Agenda of Katikati Community Board Meeting - Thursday, 15 December 2022

Katikati Community Board Meeting Minutes

7 November 2022

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Katikati Community Board Meeting No. K22-IN
HELD IN THE Council Chambers, Barkes Corner
ON Monday, 7 November 2022 AT 3.05pm Inaugural Meeting

1 Present

J Clements, A Earl, N Mayo, T Sage, Cr A Henry and Cr R Joyce

2 In Attendance

J Holyoake (Chief Executive Officer), G Allis (Deputy CEO/General Manager Infrastructure Group), R Davie (General Manager Strategy and Community), A Henderson (General Manager Corporate Services), A Curtis (General Manager Regulatory Services), C Nepia (Strategic Kaupapa Māori Manager), G Golding (Governance Manager), L Balvert (Communication Manager), H Wi Repa (Governance Technical Support), C Irvin (Senior Governance Advisor), B Clarke (Senior Governance Advisor) and P Osborne (Senior Governance Advisor – Board Secretary)

Mayor and Councillors

Mayor J Denyer, Cr T Coxhead, Cr R Crawford, Cr G Dally, Cr M Grainger, Cr M Murray Benge, Deputy Mayor J Scrimgeour, Cr A Sole, Cr D Thwaites and Cr A Wichers.

Community boards

Maketu Community Board

R B Corbett, T Hopping, L Rae and D Walters

Ōmokoroa Community Board

B Bell, A Hughes, G Neilson and P Presland

Te Puke Community Board

K Ellis, A Paudel, D Snell and K Summerhays

Waihī Beach Community Board

R Goudie, H M Guptill, A Kurtovich and D Simpson

Others in Attendance

Invited guests and whānau of Elected Members

Media and Photographer

The Chief Executive Officer assumed the Chair for the Inaugural meeting.

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

Nil

8 Reports

8.1 Declarations by Katikati Community Board Members

The Board considered a report from the Governance Manager. The report was taken as read.

The Community Board (including appointed Councillors) made and attested their declarations together. Following this they each signed two copies of the declaration which was witnessed by the Chief Executive Officer.

8.2 Election of Chairperson for the Katikati Community Board

The Board considered a report from the Governance Manager. The report was taken as read.

Resolution K22-IN.1

Moved: Member N Mayo

Seconded: Member J Clements

1. That the Governance Managers report dated 7 November 2022 titled ‘Election of Chairperson for the Katikati Community Board’ be received.

Carried

Resolution K22-IN.2

Moved: Member J Clements

Seconded: Member N Mayo

2. That in accordance with Clause 25(4), Schedule 7 of the LGA 2002, the Katikati Community Board adopts System B for the election of the Chairperson.

Carried

Resolution K22-IN.3

Moved: Member N Mayo

Seconded: Cr A Henry

3. That the Katikati Community Board elects Member John Clements as the Chairperson of the Katikati Community Board.

Carried

8.3 Election of Deputy Chairperson of the Katikati Community Board

The Board considered a report from the Governance Manager. The report was taken as read.

Resolution K22-IN.4

Moved: Member N Mayo

Seconded: Chairperson J Clements

1. That the Governance Manager’s report dated 7 November 2022 titled ‘Election of the Deputy Chairperson of the Katikati Community Board’ be received.

Carried

Resolution K22-IN.5

Moved: Member N Mayo

Seconded: Chairperson J Clements

2. That in accordance with Clause 25(4), Schedule 7 of the LGA 2002 the Katikati Community Board adopts System B for the election of the Deputy Chairperson.

Carried

Resolution K22-IN.6

Moved: Chairperson J Clements

Seconded: Cr R Joyce

3. That the Katikati Community Board elects Member Norm Mayo as the Deputy Chairperson of the Katikati Community Board.

Carried

8.4 Elected Members Legislative Obligations

The Board considered a report from the Governance Manager. The report was taken as read.

Resolution K22-IN.7

Moved: Chairperson J Clements

Seconded: Cr R Joyce

1. That the Governance Manager’s report dated 7 November 2022 titled ‘Elected Members Legislative Obligations’ be received.

2. That the Katikati Community Board notes that the Western Bay of Plenty District Council maintains a register of members interests pursuant to the provisions of the Local Authorities (Members’ Interests) Act 1968.

3. That the Katikati Community Board Members discloses any actual, potential or perceived interests they or their spouse/partner may have in relation to their dealings with the Western Bay of Plenty District Council and update their disclosures annually or as required.

Carried

8.5 Date of the First Business Meeting of the Katikati Community Board 2022-2025 Triennium

The Board considered a report from the Governance Manager. The report was taken as read.

Resolution K22-IN.8

Moved: Cr A Henry

Seconded: Deputy Chairperson N Mayo

1. That the Governance Manager’s report dated 7 November 2022, titled ‘Date of First Business Meeting of the Katikati Community Board 2022-2025 Triennium’ be received.

2. That pursuant to Clause 21(5)(d), Schedule 7 of the Local Government Act 2002, the first business meeting of the Katikati Community Board will be held on Wednesday 7 December 2022 at 7.00pm at The Centre Pātuki Manawa.

Carried

The Meeting closed at 3.10pm.

Confirmed as a true and correct record at the Katikati Community Board meeting held on 15 December 2022.

...................................................

Chairperson J Clements

CHAIRPERSON

Katikati Community Board Meeting Agenda

15 December 2022

10 Reports

10.1 Chairperson's Report - December 2022

File Number: A4906036

Author: John Clements, Community Board Chairperson

Authoriser: John Holyoake, Chief Executive Officer

Recommendation

1. That the Chairperson’s report dated 15 December 2022 titled ‘Chairperson’s Report – December 2022’ be received.

2. That the Katikati Community Board approve up to $400 from the Katikati Community Board Contingency Account for costs relating to the Katikati Community Board community engagement function and presentation evening.

Katikati Community Board 2022-2025

The newly elected Katikati Community Board is now in place with John Clements as Chairperson and Norm Mayo as Deputy Chairperson, supported by Andy Earl and Teresa Sage who is moving from Ōmokoroa to the Katikati Ward. The Community Board has got off to a positive start. It has held a workshop and discussed people’s interest and strengths so that we could allocate portfolios and sitting on various community committees. Norm Mayo has significant experience in infrastructure, Teresa Sage is interested in youth and health, Andy Earl is involved in the creative and sporting area along with roading and John Clements has volunteered for Economic and Environmental.

The Board also indicated its keenness to work with the Community Committee under Councillor Margaret Murray-Benge and Convenor Anne Henry in addressing ward wide issues. The Katikati Chairperson has met with the Waihī Beach Chairperson to discuss ward issues including housing, health and economic development outside of the main streets, and believe that such a committee has merit given the economic growth taking place in the ward.

Katikati RSA

Katikati RSA approached the Community Board regarding some initiatives they had taken and these have been taken up by the Board and Council has responded.

Reserves have identified the three key items below and suggested a way forward for each item.

1. Memorial seat - As the seat is proposed to be located near the hall, Reserves have referred the RSA request to the Strategic Property Manager who manages the Council land that the hall is located on. The property team will touch base with the Hall Committee who lease the land; however, Reserves don’t see the proposal as being an issue, as RSA have highlighted that the Hall Committee are supportive of the proposed memorial seat. Property Department will be in touch with RSA in November 2022.

2. Relocation sites for the 40/60 Bofors gun – With regards to the relocation of the 40/60 Bofors gun, Reserves Manager thinks the RSA are best to approach the new Katikati Community Board and staff with a suggested list of sites that the RSA think might be suitable to relocate the gun to. The RSA’s suggested sites could be presented to the Community Board in the public forum part of their meeting agenda. The Community Board can then consider the sites in relation to the recently adopted Town Centre Plan and the Katikati/Waihi Beach Reserve Management Plan. Subject to the preferred sites, eg road reserve vs corporate land, relevant staff can provide feedback to the community board on any preferred sites before a final site can be considered and agreed to. There would also need to be an agreement entered into for the terms and conditions of the gun being on Council land.

3. Cemetery Shelter – Reserves are trying to locate the old weather shelter design and will share it with you along with costings once we have the design to hand.

Katikati 150^th Anniversary

It is pleasing to hear that plans are already underway for Katikati’s 150^th Anniversary. It is a Ward Anniversary as Athenree, and Waihī Beach were involved in the early establishment of Katikati and we are keen to work with them. There are initiatives underway but no overall co-ordination as yet and the Community Board, supported by Council, would like to be involved in co-ordination and facilitation of this event as it is a momentous occasion. Francis Young has requested he present at the Community Board meeting, to which I have agreed.

Three Waters Reform

The community would appreciate an update on the expected outcomes of the Three Waters legislation which is now before parliament.

1. How will it affect or impact Council revenue and borrowing capacity?

2. Can Council explain at a high level, how much revenue will Three Waters contribute to Council?

3. How could Services and rates be impacted?

Staff Comment:

The most updated information, and answers to these questions can be found on the Council website: https://www.westernbay.govt.nz/council/projects/three-waters-reform. Council will continue to update this position as transition arrangements develop.

Acknowledgement to Parks and Reserves

The Board has received acknowledgment from areas of the community that the grass cutting services seem to have improved. During the elections many of the candidates were asked about the state of Katikati and felt the standards had slipped over recent times and the town was looking drab. The Community Board has committed to address this and will arrange a survey around the town and engage with Parks and Reserves to see how this could be best addressed.

World Avocado Conference

At the July 2022 Community Board Meeting it was noted that in 2023, New Zealand is hosting the World Avocado Conference. In addition to Katch Katikati’s current plans, other community organisations will hopefully look to engage in attracting people and exhibits to Katikati. Is there a contribution Council can look to make to support such an event?

Council indicated it has an events budget to assist with event support across the District. Council said they would be happy to assist with any conference that comes to Katikati/the district, this support can be with a financial contribution and the assistance of the Events Specialist. The Community team also has strong links and provides funding to Tourism Bay of Plenty so can generate their support also. The Community Board would like to know if this has been progressed and what assistance they would like from the Katikati Community Board.

Embankment Erosion

Embankment at or near the bird walk bridge appears to be collapsing – what action is to be taken and when? Is it tied in with the concreting of the pathway?

The Katikati Community Board would like to know when this may be remedied as the erosion has increased with the heavy rains. Western Bay of Plenty District Council has obtained permission from Bay of Plenty Regional Council (BOPRC) to remedy the areas of slumping on the esplanade reserve bank below the bridge (eastern side of the channel).

Staff Comment:

The extension of the existing rock rip rap to address the current area of erosion will take place prior to the construction of the new shared pathway. The erosion protection work is likely to occur in February/March 2023

The shared pathway project is currently out for tender.

Intersections – Tetley and Morton Rd.

The Tetley Road roundabout has now been opened up and work has begun on the Morton Road roundabout which is slowing traffic down. An update by Waka Kotahi would be appreciated.

Staff Comment:

Updates relating to this project can be found on the Waka Kotahi website.

Proposed Pavement Upgrade

The Community Board is keen to get the Pavement Upgrade and Market Square underway. Is there any further information on the proposed pavement upgrade, including costings? The last minutes indicated Boffa Miskell had been approached in a preliminary discussion for design ideas – is there any progress on this? Community Board members have some ideas to remove trip hazards due to kerbs and this would be beneficial to many members of the community. The footpath costs need to be considered and prioritised in conjunction with other spending options like Market Square. There were discussions with Waka Kotahi and Council regarding the Town Plan and the Community Board has requested they be briefed on these discussions.

Katikati Community Board Meeting Agenda

15 December 2022

10.3 Appointment of Katikati Community Board Members on Outside Bodies

File Number: A4871876

Author: Pernille Osborne, Senior Governance Advisor - Board Secretary

Authoriser: Greer Golding, Governance Manager

Executive Summary

With the commencement of the new triennium, it is necessary for the Katikati Community Board to appoint members to outside bodies.

Community Groups which have in the past had a Community Board representative and have confirmed they would like to continue to have a Community Board representative include the following:

· Dave Hume Pool Trust

· Katch Katikati

· Katikati Community Patrol

· Katikati Open Air Art

· Katikati Trails Development Group

Please note:

· Councillor Anne Henry is a Council representative on the Katikati Memorial Hall Committee.

· If any Community Board members are aware of any other Community Organisations that would like a Board representative to attend their meetings, this will be advised through the Chairpersons Report at a future meeting.

Recommendation

1. That the Senior Governance Advisor’s report dated 7 December 2022, titled ‘Appointment of Katikati Community Board Members on Outside Bodies’, be received.

2. That Katikati Community Board members be appointed to outside bodies as follows:

Dave Hume Pool Trust _________________

Katch Katikati _________________

Katikati Community Patrol _________________

Katikati Open Air Art _________________

Katikati Trails Development Group _________________

Katikati Taiao _________________

reasons for inclusion in agenda

Included in agenda for:

· Information and communication

· Decision making

delegated authority of katikati community board

The Katikati Community Board has the delegated authority to appoint Board Members to outside bodies.

Katikati Community Board Meeting Agenda

15 December 2022

10.4 Grant Application - December 2022

File Number: A4754728

Author: Pernille Osborne, Senior Governance Advisor - Board Secretary

Authoriser: Greer Golding, Governance Manager

Executive Summary

1. The Katikati Community Board is required to make a decision regarding applications for Community Board Grant Funding. One application has been received.

2. The application and supporting information relating to the Community Board Grants has been forwarded to members, separate to this agenda.

Recommendation

1. That the Senior Governance Advisor’s report dated 15 December 2022 titled ‘Katikati Community Board Grant Applications – December 2022’ be received.

2. That the Katikati Community Board approve the grant application from Katikati Community Patrol for $... to assist with the purchase of a new vehicle. This grant will be funded from the Katikati Community Board Grants Account, subject to all accountabilities being met.

That the Katikati Community Board do not approve the grant application from Katikati Community Patrol.

Background

3. The Katikati Community Board has funding of $8,000 available for disbursement to community organisations for the 2022/2023 financial year. The balance as of 15 December 2022 is $8,000.

4. Katikati Community Patrol has submitted an application for funding of $10,000 to assist with the purchase of a new patrol vehicle and associated costs.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Katikati Community Patrol	The applicant will be advised of the outcome of their respective grant application.

Funding/Budget Implications

Budget Funding Information

Relevant Detail

Community Board Grant Funds

The Community Board will consider applications for the distribution of funding before the end of the financial year.

Annual Budget $8,000.00

Current Balance $8,000.00

Katikati Community Board Meeting Agenda

15 December 2022

10.5 Katikati Open Air Art - Memorandum of Understanding

File Number: A4911321

Author: Lizzie McEwan, Executive Assistant Strategy and Community

Authoriser: Rachael Davie, General Manager Strategy and Community

Executive Summary

1. This Memorandum of Understanding between Western Bay of Plenty District Council and Katikati Open Air Art is to identify and record areas of common interest between the parties as well as continue the relationship and positive work for the community.

2. The Katikati Community Board is invited to be a signatory to the Memorandum.

Recommendation

1. That the Executive Assistant Strategy and Community’s report dated 15 December 2022 titled ‘Katikati Open Air Art – Memorandum of Understanding' be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Katikati Community Board approve the Memorandum of Understanding between Katikati Open Air Art and Council and advise the Chair of the Katikati Community Board to sign the Memorandum on behalf of the Board.

4. That the Katikati Community Board consider, but do not approve, the Memorandum of Understanding (MOU) between Katikati Open Air Art and Council.

Background

3. Katikati Open Air Art (KOAA) was formed in 1990 with the purpose of boosting the local economy by promoting Katikati as tourist destination, through publicly displayed art being a point of interest.

4. KOAA is supported by many businesses and organisations as they rely on grants and donations (some of which are provided by Council) to maintain their volunteer and tourism work for the town.

5. Based at Katikati museum, KOAA helps to promote local artists and the Katikati mural town. Festivals, gallery exhibits and mural contests are just some of the events that KOAA support to keep the town flourishing.

6. KOAA seeks that the Katikati Community Board become a signatory to the Memorandum of Understanding.

Significance and Engagement

7. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

8. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

9. In terms of the Significance and Engagement Policy this decision is considered to be of low significance due to there being minimal risk to the community.

Issues and Options Assessment

Option A Katikati Community Board approves the Chairperson to sign the MOU
Advantages:	Shows continued support for the work KOAA provide for the community including encouraging tourism to the area.
Disadvantages:	None
Costs	None.
Other implications and any assumptions that relate to this option	None

Option B Katikati Community Board rejects the signing of the MOU
Advantages	None
Disadvantages	Shows disconnect and lack of support for the community.
Costs	None
Other implications and any assumptions that relate to this option

Statutory Compliance

10. There are no legislative requirements/legal requirements for signing this MOU other than that those involved are obligated to honour their role as per Section 3.

Funding/Budget Implications

Budget Funding Information	Relevant Detail
Community Board Grants	The Katikati Community Board does not have the delegated authority to make funding allocations outside of the adopted budget. Katikati Open Air Art will be required to apply for funding as per previous Community Board Grant Applications.

Attachments

1. Katikati Open Air Art - Memorandum of Understanding ⇩

Katikati Community Board Meeting Agenda

15 December 2022

10.7 Infrastructure Services Report Katikati Community Board December 2022

File Number: A4876906

Author: Tracy Harris, Executive Assistant, Infrastructure Group

Authoriser: Gary Allis, Deputy Chief Executive & General Manager Infrastructure Group

Executive Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Recommendation

That the Deputy Chief Executive’s report dated 15 December 2022, titled ’Infrastructure Services Report Katikati Community Board December 2022’, be received.

roading

Transportation - Road Improvements LED Lighting

Description: Council owns and operates 2,500 streetlights on local roads. Close to 100 of these are LED. Installation of LED lights reduces power consumption by 60%. Cost reduction is on the energy charges as line charges are a fixed fee. Waka Kotahi offered an 85% subsidy to invest in the street light conversion conditional upon it being completed by June 2021. Council decided to participate in this.

What’s Happened:

This project is complete.

Marshall Road Urbanisation Project

Description: Upgrading of Marshall Road from Middlebrook Drive to Tetley Road including pavement rehabilitation, drainage improvements, retaining walls, new concrete footpaths and shared paths.

What’s Happened:

Apex Civil Limited have been engaged to carry out construction.

What’s Next:

Works will commence early 2023.

Tetley Road Footpath

Description: Construction of a 2.5m shared path between Reretukahia Road and Marshall Road.

What’s Happened:

WestLink have been engaged to carry out construction.

What’s Next:

Programme for construction will be agreed early 2023.

Reserves

Reserves - Cemetery Katikati Hot Springs Road

Description: Develop cemetery to meet demand.

What's Happened

Staff were recently tasked with assessing the suitability of the land for potential Papakainga housing in addition to it’s planned use as a cemetery/urupa. A desktop assessment of the existing Geotech information has now been undertaken by Geotech consultants which confirm that the land is suitable, subject to a more detailed (housing development appropriate) geotech investigation. The Geotech assessment is nearing completion.

What's Next

Progress the detailed Geotech investigation supporting the papakainga housing idea and report the outcome of this.

Also, complete the report for Council’s consideration for the uplifting of the reserve classification of the land, which will be subject to statutory processes to enable the land to be used for urupa/cemetery or Papa kainga purposes.

ASSET & CAPITAL

Highfields Stormwater Pond Development Trial

Description: Trial to convert the Highfields Stormwater Pond from a dry pond to a permanent wet pond/lake.

What’s Happened:

Groundwater monitoring will be completed this year with the final report to be completed in the new year.

What’s Next:

The team are now working towards completing outlet modifications, dredging the pond and retaining wall. These will need to be approved by Regional Council and is subject to contractor pricing.

Western Water Renewals

Description: Renewal and upgrade of water infrastructure.

What’s Happened:

Contract has been awarded to Loveridge Ltd to upgrade the water network along Middlebrook Drive. Investigations are underway on Wharawhara Road intersection improvements which are scheduled to be built next financial year.

What’s Next:

Middlebrook Drive is complete. Wharawhara Road and SH2 intersection to be designed.

Katikati WWTP Upgrade

Description: Upgrade to the Katikati WWTP to ensure compliance with Council Resource Consent.

What’s Happened:

Katikati WWTP has had some ongoing compliance issues. The UV channel is due to be commissioned before Christmas. Beca have completed the masterplan and are currently working on the Basis for Design for the treatment upgrade.

What’s Next:

Upgrade the WWTP to meet resource consent. Preliminary works and geotechnical investigations are scheduled to begin in the new year along with design for the upgrade. The upgrade will consist of a specifically designed nitrogen removal plant recently trialled at the plant.

Operations

Western Solid Waste

Description: Waste management that meets the needs of the community and protects the environment for present and future generations.

Christmas & Summer Holiday Hours for 2022/2023 - Kerbside Rubbish & Recycling, Recycling Centres & Mobile trailers

For all the information on the services and hours visit: westernbay.govt.nz/summerinfo

Kerbside collections will remain unchanged, residents can continue to put their bins by out by 7am on their normal day.

We are asking residents with holiday rentals to make sure their visitors know about pay-as-you-throw (PAYT) tags, where to purchase them and how to attach them correctly through both loops to the red lid rubbish bin.

Recycling & Greenwaste Centres

Council’s recycling and greenwaste centres may have different opening hours and days to usual over the holiday period. Holiday makers should check the website or gate signs before they go. All centres are closed on Saturday 24 December including Katikati Recycling Centre.

What’s Happened:

The Rubbish & Recycling Kerbside Collection Contract, introduced on 1 July 2021 is continuing to minimise waste to landfill – refer to the table below:

WBOPDC Kerbside Tonnes	Nov 2021	Dec 2021	Jan 2022	Feb 2022	Mar 2022	Apr 2022	May 2022	Jun 2022	Jul 2022	Aug 2022	Sep 2022	Oct 2022	Total Tonnes
Waste Tonnes	355	392	400	467	546	454	421	395	359	415	394	386	4984
Recycle Tonnes	143	177	155	142	98	143	139	141	125	135	124	117	1639
Glass Tonnes	128	147	235	129	30	100	127	126	75	97	101	105	1400
Food Tonnes	59	58	65	63	5	0	25	40	32	37	47	31	462

Mobile Recycling Trailers

What Happened:

Two mobile recycling trailers makes its rounds in the rural part of the district on a rostered basis. They were named by our customers - Sustainabox and Recyclasaurus Rex.

The trailers visit Omanawa Hall, Te Ranga School and BP Pongakawa. The next outing and what can be recycled can be found here.

What’s Next:

Council is gathering data and consulting with regular users to see if the trailer visit frequency and time on site is meeting the needs of the communities using the trailers.

Establishing Community Resource Recovery Centres

What Happened:

A feasibility study (with community and tangata whenua consultation) is underway to look at the viability of establishing community led resource recovery centres in Athenree, Katikati and Te Puke.

What’s Next:

Assess the results from the feasibility report for next steps.

Emergency Management

Description: Support the Katikati Community to be Resilient in the event of an Emergency.

What’s Happened:

Monthly drop in sessions were held earlier in the year at Katikati Library. This allowed the Emergency Management team to be available to the community to discuss personal and household preparedness to further build community resilience.

Staff have met with the Kauri Point Community Response team to discuss their reviewed Kauri Point Community Response Plan.

Created a Community Guide to Emergencies brochure, printed and delivered to the Kauri Point community.

An emergency preparedness presentation was presented to the management of the Summerset Retirement Village and followed up with a second presentation to the residents at Summerset Village.

Emergency management staff had a stall at the Katikati Market to raise awareness of Emergency preparedness.

Meetings have taken place with St Pauls Church which has been identified as a potential civil defence centre in the event of an emergency.

Preparedness education resources have been made available to all schools throughout Western Bay of Plenty including Katikati Schools.

What’s Next:

The Team will continue to engage with the aim to officially re-establish a Katikati Community Response Team from the organisations already in place to support the community in an emergency.

Working with the community to strengthen capability of Community Led Centres capable of standing up during an emergency event in Katikati.

Work on a review of the Katikati Community Guide to Emergencies.

Attachments

1. MAS Katikati Community Board December 2022 ⇩

Katikati Community Board Meeting Agenda

15 December 2022

10.8 2023/2024 Annual Operating Budget

File Number: A4898326

Author: Pernille Osborne, Senior Governance Advisor - Board Secretary

Authoriser: Sarah Bedford, Financial Controller

Executive Summary

The Katikati Community Board is required to review its Annual Plan and make a recommendation on what the Board considers its operational budget should be for the upcoming financial year.

The Annual Plan is subject to Council review and consultation.

The Board should give consideration to their work programmes going forward and commitment of any Reserve funding for future projects.

Recommendation

1. That the Senior Governance Advisor report dated 15 December 2022 titled ‘2023/2024 Annual Operating Budget' be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That it be recommended to the Annual Plan/Long Term Plan Committee that the Katikati Community Board 2023/2024 Annual Operating Budget should be:

OPERATING COSTS	2023/2024
Conference	$2,000
Contingency	$2,000
Grants	$8,000
Mileage Allowance	$2,000
Security	$6,500
Street Decoration	$4,500
Salaries	Determined by Remuneration Authority
Inter Departmental Charges	Determined by Overhead Cost Allocation
TOTAL OPERATING COSTS

Background

Under the role and purpose of Community Boards, subject to compliance with Council strategies, policies, plans and legislation, the Community Board has the delegated function to:

- Control, expend, and monitor funds as allocated by Council.

The salary component of all Community Boards has been determined by the Remuneration Authority and the Board has no control over this figure. The Remuneration Authority assesses these increments annually.

The Katikati Community Board Budget for 2022/23, as adopted in the Long Term Plan (LTP) is shown below:

OPERATING COSTS	2022/2023
Conference	$2,000
Contingency	$2,000
Grants	$8,000
Mileage Allowance	$2,000
Security	$6,500
Street Decoration	$4,500
Salaries	Determined by Remuneration Authority
Inter Departmental Charges	Determined by Overhead Cost Allocation
TOTAL OPERATING COSTS

Engagement, Consultation and Communication

Name of interested parties/groups	Completed/Planned Consultation/Communication
General Public	The public may comment on the Board’s budget during the Annual Plan/Long Term Plan consultation process.

Statutory Compliance

The Local Government Act 2002 requires that Community Boards prepare an annual submission to Council for expenditure within their community.

Funding/Budget Implications

Budget Funding Information	Relevant Detail
Council	The Katikati Community Board does not have the delegated authority to make funding allocations outside of the adopted budget. The Community Board may make recommendations to Council.

Chairperson	John Clements
Deputy Chairperson	Norm Mayo
Members	Andy Earl Teresa Sage Cr Anne Henry Cr Rodney Joyce
Quorum	3
Frequency	Eight weekly / Workshops as required