Agenda of Waihi Beach Community Board Meeting

Waihi Beach Community Board Meeting Minutes

22 February 2021

Unconfirmed

MINUTES OF Western Bay of Plenty District Council
Waihi Beach Community Board Meeting No. WB21-1
HELD IN THE Waihi Beach Community Centre
ON Monday, 22 February 2021 AT 6.30pm

1 Present

Member R Goudie (Chairperson), Member M Roberts, Member B Hulme, Member D Ryan, Cr J Denyer and Cr A Henry

2 In Attendance

R Davie (Group Manager Policy, Planning and Regulatory Services), A Curtis (Compliance and Monitoring Manager), A Hall (Roading Engineer – West) and P Osborne (Senior Governance Advisor).

30 Members of the Public, Mayor Garry Webber and Katikati Community Board member John Clements.

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

The Chairperson outlined the protocols relating to the Public Forum section of the meeting as set out in the Standing Orders for the Waihi Beach Community Board. Attending members of the public were invited to take part in the public forum.

Public Forum Adjourn Meeting

Resolution WB21-1.1

Moved: Cr A Henry

Seconded: Member B Hulme

That the meeting adjourn for the purpose of holding a public forum.

Carried

Dave MacCalman – Beach Wheelchairs and Access

Mr MacCalman was in attendance to talk to the Board about better access for wheelchairs on Waihi Beach. The following points were made:

· Two wheelchairs have been purchased by members of the community;

· There is a proposal for Beach Mats to help users self propel and have independence at the Beach;

· A suitable location for a Beach Mat would be by the Waihi Beach public toilets, in close proximity to the disabled car park; and

· Initial indication from the Waihi Beach Surf Club was that they would be happy to store the Beach Wheel Chairs and the Beach Mats through the off-season.

Don Oliver – Waihi Beach Residents and Ratepayers Association

Mr Oliver spoke to the Board on behalf of the Waihi Beach Residents and Ratepayers Association, regarding concerns on the following issues:

· Sand shifting on 3 Mile Creek and the need for a clean up;

· Accessibility issues for the walk/cycleway on Surfers Avenue, off Emerton Road; and

· Noted that the two pedestrian signs installed prior to Christmas have disappeared.

Graham McGregor – Friends of Athenree

Mr McGregor was in attendance to outline his concerns on the Board’s process to establish the Waihi Beach to Athenree Shared Path. The main concern highlighted was his belief that there was a lack of transparency in the decision making that resulted in the feasibility study. Mr McGregor requested the following information:

· Maps of the options considered by the Board;

· The standards and specifications used to delineate the work of the feasibility study; and

· The Feasibility Study itself.

Mr McGregor believes that the options considered should include routes that are sensitive to the environment and its natural path. It was also noted that consultation with Iwi was vital.

The Board noted that they understood the Feasibility Study was undertaken to consider multiple options for the Waihi Beach to Athenree Shared Path.

Keith Hay – Katikati-Waihi Beach Residents and Ratepayers Association

Mr Hay spoke to the Board regarding resource consent for 15 and 27 Edinburgh Street.

The Group Manager Policy, Planning and Regulatory Services reiterated the point that no resource consent application had been received for 8 and 10 Wilson Road, and that the only meeting that had been sought was a pre-application meeting. This meeting was an exploratory meeting and not a decision making process.

Mr Hay requested a copy of the resource consent application once it was received, and was advised that he could do so through the LGOIMA request process.

Member of the Public – Waihi Beach to Athenree Shared Path

A member of the public questioned the timeline for the Waihi Beach to Athenree Shared Path.

Anthony Thompson – Various Items

Mr Thompson provided the Board with some feedback he had received around Council’s new Kerbside Collective, noting the majority of feedback was negative. Mr Thompson was advised that a consultation period was undertaken prior to any decisions being made.

Sarah-Kay Coulter – Representation on the Community Board

Ms Coulter was in attendance to ask about the representation on the Waihi Beach Community Board and opportunities for Iwi and Hapū to be involved in the decision making. The Board advised Ms Coulter that they consult directly with Iwi as they are aware that they are already stretched with commitments.

Bryce Bevin – Various Items

Mr Bevin was in attendance to speak to the Board on the below items:

· Pedestrian and Cycle Infrastructure in Waihi Beach, and how the increase in population will effect this;

· Requested that the cycleway be constructed sooner rather than later;

· Requested signage to promote the cycleways and walkways that currently exist; and

· A request for Cycleway lanes from Beach Road, Wilson Road and Seaforth Road.

Ruth Parsons – Broadlands Block Rejuvenation Group

Ms Parsons gave the Board an update following the Broadlands Block Rejuvenation Group meeting held 10 February 2021. The following updates were provided:

· Rachel Coll is continuing to liaise with local Iwi;

· It is understood that the pa was not a permanent dwelling pa but rather a seasonal one in relation to the culture of celebrating Matariki;

· Pa name possibly Te Mata, but this is yet to be confirmed;

· Aileen Rundle from ‘Trees for Survival’ is keen to “work backwards” with the school in planting seeds from local parent stock;

· Bay of Plenty Regional Council (BOPRC) has undertaken to obtain quotes for the removal and poisoning of Willows and other weed species;

· Several of the group members will look at potential project funding sources and report back to the next meeting;

· Continue to work on the implementation plan; and

· The next meeting will be held 7 April 2021 at 4pm.

Member of the Public – Rabbit Problem

A member of the public spoke to the Board about the on-going rabbit problem, questioned whether anything was getting done about this.

Allan Sole – Athenree Homestead Trust

Mr Sole was in attendance to thank the Board on behalf of the Athenree Homestead Trust for the financial assistance that they have provided to date.

Mike McKay – Various Items

Mr McKay spoke to the Board regarding issues around dogs on beaches and communication.

Public Forum Meeting Reconvened

Resolution WB21-1.2

Moved: Member R Goudie

Seconded: Cr A Henry

That the meeting reconvened in formal session at 7.37pm.

Carried

8 Presentations

8.1 Waihi Beach Seasonal Compliance Monitoring 2021

The Compliance and Monitoring Manager was in attendance to speak to the Board on the Waihi Beach Seasonal Compliance Monitoring report for 2021.

Parking Infringement activities

· December – Majority were for parking on the flush median;

· January – Majority were unregistered and unwarranted vehicles; and

· February – No infringements issued.

Dogs on beaches update

· New signage provided at all beach access points (48 signs in total);

· Dotterel nests were in areas that could be accessed by dogs;

· Educative approach with no infringements issued;

· Council Officers patrolled from 10am to 4pm daily. These hours did not represent the full hours that dogs are prohibited on the beach, and Council staff did not patrol weekends;

· Contractor data will be available prior to the next Community Board meeting;

· Key takings from staff were that the number of breaches were low and the offenders were a combination of locals and visitors; and

· All persons spoken to were co-operative and readily complied.

Freedom Camping

· January and February 2021 were the busiest months for freedom campers, and this correlates with the number of infringements.

· The top sites for infringements were Brighton Reserve and Island View Reserve.

· Freedom Camping Ambassadors:

o Two seasonal ambassadors were employed over the peak holiday period;

o Ambassadors worked five days per week with a focus on weekends and public holidays;

o 193 campers were surveyed;

o Campers were provided with information on Freedom Camping sites, controls that applied, and local resources.

The Board noted that they needed time to further consider the report, and then have a meeting to discuss positives for the future. The Compliance and Monitoring Manager would have a meeting with the Board prior to the next Community Board meeting to address any questions from the Waihi Beach Seasonal Compliance Monitoring 2021 report.

As a result of the Watch Dog contract ending, and as part of the seasonal freedom camping monitoring process Council has employed contractor Cheryl Steiner. Ms Steiner will undertake a historic and future review to establish what Council would in relation to freedom camping moving forward.

Resolution WB21-1.3

Moved: Member D Ryan

Seconded: Cr A Henry

That the Compliance and Monitoring Manager’s report dated 22 February 2021, titled ‘Waihi Beach Seasonal Compliance Monitoring 2021’, be received.

Carried

9 Minutes for Confirmation

9.1 Minutes of the Waihi Beach Community Board Meeting held on 23 November 2020

Councillor Henry noted that, at the previous meeting, the Board suggested it would be worthwhile for the “community to meet the contractors to identify the community’s needs, and how community members can best support the monitoring of the beaches”.

The Board would look to incorporate this through their meeting with the Compliance and Monitoring Manager and Council’s new contractor Cheryl Steiner.

Resolution WB21-1.4

Moved: Cr A Henry

Seconded: Member M Roberts

That the Minutes of the Waihi Beach Community Board Meeting held on 23 November 2020, as circulated with the agenda, be confirmed as a true and accurate record.

Carried

10 Reports

10.1 Chairpersons Report - Waihi Beach Community Board - February 2021

The Board considered a report from the Chairperson. The report was taken as read with further discussion on the below items.

Resolution WB21-1.5

Moved: Member R Goudie

Seconded: Cr A Henry

1. That the Chairperson’s report dated 22 February 2021, titled ‘Chairperson’s Report – Waihi Beach Community Board – February 2021’, be received.

Carried

10.1.1 CCTV

The Board discussed their desire for CCTV cameras at both entranceways into Waihi Beach. The Group Manager Policy, Planning and Regulatory Services advised the Board on the process of Council’s CCTV Policy. The proposal that was within the Long Term Plan (LTP) consultation document was for $50,000 a year for three years. This would be an annual process whereby Community Boards and other community interest groups would be invited to submit their proposals for CCTV cameras within their community or neighbourhood. The CCTV Management Plan would include the strict criteria that would have to be met in order to be considered for funding.

Resolution WB21-1.6

Moved: Member R Goudie

Seconded: Cr A Henry

That the Waihi Beach Community Board would like to see cameras at each entranceway of Waihi Beach, and will be aligning their application to Council’s Policy, when available.

Carried

10.1.2 Community Facility

The Board is going to invite the Community Centre Committee members to the next Waihi Beach Community Board workshop, to discuss possible community facility options.

10.1.3 Village Maintenance Update

The Community Board advised the Roading Engineer (West) that they did not wish to have the town centre logo on the rubbish bin steel bands. For this reason the rubbish bin bands will be replaced with plain bands.

Resolution WB21-1.7

Moved: Cr A Henry

Seconded: Member B Hulme

That the Waihi Beach Community Board requests that the steel bands on the rubbish bins, that are being replaced and do not feature any branding at all.

Carried

10.1.4 Waihi Beach, Wilson Estate, Island View, Bowentown and Athenree Heritage Trails

The Board noted that they were still seeking a meeting with Mana Whenua through the Māori Relationships and Engagement Advisor.

The Deputy Chairperson would continue to liaise with Council staff.

10.1.5 Athenree Homestead Trust

The Board questioned the rationale regarding the recent requirement to install heat sensors, as this was not included in the initial specifications and consequently not budgeted for.

The Board was informed that, in order to be able to open to the public, the Athenree Homestead must hold a current Warrant of Fitness, which was a legal requirement under the Building Act. A building Warrant of Fitness was determined by Independently Qualified People (IQP) who make recommendations to Council. It was noted that the Athenree Homestead was now regarded as a commercial building rather than a homestead, and would therefore require different specifications.

10.2 Councillor's Report - Waihi Beach Community Board - February 2021

The Board considered at report from Councillor Denyer. The report was taken as read, noting that an amendment to the resolution was required, to capture the author of the report.

The Board would hold a workshop to discuss the Waihi Beach Community Boards submission to the Long Term Plan (LTP), once the consultation document was released. Both Councillor Henry and Councillor Denyer were asked to attend this workshop to provide any required clarification on the consultation document.

The Board was informed that they are able to speak formally to their submission on Tuesday 6 April 2021 in Council Chambers.

Resolution WB21-1.8

Moved: Cr J Denyer

Seconded: Member D Ryan

That the Councillor’s report dated 22 February 2021, titled ‘Councillor’s Report – Waihi Beach Community Board – February 2021’, be received.

Carried

10.3 Waihi Beach Community Board - ANZAC Day Commemoration 2021

· The Board considered a report from the Senior Governance Advisor. The report was taken as read.

Resolution WB21-1.9

Moved: Cr A Henry

Seconded: Member D Ryan

1. That the Senior Governance Advisor’s report dated 22 February 2021 titled ‘Waihi Beach Community Board – ANZAC Day Commemoration 2021’, be received.

2. That the Waihi Beach Community Board provide a wreath for the ANZAC Day Service, to be paid from the Waihi Beach Community Board Contingency Account (up to the value of $200).

3. That Chairperson Ross Goudie represents the Waihi Beach Community Board at the ANZAC Day Service at Waihi Beach on 25 April 2021.

Carried

10.4 Trig Lookout Walkway Loop Track

· The Board considered a report from the Deputy Chief Executive. The report was taken as read.

Resolution WB21-1.10

Moved: Cr A Henry

Seconded: Member D Ryan

1. That the Deputy Chief Executive’s report dated 11 January 2021 and titled ‘Trig Lookout Walkway Loop Track’, be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That an allocation of $50,000, from the Waihi Beach Community Roading Account towards the completion of the Trig Lookout to the Dam Track, be approved.

Carried

10.5 Infrastructure Services Report Waihi Beach Community Board February 2021

The Board considered a report from the Deputy Chief Executive. The report was taken as read, with further discussion on the below projects:

· WestLink would inspect and identify which lighting columns at Pio Shores and Bowentown need replacing. This work will need to be completed before the end of the 2020/2021 financial year.

· Mowing Levels of Service, particularly between ‘Beach Contractors & Landscape Supplies’ and the Waihi Beach Road/Wilson Road roundabout.

· Member Ryan noted that he had spoken with the Group Manager Finance and Technology Services to request further information for:

- Emerton Road to Café Works;

- Seaforth Road Pedestrian Refuge Islands; and

- Waihi Beach Village Renewal.

· The re-painting of the seating on Wilson Road had been completed.

· Community volunteers would like to replant the garden areas on Wilson Road – the Board was reminded that they would need to work with Council in order to comply with Council’s Health and Safety Policy.

· The Kerbside Collective – Council is aware of emerging concerns from the Waihi Beach Community residents regarding bins being left out once holiday makers had left their homes, noting that a solution would be in place before the service was implemented. The Board requested this information to be circulated to community members when available.

· The Board reiterated their request to see a report regarding the feasibility study for the Waihi Beach to Athenree Shared Path, and a report on Two-Mile Creek.

Resolution WB21-1.11

Moved: Member R Goudie

Seconded: Member M Roberts

1. That the Deputy Chief Executive’s Report, dated 22 February 2021 and titled ‘Infrastructure Services Report Waihi Beach Community Board February 2021’, be received.

Carried

10.5.1 Roading - Parking Bay Area off Wilson Road

At the 23 November 2020 meeting, the Board resolved to fund up to $2,000 to mark up the parking bay area behind the ‘Village People’ store off Wilson Road. Through discussion with the Roading Engineer (West), the Board considered the installation of wheel stops to align vehicles rather than painting directly on stone. For this reason an estimate from WestLink was sought.

The Roading Engineer (West) advised the Board that the estimated installation cost was $8,500. The Board confirmed that the proposed installation for a parking bay area behind the ‘Village People’ store off Wilson Road proceed at the estimated cost of $8,500, with payment from the Waihi Beach Roading Account. It was reiterated that this was subject to final measure.

Resolution WB21-1.12

Moved: Cr A Henry

Seconded: Cr J Denyer

The Waihi Beach Community Board confirm that the proposed installation for a parking bay area behind the ‘Village People’ store off Wilson Road, proceed at the estimated cost of $8,500, with payment from the Waihi Beach Roading Account. It was reiterated that this was subject to final measure.

Carried

10.6 Financial Report Waihi Beach - December 2020

The Board considered a report from the Management Accountant. The report was taken as read.

Resolution WB21-1.13

Moved: Member R Goudie

Seconded: Cr J Denyer

That the Management Accountant’s report dated 22 February 2021 and titled ‘Financial Report Waihi Beach – December 2020’, be received.

Carried

10.7 Council, Standing Committees and Community Board Meetings

Resolution WB21-1.14

Moved: Member R Goudie

Seconded: Cr A Henry

That the draft schedule of meetings for February, March and April 2021, be received.

Carried

The Meeting closed at 9.09pm.

The minutes of this meeting were confirmed at the Waihi Beach Community Board held on 19 April 2021.

...................................................

Member R Goudie

CHAIRPERSON

Waihi Beach Community Board Meeting Agenda

19 April 2021

9 Reports

9.1 Waihi Beach Community Board Chairpersons Report - April 2021

File Number: A4039317

Author: Ross Goudie, Community Board Member

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the Chairperson’s report dated 19 April 2021, titled ‘Waihi Beach Community Board Chairpersons Report – April 2021’, be received.

Background

Waihi Beach Community Boards Long Term Plan (LTP) Submission

Please see Attachment 1.

Regional Land Transport Plan 2021-2031 Submission

Please see Attachment 2.

Welcome to Waihi Beach entranceway project

A verbal update will be provided at the meeting.

Cycleway/walkway progress

Information relating to this item can be found in the Infrastructure Report of this agenda.

Cleaning Creeks from Sand Build ups

There are continuing problems with flooding, particularly at 3 Mile Creek.

Staff Comment:

Council has agreed to provide additional funding for the 3 Mile Creek project, based on the revised tender prices to construct the creek bank protection works.

The revised design is still based on a precast panel structure on the sides with supporting concrete beams spanning across the seven-meter wide channel.

The project will still be taking place over a two-year period, given the constraints of the resource consent about working in the creek during the period of June to November every year.

A number of land owner signatures are required for the construction works to proceed. The revised design is being discussed with Bay of Plenty Regional Council (BOPRC), which will require approval before works can commence.

Consultants, the Contractor and Council staff are working through a number of points to ensure the works can proceed as soon as possible.

We will be able to provide better construction drawings and information in due course.

Community Hub

The Community Hall has offered part of their upgraded meeting rooms to the Community Board, to start a Community Hub.

Predator Free Waihi Beach

An Environmental/Sustainability group has been drawn together to formulate an audit of the Waihi Beach Ward predator free projects and activities. This will inform development of an overall plan for the Community Plan objective: Working towards being predator free by 2025. A hui of partners and groups will be held within the next few weeks.

Bike Racks at the Hall

Discussions on this item will be had on the night.

Community Reports

Live Well Waihi Beach – Anna Schroeder

Now in its sixth month, the Live Well Waihi Beach project has implemented the agreed outcomes, and continues to explore the opportunities and challenges within the community groups and services space at Waihi Beach. The project has engaged with local groups, identifying needs and reoccurring themes, providing facilitation, promotion and advocacy support where possible.

Additionally, linking with service providers from the wider district have been an immensely important part of the project, providing a central point of communication and connection to several key services that have a mandate to operate in Waihi Beach but have previously had little access to do so. Working with what already exists nearby, particularly in areas such as community centre offerings, health and wellbeing, and the environmental sector, present opportunities for future projects based on community needs to be explored and developed.

Communication channels of a monthly newsletter, social media and print media have begun to increase visibility and engagement of the project, and to build increased connection and awareness of group and service activity within the wider community. This is an area that will continue to evolve organically, and has scope to adapt with future project goals.

One such example to emerge from the project is that the volunteer environmental groups appear among the most frequently occurring group theme, demonstrating a community value for environmental and wildlife conservation and development. This area offers significant opportunities for broader group collaboration, as well as providing community education, connection and engagement that promotes both wellbeing for the individuals involved, and Waihi Beach as a treasured location.

Events and Promotions – Nicky Austin

A verbal report will be provided on the night.

Otawhiwhi Marae

A verbal report will be provided on the night.

Attachments

1. Waihi Beach Community Board LTP Submission ⇩

2. Waihi Beach Community Boards Regional Land Transport Plan Submission ⇩

Waihi Beach Community Board Meeting Agenda

19 April 2021

9.2 Waihi Beach Community Board Councillor's Report - April 2021

File Number: A4039380

Author: Anne Henry, Councillor

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the Councillor’s report dated 19 April 2021, titled ‘Waihi Beach Community Board Councillor’s Report – April 2021, be received.

Background

Hello District Future - Long Term Plan (LTP) Submissions for July 2021 – June 2031:

During 8 March – 9 April many took the opportunity to ‘Have Your Say’ on the six key proposals for the LTP. They were;

1. Maintaining our Roading Network;

2. CCTV Security Cameras;

3. Walking and Cycling;

4. Community Halls;

5. Swimming Pools; and

6. Elder Housing.

In response to COVID-19, a thorough online engagement with supportive documents was available for ‘Have Your Say’. Council staff and Elected Members were at three Community Fun Days across the district. To record feedback, 18 feedback booths were set up across the District and the final chance was to formally register to present your view to Elected Members in Chambers on 6 April 2021. It was great to have a Community Fun Day at the Beach, as after their consult, families could stay on to watch an outdoor movie.

While this Long Term Plan is for 2021 – 2031, there is a robust planning process demanded by the Local Government Act that occurs in a cyclic pattern during these years. In consultation with their communities, Councils must prepare Long Term Plans every three years, and annual plans in the other two years. The LTP will outline all things a Council does and how they fit together. They show what will be done over the plan's 10 year period, why the Council is doing things, and their costs.

Kerbside Rubbish and Recycling Collection starts 1 July 2021- less than 3 months to go:

The move for a District Wide Waste Management Service and a 4% increase in rates for the first year, was decided during the 2016 – 2019 triennium. This service is designed to increase the amount of material diverted from landfill by about 60 percent, around 1800 tonnes a year. Collection days for Waihi Beach may change. Council will communicate any changes to the collection days before the service is introduced. The new bins will begin to arrive during May.

Council are exploring solutions for multiple bins at the kerb for collection from holiday parks and for non-resident ratepayer’s bins being left at the kerb after the weekend.

Recycling Bins and Service Charges
Full Service $149 per year	Partial Service $98 per year	No Service
Rubbish bin: 140 litres Mixed recycling bin: 240 litres Glass recycling crate: 45 litres Food waste/kitchen scraps lockable bin: 23 litres.	Rubbish bin: 140 litres Mixed recycling bin: 240 litres Glass recycling crate: 45 litres	No Bins No Charge
A pre paid $3.95 pay-as-you-throw (PAYT) tag is required each time the rubbish bin for land fill is put out for collection. It must have this tag attached to collect. The tags can be purchased from Council’s Library and Service Centres, Supermarkets, and some local stores closer to 1 July 2021. There is no charge to collect your recycling bins.

From 1 July 2021, you will no longer be able to put out the green pre-paid EGB rubbish bags for kerbside collection. The collection of these EGB green bags is not a Council run service.

Frequently Asked Questions. https://kerbsidecollective.co.nz/faqs/

Click the top right hand side of this link page to email direct to the Customer Service Kerbside Team if your question is not answered here.

Chief Executive Officer (CEO) Appointment:

Miriam Taris has been Chief Executive of the Western Bay of Plenty District Council since 2014. Miriam has made the decision to step down as our CEO mid way through this year. The process to appoint a new CEO began after advertisements were posted during December last year and again in January 2021. Elected members will make the appointment of our new CEO in due course.

Waihi Beach Community Board Meeting Agenda

19 April 2021

Transportation - Waihi Beach Community Roading

Description: Develop and implement the community roading plan approved by the Waihi Beach Community Board.

Waihi Beach Community Board Roading Current Account	Project Cost $	NZTA Funding MIP LC/LR $	Waihi Beach Community Board $
Current Account Opening Balance 1 July 2020			506,778
Allocation for 2020-21			144,901
Current Account Interest 2021			19,404
Subtotal			671,083
Committed Projects
Emerton Road to Café Works (completed)	185,273	94,489.23	90,784
Seaforth Road - Pedestrian Refuge Islands (finalising costs)	35,856		35,856
Wilson Road Fish Shop Kerb Buildout (Paid $13k in 2020)	23,00		23,000
Waihi Beach Village Renewal	116,436		116,436
Island View Reserve midsection	50,000		50,000
Waihi Beach to Athenree Shared path -Feasibility study	20,000		20,000
Bollard installation - Broadway/Tuna Ave intersection	390		390
Dillon Street Concealed Entrance Sign (complete - finalising costs)	550		550
Wilson Road No Name Road Wheel Stop Installation	8,500		8,500
Trig Walkway Loop Track WB21-1.10	50,000		50,000
Subtotal
Priority Projects
Projects (detailed below)	100,000		100.000
Forecasted Community Board Roading Current Account Closing Balance 30 June 2021			175,568

Priority Projects (for 2020-21)

Priority

$ Estimate

Status

Urban Cycleways improvements

$100,000

During the Community Road side workshop held on 27 October 2020, Council staff discussed the need to reprioritise the urban cycleway connections. Suggestions include the Paterson Place to Three Mile Creek link - includes a small bridge crossing at the Three Mile Creek end. through Island View Reserve

Total Priority Projects (for 2020-21)

$100,000

Waihi Beach Community Board Meeting Agenda

19 April 2021

ASSET & CAPITAL

Stormwater - Waihi Beach Pio Shores

Description: Investigate options to reduce flooding in Pio Shores in consultation with the Pio Shores Association, obtain a Resource Consent if required and implement the solution.

What's Happened

GHD have been contracted to design the upgrades to the SW pump stations to optimise the pumping capacities to match the basin capacities. Initial checks uncovered some inconsistencies between the pump duties as provided and the theoretical duty points from pump curves.

What's Next

GHD to provide the report on the findings of the basin tests and modelling. Pump draw down tests are planned for 25 March to confirm the actual duty points. The target is to implement the design before the end of this financial year.

Tonkin & Taylor will undertake further stormwater modelling runs as part of the creation of a master plan for the upgrade of the network in future.

Utilities

District Solid Waste

Description: Waste management that meets the needs of the community and protects the environment for present and future generations.

What’s Happened:

Recycling centres are operating well. Generally other activities within Solid Waste running to plan. No issues to report.

Continuation of illegal rubbish being dumped in the District.

What’s Next:

The kerbside collection rollout has commenced.

The introduction of the Kerbside Rubbish and Recycling service with the implementation plan is being rolled out. Residents with questions or comments on the proposed kerbside services that starts on 1 July 2021 are encouraged to visit Council’s Kerbside Collective website.

https://www.westernbay.govt.nz/council/news-and-updates/news?item=id:2d0lsfbm817q9srhy4sr

Western Solid Waste

Description: Waste management that meets the needs of the community and protects the environment for present and future generations.

What’s Happened:

A vehicle went through the fence at the Athenree recycle centre. Fence repair underway. Pest plant management being undertaken by BOPRC at wetlands adjacent of the closed landfill site at Athenree.

What’s Next:

Athenree Recycle centre will be open on Easter Monday, 5 April 2021 from 10 am to 4 pm.

Both the Katikati and Athenree recycle centres will be open for the usual open hours on Anzac Day on Sunday, 25 April 2021.

Athenree Recycle Centre will also open on the Monday, 26 April 2021 from 10 am to 4 pm when Anzac day is observed. This is an additional open day for the public to utilise the recycle centre. Residents and holidaymakers can recycle their glass bottles, clear plastics #1 & #2, paper and cardboard at the centre for free. Greenwaste drop-off is charged for.

No rubbish bags accepted onsite. Pre-paid rubbish bags can be purchased from supermarkets and dairies in the Waihi Beach area and put out for collection by 7:30am on Mondays.

Reserves

Waihi Beach Brighton Road

Description: Funding for the planning and replacement of the old playground at Brighton Road Reserve.

What's Happened:

Playground equipment has been ordered.

What's Next:

Playground installation is planned to commence May 2021 and be completed in July 2021.

Waihi Beach Island View

Description: Development and approval of Concept Plan for Island Review reserve BBQ and Playground and construction.

What's Happened:

The play equipment has been ordered.

What's Next:

Playground installation is planned to commence late April 2021 and be completed in July 2021.

Waihi Beach to Athenree Crossing (Walkway/Cycleway)

Description: Project planning to construct a walkway/cycleway crossing between Waihi Beach and Athenree. Note: there is only sufficient funding for a feasibility study and progress beyond this is subject to LTP, Community Board and external funding.

What's Happened:

A draft feasibility report has been received and is being reviewed. Consideration will be given to a number of options.

What's Next:

Arrangements have been made for further consultation with tangata whenua on an additional option, before completing the draft feasibility study. The feasibility report will evaluate potential crossing sites and provide high-level cost estimates on crossing structure options. This report will inform the next steps in the project.

Attachments

1. MAS Waihi Beach Community Board April 2021 ⇩

Waihi Beach Community Board Meeting Agenda

19 April 2021

9.5 Financial Report Waihi Beach - February 2021

File Number: A4027723

Author: Sarah Bedford, Management Accountant

Authoriser: David Jensen, Senior Financial Planner

Executive Summary

This report is a financial report for the period ended 28 February 2021.

This report provides the Community Board with a two-monthly monitoring of its operational budget.

Attached are the financial statements for the period ended 28 February 2021 (Attachment 1).

Total operating costs are over budget year-to-date the main contributors to this are Contingency Expenses, Miscellaneous Expenses and expenses funded from the Community Board reserve account.

Grant payments made to date:

Resolution	Description	$
	No transactions to date	0
	2020/21 grants to date	0

Commitments – Operational expenditure

Resolution	Account	Description	$
WB21-1.9	Contingency	Provide a wreath for ANZAC Day Service up to the value of $200	200
	2020/21 Outstanding operational commitments		200

2020/21 Reserve payments analysis:

Resolution	Description	$
	2020/21 Opening balance	236,900
WB20-4.8	Grant of $5,000 for Waihi Beach Lifeguard Services to purchase a trailer to be funded from Waihi Beach Community Board Reserve Account	(5,000)
WB20-5.10	Funding of up to $30,000 to the Athenree Homestead Trust for financial assistance towards the renovation work funded from Waihi Beach Community Board Reserve Account.	(26,087)
C20-11.07	Funding for ‘Live Well Waihi Beach’ up to $30,000 be funded from Waihi Beach Community Board Reserve Account (Note: $16,512.49 paid as at 28 February 2021)	(16,512)
WB22-3.9	Fund up to $30,000 to the Waihi Beach Community Development Trust – Waihi Beach MenzShed from the Waihi Beach Community Board Reserve Account. (Note: This is payment 2 to be funded, $20,000 paid as at 31 December 2020).	(10,000)
WB20-2.6	Fund up to $11,400 plus GST for the installation of a sprinkler system for Athenree Homestead (Note: this is the final instalment)	(1,320)
	Closing Reserve balance as at 28 February 2021	177,981

Committed – Reserve expenditure yet to be spent

Resolution	Description	$
	Opening balance before deducting commitments	177,981
C10.4 C39.2 WB1.3.14	Up to $50,000 for Broadlands Block Reserve Concept Plan. This amount includes $5,000 for an engineering report on the mixed development of Broadlands Block approved by Council. (Note:$20,000 paid for pathways as at 29-Oct-19) Remaining balance committed: $30,000	(30,000)
WB17.2.3	Funding up to $25,000 for engagement of a facilitator to undertake research for an updated community/town centre plan for the Waihi Beach area. (Note: $15,222.74 paid as at 30-Oct-19) Remaining balance committed: $9,777	(9,777)
WB22.3.8	Further funding up to $27,000 for engagement of the same facilitator to undertake research to collate an updated community/town centre plan for the Waihi Beach area.	(27,000)
WB22.3.9	Fund up to $30,000 to the Waihi Beach Community Development Trust – Waihi Beach MenzShed from the Waihi Beach Community Board Reserve Account. (Note: $20,000 paid as at 31-Dec-20) Remaining balance committed $10,000	(10,000)
WB17.5.3	Funding for engagement of local landscaper to provide assessment of Waihi Beach Road entranceway on current conditions and to provide recommendations.	(2,000)
WB20-3.9	Fund up to $3,000 for meetings in relation to the Community Plan.	(3,000)
C20-11.7	Funding for ‘Live Well Waihi Beach’ up to $30,000 be funded from Waihi Beach Community Board Reserve Account. (Note: $16,512.49 paid as at 28 February 2021). Remaining balance committed: $13,487.51	(13,488)
WB20-5.11	Fund up to $10,000 for Historical Trails project subject to Mana Whenua input and approval by Community Board of QR codes to be used on the trail prior to going live.	(10,000)
	2020/21 Closing balance after committed expenditure	72,716

Recommendation

That the Management Accountant’s report dated 19 April 2021 and titled “Financial Report Waihi Beach – February 2021” be received.

Attachments

1. Waihi Beach Community Board - Financials February 2021 ⇩

Chairperson	Ross Goudie
Deputy Chairperson	Marilyn Roberts
Members	Bob Hulme Don Ryan Councillor James Denyer Councillor Anne Henry
Quorum	3
Frequency	Eight weekly / Workshops as required