Agenda of Strategy and Policy Committee Meeting

Strategy and Policy Committee Meeting Agenda

28 September 2023

Strategy and Policy Committee

Membership:

Chairperson	Mayor James Denyer
Deputy Chairperson	Cr Richard Crawford
Members	Cr Tracey Coxhead Cr Grant Dally Cr Murray Grainger Cr Anne Henry Cr Rodney Joyce Cr Margaret Murray-Benge Deputy Mayor John Scrimgeour Cr Allan Sole Cr Don Thwaites Cr Andy Wichers
Quorum	Six (6)
Frequency	Six weekly

Role:

· To develop and review strategies, policies, plans and bylaws to advance the strategic direction of Council and its communities.

· To ensure an integrated approach to land development (including land for housing), land use and transportation to enable, support and shape sustainable, vibrant and safe communities.

· To ensure there is sufficient and appropriate housing supply and choice in existing and new urban areas to meet current and future needs.

Scope:

· Development and review of bylaws in accordance with legislation including determination of the nature and extent of community engagement approaches to be deployed.

· Development, review and approval of strategies and plans in accordance with legislation including

· determination of the nature and extent of community engagement approaches to be deployed.

· Subject to compliance with legislation and the Long Term Plan, to resolve all matters of strategic policy outside of the Long Term Plan process which does not require, under the Local Government Act 2002, a resolution of Council.

· Development of District Plan changes up to the point of public notification under the Resource Management Act 1991.

· Endorsement of the Future Development Strategy and sub-regional or regional spatial plans.

· Consider and approve changes to service delivery arrangements arising from service delivery reviews required under the Local Government Act 2002 (provided that where a service delivery proposal requires an amendment to the Long Term Plan, it shall thereafter be progressed by the Annual Plan and Long Term Plan Committee).

· Where un-budgeted financial implications arise from the development or review of policies, bylaws or plans, recommend to Council any changes or variations necessary to give effect to such policies, bylaws or plans.

· Listen to and receive the presentation of views by people and engage in spoken interaction in relation to any matters Council undertakes to consult on whether under the Local Government Act 2002 or any other Act.

· Oversee the development of strategies relating to sub-regional parks and sub-regional community facilities for the enhancement of community wellbeing of the Western Bay of Plenty District communities, for recommendation to Tauranga City Council and Western Bay of Plenty District Council.

· Consider and decide applications to the Community Matching Fund (including accumulated Ecological Financial Contributions).

· Consider and decide applications to the Facilities in the Community Grant Fund.

· Approve Council submissions to central government, councils and other organisations, including submissions on proposed legislation, plan changes or policy statements.

· Receive and make decisions and recommendations to Council and its Committees, as appropriate, on reports, recommendations and minutes of the following:

- SmartGrowth Leadership Group

- Regional Transport Committee

- Any other Joint Committee, Forum or Working Group, as directed by Council.

· Receive and make decisions on, as appropriate, any matters of a policy or planning nature from the following:

- Waihī Beach, Katikati, Ōmokoroa, Te Puke and Maketu Community Boards.

- Community Committee.

Power to Act:

· To make all decisions necessary to fulfil the role and scope of the Committee subject to the limitations imposed.

Power to Recommend:

· To Council and/or any Committee as it deems appropriate.

Power to sub-delegate:

· The Committee may delegate any of its functions, duties or powers to a subcommittee, working group or other subordinate decision-making body subject to the restrictions within its delegations and provided that any such sub-delegation includes a statement of purpose and specification of task.

· Should there be insufficient time for Strategy and Policy Committee to consider approval for a final submission to an external body, the Chair has delegated authority to sign the submission on behalf of Council, provided that the final submission is reported to the next scheduled meeting of the Strategy and Policy Committee.

Strategy and Policy Committee Meeting Agenda

28 September 2023

1 Karakia

Whakatau mai te wairua Whakawātea mai te hinengaro Whakarite mai te tinana

Kia ea ai ngā mahi

Āe

Settle the spirit

Clear the mind

Prepare the body

To achieve what needs to be achieved.

Yes

2 Present

3 In Attendance

4 Apologies

5 Consideration of Late Items

6 Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have.

7 Public Excluded Items

8 Public Forum

A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to five minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions.

Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer relationship management system as a service request, while those requiring further investigation will be referred to the Chief Executive.

9 Presentations

Strategy and Policy Committee Meeting Agenda

28 September 2023

10 Reports

10.1 Submission on Building Consent System Review: Options Paper Consultation (2023)

File Number: A5678083

Author: Katy McGinity, Senior Policy Analyst

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Executive Summary

For the information of the Strategy and Policy Committee, this report presents a submission made by Western Bay of Plenty District Council on the following matter:

(a) MBIE: Building consent system review: options paper consultation (2023).

Recommendation

1. That the Senior Policy Analyst’s report dates 28 September 2023 titled ‘Submission on Building Consent System Review: Options Paper Consultation (2023)’ be received.

2. That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

Attachments

1. Submission on building consent system review: options paper consultation (2023) ⇩

Strategy and Policy Committee Meeting Agenda

28 September 2023

10.2 Submission on critical Infrastructure Phase One Consultation

File Number: A5678085

Author: Katy McGinity, Senior Policy Analyst

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Executive Summary

For the information of the Strategy and Policy Committee, this report presents a submission made by Western Bay of Plenty District Council on the following matter:

a) Submission on Strengthening the Resilience of Aotearoa New Zealand’s Critical Infrastructure System phase 1 consultation.

Recommendation

1. That the Senior Policy Analyst’s report dated 28 September 2023 titled ‘Submission on Critical Infrastructure Phase One Consultation’ be received.

2. That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

Attachments

1. Submission on Strengthening the Resilience of Aotearoa New Zealand’s Critical Infrastructure System phase 1 consultation ⇩

Strategy and Policy Committee Meeting Agenda

28 September 2023

10.3 Submission on Government Policy Statement on Land Transport 2024

File Number: A5694217

Author: Katy McGinity, Senior Policy Analyst

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Executive Summary

For the information of the Strategy and Policy Committee, this report presents a submission made by Western Bay of Plenty District Council on the following matter:

(a) Government Policy Statement on Land Transport 2024.

Recommendation

1. That the Senior Policy Analyst’s report dated 28 September 2023 titled ‘Submission on Government Policy Statement on Land Transport 2024’ be received.

2. That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

Attachments

1. GPS Land Transport 2024-34 - Final Submission ⇩

Strategy and Policy Committee Meeting Agenda

28 September 2023

10.4 Submission on Western Bay of Plenty Development Plan: Major Capex Proposal long-list consultation

File Number: A5723010

Author: Tracey Miller, Strategic Advisor Resource Management

Authoriser: Rachael Davie, Deputy CEO/General Manager Strategy and Community

Executive Summary

For the information of the Strategy and Policy Committee, this report presents a submission made by Western Bay of Plenty District Council on the following matter:

(a) Transpower’s Western Bay of Plenty Development Plan: Major Capex Proposal long list for consultation.

Recommendation

1. That the Strategic Advisor Resource Management’s report dated 28 September 2023 titled ‘Submission on Western Bay of Plenty Development Plan: Capex Proposal long-list consultation’ be received.

2. That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

Attachments

1. Submission on Transpower's WBOP Development Plan long list ⇩