Chairperson

Mayor Garry Webber

Deputy Chairperson

Deputy Mayor John Scrimgeour

Members

Cr Grant Dally

Cr Mark Dean

Cr James Denyer

Cr Murray Grainger

Cr Anne Henry

Cr Christina Humphreys

Cr Monique Lints

Cr Kevin Marsh

Cr Margaret Murray-Benge

Cr Don Thwaites

Quorum

6

Frequency

Six weekly

Public Forum Adjourn Meeting

Resolution  MC20-5.1

Moved:       Cr K Marsh

Seconded:  Cr J Scrimgeour

That the meeting adjourn for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  MC20-5.2

Moved:       Member L Rae

Seconded:  Cr K Marsh

That the meeting reconvene in formal session at 7.20pm.

Carried

8.1         Minutes of the Maketu Community Board Meeting held on 18 August 2020

The Board considered the Minutes of the Maketu Community Board meeting held 18 August 2020.

Resolution  MC20-5.3

Moved:       Member L Rae

Seconded:  Member W Ra Anaru

That the Minutes of the Maketu Community Board Meeting held on 18 August 2020, as circulated with the agenda, be confirmed as a true and accurate record.

Carried

9.1         Chairpersons Report - Maketu Community Board MC20-5 20 October 2020

The Board considered a report from the Chairperson titled Chairperson Report – Maketu Community Board MC20-5 20 October 2020.

The Board took the report as read with further discussion on the below items:

Maketu Road Cycleway

The Board was advised that a safety audit had been undertaken to consider the planned alignment issues. There were potential safety and property access issues along both sides of Maketu Road, near the townships 50km/hr speed limit threshold. These issues would need to be consulted with the affected urban residents.

Culvert at Spencer Avenue

The Board was advised that this issue was being considered as part of the Comprehensive Stormwater Consents process. The consent had been appealed, and Council was awaiting further instruction.

Newdicks Beach

The Board had a discussion around the access to Newdicks Beach. Member Simpson advised the Board that he would have a conversation with the landowners and if the outcome was positive then the Council would get involved to determine the best way forward.

It was noted that the minute action sheet for Newdicks Beach should be reopened, as the issue is yet to be resolved.

Resolution  MC20-5.4

Moved:       Member S Beech

Seconded:  Cr K Marsh

That the Chairpersons report to the Maketu Community Board dated 20 October 2020 be received.

Carried

9.2         Councillors Report Maketu Community Board MC20-5 October 2020

The Board considered a report from Councillor Marsh titled Councillors Report Maketu Community Board MC20-5 October 2020 dated 20 October 2020.

The Board took the report as read with further discussion on the below topics:

Resolution  MC20-5.5

Moved:       Cr K Marsh

Seconded:  Member S Beech

That the report from Councillor Marsh to the Maketu Community Board dated 20 October 2020 be received.

Carried

9.2.1      Beach Road Kerb and Channel Project

The Board asked for an update on the two remaining driveway aprons that they would like to have completed. The Transportation Manager was following this up with the contractors.

9.2.2      Te Kohanga Reo

Member Rae advised the Board that she would have a conversation with Kohanga staff regarding parking on the footpath outside of Te Kohanga Reo as the community had raised concerns regarding safety issues.

9.3         Infrastructure Services Report Maketu Community Board October 2020

The Board considered a report from the Deputy Chief Executive titled Infrastructure Services Report Maketu Community Board dated 20 October 2020.

The Board took the report as read with further discussions on the below topics:

Recommendation

That the Deputy Chief Executive’s Report, dated 20 October 2020 and titled Infrastructure Services Report Maketu Community Board October 2020 be received.

9.3.1      Road Improvements LED Lighting

The Board were advised that WestLink had commenced the installation of the replacement LED lighting, noting that some minor issues had arisen which were being addressed by WestLink.

9.3.2      Surf Club Car Park Reserve Rock Revetment

The Board requested more information regarding this ongoing issue, including what the plan was moving forward. The Board was advised that Council had approved the funds to cover the cost of the Regional Council hearing, and would like an update on the progress of this.

9.3.3      Rauporoa Road Kerb and Channel

The Board was advised that the cost for the kerb and channel was well above the allocated amount. The engineering requirements of the site may require further review. The Board requested an updated on this matter.

9.3.4      Build a Safe Lookout Area at the Intersection of Williams Crescent and Arawa Avenue

The Board discussed what they thought was the best option at the moment regarding the lookout area at the intersection of Williams Crescent and Arawa Avenue. The Board agreed that, at this time, the best option was to put down some metal, which would create a safe area for cars to pull over.

9.4         Draft Long Term Plan Budget - Maketu Community Board

The Board considered a report from the Management Accountant titled Draft Long Term Plan Budget – Maketu Community Board dated 20 October 2020.

The Board agreed to approve the current budget in draft, noting that a discussion of the Board would occur on 27 October 2020 before submitting the finalised operating budget.

Resolution  MC20-5.6

Moved:       Member S Beech

Seconded:  Member S Simpson

1.       That the report from the Management Accountant dated 20 October 2020 titled Draft Long Term Plan Budget be received.

2.       That this report relates to issues which are not considered significant in terms of Council’s Policy on Significance.

3.       That it be recommended to the Long Term and Annual Plan Committee that the Maketu Community Board’s Draft Long Term Plan Operating Budget be as follows:

Carried

9.5         Maketu Community Board Financial Report - August 2020

The Board considered a report from the Management Accountant titled Maketu Community Board Financial Report – August 2020 dated 20 October 2020.

The Board asked for an update on the Maketu Community Board submissions to the Annual Plan 2020 which should appear under Committed – Reserves expenditure. The Senior Governance Advisor would follow this up and report back to the Board with the outcome.

Resolution  MC20-5.7

Moved:       Member L Rae

Seconded:  Member W Ra Anaru

That the Management Accountant’s report dated 20 October 2020 and titled “Financial Report Maketu – August 2020” be received.

Carried

9.6         Council, Standing Committees and Community Board Meetings

The Board considered a schedule of meetings for October, November and December 2020, noting the below amendments to the meeting times:

·         Council – Extraordinary Meeting - 29 October - 10am - Trustpower Baypark, Stadium Lounge; and

·         SmartGrowth Leadership Group – 21 October – 9.30am – BOPRC Tauranga.

Resolution  MC20-5.8

Moved:       Cr J Scrimgeour

Seconded:  Member L Rae

That the schedule of meetings for October, November and December 2020 be received; with the following amendments to the meeting times:

·         Council – Extraordinary Meeting - 29 October - 10am - Trustpower Baypark, Stadium Lounge; and

·         SmartGrowth Leadership Group – 21 October – 9.30am – BOPRC Tauranga.

Carried

Public Forum Adjourn Meeting

Resolution  TP20-5.1

Moved:       Member K Ellis

Seconded:  Member D Snell

That the meeting adjourn for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  TP20-5.2

Moved:       Member T Rolleston

Seconded:  Member R Crawford

That the meeting reconvene in formal session at 7:22pm.

Carried

8.1         Minutes of the Te Puke Community Board Meeting held on 20 August 2020

The Board considered the minutes of the Te Puke Community Board meeting held on 20 August 2020.

Resolution  TP20-5.3

Moved:       Cr M Lints

Seconded:  Member K Ellis

1.       That the Minutes of the Te Puke Community Board Meeting held on 20 August 2020, as circulated with the agenda, be confirmed as a true and accurate record; with the following amendments:

·    Page 7 under Public Forum should read Standing Orders for the Te Puke Community Board

·    Page 7 under Public Forum should read Ngati Marukukere – Raiha Biel

Carried

9.1         Chairpersons Report - Te Puke Community Board TP20-5 22 October 2020

The Board considered a report from the Chairperson dated 22 October 2020.

The Board considered an invoice from Te Puke Florist that was tabled at the meeting.

The report was taken as read with further discussion on the below items.

Boucher Avenue

The Board decided to trial the use of the Fairhaven School electronic speed warning sign in attempt to reduce the speed and the number of accidents occurring throughout the night.

It was noted that Member Rolleston would confirm that the sign could be programmed to only show the “SLOW DOWN” message outside of school hours.

Recommendation:

That the Community Board support the use of the Fairhaven School electronic speed warning sign in attempt to reduce traffic speed outside of school hours.

CCTV

Member Rolleston declared an interest in this item, withdrew from the meeting and took no part in the discussion or voting thereon.

Recommendation:

That the Community Board approve funding of $7,952.00 (+GST) from the Te Puke Community Roading Budget for the installation of the last two CCTV Cameras in Queen Street and Jellicoe Street.

Te Puke Florist

Recommendation:

That the Community Board approve funding of $110.00 from the Te Puke Community Board Contingency Account to Te Puke Florist for flowers delivered to Orchard Church for the funeral of Alan Cotter.

Resolution  TP20-5.4

Moved:       Member K Ellis

Seconded:  Member T Rolleston

That the Chairpersons report for the Te Puke Community Board dated 22 October 2020 be received.

Carried

Resolution  TP20-5.5

Moved:       Cr M Lints

Seconded:  Cr G Dally

That the Community Board support the use of the Fairhaven School electronic speed warning sign in attempt to reduce traffic speed outside of school hours.

Carried

Resolution  TP20-5.6

Moved:       Member D Snell

Seconded:  Cr M Lints

That the Community Board approve funding of $7,952.00 (+GST) from the Te Puke Community Board Roading Budget for the installation of the last two CCTV Cameras in Queen Street and Jellicoe Street.

Carried

Resolution  TP20-5.7

Moved:       Cr M Lints

Seconded:  Member K Ellis

That the Community Board approve funding of $110.00 from the Te Puke Community Board Contingency Account to Te Puke Florist for flowers delivered to Orchard Church for the funeral of Alan Cotter.

Carried

9.2         Councillors Report Te Puke Community Board TP20-5 October 2020

The Board considered a joint report from Councillor Dally and Councillor Lints dated 22 October 2020. It was noted that the main author of this report was Councillor Dally.

The report was taken as read.

Resolution  TP20-5.8

Moved:       Member K Ellis

Seconded:  Member D Snell

That the joint report from Councillor Lints and Councillor Dally to the Te Puke Community Board, dated 22 October 2020, be received.

Carried

9.3         Te Puke Community Board Grant Applications - October 2020

The Board considered a report from the Governance Advisor dated 22 October 2020.

Te Puke Gymsport

Te Puke Gymsport were seeking funding of $600 for course and buddy coaching vouchers valid through until the end of 2020. The Board noted that this would only give Te Puke Gymsport two months to utilise the funding.

Te Kura Kaupapa Māori o Te Matai

The Board discussed the option of part funding this grant application. It was agreed that the Board would like to contribute $1,782.50 to one mobile basketball hoop.

Hāpai Mama (Bright Vision Charitable Trust)

Member Ellis declared an interest in this item, withdrew from the meeting and took no part in the discussion or voting thereon.

The Board approved the grant application from Hāpai Mama (Bright Vision Charitable Trust) for $1,016.00.

Resolution  TP20-5.9

Moved:       Member T Rolleston

Seconded:  Member D Snell

1.       That the report from the Governance Advisor dated 22 October 2020 and titled Te Puke Community Board Grant Application – October 2020 be received.

Carried

Resolution  TP20-5.10

Moved:       Cr G Dally

Seconded:  Member K Ellis

2.       That the Te Puke Community Board approve the grant application from Te Puke Gymsport Incorporated for $600.00 to be funded from the Te Puke Community Board Grants 2020/2021 account, subject to all accountabilities being met.

Carried

Resolution  TP20-5.11

Moved:       Cr M Lints

Seconded:  Member K Ellis

3.       That the Te Puke Community Board approve the grant application from Te Kura Kaupapa Māori o Te Matai for $1,782.50 to be funded from the Te Puke Community Board Grants 2020/2021 account, subject to all accountabilities being met.

Carried

Resolution  TP20-5.12

Moved:       Cr M Lints

Seconded:  Member R Crawford

4.       That the Te Puke Community Board approve the grant application from Hāpai Mama (Bright Vision Charitable Trust) for $1,016.00 to be funded from the Te Puke Community Board Grants 2020/2021 account, subject to all accountabilities being met.

Carried

9.4         Infrastructure Services Report - Te Puke Community Board -October 2020

The Board considered a report from the Deputy Chief Executive dated 22 October 2020.

The report was taken as read with further discussion on the below items.

Resolution  TP20-5.13

Moved:       Member K Ellis

Seconded:  Member D Snell

That the Deputy Chief Executive’s Report, dated 22 October 2020 and titled Infrastructure Services Report Te Puke Community Board October 2020 be received, noting the following amendment;

·         Te Puke Community Board Roading Account – Washer Avenue Footpath should only appear once under Committed Projects.

Carried

9.4.1      Station Road Footpath

The Board advised the Transportation Manager that the community was very happy with the work that has been undertaken on the Station Road Footpath.

9.4.2      Visibility issues at Palmer Place Pedestrian Crossing

The Board noted that there had been several Contact Centre Requests (CCRs) around visibility issue due to overgrown vegetation by the pedestrian crossing on Palmer Place. In order to help clarify the details, the Board was advised that future CCRs should include as much detail as possible, including photos where appropriate.

The Area Engineer and WestLink will be looking at the Palmer Place crossing.

The Board would like the Transportation Manager to follow up with WestLink regarding the request for Member Ellis and Councillor Dally to have a walk through of Te Puke main street to discuss future landscaping.

9.4.3      LED Lighting

The Board received an update from the Transportation Manager in regards to the LED lighting, highlighting the projects expected completion date of June 2021.

9.4.4      Tactile Pavers

The Board noted that the tactile pavers issue needed to be addressed, highlighting the need for the pavers to run from the street to the road.

The Board agreed to discuss this issue further at the upcoming workshop, to get all the relevant information together and report back to Council.

9.4.5      Accessibility to Boucher Avenue / Fenton Terrace

The Board had a discussion regarding the modification of the safety railings/barriers in the alleyway between Boucher Avenue and Fenton Terrace. The Roading Engineer (East) had received a quote from WestLink for the required work.

Resolution  TP20-5.14

Moved:       Cr M Lints

Seconded:  Member K Ellis

That the Te Puke Community Board approve to move ‘Accessibility to Boucher Avenue / Fenton Terrace’ from Proposed Projects to Committed Projects with a costing of up to $5,000.00.

Carried

9.5         Draft Long Term Plan Budget - Te Puke Community Board

The Board considered a report from the Management Accountant dated 22 October 2020.

The Board agreed to change the ‘Conference’ budget line to ‘Mileage Allowance’.

Resolution  TP20-5.15

Moved:       Member R Crawford

Seconded:  Member D Snell

1.       That the report from the Management Accountant dated 22 October 2020 titled Draft Long Term Plan Budget be received.

2.       That this report relates to issues which are not considered significant in terms of Council’s Policy on Significance.

3.       That it be recommended to the Long Term and Annual Plan Committee that the Te Puke Community Board Draft Long Term Plan Operating Budget be as follows:

Carried

9.6         Te Puke Community Board Financial Report - August 2020

The Board considered a report from the Management Accountant dated 22 October 2020.

The report was taken as read.

Resolution  TP20-5.16

Moved:       Cr G Dally

Seconded:  Member R Crawford

That the Management Accountant’s report dated 22 October 2020 and titled Financial Report

Te Puke – August 2020 be received.

Carried

9.7         Council, Standing Committees and Community Board Meetings

The Board considered the schedule of meetings for October, November and December 2020.

Resolution  TP20-5.17

Moved:       Cr M Lints

Seconded:  Cr G Dally

That the schedule of meetings for October, November and December 2020 be received; with the following amendment to the below  meeting time:

·         Council – Extraordinary Meeting – 29 October – 10am – Trustpower Baypark, Stadium Lounge.

Carried

Public Forum Adjourn Meeting

Resolution  WB20-6.1

Moved:       Member D Ryan

Seconded:  Cr A Henry

That the meeting adjourn for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  WB20-6.2

Moved:       Cr A Henry

Seconded:  Member B Hulme

That the meeting reconvene in formal session at 7.13pm.

Carried

change to order of business

The Chairperson requested that the next items of business be 9.2.10 and 9.2.2, in order to bring forward topics of high interest to the public.

Resolution  WB20-6.3

Moved:       Member D Ryan

Seconded:  Cr J Denyer

That in accordance with Standing Orders the order of business be changed and that items 9.2.10 and 9.2.2 be dealt with as the next items of business.

Carried

9.2.10    Monitoring and Dog Control over the Christmas / New Year

The Compliance and Monitoring Manager was in attendance to speak to the monitoring and dog control over the coming months, as well as addressing the issues raised in public forum around the protection of Dotterel nesting.

The below points were noted:

·         There has been incremental increases in the seasonal monitoring programme within Waihi Beach, specifically in regards to freedom camping due to increased activity and feedback from the community around issues since 2015;

·         Noted there is the opportunity for the contractors to undertake specific monitoring of the Island View Reserve under the existing contract when the peak season kicks in in late December, in regards to the Dotterels;

·         Freedom camping ambassadors will help encourage “responsible visiting” at Waihi Beach, in addition to the night time monitoring patrols;

·         Outlined the Ministry of Business, Innovation and Employment (MBIE) funding that Council has received for Freedom Camping ambassadors;

·         Noted that there is not specific monitoring undertaken in regards to Dotterel nesting, but that the Compliance and Monitoring Manager is happy to work with the Board and community to put something in place alongside the training of the ambassador role for community volunteers; and

·         The Board noted that it would be worthwhile for the community to meet the contractors to identify the community’s needs, and how community members can best support the monitoring of the beaches.

The Compliance and Monitoring Manager noted that, moving forward, she could present an informal proposal to the Board regarding local volunteers.

Public Forum member Stuart Attwood advised the Board that he has contacts through DOC who have training programmes around Dotterel monitoring. His details were passed onto the Compliance and Monitoring Manager.

The Board acknowledged the need for clear signage to highlight to community members and visitors where the Dotterel nesting sites are. It was noted that the Board would liaise with the appropriate people to identify these sites, and that they would like an image of the Dotterel to be used on the signage.

The Board noted the point made by a community member around the number of rabbits, wild cats and stoats that are currently around. The Group Manager People and Customer Services advised the Board that she would raise a CCR with the Bay of Plenty Regional Council who maintain this through their pest function. 

Resolution  WB20-6.4

Moved:       Cr J Denyer

Seconded:  Member M Roberts

That the Community Board welcomes and supports, in principle, the use of local volunteers to help the Compliance and Monitoring team over the coming months.

Carried

Resolution  WB20-6.5

Moved:       Member B Hulme

Seconded:  Cr A Henry

That the Community Board approve funding of up to $1,000 for additional signs to indicate targeted Dotterel nesting sites, to be funded from the Waihi Beach Community Board Reserve Account.

Carried

9.2.2      Live Well Waihi Beach

Ms Schroeder was in attendance to provide the Board and community members with a presentation relating to her planned actions over the upcoming two months.

The below is a brief overview:

1.    Conducting community Group engagement;

2.    Creating a digital hub directory;

3.    Resilience communication network; and

4.    Looking ahead at 2021 – working with local media, launching social media platforms, roundtable events, building an email database and all ages volunteer collaboration activities.

Ms Schroeder acknowledged the volunteer work identified earlier in the meeting regarding dog monitors, advising the Board that she would be happy to help with the design of posters and/or flyers to help spread awareness.

8.1         Minutes of the Waihi Beach Community Board Meeting held on 12 October 2020

Resolution  WB20-6.6

Moved:       Member D Ryan

Seconded:  Member M Roberts

1.       That the Minutes of the Waihi Beach Community Board Meeting held on 12 October 2020, as circulated with the agenda, be confirmed as a true and accurate record; with the following amendment:

·         Miscellaneous line in the Draft Long Term Plan Budget to be added.

Carried

9.1         Rescind resolution WB20-5.7 - Verve Elevate Payment

The Board considered a report from the Senior Governance Advisor. The report was taken as read.

Resolution  WB20-6.7

Moved:       Member D Ryan

Seconded:  Member B Hulme

1.    That the Senior Governance Advisor’s report dated 23 November 2020 titled Rescind Resolution WB20-5.7 – Verve Elevate Payment be received.

2.    That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.    That the Waihi Beach Community Board rescind resolution WB20-5.7 : That the Waihi Beach Community Board confirm the payment of $990.45 to Verve Elevate – Advance Refine Thrive for services provided relating to the Community Plan, from the Waihi Beach Community Board Reserve Account.

And replace the resolution with the following:

That the Waihi Beach Community Board confirm the payment of $990.45 to Verve Elevate – Advance Refine Thrive for services provided relating to the Community Plan, from the Waihi Beach Community Board Miscellaneous Account.

Carried

9.2         Chairpersons Report - Waihi Beach Community Board - 23 November 2020

The Board considered a report from the Chairperson.

The Board took the report as read with further discussions on the below topics:

Councillor Henry asked the Board for some confirmation as to whether or not they wanted Anna Schroeder (Live Well Waihi Beach contractor) to collect feedback from Waihi Beach holiday home owners regarding their needs within the community. The Board agreed that this exercise would be beneficial.

9.2.3  Historical Trails

The Board was informed that the content and infrastructure for the trails are ready to be implemented. The Historical Society was exploring advice and strategies for further consultation with the wider mana whenua. Member Roberts will be meeting with the Māori Relationships and Engagement Advisor on 25 November 2020.

9.2.4  Rubbish on Waihi Beach Road

The Board was advised that the removal of the rubbish on Waihi Beach Road had been completed. The Roading Engineer (West) was informed that there is now rubbish on Fergus Road and it was noted that he would investigate this.

The Board noted that it would be wise to talk to the communications team around publicising this issue.

9.2.6  Welcome to Waihi Beach and Athenree Entranceway

The Roading Engineer (West) had a walk around meeting with Member Hulme and Councillor Denyer, in order to come up with some concept designs. From here they will be able to publicly present the proposal.

9.2.7  Community Space at Waihi Beach

The Board was advised that they are able to hire the Community Centre up to three Mondays a month for the purpose of holding workshops and community meetings. The Board approved to fund up to $150 per month, which would allow them to utilise the three available slots per month as needed, until 30 June 2021.

Resolution  WB20-6.8

Moved:       Member R Goudie

Seconded:  Cr J Denyer

That the Chairpersons report dated 23 November 2020 and titled ‘Chairpersons Report – Waihi Beach Community Board – 23 November 2020’ be received.

Carried

Resolution  WB20-6.9

Moved:       Member R Goudie

Seconded:  Cr A Henry

That the Community Board approve up to $150 per month from the Waihi Beach Community Board Contingency Account towards the hire of the Community Centre, up until 30 June 2021.

 Carried

9.3         Councillors Report Waihi Beach Community board WB20-6 23 November 2020

The Board considered a report from Councillor Henry.

The report was taken as read with further discussion on the below items:

The Board was advised by the Roading Engineer (West) that once Council had adopted the new speed limits, it could take a few months for the new signage to be put in place.

The Roading Engineer (West) advised the Board that he could put together a priority list of the identified urgent signage changes.

Resolution  WB20-6.10

Moved:       Cr A Henry

Seconded:  Member R Goudie

That the report from Councillor Henry to the Waihi Beach Community Board dated 23 November 2020 be received.

Carried

9.4         Waihi Beach Community Development Trust - MenzShed

The Board considered a report from the Senior Governance Advisor.

The Board took this report as read.

Resolution  WB20-6.11

Moved:       Member R Goudie

Seconded:  Member M Roberts

1.    That the Senior Governance Advisor’s report dated 23 November 2020 titled Waihi Beach Community Development Trust - MenzShed be received.

2.    That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.    That the Waihi Beach Community Board accept Waihi Beach Community Development Trust as a Charitable Trust.

Carried

9.5         Infrastructure Services Report Waihi Beach Community Board November 2020

The Board considered a report from the Deputy Chief Executive.

The Board took the report as read with further discussion relating to the below items:

Member Ryan reiterated the Boards request regarding rubbish collection on Tuesdays following long weekends.   

Motion

1.   That the Deputy Chief Executive’s Report, dated 23 November 2020 and titled Infrastructure Services Report Waihi Beach Community Board November 2020 be received.

2.   That an allocation of $50,000 from the Waihi Beach Community Roading Account towards the completion of the Trig Lookout to the Dam Walking Loop, be approved.

3.   That the Board approve the funding of up to $1,000 from the Waihi Beach Community Board Roading Account for the installation of “No Parking” lines at the Broadway Road and Tuna Road intersection, extending to 6m past the tangent points on Tuna Avenue and the Western side of Broadway Road.

Amendment

Moved:       Cr J Denyer

Seconded:  Cr A Henry

That part 1 of the motion remains unchanged.

That part 2 of the motion was deferred.

3.   That the Board approve the funding of up to $1,000 from the Waihi Beach Community Board Roading Account for the installation of “No Parking” lines and bollards at the Broadway Road and Tuna Road intersection, extending to 6m past the tangent points on Tuna Avenue and the Western side of Broadway Road.

The amendment was put. Councillor Denyer and Councillor Henry, along with ALL other Board members present voted FOR the amendment. The amendment was declared carried.

As a result, the amendment became the substantive motion and was put and carried.

The substantive motion follows.

SUBSTANTIVE MOTION

Resolution  WB20-6.12

Moved:       Cr J Denyer

Seconded:  Member D Ryan

1.   That the Deputy Chief Executive’s Report, dated 23 November 2020 and titled Infrastructure Services Report Waihi Beach Community Board November 2020 be received.

3.   That the Board approve the funding of up to $1,000 from the Waihi Beach Community Board Roading Account for the installation of “No Parking” lines and bollards at the Broadway Road and Tuna Road intersection, extending to 6m past the tangent points on Tuna Avenue and the Western side of Broadway Road.

Carried

9.5.1      Funding towards the completion of the Trig Lookout to the Dam Walking Loop

The Board requested further information on the Waihi Beach Cycle Trails Charitable Trust project before they felt they could approve funding. It was advised that a presentation from staff on this topic would be beneficial in helping with the decision.

9.5.2      Waihi Beach Community Board Roading Account

The Roading Engineer (West) advised the Board that he would follow up on the Emerton Road to Café Works (completed) in the Roading Account, as the project cost is dramatically higher than the initial estimated cost.

The Board asked if there was a possibility of  the Dillion Street Edinburgh Street Carpark Surfacing project funding to come from FINCO’S rather than the Waihi Beach Community Board Roading Account.

9.5.3      parking bay mark up off wilson road

The Board reiterated the issue brought up by a member of the public regarding parking on the reserve during the Wilson Street market. The Reserves and Facilities Manager is open to discussions in relation to this issue.

The Board agreed to pass a resolution for a temporary fix through the summer period.

Resolution  WB20-6.13

Moved:       Member B Hulme

Seconded:  Member D Ryan

That the Community Board approve up to $2,000 from the Roading Account to mark up the parking bay area behind the ‘Village People’ store off Wilson Road.

Carried

9.5.4      Re-painting of the seating on Wilson Road

A Community Group volunteered to re-paint the current blue seating on Wilson Road, and have asked for the Boards support and funding for this project.

The Roading Engineer (West) noted that he would have to consider the potential risks, but he would investigate the logistics around the proposed project.

Resolution  WB20-6.14

Moved:       Member B Hulme

Seconded:  Cr A Henry

That the Community Board approve funding of up to $500 from the Roading Account for the purchase of materials to re-paint the seating on Wilson Road.

Carried

9.6         Financial Report Waihi Beach - October 2020

The Board considered a report from the Management Accountant.

The report was taken as read.

Resolution  WB20-6.15

Moved:       Member D Ryan

Seconded:  Cr A Henry

That the Management Accountant’s report dated 23 November 2020 and titled Financial Report Waihi Beach – October 2020, be received.

Carried

9.7         Council, Standing Committees and Community Board Meetings

The Board considered the schedule of meetings for December 2020, January 2021 and February 2021.

Resolution  WB20-6.16

Moved:       Member R Goudie

Seconded:  Cr J Denyer

That the schedule of meetings for December 2020, January 2021 and February 2021, be received.

Carried

Public Forum Adjourn Meeting

Resolution  OM20-6.1

Moved:       Member P Presland

Seconded:  Cr M Grainger

That the meeting adjourn for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  OM20-6.2

Moved:       Member D Sage

Seconded:  Cr M Grainger

That the meeting reconvene in formal session at 7.20pm.

Carried

8.1         Minutes of the Omokoroa Community Board Meeting held on 11 August 2020

The Board considered the minutes of the Omokoroa Community Board Meeting held on 11 August 2020.

Resolution  OM20-6.3

Moved:       Member D Sage

Seconded:  Cr M Grainger

That the Minutes of the Omokoroa Community Board Meeting held on 11 August 2020, as circulated with the agenda, be confirmed as a true and accurate record.

Carried

8.2         Minutes of the Omokoroa Community Board Meeting held on 13 October 2020

The Board considered the minutes of the Omokoroa Community Board meeting held on 13 October 2020.

Resolution  OM20-6.4

Moved:       Cr D Thwaites

Seconded:  Member D Sage

That the Minutes of the Omokoroa Community Board Meeting held on 13 October 2020, as circulated with the agenda, be confirmed as a true and accurate record; with the following amendment:

·         Under 7.4 the minutes should read Boat Club

Carried

9.1         Chairpersons Report - Omokoroa Community Board - November

The Board considered a report from the Chairperson.

The Board took the report as read, clarifying that “OCB constitution” was in reference to the Omokoroa Community Boards Standing Orders/procedures around public forum.

Resolution  OM20-6.5

Moved:       Member D Sage

Seconded:  Member J Evans

That the Chairpersons report dated 24 November 2020 titled ‘Chairpersons report - Omokoroa Community Board – November’ be received.

Carried

9.2         Omokoroa Community Board Councillors Report - November 2020

The Board considered the verbal Councillors Report from Councillor Thwaites.

Councillor Thwaites apologised for not getting a written report into the agenda, and touched on a few items that are currently on Councils agenda.

·         Long Term Plan (LTP) concepts;

·         Kerbside Rubbish and Recycling Collection; and

·         Expressions of Interests (EOI) for both the former Library building and the Old Pavilion.

The  Senior Communications Specialist was in attendance to provide the Board and community members with a run through of the new webpage that has been created to house the current Omokoroa Peninsula Projects. It was noted that this presentation will be given at the community information day happening on 2 December 2020.

The Board was advised that the plan is for this webpage to become district wide to capture projects in each ward.

Resolution  OM20-6.6

Moved:       Cr D Thwaites

Seconded:  Member P Presland

That the Councillor’s verbal report presented 24 November 2020 titled ‘Omokoroa Community Board Councillors report - November 2020’ be received.

Carried

9.3         Omokoroa Community Board Grant Application

The Board considered one application from the Ōmokoroa Public Art Group.

The Board approved, in full, the grant from the Ōmokoroa Public Art Group.

Resolution  OM20-6.7

Moved:       Member D Sage

Seconded:  Member P Presland

a)      That the Senior Governance Advisor’s report dated 24 November 2020 titled ‘Omokoroa Community Board Grant Application’ be received.

Carried

Resolution  OM20-6.8

Moved:       Cr M Grainger

Seconded:  Member D Sage

b)      That the Omokoroa Community Board approve the grant application from Ōmokoroa Public Art Group for $2,200 to be funded from the Omokoroa Community Grants 2020/2021 account, subject to all accountabilities being met.

Carried

9.4         Infrastructure Services Report Omokoroa Community Board November 2020

The Board considered a report from the Deputy Chief Executive. The report was taken as read.

Resolution  OM20-6.9

Moved:       Cr D Thwaites

Seconded:  Member P Presland

That the Deputy Chief Executive’s report dated 24 November 2020 titled ‘Infrastructure Services Report Omokoroa Community Board November 2020’ be received.

Carried

9.5         Financial Report Omokoroa - October 2020

The Board considered a report from the Management Accountant.

The report was taken as read, and the Board noted that committed project OM1.8 regarding the Passive Reserve at Western Avenue extension was nearly completed, and looked great.

Resolution  OM20-6.10

Moved:       Member D Sage

Seconded:  Member J Evans

That the Management Accountant’s report dated 24 November 2020 titled ‘Financial Report Omokoroa – October 2020’ be received.

Carried

9.6         Council, Standing Committees and Community Board Meetings

The Board considered a schedule of meetings for the months of December 2020, January 2021 and February 2021.

Resolution  OM20-6.11

Moved:       Cr M Grainger

Seconded:  Member J Evans

That the schedule of meetings for December 2020, January 2021 and February 2021, be received.

Carried

Apology

Resolution  K20-6.1

Moved:       Member B Warren

Seconded:  Member K Sutherland

That the apology for absence from Member N Harray be accepted.

Carried

Public Forum Adjourn Meeting

Resolution  K20-6.2

Moved:       Member B Warren

Seconded:  Member K Sutherland

That the meeting adjourn for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  K20-6.3

Moved:       Member B Warren

Seconded:  Member K Sutherland

That the meeting reconvene in formal session at 7.45pm.

Carried

8.1         Minutes of the Katikati Community Board Meeting held on 14 October 2020

The Board considered the minutes of the Katikati Community Board meeting held on 14 October 2020.

Resolution  K20-6.4

Moved:       Cr C Humphreys

Seconded:  Cr J Denyer

That the Minutes of the Katikati Community Board Meeting held on 14 October 2020, as circulated with the agenda, be confirmed as a true and accurate record.

Carried

9.1         Chairpersons Report - Katikati Community Board - November 2020

The Board considered a report from the Chairperson. The Board took the report as read.

Resolution  K20-6.5

Moved:       Member B Warren

Seconded:  Cr J Denyer

That the Chairpersons Report dated 25 November 2020 titled ‘Chairpersons Report – Katikati Community Board – November 2020’ be received.

Carried

9.2         Katikati Community Board Councillors Report - November 2020

The Board received a verbal report from Councillor Humphreys.

Councillor Humphreys gave a brief update on the below items:

·         Continuing to seek feedback for the direction of the Community and Town Centre Plan;

·         Workshop discussions regarding future subdivisions to further expand the growing population in Katikati;

·         Councils decision to return Panepane Purakau to the local Hapū of Matakana Island; and

·         Thanked Member Clements for his contribution and work on the Community and Town Centre Plans.

Councillor Denyer advised the Board that Council will be adopting the new speed limits bylaw in the coming month.

Resolution  K20-6.6

Moved:       Member B Warren

Seconded:  Member K Sutherland

That the Councillor’s verbal report presented 25 November 2020 titled ‘Katikati Community Board Councillors Report – November 2020’ be received.

Carried

9.3         33 Middlebrook Drive - Community Leasing

The Board considered a report from the Strategic Property Manager.

The Strategic Property Manager was in attendance to speak to this report, taking the report as read. The Board was advised that Council needed to go through a public consultation process to gather further Expressions Of Interest. Once this has taken place the Community Board will assess, recommending to Council the most appropriate interested parties.

Resolution  K20-6.7

Moved:       Member J Clements

Seconded:  Member B Warren

1.       That the Strategic Property Manager’s report dated 25 November 2020 titled ‘33 Middlebrook Drive’ be received.

2.       That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

That it be recommended to Council

3.       That Council consults with the public in accordance with Section 138 and 82 of the Local Government Act 2002 on leasing the Property to community groups.

4.       That Expressions Of Interest be called from community groups interested in co-locating on the Property.

5.       That the call for Expressions Of Interest identify the MenzShed Katikati, Western Bay  Museum, Katikati Community Vans and Katikati Community Patrol as interested community groups.

6.       That the users of the Property lease the land on Council’s usual terms and in accordance with Council’s leasing policy.

Carried

9.4         Infrastructure Services Report Katikati Community Board November 2020

The Board considered a report from the Deputy Chief Executive.

The Chairperson advised the Board that the roof on a bus stop had been taken, noting that this would be reported on in the local paper.

Resolution  K20-6.8

Moved:       Member K Sutherland

Seconded:  Cr J Denyer

That the Deputy Chief Executive’s report dated 25 November 2020 titled ‘Infrastructure Services Report Katikati Community Board - November 2020’ be received.

Carried

9.5         Financial Report Katikati - October 2020

The Board considered a report from the Management Accountant.

The Board took the report as read, with the Chairperson reminding the Board that the C.E Miller Estate reserve funds are restricted in use to the purpose of beautification projects within the Katikati township. The Board noted that this is something they could consider through the Community and Town Centre Plan.

The Strategic Property Manager noted that he would investigate the left hand side of the town centre to see what could potentially be done to help clean up and beautify the entrance way.

The Group Manager Finance and Technology Services reminded the Board that they should aim to spend their full budgets for the year, to avoid the funds going into  reserves for the following year.

A member of the public noted that the laneway between the Four Square and Hall could do with some attention.

Resolution  K20-6.9

Moved:       Member B Warren

Seconded:  Cr J Denyer

That the Management Accountant’s report dated 25 November 2020 titled ‘Financial Report Katikati – October 2020’ be received.

Carried

9.6         Council, Standing Committees and Community Board Meetings

The Board considered a schedule of meetings for December 2020, January 2021 and February 2021.

Resolution  K20-6.10

Moved:       Member K Sutherland

Seconded:  Cr C Humphreys

That the schedule of meetings for December 2020, January 2021 and February 2021, be received.

Carried

Public Forum Adjourn Meeting

Resolution  MC20-6.1

Moved:       Cr K Marsh

Seconded:  Cr J Scrimgeour

That the meeting adjourn for the purpose of holding a public forum.

Carried

7.1         Stephan Simpson - Need for Stop Signs

Mr Simpson appeared as a member of the public to express his concerns around the need for a Stop Sign on the corner of Te Awhe Road and Beach Road. Residents of the Street have also highlighted their concern over a blind spot due to trees and a light pole, questioning the rationale for this one light pole being on the opposite side of the road to all the others.

Public Forum Meeting Reconvened

Resolution  MC20-6.2

Moved:       Member L Rae

Seconded:  Cr K Marsh

That the meeting reconvene in formal session at 7.05pm

Carried

8.1         Minutes of the Maketu Community Board Meeting held on 20 October 2020

The Board considered the minutes of the Maketu Community Board meeting held 20 October 2020.

Resolution  MC20-6.3

Moved:       Member W Ra Anaru

Seconded:  Member L Rae

That the minutes of the Maketu Community Board Meeting held on 20 October 2020, as circulated with the agenda, be confirmed as a true and accurate record.

Carried

9.1         Chairpersons Report - Maketu Community Board - December 2020

The Board considered a report from the Chairperson. The Board took the report as read with further discussion on the below topics:

Lawn Maintenance for Village Green Market Day

The Board expressed concern regarding the lawn maintenance of the reserve prior to the popular monthly market day. The Senior Governance Advisor advised the Board that the booking for the market day had never, formally been entered into Council’s booking system. This meant that when Council undertook its prioritisation exercise with Downer this event was not captured. The Board was advised that this has now been amended to avoid running into this issue in the future.

Entrance signs into Maketu

The Board was advised that the draft design of the entrance signs should be available at the next workshop.

Bollards on sports ground

The Board was advised that the next step was to schedule an on-site meeting with the Reserves and Facilities Officer East, in order to come up with a solution to stop cars driving onto the sports ground.

Fruit trees on Reserve

The Group Manager Policy Planning and Regulatory Services gave the Board a brief overview of the Community Gardens Policy relating to the planting of fruit and nut trees.

The Board noted that they would work with the Reserves and Facilities Manager to put forward a proposal, and they can review the Community Board Long Term Plan (LTP) Budget next year, to include Community planting.

Resolution  MC20-6.4

Moved:       Member S Beech

Seconded:  Cr K Marsh

That the Chairperson’s report dated 1 December 2020 titled ‘Chairpersons Report – Maketu Community Board – December 2020’ be received.

Carried

9.2         Maketu Community Board Councillors Report - December 2020

The Board considered a report from Councillor Scrimgeour noting the below:

·         Council is putting the finishing touches on the draft Long Term Plan (LTP) in preparation for consultation in the new year;

·         On 29 October 2020 Council voted unanimously in favour to return the 172 hectares of land, commonly known as Panepane Purakau, to the five local hapū;

·         Councillors attended the opening of the Te Puke Amateur Radio Club which will be run out of the Paengaroa hall;

·         Funding approval was granted for the interchange off the motorway for the Rangiuru Business Park;

·         SmartGrowth report investigating the needs for a new town near the proposed Business Park; and

·         The Policy Committee adopted the new speed limits at the meeting held 1 December 2020.

The Board sought clarification regarding the process for the speed limit changes that were identified by the community as part of the consultation, and the reason for these not being able to be considered as part of this review.

The Chairperson encouraged the Board to think ahead with suggestions for the next speed review that may happen in a couple of years.

In relation to the SmartGrowth report, the Group Manager Policy Planning and Regulatory Services advised the Board that, before any master planning of any new town in the Eastern corridor was progressed, a district plan review will take place. This will commence once the Long Term Plan (LTP) is adopted mid 2021.

Resolution  MC20-6.5

Moved:       Cr J Scrimgeour

Seconded:  Member S Beech

That the Councillor’s report dated 1 December 2020 titled ‘Maketu Community Board Councillors Report – December 2020’ be received.

Carried

9.3         Maketu Community Board Annual Plan 2020 Requests

The Board considered a report from the Senior Governance Advisor. The Board took the report as read.

Resolution  MC20-6.6

Moved:       Member S Simpson

Seconded:  Member L Rae

1.    That the Senior Governance Advisor’s report dated 1 December 2020 titled ‘Maketu Community Board Annual Plan 2020 Requests’ be received.

2.    That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

Carried

Resolution  MC20-6.7

Moved:       Member S Simpson

Seconded:  Member W Ra Anaru

3.    That the Maketu Community Board approve funding of up to $30,000 from the Maketu Community Board Reserve Account for the installation of an additional BBQ by the Surf Club.

Carried

Resolution  MC20-6.8

Moved:       Member L Rae

Seconded:  Member S Simpson

4.    That the Maketu Community Board approve funding of up to $5,000 from the Maketu Community Board Reserve Account for the installation of a water fountain to be placed on the sports field by the Skate Park.

Carried

Resolution  MC20-6.9

Moved:       Member L Rae

Seconded:  Member S Simpson

5.       That the Maketu Community Board approve funding of up to $20,000 from the Maketu   Community Board Reserve Account for the purchase and installation of two additional pieces of outdoor gym/exercise equipment to be located at the Park Road Reserve.

Carried

9.4         Infrastructure Services Report Maketu Community Board December 2020

The Board considered a report from the Deputy Chief Executive. The Board took the report as read with further discussion on the below items:

Maketu Road Cycleway

The Chairperson advised the Board that, in discussion with the Deputy Chief Executive, it was identified that there may be an opportunity to complete the cycleway in two parts.

Lookout Area at Intersection of Williams Crescent and Arawa Avenue

The Board was advised that Council has inspected the area and believe that there is enough space for some metal to be placed, creating a space for vehicles to pull over.

Surf Club Car Park Reserve Rock Revetment

The Board wanted to make sure that their opinion on the options contained in Dr Jim Dahm’s report were noted in the Minute Action Sheet. The Group Manager Planning Policy and Regulatory Services provided the Board with some background into the process that Council is undertaking, and the rationale behind this.

Councillor Marsh noted that he would like to have a meeting with the Reserves and Facilities Manager in order to understand all the information relating to this on-going project.

Rauporoa Kerb and Channel

The Senior Governance Advisor was asked to get a more detailed update on this project, and report back to the Board.

Resolution  MC20-6.10

Moved:       Member S Simpson

Seconded:  Member L Rae

That the Deputy Chief Executive’s Report dated 1 December 2020 titled ‘Infrastructure Services Report Maketu Community Board December 2020’ be received.

Carried

9.5         Maketu Community Board Financial Report - October 2020

The Board considered a report from the Management Accountant. The Board took the report as read.

Resolution  MC20-6.11

Moved:       Member L Rae

Seconded:  Cr J Scrimgeour

That the Management Accountant’s report dated 1 December 2020 titled ‘Financial Report Maketu – October 2020’ be received.

Carried

9.6         Council, Standing Committees and Community Board Meetings

The Board considered a schedule of meetings for December 2020, January 2021 and February 2021.

Resolution  MC20-6.12

Moved:       Member L Rae

Seconded:  Member W Ra Anaru

That the schedule of meetings for December 2020, January 2021 and February 2021, be received.

Carried

Public Forum Adjourn Meeting

Resolution  TP20-6.1

Moved:       Member K Ellis

Seconded:  Member T Rolleston

That the meeting adjourn for the purpose of holding a public forum.

Carried

7.1         Sheryl Gibney, Peter Dell and Hugh Gibney – Speed Bump on Cameron Road

Ms Gibney advised the Board of the on-going issues relating to the speed bump on Cameron Road, including her communication with Council. Ms Gibney expressed concern regarding the duration of this issue and the lack of feedback and correspondence to the effected community members.

Mr Dell spoke in support of Ms Gibney’s concerns, giving the Board some examples of the effect the speed bump has had on the surrounding houses. Mr Dell believes that the vibrations caused by trucks passing over the speed bump is the biggest contributing factor for the issues effecting his house.

It is believed that the speed bump was installed for the safety of kids during school hours, however it was noted that traffic during these times is so busy that it would be impossible to speed.

Mr Gibney added to the discussion, informing the Board that initially two speed bumps had been installed, but the other was removed due to the same issues occurring to the surrounding houses.

Mr and Ms Gibney currently reside at 135 Cameron Road, and Mr Dell currently resides at 136 Cameron Road.

The Board advised the concerned residents that they would ensure Council staff would provide them with some feedback.

7.2         Jolene Reid – Te Puke Swimming Club

Ms Reid was in attendance to give the Board some background on the establishment of the ‘Learn to Swim’ not-for-profit programme, including the amount of children currently enrolled and the 20 children who are sponsored.

Ms Reid spoke to the Board around the funding application that will be presented at the next Community Board meeting, clarifying that the $65,000 that is currently in their bank account is ear-marked for the new club room, and the Te Puke Swimming Club is unable to access this.

Public Forum Meeting Reconvened

Resolution  TP20-6.2

Moved:       Member T Rolleston

Seconded:  Member R Crawford

That the meeting reconvene in formal session at 7.22pm.

Carried

8.1         Minutes of the Te Puke Community Board Meeting held on 22 October 2020

The Board considered the minutes of the Te Puke Community Board meeting held on 22 October 2020.

Resolution  TP20-6.3

Moved:       Cr M Lints

Seconded:  Member K Ellis

That the Minutes of the Te Puke Community Board Meeting held on 22 October 2020, as circulated with the agenda, be confirmed as a true and accurate record.

Carried

9.1         Chairpersons Report - Te Puke Community Board - November

The Board considered a report from the Chairperson. The report was taken as read with further discussion on the below items:

9.1.1      Footpath – Beatty Avenue along Te Puke Domain

The Board agreed to discuss this issue at their next workshop.

9.1.2      Boucher Avenue – Digital Speed Sign

Member Rolleston had received confirmation from the Tauranga Transport Operations Centre Manager at Tauranga City Council (TCC) that re-programming the digital speed sign is possible. Contact details have been passed onto the Deputy Chief Executive to follow up.

9.1.4      CAR PARKS – OXFORD STREET

The Board has requested, previously through the Roading Engineer (East), to have the Taxi stand car park outside Mitre10 and the motorcycle park outside Life Pharmacy be altered and marked as normal carparks.

The Board has asked for an update on the status of this request.

9.1.9      Te Puke Main Street beautification

Councillor Lints suggested that the Board workshop in January as part of the town project idea. The Board would then go out to the community in March, as the Te Puke/Maketu Reserve Management Plan Review preparation site visit is happening mid March 2021.

9.1.10    Parking Signs

The Board noted that the signs under discussion are outside the Four Square and not in the New World Carpark park area, as stated in the agenda.

The Board would like to raise a Service Request (CCR) to have the parking time limits stencilled onto the parks outside the Four Square on Jellicoe Street, to make it clearer to community members.

9.1.11    HERITAGE WALKING CROSSING – COMMERCE LANE / JUBILEE PARK

The Board has requested a review of the Heritage walking crossing, to see if there is a possibility of turning this into a designated pedestrian crossing.

Resolution  TP20-6.4

Moved:       Member T Rolleston

Seconded:  Member D Snell

That the Chairperson’s report dated 3 December 2020 titled ‘Chairpersons Report – Te Puke Community Board – November’ be received.

Carried

9.2         Te Puke Community Board Councillors Report - December 2020

The Board considered a report from Councillor Lints. The report was taken as read with some clarification around the Tynan Street signs. The Board noted that a couple of the current street names, that were provided by tangata whenua, had spaces in the wrong places. Local hapū have asked for these to be corrected.

Resolution  TP20-6.5

Moved:       Member K Ellis

Seconded:  Cr G Dally

That the Councillor’s report dated 3 December 2020 titled ‘Te Puke Community Board Councillors Report – December 2020’ be received.

Carried

9.3         Infrastructure Services Report Te Puke Community Board December 2020

The Board considered a report from the Deputy Chief Executive. The report was taken as read with further discussion relating to the below items:

9.3.1      ACCESSIBILITY TO BOUCHER AVENUE/FENTON TERRACE

The Board has requested an update on the status of this project, as it is still reported as under review.

9.3.2      Tactile Markers

The Board expressed concern regarding the work that Waka Kotahi had completed, as it was believed this work was not completed to standard. The tactile pavers do not currently lead users out to the road, which is an issue that the Board has highlighted. The Board questioned  whether this is something that they should be funding or whether this work should be completed as part of the original work.

Councillor Dally spoke in support of funding the installation of the tactile markers.

Councillor Lints also spoke in support of this motion, noting that the Community Board’s main aim is to make the community accessible to all.

9.3.3      Wastewater – Te Puke Alternative Discharge Options

The Board was advised that the Wastewater Advisory Group met on Monday 30 November 2020 to get things underway again. It was noted that the Te Puke Community Board Chairperson is normally part of this group, and an invitation will be sent to Member Crawford accordingly.

Resolution  TP20-6.6

Moved:       Member R Crawford

Seconded:  Cr M Lints

1.   That the Deputy Chief Executive’s Report dated 3 December 2020 titled ‘Infrastructure Services Report Te Puke Community Board December 2020’ be received. 

Carried

Resolution  TP20-6.7

Moved:       Member T Rolleston

Seconded:  Member D Snell

2.   That the installation of tactile markers at the Jellicoe Street crossings proceed at an estimated cost of $26,800, funded from the Te Puke Community Board Roading account.

Carried

9.4         Financial Report te puke – october 2020

The Board considered a report from the Management Accountant. The report was taken as read, with further discussion on the below item.

9.4.1      Security Budget Line

The Board asked if the current ‘Security’ budget line could be named ‘Public Safety’ in order to better capture the purpose.

Resolution  TP20-6.8

Moved:       Member K Ellis

Seconded:  Member D Snell

That the Management Accountant’s report dated 3 December 2020 titled ‘Financial Report

Te Puke – October 2020’ be received.

Carried

9.5         Council, Standing Committees and Community Board Meetings

The Board considered the schedule of meetings for December 2020, January 2021 and February 2021.

Resolution  TP20-6.9

Moved:       Cr M Lints

Seconded:  Member D Snell

That the schedule of meetings for December 2020, January 2021 and February 2021, be received.

Carried

Public Forum Adjourn Meeting

Resolution  MTP20-3.2

Moved:       Cr J Scrimgeour

Seconded:  Mayor G Webber

That the meeting adjourn for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  MTP20-3.3

Moved:       Cr J Scrimgeour

Seconded:  Mayor G Webber

That the meeting reconvene in formal session at time 8.05pm.

Carried

9.1         Minutes of the Maketu - Te Puke Ward Forum Meeting held on 23 June 2020

Recommendation 

Moved:       Cr M Lints

Seconded:  Cr G Dally

1.       That the Minutes of the Maketu - Te Puke Ward Forum Meeting held on 23 June 2020 be received and the recommendations therein be adopted.

10.1       Maketu-Te Puke Ward Forum Minute Action Sheet

The Maketu-Te Puke Ward Forum considered a report dated 1 October from Executive

Assistant People and Customer Services. This report was taken as read.

Resolution  MTP20-3.4

Moved:       Cr J Scrimgeour

Seconded:  Cr G Dally

That the report from the Executive Assistant People and Customer Services dated 1 October 2020 titled ‘Maketu-Te Puke Ward Forum Minute Action Sheet’ be received.

Carried

Suspension of Standing Orders

Resolution  MTP20-3.5

Moved:       Mayor G Webber

Seconded:  Cr K Marsh

A motion was moved that Council suspend standing orders.

Carried

10.2       Workshop on Long Term Plan Topics

The Policy and Planning Manager introduced the Long Term Plan (LTP) Workshop and

outlined the difference of this Ward Forum meeting due to the Long Term Plan component.

The Policy and Planning Manager advised that Council is seeking feedback from the public for the

LTP process. The room then broke out into three discussion groups, focusing on the Long Term

Plan.

Resumption of Standing Orders

Resolution  MTP20-3.6

Moved:       Mayor G Webber

Seconded:  Cr K Marsh

That the Maketu/Te Puke Ward Forum resume standing orders.

Carried

Meting be adjourned

Resolution  MTP20-3.7

Moved:       Cr K Marsh

Seconded:  Mayor G Webber

That the meeting be adjourned to Tuesday 13 October at 4.00 – 4.30pm in Chambers at the Western Bay of Plenty District Council – 1484 Cameron Road, Greerton, Tauranga.

Carried

9.1         McKenzie Road - Paengaroa Community Association

Elected Members commented on the request for the development of McKenzie Road and acknowledged staff comments.

Resolution  MTP20-3.8

Moved:       Cr J Scrimgeour

Seconded:  Cr K Marsh

Staff to review the mowing frequency of the berm along McKenzie Road and advise whether this frequency can be increased.

Carried

9.2         Pokopoko Reserve - Paengaroa Community Association

The Elected Members acknowledged the staff comments that Council will retain the land in the interim.

9.3         Lemon Road - Paengaroa Community Association

The Elected Members discussed the request to develop the paper road. Elected Members then acknowledged the staff comments and noted that the Reserve Management Plan is due for review 2021/2022. The development of Lemon Road and the paper road will be reviewed at this time.

9.4         Conway Road Reserve – Paengaroa Community Association

With regard to the installation of public restrooms and further development of the Conway Road Reserve, Elected Members acknowledged the staff comments advising of funding for this project being subject to the Long Term Plan approval process.

9.5         Housing – Paengaroa Community Association

Elected Members discussed Smartgrowth and that this is an ongoing review. Discussions continued regarding Mr Elmsly’s query of the possibility of a supermarket  being built on the corner of the main shops in Paengaroa. The Elected Members advised that the person wishing to build the supermarket will be required to apply for a consent and will go through the standard consent process. Council will process this consent inline with policies and procedures, as they would with any other consent process.

9.6         Old Coach Road – Paengaroa Community Association

Elected Members acknowledged the staff comment.

9.7         Pugh Road – Esther Williams

Westlink (Council’s contractors) have been notified and will review trees surrounding Pugh Road in due course.

9.8         Midway Park – Pukehina Beach Ratepayers Association

The Elected Members acknowledged the presenters request to bring the development of Midway Park forward from 2023 to 2020/2021. Elected Members noted a submission to the Long Term Plan is required as there is no current plan to bring this forward.

Resolution  MTP20-3.9

Moved:       Mayor G Webber

Seconded:  Cr J Scrimgeour

That a submission is made to the Long Term Plan for the development of Midway Park to be completed in 2020/2021 for the original cost estimate of $82,208.

Carried

9.9         Costello Crescent – Pukehina Beach Ratepayers Association

The Elected Members discussed the request for a footpath to be developed on Costello Crescent. Elected members noted a submission for the Long Term Plan is required.

Resolution  MTP20-3.10

Moved:       Mayor G Webber

Seconded:  Cr M Lints

That a submission is made to the Long Term Plan for the development of a footpath on Costello Crescent.

 Carried

9.10       Walkway/Cycleway along Pukehina Estuary – Pukehina Beach Ratepayers Association

Elected Members acknowledged staff comments that this request will be assessed against the Walking and Cycling Action Plan priorities and annual budget.

9.11       Waihi Estuary – Pukehina Beach Ratepayers Association

The Elected Members noted the majority of this request sits with Bay of Plenty Regional Council. However the Councillor J Scrimgeour requested Andre Hickson from Wai Kokopu be invited to the next Ward Forum meeting to discuss their initiative.

Resolution  MTP20-3.11

Moved:       Cr J Scrimgeour

Seconded:  Cr K Marsh

That the Ward Forum minute taker invite Andre Hickson from Wai Kokopu to the next Ward Forum meeting on 15 December.

Carried

9.12       Gravel Pit – Pukehina Beach Road – Pukehina Beach Ratepayers Association

Elected Members noted this request sits with NZTA, New Zealand Transport Agency.

Resolution  MTP20-3.12

Moved:       Cr K Marsh

Seconded:  Mayor G Webber

That the Group Manager Infrastructure Services to follow up regarding the re-location of the gravel pit on Pukehina Beach Parade and pass this request on to NZTA.

Carried

9.13       Pukehina Community Hall – Kirstie Garrett

Elected Members acknowledged that a subsequent meeting was held with Council staff after the Ward Forum meeting. Elected Members acknowledge that the Pukehina Community Hall committee will present their findings to their next meeting AGM on 2 January 2021.

9.14       Maniatutu Road – Rodd Simmonds

Elected Members acknowledged the staff comments that works are due to be completed in 2021. Elected Members also advised that based on their knowledge, the agreement was for road widening not the realignment of the road.

9.15       Maketu Community Coastguard

Elected Members acknowledged the presentation.

9.16       Te Puke EDG - Mark Boyle

Elected Members acknowledged the presentation.

9.17       Paengaroa Community Hall

Elected Members acknowledged the presentation.

9.18       Roading and Signs – Matthew Bucton

Elected Members acknowledged that CCRS (Contact Centre Requests) have been raised with Westlink (Council’s contractors) to address Mr Bucton’s concerns.

9.19       Te Puke Community Board

Elected Members acknowledged the presentation.

Apology

Resolution  C20-13.1

Moved:       Cr M Dean

Seconded:  Cr M Grainger

That the apology for absence from Cr Humphreys be accepted.

Carried

Public Forum Adjourn Meeting

Resolution  C20-13.2

Moved:       Deputy Mayor J Scrimgeour

Seconded:  Cr D Thwaites

That the Council meeting be adjourned for the purpose of holding a public forum.

Carried

Public Forum Meeting Reconvened

Resolution  C20-13.3

Moved:       Cr M Murray-Benge

Seconded:  Cr D Thwaites

That the Council meeting reconvenes in formal session at 10.54am.

Carried

8.1         Proposal to transfer Panepane Purakau

Acknowledgements

Mr Chris Nepia, the Kaiārahi Whakapiri (Māori Relationships and Engagement Advisor), gave an address in Te Reo Māori, noting that it was important to begin by acknowledging those people who had helped Council to get to where it was today in this matter; those present at the hui; those watching from near and far; and also those who, as was so movingly put this morning, were not able to be present today. There was no doubt that the decision before the Council this day was a significant one, so he acknowledged the Mayor and Councillors for that as well.

Overview – Staff Report

The Kaiārahi Whakapiri (Māori Relationships and Engagement Advisor), who was the author of the report in the agenda, then provided an introductory overview of the report as follows:  

·         At a Policy Committee meeting held 28 July 2020, Councillors had resolved to put out a proposal for public consultation that related to the return of Panepane Purakau to the five hapũ of Matakana Island, those being: Ngai Tūwhiwhia; Ngati Tauaiti; Te Whānau A Tauwhao; Te Ngare; and Ngai Tamawhariua.

·         The report summarised the views of the Public that had been received during that consultation.

·         Importantly, the report also proposed options for Councillors to deliberate on, based on the summary of those views. 

·         Council staff and Council’s Legal Counsel had the job of providing Councillors with the information they needed to make their decision, knowing that Councillors had the job of hearing and considering the views that had been put before them, and to assess the advantages and disadvantages of the options.

Mr Nepia introduced the following persons present today who had played key roles in the kaupapa:

·         Ms Rachael Davie, Group Manager Policy, Planning and Regulatory Services (WBOPDC)

·         Mr Gary Allis, Deputy Chief Executive/Group Manager Infrastructure Services (WBOPDC)

·         Ms Mary Hill, Legal Counsel, (Cooney Lees Morgan). 

He acknowledged that the above persons, together with a number of people in the audience, had been part of the work that had gone into progressing the kaupapa.  He continued as follows:

·         Ultimately, it was the Council’s decision as to whether or not it wished to adopt the proposal.

·         Should Council decide not to adopt the proposal and wish to consider one of the other options listed in the report, then that would need to go out for a similar public consultation.

·         If Council chose to adopt the proposal, or chose to maintain the status quo, that neither of those two actions would require any further consultation.

·         As with all reports before Council on this matter, the history of the land at Panepane Purakau was laid out again. It was a history of occupation, of a battle, of confiscation and more recently, of acquisition.  It was the backdrop to that history was why Council was here today. 

·         There was no doubt that, based on that history, Panepane Purakau held huge significance to Tangata Whenua and, in particular, the people of Matakana Island.  Their presence here today and at the public open days, spoke to that significance, and the huge response Council had from the public in their submissions certainly spoke to that significance. 

·         Council had progressed a lot of work alongside the hapũ of Matakana in relation to protecting the significance of the land there. Council and hapũ had worked together on the development of the ‘Matakana Whole-of-Island Plan’ and worked together to progress, through the Environment Court, a declaration that Matakana Island was an Outstanding Natural Landscape and Feature. Both of those steps were taken to recognise the cultural and ecological significance of that whenua, so there had been a lot of work done together.

·         Tangata Whenua had come to Council in the early years of the last decade, seeking to talk about a proposal to return the land at Panepane Purakau to them. In the years between then and now, there had been the 2015 decision, and now Council had landed in a different space to those decisions and that had come about through discussion. More recently, there was a presentation from the Tauranga Moana / Te Arawa ki Takutai Partnership Forum, and that moved the process along to where the decision had been made earlier this year to consult on the proposal before Council today.

The Proposal

Ms Rachael Davie, Group Manager Policy, Planning and Regulatory Services addressed the meeting as follows:

·         At a Tauranga Moana / Te Arawa ki Takutai Partnership Forum hui held at the Opureora Marae, Matakana Island on 10 February 2020, Councillors, all members of the Forum,  unanimously recommended to Council’s Policy Committee that it revisit resolutions that were made in 2015.  Hence, Staff began in earnest re-engaging with Tangata Whenua for that purpose.

·         On 28 July 2020, Council’s Policy Committee resolved to progress a Special Consultative Procedure, having developed a Statement of Proposal.

·         She wished to present on the elements of the Statement of Proposal as, ultimately, that was what Councillors were deliberating on today, together with the options that had emerged following feedback from the community and those with an interest in the proposal.

·         It was important to note that a Trust had been established to receive and own Panepane Purakau for the benefit of the five hapũ of the island. That Trust’s purpose, broadly, was to represent the collective interests of the five hapũ.  Its purpose, objects and powers were broad enough to include receiving the land and to protect, preserve and enhance it for the benefit of descendants of the five hapũ. 

·         It was also important to note that the proposal suggested that the hapũ would not pay for the land. It would be gifted in recognition that Panepane Purakau was ancestral land of the Hapū, which was compulsorily acquired by the Crown, and inherited by Council, at no cost, as part of Local Government reorganisation in 1989.

·         It was proposed that the land would be transferred with a planted forest.  However, the Council would retain ownership of the mature pine forest and would harvest that area once, before replanting it for the hapũ, at which time, Council’s rights and obligations in the forest would cease.  There would be no cost for the forest asset that is transferred, however, the hapũ would be responsible to pay for any liabilities under the Emissions Trading Scheme if they removed trees and failed to replant them.

·         As Councillors were aware, the land area was approximately 172 hectares, and it remained in two titles. 

·         In terms of public access, prior to the transfer, there would be a number of processes which would have to occur, one of which was to correct the legal title boundary to align with the physical boundary on the ground.

·         Council would also apply for a boundary adjustment subdivision to create a public reserve of approximately 7 hectares. This would be managed jointly, together with the Trust through a Joint Management Agreement. As part of the subdivision, there would be a 20m wide Esplanade Strip that would provide ongoing public access in and around the land to be transferred.

·         An easement would be granted to the Port of Tauranga, preserving its right to locate, access and maintain the harbour markers.

The Special Consultative Procedure

·         Much had been talked about this morning with regard to the public consultation.  In that regard, it had been an unprecedented success for Western Bay of Plenty District Council, and should be reflected upon as such. Council received approximately 7,500 submissions, and of those, approximately 38% were from people resident within the Bay of Plenty sub-region, 46% were received from people outside the Western Bay but within New Zealand, and 8% came from people “far and wide across the globe”.  Approximately 4% of those submissions opposed the Statement of Proposal.

·         Councillors were all present, as were the Tangata Whenua, at Council’s five Community Open Days that were well attended, with over 337 people at those open days. 

Options

In terms of those submissions made in support of the proposal, there were a number of themes that had emerged, and these were laid out in Options A to E, and broadly, she noted the following: 

·           Option A was essentially the Statement of Proposal, it was to transfer ownership of Panepane Purakau as outlined in the Statement of Proposal, consulted on and set out in paragraph 17 of the agenda report; 

·           Option B was the ownership of Panepane Purakau transferred to the descendants of the owners from whom the land was acquired under the Public Works Act; 

·           Option C would return all of Panepane Purakau without a reserve;

·           Option D was the same as Option A, but would create a larger esplanade strip of 50m;

·           Option E was the same as Option A, but proposed a 50/50 share of the first harvest and carbon credits.

In terms of the themes that emerged from those in opposition to the Statement of Proposal, the options were:

·           Option F was to maintain the status quo, which provided that Council would retain all of Panepane Purakau. 

·           Option G was the same as Option A, but would require the Hapū to pay market value for Panepane Purakau;

·           Option H to return Panepane Purakau to Ngai Tamarāwaho.  It must be noted that this request was made by only one submitter.

Those were the options before the Council for the purposes of its deliberations this morning.

She was aware that Councillors had read the report thoroughly and that the advantages and disadvantages were well understood. However, this was the opportunity to deliberate and if there were any questions of Staff or Ms Mary Hill, Council’s Legal Counsel, now was the opportunity for Councillors to put these for clarification.   

Ms Mary Hill responded to questions of clarification from a Councillor as follows:

·           The proposal had always been that there would be an esplanade strip and that was something that was normally required as part of a subdivision to ensure that the public retained access to the coast and this proposal was no different to that. While the underlying land would be transferred back to the Hapū, if the proposal went through, to give the hapũ ownership to as much of Panepane Purakau as was possible, the esplanade strip mechanism would ensure unobstructed public access to and along the coast in perpetuity.  There was also the option of having Council’s bylaws to apply to that strip to assist in management of that area. 

·           The term “unobstructed” would come down to the terms of the instrument creating the esplanade area, and that could be as detailed as the parties would like.  In the same way as the bylaws applied, so there would be the ability of Council’s warranted officers to remove people interfering with, for example, the Dotterels in the strip, or those behaving in an inappropriate way in the strip.

·           The Māori Land Court was a specialist tribunal that had the ability under the Public Works Act, to decide whether land that was Māori land, (which Panepane Purakau was), should go back to a collective entity, which was what was proposed in this case, rather than going back to descendants of original owners, where the Public Works Act provisions were engaged.

·           A group of people who were descendants of the original owners had proposed that they would like to make a claim or to have their land handed back to them.  Council Staff had consulted at length with those parties, and had a number of discussions with the Lawyer who was representing those parties, and the hapũ themselves had also spoken to those parties.  Their objective was to see that a joint application could be made to the Māori Land Court (the Court).  If that was not possible, the Court process would enable descendants of the original owners who did wish to make a claim to have the land back, to be heard by that Court and to present their claim. That would enable the Court, as a specialist tribunal, as to who the land should go back to.

Recommendation to be dealt with ‘in parts’

Mayor Webber advised that the recommendation would be dealt with in parts.  

Resolution  C20-13.4

Part 1

Moved:       Cr M Murray-Benge

Seconded:  Cr G Dally

1.       That the report of the Kaiārahi Whakapiri (Māori Relationships and Engagement Advisor) dated 29 October 2020 titled ‘Proposal to Transfer Panepane Purakau’ be received.

Carried

Resolution  C20-13.5

PART 2

Moved:       Cr M Lints

Seconded:  Deputy Mayor J Scrimgeour

2.       That the report relates to an issue that is considered to be of high significance in terms of Council’s Significance and Engagement Policy.

Carried

Mayor Webber invited Councillors to speak to the motion ‘part 3’ which had been moved and seconded, but had not yet been declared carried. 

Councillors present spoke to the motion ‘part 3’ as follows: 

Cr Grainger addressed the meeting and noted the following:

·           He had considered all submissions both in support and in opposition, and was ready to cast his vote;

·           From the time the first waka arrived at Panepane Purakau, that land was in the care of those who lived on and occupied Matakana Island;

·           Now the opportunity to transfer the land was available to Council, and it was “right and proper” that the original status was recognised and that the land was returned;

·           Retention of the esplanade area and reserve area near the wharf meant that this beautiful place could be shared with all the residents of the Bay of Plenty and visitors from further afield;

·           Retention of the rights for the Port of Tauranga to maintain their navigational aids would be protected;

·           Option A was supported.

Cr Denyer addressed the meeting noting the following:

·             He introduced himself in Te Reo Māori and began with a whakatauki - Ka maro te kaki o te kawau (This speaks to a sense of determination);

·             He supported the return of Panepane Purakau to the hapũ of Matakana Island.  He felt that the proposal was an equitable outcome that was in the best long term interests of all parties;

·             He was pleased to see the five hapũ - Ngai Tuwhiwhia, Te Ngare, Ngai Tamawhariua, Te Whanau a Tauwhao, and Ngati Tauaiti, coming together as one, like the leaflets on the five finger tree whauwhaupaku, to act as one, and to exercise their kaitiakitanga for the benefit of their people and their land;

·           The number of submissions made had been extraordinary. They expressed a wide range of views, and the strongest theme to come through was about ‘doing the right thing’;

·           For him, the submissions that spoke most strongly were the ones that, not only asserted that Council should be doing the right thing, but extended that theme with expressions of reconciliation and hope for the future;

·           In this regard, he quoted one in particular that had resonated with him, that of Reon Tuanau:

“The light beacon would remain; the public access would remain; the Tangata Whenua would again be the kaitiaki of this significant site where tupuna were buried and where the natural flora and fauna would be protected. This decision only enhanced the mana of all parties involved, culturally, environmentally, socially and, through all this, economically. He commended the Western Bay of Plenty District Council for their steadfast approach towards their decision and he could see how much this decision would contribute to the strengthening of the relationship, trust and kotahitanga into the future;

·           On the other hand, submissions that sought to compound the wrongs of the past had not sat well with him.  As another submitter, George Burt said: 

“He recognised the wisdom and fairness of the allocations made by Council in the proposed solution, and entreated the public to have a sense of appreciation, rather than entitlement, for the areas designated as reserves, ultimately provided by the acquiescence of Tangata Whenua and the goodwill of the Council;

·           In summary, he supported the motion, Kua tae mai te wa (the time had come) and he noted that “we cannot change the past, but we CAN change the future”.

Cr Dean addressed the meeting noting the following:

·           He supported the motion, as it went a long way to addressing past wrongs, both cultural and spiritual, and would bring considerable benefits to the wider community;

·           As a committed Environmentalist, he had watched what had happened on Matakana Island in the past fifteen years with the environmental restoration that had been done there.  He was convinced that it would be in good hands and looked after for generations to come.  It was a long term process;

·           In summary, he completely supported the motion.

Cr Marsh addressed the meeting noting the following:

·           He was one of the longest serving Councillors here today, and had seen what had gone on in relation to Matakana Island over the years and how it had been dealt with by three Mayors;

·           Originally, he had been somewhat concerned that Council was not transferring Panepane Purakau back to the original owners, but having listened to the people today and considering all of the submissions, he was pleased that Council was transferring the land back to the whole community, and that the whole community would work together;

·           Council had retained the reserve and esplanade strip, so it would be utilised by people as they wished, just as it had been for the past many years;

·           He supported the transfer back to the whole community.   

Cr Dally addressed the meeting noting the following:

·           He introduced himself in Te Reo Māori.

·           He noted that Councillors, having considered the statement of proposal in depth; having received good legal advice, (Jason Pou, the lawyer seemed to agree), and having satisfied concerns through a series of workshops with rigorous questioning by all Councillors; and consideration of over 7400 submissions, Council must now make a decision;

·           Māori would never be fully compensated for the raupatu conquests and muru whenua, or land confiscations in the name of the Queen in the 1860’s. The District had been hit hard.

·           He referred to Mr Bob Rolleston’s submission, noting that the subsequent redress of Panepane Purakau (to 5 individual Māori owners) in 1871 was contrary to tikanga Māori and traditional rights of occupation and collective ownership by hapũ prior to raupatu.

·           Putting that aside, the subsequent sale of the land to the Crown via the Public Works Act in 1923 was another heavy blow to Crown-Māori relations and was, clearly, still a major “bone of contention”. He acknowledged and understood their mamae.

·           However, Council had made it clear that the only way it would consider this proposal was if all 5 Hapū of Matakana Island would benefit, so the 5 Hapū collective trust was proposed. There was no other way to reach this point. The proposal recognised and restored mana whenua to all the descendants of this waahi tapu or sacred place where tupuna of many were buried.

·           The establishment of a moving 20m public esplanade strip and creation of the 7 hectare Public Reserve on the south side of the island, to be administered by Council jointly with the Hapū would ensure perpetual public access for all New Zealanders.

·           He acknowledged the mahi of all the hau kainga for their perseverance in relation to this matter.

·           The proposal was an unprecedented act to build a bridge to a brighter future. The torch of kaitiakitanga and rangatiratanga should be passed back to the enlightened guardians who understand now, more than ever, the weight of responsibility that comes with this kaupapa.

·           I tautoko (fully supported) Option A of this Council resolution, to transfer the land.

·           No reira, kia penei. Ko te mana whenua ka whakahokia ki nga uri katoa mo nga wa katoa. Nga koutou te whenua - Therefore, let it be so. Land ownership should be restored to all the descendants for all time. It is your land.  Nga manaaki kia koutou katoa.”

Cr Scrimgeour addressed the meeting noting the following:

·           It had been a journey for him to learn and understand about Panepane and this proposal; 

·           He had taken considerable interest in the submissions that had been made and noted that approximately 97% of the submissions received had been in support of this transfer;

·           It concerned him that approximately 3% of the submissions held strong views in opposition to the proposal and having considered them, he noted that they had repeatedly stated that the land should be offered back to the original owners.  That was interesting to him, as Waitaha had been occupiers of this land from around 1100 to 1600. Yet he was not convinced that it was the desire of most of those submitters that they would think that the land should be returned to Waitaha.  Clearly, Ngai Te Rangi had been occupiers since around 1600 and were recognised as the legitimate occupiers under the jurisdiction of the Māori Land Court;

·           There had been many referrals to the authority of the Public Works Act.  NZ Land Law, page 1190 there was a section which referred to the reform of the Public Works Act of 1981, which had been referred to by a number of submitters. Amongst other things, it said that a review had been commenced to consider the exercise of powers in accordance with the Treaty of Waitangi framework; further comments stated that the principal that land taken for public works should be offered back to the former owners and the exceptions to that obligation were raised for review.  In this document, a basic question arose as to whether the Treaty of Waitangi principles required a different approach to works that may affect Māori land, or have relation to land regarded as ancestral.  The final sentence he wished to read was: “The representation of Māori owners in consultation and decision making procedures are matters of practical complexity”;  

·           The above being said, he believed it was clear that the standard expectations under ‘offer back’ under the Act, had a different interpretation where land that should be regarded as ancestral Māori land was concerned; 

·           On that basis, he had every confidence that this proposal today was entirely appropriate and he supported it.

Cr Thwaites addressed the meeting noting the following:

·           As he was one of the last to speak, many speakers had already said some of things he would have spoken of.  However, he had also been on this journey as a Councillor over the last nine years of discussions about Panepane at Council, and he had heard many views put forward;

·           Before today, he would have described the proposal as a compromise of views and he acknowledged that everyone had input both for and against the proposal in the many submissions received;

·           Having heard Mr Brendon Taingahue, who had spoken in Public Forum today, describe the proposal as “the fairest and most equitable”, he agreed with this view, as these were powerful words and he could see that the proposal would be exactly that for all the coming generations;

·           He acknowledged that there was more hard work ahead yet to fully restore this land to its rightful people and place and as an outstanding feature of the Western Bay.

Cr Murray-Benge addressed the meeting noting the following:

·           She complimented Mayor Webber, as when Council held its workshops on Panepane, the Mayor had ensured that Councillors always had the opportunity to ask any questions and be responded to.  Those workshops had been vital for the Councillors in their decision-making process;

·           She had her question in relation to the esplanade strip answered that morning and was satisfied;

·           With regard to those who saw themselves as the descendants of the original owners of Panepane, she was satisfied, through legal advice clarified by Ms Mary Hill, that they would have the opportunity, through the Māori Land Court, to express their views and for the Māori Land Court to make that decision;

·             Council’s decision today was enormous, as although it could be argued that in 1923 the wrong decision was made when the land was taken under the Public Works Act, it was worth remembering that as a result of that, the best port in the country was created.  This was something that everyone could be proud of, as something to be acknowledged together, as something paid for and benefited from;

·             The journey was not over and there was much work to be done;  

·             Council carried a big responsibility to make sure that the Port of Tauranga remained the best in the country, and it did have an extremely small entrance to it;

·             She acknowledged the speakers who has supported the hapū of Matakana Island and she also acknowledged the descendants of the original owners who had spoken today;

·             She believed that Council had done well in the way it had gone about the process and the way the Tangata Whenua had participated as well. This decision today was truly significant and she supported Option A.

Cr Lints addressed the meeting noting the following:

·           She introduced herself and gave a greeting in Te Reo Māori.

·           She was greatly honoured to be standing before Tangata Whenua today as a first time Councillor;

·           She had known it would be a hard term, and had known that the challenges in front of her would be hard as well, but she had not anticipated how historic it would be to sit at this table and make this decision for everybody today;

·           She stood today as a wahine, as a mother and as Tangata Whenua. She was also a Councillor; 

·           She was making this decision for their future, their tamariki, and in support of Option A, and what it would bring for the Tangata Whenua.

Cr Henry addressed the meeting noting the following:

·           She gave a greeting in Te Reo Māori.

·           She was an Elected Member representing Katikati-Waihi Beach Ward and Matakana Island was within that ward boundary;

·           When young, she had the pleasure of going to Matakana Island on the barge and always enjoyed going to the island.  She had recently had the pleasure of visiting the island again for a hui about roads; 

·           The response to Council’s community consultation had been overwhelming with approximately 7,500 submissions, most in agreement with the proposed transfer of the land. New options had been raised for the Councillors’ consideration. Rest assured, she had reviewed submissions with respect and an open mind; 

·           She was motivated by her desire to understand, to the best of her ability, the historical perspective and to “do the right thing”.  Many submissions reflected a movement towards a more enlightened view of race relations for this country;

·           She supported the proposal, Option A, to transfer the ownership of Panepane Purakau to the management of the five hapū of Matakana Island;

·           She looked ahead with hope and faith, that there would be willingness to return to better times as from this day the people moved forward.  Change would come to the whole of Aotearoa. She hoped that people would have the fortitude and resilience to embrace change and to work together to meet the needs of all the people and our land, and she believed they would.

Resolution  C20-13.6

PART 3

Moved:       Mayor G Webber

Seconded:  Cr D Thwaites

3.       That, having considered the views presented to it, and having assessed the advantages and disadvantages of the options identified in this report, Council resolves to adopt the Statement of Proposal consulted on as detailed in Option A of the agenda report, for the reasons identified as the advantages in Option A of the agenda report.

Carried

Apologies

Resolution  C20-14.1

Moved:       Cr M Grainger

Seconded:  Cr J Denyer

That the apologies for absence from Cr Marsh and for lateness from Cr Lints be accepted.

Carried

Public Forum Adjourn Meeting

Resolution  C20-14.2

Moved:       Cr A Henry

Seconded:  Cr M Murray-Benge

That the meeting be adjourned for the purpose of holding a Public Forum at 9.35am.

Carried

Public Forum Meeting Reconvened

Resolution  C20-14.3

Moved:       Cr M Grainger

Seconded:  Cr G Dally

That the meeting be reconvened in formal session at 9.45am.

Carried

8.1         Minutes of the Waihi Beach Community Board Meeting held on 12 October 2020

Resolution  C20-14.4

Moved:       Mayor G Webber

Seconded:  Cr J Denyer

That the Minutes of the Waihi Beach Community Board Meeting held on 12 October 2020 be received.

Carried

8.2         Minutes of the Omokoroa Community Board Meeting held on 13 October 2020

Resolution  C20-14.5

Moved:       Mayor G Webber

Seconded:  Cr J Denyer

That the Minutes of the Omokoroa Community Board Meeting held on 13 October 2020 be received.

Carried

8.3         Minutes of the Katikati Community Board Meeting held on 14 October 2020

Resolution  C20-14.6

Moved:       Mayor G Webber

Seconded:  Cr J Denyer

That the Minutes of the Katikati Community Board Meeting held on 14 October 2020 be received.

Carried

9.1         Minutes of the District Plan Committee Meeting held on 12 March 2020

Resolution  C20-14.7

Moved:       Deputy Mayor J Scrimgeour

Seconded:  Cr M Murray-Benge

That the Minutes of the District Plan Committee Meeting held on 12 March 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.2         Minutes of the District Plan Committee Meeting held on 19 May 2020

Resolution  C20-14.8

Moved:       Cr A Henry

Seconded:  Cr M Dean

That the Minutes of the District Plan Committee Meeting held on 19 May 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.3         Minutes of the Katikati - Waihi Beach Ward Forum Meeting held on 22 September 2020

Resolution  C20-14.9

Moved:       Cr J Denyer

Seconded:  Cr A Henry

That the minutes of the Katikati - Waihi Beach Ward Forum meeting held on 22 September 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.4         Minutes of the Annual Plan and Long Term Plan Committee Meeting held on 22 September 2020

Resolution  C20-14.10

Moved:       Cr D Thwaites

Seconded:  Deputy Mayor J Scrimgeour

That the Minutes of the Annual Plan and Long Term Plan Committee Meeting held on 22 September 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.5         Minutes of the Kaimai Ward Forum Meeting held on 24 September 2020

Resolution  C20-14.11

Moved:       Cr D Thwaites

Seconded:  Cr M Grainger

That the Minutes of the Kaimai Ward Forum Meeting held on 24 September 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.6         Minutes of the Council Meeting held on 24 September 2020

Resolution  C20-14.12

Moved:       Cr J Denyer

Seconded:  Mayor G Webber

That the Minutes of the Council Meeting held on 24 September 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.7         Minutes of the Performance and Monitoring Meeting held on 13 October 2020

Resolution  C20-14.13

Moved:       Cr D Thwaites

Seconded:  Cr M Murray-Benge

That the Minutes of the Performance and Monitoring Committee Meeting held on 13 October 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

9.8         Minutes of the Policy Committee Meeting held on 20 October 2020

Resolution  C20-14.14

Moved:       Mayor G Webber

Seconded:  Cr M Grainger

That the Minutes of the Policy Committee Meeting held on 20 October 2020 are confirmed as a true and correct record and the recommendations therein are adopted.

Carried

10.1       Omokoroa Sports Pavilion - Recommendatory Report from Omokoroa Community Board - October 2020

The Committee considered a report from the Senior Governance Advisor.

The Strategic Property Manager spoke to a powerpoint presentation, which was an aerial photograph showing an approximate location for resiting the sports pavilion in Omokoroa.  He gave a brief introduction to the report noting the following:

·           The report presented a process to Council in relation to the sports pavilion, seeking the Council’s approval for the proposal to, not only utilise the pavilion, but to resite it.

·           The report attachment showed the proposed general relocation site area on Western Avenue.  The alignment was uncertain at this time, and one possibility was alignment with the road.

·           Staff had undertaken an extensive process in consideration of a potential relocation site. The two ‘frontrunner sits’ considered were; the area behind the existing Omokoroa Settlers Hall, and in the vicinity where the building was currently located. 

·           It was thought that the building was too big, and would be too close to the Kaimai Views extension, to locate it behind the Settlers Hall.  Coupled with that, the administrative ability to control bookings around the Pavilion was viewed as an advantage, and that would be controlled by the Librarians in the new Pavilion.

·           Staff sought Council direction as to whether the proposed location was acceptable.  If it was, then the project would proceed by moving the building to the general location indicated, in consultation with the Reserves and Facilities Manager and other interested parties.

The Strategic Property Manager responded to questions as follows:

·           The current proposal was about resiting the pavilion, and retaining the hall in the community’s interests.  This would mean it would be a Council-operated facility that was bookable, as opposed to advertising it as a place for people to use. There would be an advertising process for the whole library, but this was somewhat different.

·           It was likely that the work would not be undertaken until February 2021.

·           In terms of the new facility being fully booked, thereby needing to also use the old pavilion, that had been the indication from the community and was why staff were going through the process with the library to assess interest expressed.  There had also been recent interest in the facility from Pirirakau.

·           Initially, the location was going to be by internal consultation, in terms of where, within that approximate area the final location would be.  In terms of usage, it would be advertised the same as any of Council’s facilities and could be booked.  For example, the toy library was looking for a space and they would readily co-locate with other users. 

·           Council had looked at other relocation sites.  The area behind the hall was a good location, except for its close proximity to residential dwellings. It would present some difficulties in terms of other user activity, such as vehicles using the area to dump their waste. 

·           There would be significant addition costs to move the building further away and ensure physical constraints were removed.

·           The targeted consulation, if approved, would likely happen at the same time as the consultation in relation to the property lease for McDonnell Street.  The indication for timing was early in the new year.

In response to questions, the Deputy Chief Executive provided clarification in terms of the decision-making process as follows:

·           The decision was made to retain and to upgrade the sports pavilion subject to a suitable location.

·           The location had been discussed at the last Performance and Monitoring Committee meeting, as the matter was going to the Omokoroa Community Board meeting that night.  The process was that the matter had gone to the Omokoroa Community Board in terms of the resolution on the table. The Board had recommended to Council its location for consideration today.

·           Council had not yet made a formal decision to retain the building on Western Avenue.  There had been indications during discussion, but today the formal decision was to be made in consideration of the report before Councillors.  From indications during discussion today, it appeared the preference may be Western Avenue, but this had not yet been determined by resolution.

·           If approved by Council resolution, staff would prepare for a targeted consulation seeking Expressions of Interest for use based on the Western Avenue site, or for use based on an alternative site.  He reiterated that Council may not have any alternative sites, but could show that it had considered alternative sites in relation to the work staff had already undertaken.  Council would then consider what the community put forward for sites. 

·           Potential costs, where known, would be included in the consultation to fully inform the community.  If the building was not relocated on reserve land, there could be further costs in terms of land purchase, for example.

·           If resolved, it was suggested that staff “flag” the process to the community at the 2 December 2020 public presentation Council was undertaking in Omokoroa. 

Resolution  C20-14.15

Moved:       Cr D Thwaites

Seconded:  Cr M Murray-Benge   

a)      That the Senior Governance Advisor’s report dated 5 November 2020 titled ‘Omokoroa Sports Pavilion – Recommendatory Report from Omokoroa Community Board – October 2020’ be received.

b)      That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

c)      That Council proceeds with targeted public consultation with the Omokoroa Community in relation to the use for the Old Pavilion Building, and then determine a preferred location for the re-siting of the Old Pavilion Building.

Carried

10.2       Omokoroa Old Library Building - Recommendatory Report from Omokoroa Community Board - October 2020

The Committee considered a report from the Senior Governance Advisor.  The report was taken as read.   

Staff responded to a question, noting that the moving of the old Sports Pavilion to another site within the reserve was a Permitted Activity under the District Plan.  However, the change of use with the old Library building required a resource consent.  Staff must workin the requirements of the District Plan.

Resolution  C20-14.16

Moved:       Cr M Murray-Benge

Seconded:  Cr M Grainger

1.       That the Senior Governance Advisor’s report dated 5 November 2020 titled ‘Omokoroa Old Library Building – Recommendatory Report from Omokoroa Community Board – October 2020’ be received.

2.       That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.       That Council undertakes appropriate consultation as required by Section 138 of the Local Government Act 2002 for its proposal to lease the property at 9 McDonnell Street to various Community Groups.

AND

That Council simultaneously applies for an amendment to its resource consent to enable the property to be used by Community Groups.

AND

That Council advertises for Expressions of Interest to use the Old Library.

Carried

10.3       Appointment to District Plan Committee and Regulatory Hearings Committee

The Committee considered a report from the Senior Governance Advisor.  The report was taken as read.

Councillor Dally was congratulated on his recent certification under the ‘Making Good Decisions’ Foundation Programme’. 

Resolution  C20-14.17

Moved:       Mayor G Webber

Seconded:  Cr M Grainger

1.    That the Senior Governance Advisor’s report dated 5 November 2020 titled ‘Appointment to District Plan Committee and Regulatory Hearings Committee’ be received.

2.    That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.    That, pursuant to Clause 31(1) Schedule 7 of the Local Government Act 2002, Council appoints Councillor Grant Dally as a qualified member of the District Plan Committee and the Regulatory Hearings Committee.

Carried

10.4       Appointment of Local Recovery Manager - Western Bay of Plenty District Council

The Committee considered a report from the Executive Assistant Senior Team Administrator, Infrastructure Services.  The report was taken as read.

Resolution  C20-14.18

Moved:       Cr M Dean

Seconded:  Deputy Mayor J Scrimgeour

1.       That the Executive Assistant Senior Team Administrator’s report dated 5 November 2020 titled Appointment of Local Recovery Manager - Western Bay of Plenty District Council be received.

2.       That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.       That in accordance with the Civil Defence Emergency Management Act 2002 and the Bay of Plenty Emergency Management Group Policy for selection and appointment of Recovery Managers, Western Bay of Plenty District Council:

a)    Acknowledges the resignation of Don Shewan and recommends that his appointment to the position of Local Recovery Manager be rescinded, and

b)    Recommends to the Bay of Plenty Joint Civil Defence and Emergency Management Committee that Kerrie Little be appointed as Local Recovery Manager - Western Bay of Plenty District Council.

Carried

10.5       Receipt of Member Resignation from District Licensing Committee - Correspondence

The Committee considered a report from the Senior Governance Advisor.  The report was taken as read. 

In response to a question, staff advised that there was no requirement to replace Mr. Jones,  as there were currently sufficient Members available to attend Committee meetings or hearings.

Resolution  C20-14.19

Moved:       Cr M Murray-Benge

Seconded:  Cr A Henry

1.       That the Senior Governance Advisor’s report dated 5 November 2020 titled ‘Receipt of Member Resignation from District Licensing Committee - Correspondence’ be received.

2.       That the letter of resignation dated 29 September 2020 from Michael Jones as Commissioner/Member of the District Licensing Committee is accepted and is effective from 5 November 2020.

3.       That Compliance staff and Governance staff amend Membership lists for the District Licensing Committee accordingly.

Carried

10.6       Draft 2021 Schedule of Meetings for Adoption

The Committee considered a report from the Senior Governance Advisor.  The report was taken as read. 

Resolution  C20-14.20

Moved:       Cr J Denyer

Seconded:  Cr M Murray-Benge

1.       That the Senior Governance Advisor’s report dated 5 November 2020 titled ‘Draft 2021 Schedule of Meetings for Adoption’ be received.

2.       That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.       That the Draft 2021 Meeting Schedule shown in Attachment 1 of the report be adopted as Council’s formal meeting programme for 2021, noting that this programme is subject to change from time to time depending on the changing business needs of Council.

4.       That the Draft Workshop, External Meetings and Events Schedule 2021 shown in Attachment 2 of the report be adopted as Council’s programme of informal workshops and events, noting that this programme is subject to change from time to time depending upon the changing business needs of Council.

5.       That the Customer Service and Governance Manager be delegated authority to make amendments to the meeting schedules should Council business require such amendment throughout the year, subject to appropriate notification to both elected members and the public.

Carried

10.7       Mayor's Report to Council - November 2020

Mayor Webber Tabled Item (2) titled: “Bay of Plenty Mayoral Forum Report Under Separate Cover” and provided a verbal update to Council in relation to the Bay of Plenty Mayoral Forum meeting which had been held on 23 October 2020.  He highlighted key points as follows:

·           The paper tabled had been primarily prepared by the Bay of Plenty Regional Council (BOPRC). The second item on the agenda was a presentation by the Bay of Plenty Chief Executives. 

·           Of the eight BOP Chief Executives, three had met with the Chief Executive of the BOPRC, and decided that some regional plans needed to be put together. They sought to initiate a Memorandum of Understanding with Iwi Chairs; and to have a separate Forum where Iwi Leaders would attend, amongst other matters.

·           The outcome at the Mayoral Forum was that the majority of Mayors were of the view that there was sufficient legislation in place for local government to undertake its future development strategies at the Territorial Authority level.  The legislation provided that there must be a Regional Land Transport Committee, and there was legislation from Central Government in relation to climate change and many other important matters.  To establish something different at a regional level that would usurp all of those, did not get support.

·           Mayor Webber had moved a resolution which had been seconded by Mayor Chadwick (Rotorua Lakes Council), in relation to the requirement for a list of all the things Central Government needed to do, and to make clear who was responsible.

Resolution  C20-14.21

Moved:       Mayor G Webber

Seconded:  Cr M Grainger

That the Mayor’s verbal Report to Council on 5 November 2020 in relation to the Bay of Plenty Mayoral Forum meeting held on 23 October 2020 be received and the information noted.

Carried