties or powers to a subcommittee, working group or other subordinate decision-making body subject to the restrictions on its delegations and provided that any sub-delegation includes a statement of purpose and specification of task.

Community Committee Meeting Agenda

19 October 2023

9 Reports

9.1 Tauranga Western Bay Community Event Fund (TWBCEF) Update

File Number: A5765459

Author: Jodie Rickard, Community and Strategic Relationships Manager

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Executive Summary

1. The purpose of this report is to provide an update on the Tauranga Western Bay Community Event Fund (TWBCEF). Approximately $900,000 per annum is available across 5-6 funding rounds, for events that are free to attend and are about enriching our communities through active participation and inclusion.

Recommendation

1. That the Community and Strategic Relationships Manager’s report dated 19 October 2023, titled ‘Tauranga Western Bay Community Event Fund (TWBCEF) Update’, be received.

Background

2. The Tauranga Western Bay Community Event Fund (TWBCEF) is a collaboration between Acorn Foundation, Bay Trust, Tauranga City Council, TECT, and Western Bay of Plenty District Council (WBOPDC). The administration of the fund is managed by TECT on behalf of the funding partners.

3. The fund was established after discussions between the partners on the requirements of community groups wanting to put on events, having to complete multiple different funding applications. This was time consuming for organisers, created uncertainty around funding dates and timings, and meant a lot of information needed to be duplicated.

4. The fund aims to streamline the criteria and application process for community events taking place in the sub-region that enrich our communities through active participation and inclusion. Instead of applying to multiple funders to meet their funding requirement, community event organisers can now apply for a significant amount from a single fund.

5. The fund provides more opportunities for event organisers, as they can now access funding from organisations, they were formerly unable to if they did not have not-for-profit status.

6. The events granted funding are all community-driven events, aiming to enrich the Tauranga and Western Bay communities through active participation and inclusion.

7. A total of $900,00 is available in the TWBCEF across 5-6 funding rounds held bi-monthly. Grants are for a maximum of $50,000 per applicant for events held in Tauranga, and a maximum of $15,000 per applicant for events held in Western Bay of Plenty. WBOPDC contributes $60,000 per annum to the total funding pot.

8. Over half of the $900,000 annual funding pool for 2023 / 2024 has now been allocated, and the fund will have up to another four rounds for the remaining 2023 / 2024 year.

Outcome of latest funding round

9. The last round of events that were successful include:

· Tauranga Moana Tangata Festival held from 20 September to 22 October 2023 at Matakana Island.

· Te Puke Sikh Parade held on 30 September 2023 at Gurudwara Temple, Centennial Park.

· Te Puke Diwali Festival held on 30 September 2023 at Gurudwara Temple, Centennial Park.

· Live Life Greener – Community Beach Clean Pod Launch held on 1 October 2023 at Waihī Beach Surf Club.

· Move with You, Waihī Beach held on 6 October – 5 November 2023 at Waihī Beach Surf Club.

· Dogs Day Out held on 7 and 8 October 2023 at Waikato University and Tauranga Racecourse.

· Fijian Language Week and Independence Day Celebration held on 8 to 14 October 2023 at Te Puke Sports and Recreation Club.

· Tauranga Arts Festival held from 19 to 29 October 2023 at multiple locations.

· Annual Kabaddi Tournament held on 28 and 29 October 2023 at Aquinas College.

· Ethkick held on 4 November 2023 at Blake Park.

· Pedal and Spokes Family Cycle Ride held on 4 November 2023 at The Historic Village and Kopurererua Valley.

· Armistice Day Memorial Service held on 11 November 2023 at Stella Place.

· GenX / Marra Tinman Triathlon held on 19 November 2023 at Pilot Bay.

· Tauranga Moana Trans Pride and Day of Remembrance held on 19 November 2023 at The Historic Village.

· Christmas in Te Puke held on 2 December 2023 at Jubilee Park.

· Carols on the Waterfront held on 3 December 2023 at The Strand, Tauranga CBD.

· Sanitarium Weet-Bix Kids TRYathlon held on 3 December 2023 at Arataki Park and Baywave Aquatic Centre.

· Carols in the Park held on 9 December 2023 at Omokoroa Sports Fields.

· A Night Before Christmas held on 16 December 2023 at Bethlehem College.

· Community Christmas Lunch held on 16 December 2023 at Katikati Memorial Hall.

· The Mount Monster held on 16 December 2023 at Mount Main Beach.

· EVES Surfbreaker Triathlon held on 27 December 2023 at Mount Main Beach.

· Katikati A&P Show held on 3 and 4 February 2024 at Uretara Domain A&P Showgrounds.

· Frocks on Bikes held on 4 February 2024 at Urban Katikati.

· Waitangi Day Festival held on 6 February 2024 at The Historic Village.

· 140th Anniversary Tauranga A&P Lifestyle Show held on 17 and 18 February 2024 at Tauranga Racecourse.

· Calley Homes Womens Triathlon held on 18 February 2024 at Pilot Bay.

· Marra Sprint Triathlon held on 24 March 2024 at Pilot Bay.

· Aramex Kiwi Walk and Run Series held on 27 April 2024 at McLaren Falls.

· Festival of Disability Sport held on 27 April 2024 at Mercury Baypark Arena.

· Project Youth Hip Hop Dance Competition held from 31 May to 2 June 2024 at Mercury Baypark Arena.

next steps

10. Applications for round three of the TWBCEF are now open through www.communityeventfund.nz

11. Fund organisers, Acorn Foundation, BayTrust, Tauranga City Council, TECT and Western Bay of Plenty District Council are inviting new community event applications to be submitted before the 20 October cut-off date. Decisions for round three of the fund will be released by 20 November 2023.

Community Committee Meeting Agenda

19 October 2023

9.2 Mayors Task Force for Jobs update

File Number: A5754320

Author: Sam Wilburn, Community Outcomes Advisor

Authoriser: Jodie Rickard, Community and Strategic Relationships Manager

Executive Summary

1. The purpose of this report is to inform Council’s Community Committee of The Mayors Task Force for Jobs (MTFJ) programme which is operating in the Te Puke - Maketu Ward. The programme is a nationwide network of New Zealand’s Mayors, administered by Local Government New Zealand (LGNZ), working together towards the vision of all young people under 25 being engaged in employment, education, training, and other positive activities in their communities. Western Bay of Plenty District Council (WBOPDC) joined the programme in early 2023 on a trial basis. The trial was successful, and Council has now been granted funding for a further two years.

Recommendation

That the Community Outcomes Advisor’s report dated 19 October 2023, titled ‘Mayor’s task force for jobs update’, be received.

Background

2. The MTFJ is a nationwide network of New Zealand’s Mayors, administered by LGNZ, working together towards the vision of all young people under 25 being engaged in employment, education, training, and other positive activities in their communities. Eligibility for this programme is restricted to provincial Councils and defined as per the LGNZ website and updated by the 2018 census as a territorial authority with a population of between 20,000 and 90,000 people.

3. Rangatahi in rural New Zealand can face more significant challenges when entering into the labour force, including a lack of access to skill development pathways, driver licensing/ testing facilities and a lack of access to employers.

4. As part of the programme, MTFJ may provide Councils with funding to enable them to:

a) Deliver employment outcomes for NEETs (Not in Employment, Education or Training), those clearly identified as at risk of becoming a NEET, disabled youth, and other youth aged 16–24.

b) Deliver employment outcomes for those disadvantaged in the labour market who are not able to readily access Ministry of Social Development (MSD) products and services.

c) Employ staff to run the programme.

5. Employment outcome means when, because of a Council action or initiative under the programme, a person is placed into employment as below:

a) Permanent, full-time (30 hours+ a week) paid work, or

b) Permanent, part-time (a minimum of 15 hours a week) paid work where a person holds, and Council has a record of, a medical certificate that excludes a person from full-time work.

c) Permanent, part-time (a minimum of 20 hours a week) paid work where a person is a single parent or caregiver, of one or more dependent children under 14, is not in a relationship and does not have adequate financial support.

6. Funding can be used for pastoral care delivery, employability programmes, wage subsidies (wage subsidy capped at $3k per outcome), employer support services (capped at $3k) and staff-related expenses for the provision of pastoral care delivery.

7. The Mayor will lead the programme in their community, meet regularly with programme team and promote the programme to business contacts, refer potential business contacts to the team, personally thank employers and congratulate successful placements

8. MTFJ has established partnerships to provide additional support where needed. Clearhead provides access to online mental health support. Industry Training Solutions provides discounted access to micro credentials. The Employers & Manufacturers Association provides support to businesses. Youth Employability Aotearoa provides employability skill training and we are bringing on more to provide digital and financial literacy support.

9. Western Bay of Plenty District Council was approached and asked to take part in the MTFJ Community Employment Programme in collaboration with the Ministry of Social Development. As part of the programme, MTFJ provides Councils with funding. Western Bay of Plenty District Council agreed to be part of the 6-month pilot programme.

PILOT PROGRAMME (JAN 15- JUNE 30, 2023)

10. To deliver this programme effectively Western Bay of Plenty District Council partnered and subcontracted the MTFJ programme to COLAB (Te Puke based community led development group).

11. COLAB have employed a MTFJ co-ordinator, Davina Edwards (COLAB, MTFJ coordinator). Davina primarily focusses on the Te Puke-Maketu ward. The pilot programme provided an opportunity to show success by meeting targets and deliverables.

AREA OF OPERATION

12. Te Puke – Maketu ward was chosen as a focus area for the Mayors Task Force for Jobs programme due to pre-existing youth employment programmes operating in other wards and sub regionally (Katikati – Waihī beach- Poutama Pathways for Rangatahi & Tauranga’s Ara Rau – Pathways to work programme).

a) Poutama Pathways for Rangatahi

This Ministry of Social Development-funded programme has received a Two-million-dollar investment to focus on youth from Ōmokoroa - Waihī Beach. Katikati based Poutama Pathways for Rangatahi is a work-readiness and skills initiative. It's for young people who are hard to reach and most at risk of long-term unemployment.

b) Ara Rau – Pathways to work programme employment hub.

Ara Rau is the result of a successful partnership between the Ministry for Business Innovation and Employment and Priority One. Ara Rau is a one-stop employment hub where people of all ages, cultures and backgrounds can go to obtain all the information they need regarding employment, training, and upskilling. Support is given to connect with local employers and service providers. Ara Rau is working with employers to develop a positive, inclusive, and empowering employment culture throughout the region, ensuring everyone in our community has the opportunity of a quality job, hoping to connect employers and jobseekers to develop relationships for long-term success.

13. Western Bay of Plenty District Council recognises that there is a shortage of services to support NEETs and other disadvantaged people in the Te Puke – Maketu ward.

PILOT PROGRAMME SUCCESS AND PROGRAMME EXTENSION

14. We have completed a successful pilot programme (6-month contract $108,000) which saw Davina place 10 x rangatahi into sustainable (90+ days) employment.

15. The pilot was successful and the programme has grown from strength to strength, with the MTFJ programme being embedded into the community. Davina has near 40 young job seekers on her employment plan, all at varying job ready stages. MSD and LGNZ recognised the work we have been conducting and we received programme continuation funding for two more years.

16. Davina’s main role involves engaging with young people (and their whanau), identifying their strengths, skills, ambitions, and employment opportunities. Pastoral care for jobseekers can vary from individual to individual.

17. Davina also engages with employer key stakeholders; WBOPDC, Te puke Economic development group, Te Puke Events and Promotions, New Zealand Kiwifruit Growers Incorporated, Master Builders, Master Electricians, Defence Careers.

18. Davina has also been engaging local community supporters Graeme Dingle Foundation, Nga Kakano, Poutiri Trust, THE HUB, Youth Encounters, Maketu Hauora, Tapuika Iwi Authority, Career Force, Primary ITO.

19. MTFJ coordinators will work closely with local MSD offices to leverage MSD products and services like Flexi-wage, Mana in Mahi, Transition to Work, online coaching platform Te Heke Mai, pre-employment programmes and entry-level digital skills programmes to utilise the partnership’s collective funding. This also enables coordinators to engage with MSD NEETs or Non-NEETs who meet MSD funding requirements and to report these coordinator-initiated outcomes over and above contracted numbers. Monthly meetings and consistent communications have been maintained to ensure that we achieve our outcomes in a collaborative effort.

SOME EARLY LEARNINGS / CHALLENGES

20. Forming relationships with key community stakeholders was challenging at the onset of this programme. Community relationship building takes time. Achieving deliverables was difficult due to the complexity of forming relationships with communities, employers, and youth employees all while under time constraints to meet deliverables. Davina, being new to the region was an extra element to overcome. Establishing these relationships was her priority for the first 3-4 weeks.

21. Once Davina established her work programme within the community, we started to receive an increase in inquiries, normally from a relative or friend of a young person who needed some guidance.

22. Davina quickly found most of her initial work was increasing work readiness skills with a particular focus on driver licencing. We are currently investigating a Community Driver Mentor programme and what that could look like in our District. Discussions with the successful Wairarapa driver mentor programme coordinator have began.

MAYORS TASKFORCE FOR JOBS 2023-2025

23. We are now moving onto Phase 2 (01 July 2023 - 30 June 2025, 2-year fixed contract $252,000).

24. Year One funding (01 July 2023-June 30, 2024): A fund of $140,000.00 has been made available to Council for a minimum of 14 employment outcomes.

25. Year Two Funding (01 July 2024-30 June 2025): Councils are guaranteed funding in Year 2 at a minimum of 80% ($112,000) of the amount funded in Year 1 if the minimum number of Employment Outcomes is met in Year 1.

26. Our first initiative for the new contract period was to increase vocational pathway education for Te Puke - Maketu based youth. The Inzone Mobile Careers Coach sponsored by MTFJ and (MSD) set up for business in Te Pukes Jubilee Park carpark on Monday 21 August.

The $1.5 million Inzone Mobile Careers Coach has 26 careers kiosks on board - allowing 26 people to go through the coach every 30 minutes. The kiosks feature short video presentations about New Zealand work/training providers and inspirational Kiwis in industry or business.

130 local rangatahi had the opportunity to explore vocational pathways. This career resource is designed to provide information, guidance, and support to individuals in their career development and decision-making processes.

NEXT STEPS

27. Council’s programme lead will provide oversight of the contract and will meet regularly (no less than fortnightly) with COLAB, to ensure Mayoral/Council input into the programme and that subcontractors are supported to fulfil all contractual obligations. Council will also provide support and opportunities in the follow fields:

a) Communications, Media, and Marketing- Council will promote MTFJ mahi and successes through social media and other channels.

b) Mayoral Engagement Promote the programme to business contacts, refer potential business contacts to the team, personally thank employers and congratulate successful placements.

c) Scoping and resourcing for new initiatives Council programme lead will explore collaboration opportunities with other key stake holders.

d) Partner programme Relationships Council will help maintain relationships with other youth to employment providers (Poutama, Ara Rau). This communication ensures there is collaboration within the industry, also youth at risk are less likely to slip through the cracks.

28. As a main employer in the region discussions have already started on how Council can support the MTFJ programme with internal employment opportunities. An example of this is providing employment for a young person who is work ready with little or no work experience. Providing these young people with employment plans that offer a mentoring role to help their professional development.

29. Mayors Task force for Jobs programme is also exploring employment opportunities through Councils social procurement contracts that benefit our local communities.

SUMMARY

30. With new predictions trending towards an increase in youth unemployment the work Council is doing in the youth to employment space is positively impacting social/ economic outcomes. Providing youth with purpose and meaning through employment and contributing economically to their community in some cases is breaking intergenerational government financial reliance.

This programme is providing youth with opportunities they may not have previously had. The partnership reinforces that councils, working with local community organisations and led by their mayors, are well placed and connected to their communities to facilitate local employment outcomes.

Community Committee Meeting Agenda

19 October 2023

10 Information for Receipt

10.1 Community Forum Notes for Receipt

File Number: A5759089

Author: Jahneisha Osborne, Governance Advisor

Authoriser: Greer Golding, Governance Manager

Executive Summary

Each of the three Wards have held several community forums:

· Kaimai Community Forums, held at 7.00pm on:

o 30 May 2023, at the Pyes Pa Hall, 742 Pyes Pa Road, Pyes Pa.

o 18 September 2023, at the Ōmokoroa Sports Pavilion, Western Avenue, Ōmokoroa.

· Katikati-Waihī Beach Community Forum, held at 7.00pm on:

o 15 August 2023, at the Bowentown Boating Club, Pio Road, Bowentown.

· Maketu-Te Puke Community Forum, held at 7.00pm on:

o 22 May 2023, at the Te Puke War Memorial Hall, Jellicoe Street, Te Puke.

o 21 August 2023, at the Pongakawa Hall, 952 Old Coach Road, Pongakawa.

Notes were produced from these forums, with the exception of the Kaimai Community Forum on 30 May 2023, due to only one issue being raised and referred to Bay of Plenty Regional Council. The notes covered the main points discussed, and issues raised by the public.

Recommendation

1. That the Governance Advisor’s report dated 19 October 2023, titled ‘Community Forum Notes for Receipt’, be received.

2. That the Kaimai Ward Community Forum notes, held on 18 September 2023, be received.

3. That the Katikati-Waihī Beach Ward Community Forum notes, held on 15 August 2023, be received.

4. That the Maketu-Te Puke Ward Community Forum notes, held on 22 May 2023, be received.

5. That the Maketu-Te Puke Ward Community Forum notes, held on 21 August 2023, be received.

Attachments

1. Kaimai Community Forum - Notes - 18 September 2023 ⇩

2. Katikati-Waihī Beach Community Forum - Notes - 15 August 2023 ⇩

3. Maketu-Te Puke Community Forum - Notes - 22 May 2023 ⇩

4. Maketu-Te Puke Community Forum - Notes - 21 August 2023 ⇩