Agenda of Omokoroa Community Board Meeting

Omokoroa Community Board Meeting Minutes

11 August 2020

UNCONFIRMED

MINUTES OF Western Bay of Plenty District Council
Omokoroa Community Board Meeting No. OM20-4
HELD AT THE Omokoroa Community Church Hall
ON Tuesday, 11 August 2020 AT 7:00pm

1 Present

Member T Sage (Chairperson), Member P Presland (Deputy Chairperson), Member J Evans, Member D Sage, Cr M Grainger and Cr D Thwaites

2 In Attendance

M Taris (Chief Executive Officer), B Whitton (Customer Service and Governance Manager), A Hall (Roading Engineer West) and P Osborne (Senior Governance Advisor)

25 Members of the Public.

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

The Chairperson reminded members of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have.

Members were advised that if they had an interest (actual, potential, perceived, pecuniary or non pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table for the item. (As per the Local Authorities (Members’ Interest) Act 1968)

There were no declarations declared in relation to this agenda.

6 Public Excluded Items

Nil

7 Public Forum

The Chairperson outlined the protocols relating to the Public Forum section of the meeting as set out in the Standing Orders for the Omokoroa Community Board. Attending members of the public were invited to take part in the public forum.

Public Forum Adjourn Meeting

Resolution OM20-4.1

Moved: Cr D Thwaites

Seconded: Cr M Grainger

That the meeting adjourn for the purpose of holding a public forum.

Carried

Omokoroa Residents and Ratepayers Association - Bruce McCabe

B McCabe spoke about the following items;

· The Old Omokoroa Sports Pavilion – it was the opinion of the Omokoroa Residents and Ratepayers Association that if Council purchased the old Omokoroa Sports Pavilion, it should for a stated use. He gave the example that a MenzShed would be preferable over a Community Hub.

· Old Library building – The Omokoroa Residents and Ratepayers Association supported the selling of the Old Library building to part fund the new Library building, noting that the money from this property should be put towards the new town centre fund.

· Omokoroa Road Urbanisation Stage 1 - Council had decided not to use underground power as it was detailed in the Long-Term Plan. This was a very sensitive topic for the community, and B McCabe noted that this was one of the main reasons the Omokoroa Residents and Ratepayers Association was formed. B McCabe understood that this work was declined due to lack of funds, however noted that recently there has been additional Government funding approved for the Omokoroa Road Urbanisation.

· Omokoroa Point Playground – The consultation and design work undertaken by Council were commended, but it was noted that swings were the most used piece of equipment (in the current playground) and the new design only included one.

Vantage Place - Stuart Reid

Members of the community had expressed a wish to do some planting around the Vantage Place Reserve, and were seeking Council approval for this. At this point in time Council were yet to respond to the request.

S Reid showed the Board some designs of ‘Gecko’ shaped pedestrian bridges asking for the support from the Community Board on these ideas to help enhance the community.

Omokoroa Tennis Club - Andrew Dallas

A Dallas spoke about the re-siting of the Old Omokoroa Sports Pavilion. The Omokoroa Tennis Club support the reuse of the Pavilion providing it did not take away the opportunity for the tennis club to expand in the future.

Omokoroa Toy Library – Sarah Roche (Chairperson of the Omokoroa Toy Library)

It was noted that the demographic of Omokoroa was changing and now included more younger families. The Board were advised that apart from the Library and the Toy Library there were not a lot of activities for children under the age of five.

Member Presland asked that the Toy Library get in touch him if they were looking for a new space, as he was the current Community Board representative on the Omokoroa Sport and Recreation Group.

Omokoroa History Group - Don Cameron

Mr Cameron advised the Board that the Omokoroa History Group would love to see the Old Library and Service Centre kept for community use.

Save the Old Library Building on McDonnell (STOLBOM) - Heather Reynolds

Ms Reynolds noted that community members are volunteering to utilise spaces that already exist.

Bird Group - Christina Cleaver

Ms Cleaver was seeking Council and Community Board support for new signage on the cycleway between Cooney and Lily Park that would help educate new residents and visitors about the bird life. The artwork has been created by locals featuring the Godwits, with the funds already in place.

The Reserves and Facilities Team Leader Operations would be advised of this request.

Tanners Point - Heather Wills

Ms Wills gave the Board some background around the Pest Free Peninsula Group, highlighting the improvements that the group had made to date in regard to pest control. Ms Wills noted that at this time there were currently no community amenities at Tanners Point and she put her hand up for use of the Old Omokoroa Sports Pavilion in the future.

Public Forum Meeting Reconvened

Resolution OM20-4.2

Moved: Cr M Grainger

Seconded: Member J Evans

That the meeting reconvene in formal session at 7.00pm.

Carried

8 Minutes for Confirmation

8.1 Minutes of the Omokoroa Community Board Meeting held on 9 June 2020

Resolution OM20-4.3

Moved: Member D Sage

Seconded: Cr D Thwaites

1. That the Minutes of the Omokoroa Community Board Meeting held on 9 June 2020 be received and the recommendations therein be adopted.

Carried

9 Reports

9.1 Chairpersons Report Omokoroa Community Board OM20-4 11 August

The Board considered a report from the Chairperson for August 2020 as circulated with the agenda.

The Board took the report as read with further discussions around the below topics.

McDonnell Street (Old Library and Service Centre) and the Old Omokoroa Sport Pavilion

The Chairperson gave some background and rationale around retaining both the Old Library and Service Centre at McDonnell Street and the Old Omokoroa Sports Pavilion. The Community Board was looking for expressions of interests for future use of both of these buildings and this would require community engagement and involvement.

Councillor Thwaites clarified information around the origin of funding for these projects.

Councillor Grainger highlighted the amount of growth that was happening in Omokoroa and noted that the refurbishing of these buildings allowed the community time to work out what the future need was for the facilities.

Member D Sage acknowledged that many current facilities were at maximum capacity and the Community Board were very aware that they did not want to create a competitive environment but rather make sure that they cater to a variety of community users. It was noted that the community turn out at this meeting had been of value to the Community Board.

Community Group Reports

Western Avenue Sport and Recreation Group

Member P Presland reported that the new build was on schedule with an opening late September/early October. There would be a pathway from the playground to the Pavilion.

Settlers Hall

Member D Sage reported that the Settlers Hall Group were currently rebuilding after a few groups dropping off as a result of the COVID-19 lockdown. The main focus was currently around the entrance way from the road.

The Roading Engineer (West) advised the Board that there has been a request to Westlink to get the surface of the entranceway fixed. This included providing reflectors to help identify the entrance to the hall especially at night time.

Seating on Community Reserves

Councillor Grainger gave the Board an update on the installation of seating currently in progress around the peninsula. The Board were advised that the Annual General Meeting (AGM) of the OEMI would be held on the 24 August.

Resolution OM20-4.4

Moved: Member P Presland

Seconded: Member D Sage

1. That the Chairpersons Report of the Omokoroa Community Board for August 2020 be received.

Carried

9.2 Omokoroa Community Board Councillor Report OM20-4 August 2020

The Board considered the Councillors Report from Councillor D Thwaites.

The Board took the report as read with some updates provided on the below items:

· Pedestrian Bridges – Councillor Thwaites advised that the tender process for four potential crossings of the railway bridge was currently underway.

· The Solid Waste for bin rubbish/recycling proposal – Evaluation of tenders were currently underway and on completion would be reported to Council.

· Speed Limit Review – Consultation relating to the partial speed limit review was currently underway and closed 04 September. Councillor Grainger highlighted how changes to the speed limits would affect Omokoroa.

The Chief Executive Officer advised that the Crown Infrastructure Funding of $14 Million was a Government grant to stimulate the economy and provide local work in the area. The funding was additional to the Council work programme.

Resolution OM20-4.5

Moved: Cr D Thwaites

Seconded: Member T Sage

That the Councillor’s Report to the Omokoroa Community Board for August 2020 be received.

Carried

9.3 Omokoroa Community Board Grant Applications - August 2020

The Board considered one application from RunOmok Events Incorporated Charitable Trust.

The Board approved this grant.

Resolution OM20-4.6

Moved: Member P Presland

Seconded: Cr M Grainger

(a) That the report from the Governance Advisor dated 11 August 2020 and titled Omokoroa Community Board Grant Applications – August 2020 be received.

(b) That the Omokoroa Community Board approve the RunOmok Events Incorporated grant of $2,018.25 to be funded from the Omokoroa Community Board Grants Account for 2020/2021 subject to all accountabilities being met.

Carried

9.4 Resiting and Refurbishment of the Omokoroa Pavilion

The Board considered a report from the Legal Property Officer Transportation & Utilities dated 11 August 2020 titled Resiting and Refurbishment of the Omokoroa Pavilion as circulated.

This item was discussed by the Board during the Chairpersons Report.

Resolution OM20-4.7

Moved: Member P Presland

Seconded: Member J Evans

1. That it be recommended to Council

a) That the Old Omokoroa Sports Pavilion be acquired by Council as an interim community hub, relocated to a yet to be determined site and upgraded at a budgeted cost of $250,000.00 funded from the Omokoroa Town Centre development fund.

b) That the Council accepts that the external building maintenance, ground maintenance, and insurance costs of approximately $10,000.00 are funded from the general rate.

c) That it be noted that this decision is for an interim community hub and that may be replaced in the future depending on future development of the Omokoroa Peninsula.

Carried

9.5 Omokoroa Library Funding

The Board considered a report from the Legal Property Officer Transportation & Utilities dated 11 August 2020 titled Omokoroa Library Funding as circulated.

This item was discussed by the Board during the Chairpersons Report.

Resolution OM20-4.8

Moved: Cr M Grainger

Seconded: Member P Presland

1. That it be recommend to Council,

a) That the existing library building at 9 McDonnell St be retained by Council for community purposes funded by a $600,000.00 transfer from the Omokoroa Town Centre development fund.

b) That the external maintenance and ownership costs for the building be funded from general rates estimated at $10,000.00.

c) That the building users fund the interior maintenance.

d) That the building users fund the rental in terms of Council rental policy for community groups.

e) That it be noted that the building would be retained for a period of time until additional/supplementary community facilities are provided in Omokoroa, and at that time the building maybe sold.

Carried

9.6 Omokoroa Community Board Infrastructure Services August 2020

The Board considered a report from the Deputy Chief Executive dated 11 August 2020 and titled Omokoroa Community Board Infrastructure Services August 2020 as circulated.

Councillor Grainger asked for an update on the Point School Carpark in regards to the addition of wheel stops in the middle grassed section of the Parking bays. The Roading Engineer (West) advised the Board that he would contact Westlink contractors to get the required work done.

Resolution OM20-4.9

Moved: Member T Sage

Seconded: Member D Sage

1. That the Deputy Chief Executive’s Report, dated 11 August 2020 and titled Omokoroa Community Board Infrastructure Services August 2020 be received.

Carried

9.7 Financial Report Omokoroa - June 2020

The Board considered a report from the Management Accountant dated 11 August and titled Omokoroa Community Board Infrastructure Services August 2020 be received.

Resolution OM20-4.10

Moved: Member P Presland

Seconded: Cr M Grainger

That the Management Accountant’s report dated 11 August 2020 and titled “Financial Report Omokoroa – June 2020” be received.

Carried

9.8 Council, Standing Committees and Community Board Meetings

The Board considered a schedule of meetings for the month of August, September and October 2020 as circulated.

The Board noted the following amendments;

· Waihi Beach/Katikati Ward Forum – 22 September 2020 – Waihi Beach Community Centre

· Kaimai Ward Forum – 24 September 2020 – Omanawa Hall

· Maketu/Te-Puke Ward Form – 1 October 2020 – Paengaroa Hall

· Civil Defence Emergency Management Group should read 10.30am

Resolution OM20-4.11

Moved: Cr M Grainger

Seconded: Member D Sage

1. That the Schedule of Meetings for August, September and October 2020 be received.

Carried

The Meeting closed at 8.04pm.

The minutes of this meeting were confirmed at the Omokoroa Community Board held on 13 October 2020.

...................................................

Member T Sage

CHAIRPERSON

Omokoroa Community Board Meeting Agenda

13 October 2020

9.3 Omokoroa Sports Pavilion

File Number: A3865494

Author: Blaise Williams, Strategic Property Manager

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

Council by resolution C20-11.5 elected to enter into a Sale and Purchase Agreement for the purchase of the Omokoroa Sports Pavilion from the Omokoroa District Sports Incorporated Society (the “Old Pavilion Building”). As part of the purchase of the building Council undertook to re-site and refurbish the building to ensure its usability for the community. The Omokoroa Community Board agreed to fund this work from its Town Centre Reserve.

Council has identified three possible sites for the relocation of the Old Pavilion Building. The sites were the Omokoroa Domain, next to the Settlers Hall and the Western Avenue Sports Grounds.

The most appropriate location for the building is considered to be on Western Avenue Sports Ground as shown on Attachment 1.

Recommendation

1. That the Legal Property Officer’s report dated 13 October 2020 titled ‘Omokoroa Sports Pavilion’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That it be recommended to Council:

a. That Council proceeds with the re-siting of the Old Pavilion Building to the preferred location on Western Avenue Sportsgrounds, as shown on Attachment 1.

Background

The new location of the Old Pavilion Building in close proximity to the Interim Library will enable Library/Service Centre staff to manage the new community facility.

Given the building will in effect be a Council building there will be no requirement to enter into a lease.

The new facility will be bookable through the Library/Service Centre and will add much needed community space to the Omokoroa Community.

Significance and Engagement

In terms of the Significance and Engagement Policy, this decision is considered to be of low significance because it will have minimal impact in the proposed location.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Name of interested parties/groups	Omokoroa Community Board Omokoroa District Sports Incorporated Society Omokoroa Community	Planned	Completed
Tangata Whenua	Nil
General Public	Yes

Issues and Options Assessment

Option A That it be recommended to Council: a) That Council proceeds with the re-siting of the Old Pavilion Building to the preferred location on Western Avenue Sportsgrounds, as shown on Attachment 1.
Assessment of advantages and disadvantages including impact on each of the four well-beings · Economic · Social · Cultural · Environmental	The new location is more accessible for users as it is closer to the road. It will provide a facility for social and cultural interaction. It is a relatively inexpensive way of creating additional community space.
Costs (including present and future costs, direct, indirect and contingent costs).	Approximately $50,000.00.
Other implications and any assumptions that relate to this option (Optional – if you want to include any information not covered above).	There will be a requirement to undertake some refurbishment of the building, which will also be funded by the Omokoroa Community Board.
Option B Status Quo
Assessment of advantages and disadvantages including impact on each of the four well-beings · Economic · Social · Cultural · Environmental	No advantage as the other options for re-siting were not deemed appropriate.
Costs (including present and future costs, direct, indirect and contingent costs).	No costs. The building will not be suitable for ongoing community use.
Other implications and any assumptions that relate to this option (Optional – if you want to include any information not covered above).	The re-siting of the building was previously recommended to Council and adopted by Council.

Statutory Compliance

There is no statutory compliance in relation to this recommendation.

Funding/Budget Implications

Funding for the re-siting and refurbishment has been approved. The purpose of the report is to approve the proposed relocation of the Old Pavilion some 46 meters from its existing location on Western Avenue Sports Grounds.

Attachments

1. Re-Siting of the Old Pavillion ⇩

Omokoroa Community Board Meeting Agenda

13 October 2020

9.4 Omokoroa Old Library Building

File Number: A3865495

Author: Blaise Williams, Strategic Property Manager

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

Council’s new interim library is open and the library has moved out of the old building. Council has a land use consent to use the building for the purposes of a library and community use. The old library building is located at 9 McDonnell Street, on Lot 38 DPS 4797 and is shown on Attachment 1.

Council resolved at meeting C20-11.6 to retain the building for community purposes on recommendation from the Board.

There are a number of community groups interested in utilising the building.

In order to lease the building to a community group, Council is required to consult on the proposal to lease under Section 138 of Local Government Act 2002 and apply for a new land use consent, to reflect the change in usage. This amendment to the existing consent is not anticipated to be onerous.

Recommendation

1. That the Strategic Property Manager’s report dated 13 October titled ‘Omokoroa Old Library Building’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

Recommendation to Council

3. That Council undertakes appropriate consultation as required by Section 138 of the Local Government Act 2002 for its proposal to lease the property at 9 McDonnell Street to various Community Groups.

AND

That Council simultaneously apply for an amendment to its resource consent to enable the property to be used by Community Groups.

aND

That Council advertise for expressions of interest to use the Old Library.

Background

Council has a land use consent to use the property at 9 McDonnel Street as a library. The consent will need to be reapplied for or varied to allow for community groups to use the building moving forward.

The Council process for allocation of its buildings is to call for expressions of interest that Board adjudicate on. They then put a recommendation through to Council.

The above process allows interested parties to express interest and if necessary be interviewed to assess their suitability.

Once the proposed library/service centre is constructed within a proposed Town Centre, the need to retain the building would need to be revisited.

Significance and Engagement

In terms of the Significance and Engagement Policy, this decision is considered to be of low significance as there are no funding implications and much of the issues being considered have been in the public domain for some time.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Name of interested parties/groups	Community Groups within Omokoroa Omokoroa Community Board Omokoroa Community	Planned	Completed
Tangata Whenua	Nil
General Public	Yes

Issues and Options Assessment

Given the recommendations relate to Council processes and the decision to keep the old library building for community use has been made, there are no options.

Statutory Compliance

Local Government Act 2002, section 138 and 82. Council recommends to undertake consultation required by Section 138 in accordance with the principles of consultation under Section 82 of the Act.

Funding/Budget Implications

There will be some operational maintenance costs that Council will continue to be responsible for.

Attachments

1. Omokoroa Old Library Building - 9 McDonnell Street ⇩

Omokoroa Community Board Meeting Agenda

13 October 2020

9.5 Chairpersons Report - Omokoroa Community Board OM20-5 13 October 2020

File Number: A3876674

Author: Teresa Sage, Community Board Member

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the Chairpersons report for the Omokoroa Community Board for October 2020 dated 13 October 2020 be received.

Background

9.5.1 Domain Playground

The Domain playground has now secured funding and will commence construction March 2021, the proposed date of completion is July 2021. Staff are investigating different pieces of equipment for the playground, pricing, and availability.

The old tractor has been removed and returned to the original owner/ donor. The lullaby will also be removed but will be replaced by a more contemporary version that is up to code regards to safety.

I believe this new playground will be another draw card for Omokoroa and will be enjoyed for many years by this community and visitors alike.

9.5.2 Omokoroa Sports and Recreation Pavilion and Library

The Omokoroa Sports and Recreation Pavilion and Library was officially opened by his Worship the Mayor, Garry Webber, and the Chairman of the Sports and Recreation Committee Mr. Richard Gerrish on the 25th of September 2020.

This was a perfect day; the weather was warm and sunny, and it was well attended. This is an amazing asset for the Omokoroa community. Now it is time for our youth and adults alike to enjoy the resources.

The building already has been well utilized within the few days it has been opened.

9.5.3 McDonnell Street building

This asset also has been retained for the community through the Town Centre funding. Now the library has been rehoused at Western Avenue the old library building is now fit for use for other activities and groups. We also need expressions of interest from the community as to its future use.

9.5.4 The Old Library Omokoroa (TOLO )

Attachment 1 is a proposal specifically relating to The Old Library Omokoroa (TOLO). Please see the proposal from TOLO as an expression of interest.

9.5.5 Old Pavilion

The Old Pavilion on the Western Avenue sports ground has been purchased from the Western Avenue Sports and Recreational Committee by the Council.

The Council is now looking at possible relocation sites that will be best suited for the building.

I am aware that there are members of the community that have indicated a desire and need for a youth club and talk of a local Menzshed. It is now time for the community to let us know what they would like, therefore we now need expressions of interest from the community as to who and what this building will have its final use for.

9.5.6 Booking Officer/Event Coordinator

As Omokoroa is growing both population wise and in community assets, the Board believe that there is a possible need for a booking officer and event coordinator. This role we see could be a part time paid position that would be able to coordinate all the buildings and any events that would be happening in Omokoroa in the future. What we have identified is that when volunteers are in the role, they do not necessarily have the authority or back up of an organization to enforce rules and policies.

9.5.7 Walkway/Cycleway

This will be discussed with the Reserves and Facilities Projects and Assets Manager at a future Omokoroa Community Board workshop.

There have been complaints from the public regarding the gorse and blackberry growth that is surrounding and coming through the walkway. This is hazardous and should be maintained for safety and enjoyment reasons.

Staff Comment:

A CCR should be created for this issue.

9.5.8 Medical Center Access

This remains a hazardous entry/ exit way for the Medical Center, liquor store, gym, and Tavern. Where are we at with plans of rectifying this?

Staff Comment:

Tender for the Omokoroa Road Urbanization (Western to Tralee) Contract has been awarded to J Swap Contractors Ltd and the construction works expected to start prior to this Christmas.

The upgrade of the Medical Centre and associated access ways is included in this contract and will be constructed in the next 18 months or earlier depending on the Contractors programme.

9.5.9 Waterfront

As the children (and some adults) love jumping off the poles by the jetty’s and this has been deemed unsafe due to the boats and water traffic, is there a safer area that can be assigned for extra facilities, such as jousting poles and swings?

Effectively a water playground for the adolescents to burn off their energies

This would be another draw card from Omokoroa.

Staff Comment:

Consideration could be given to an anchored platform in the harbor for jumping off. This would require a resource consent from BOP Regional Council.

9.5.10 Updates

The Board would like updates on progress on the following items:

1. Pathway from Pavilion to Skate Park

Staff Comment:

The pathway connecting the Pavilion and the skate park has been programmed for completion before the end of the year, now that they Pavilion has been completed.

2. The railway bridge walkway

Staff Comment:

The preliminary designs for the bridges have been completed. Final approval and grant docs are anticipated from Kiwi Rail in the next two weeks. Documents for tendering of the two bridges are currently being prepared. It is anticipated that the bridges will be completed in this financial year.

3. Margaret Drive right turn coming from Western Avenue

Staff Comment:

Margaret Drive intersection will be improved with the Omokoroa Rd urbanization (Western to Tralee St) project.

4. Parking on Western Avenue

5. Western Avenue urbanization

Staff Comment:

Tender documents are currently being prepared for the investigation and design of this project. This project is expected to be completed over the next two financial years.

9.5.11 Community Reports

a) Community Policing Group

The Omokoroa Community Policing Group has been trying to identify the outcomes of the patrol, ways of recording outcomes and looking at possible different methods of patrolling.

The group are also looking at applying for extra funding to help with overhead costs. An extra cost has recently occurred which is a new legal requirement, this is for high Vis jackets to be worn whenever any patroller exits the car to attend to any incident.

At the time of the meeting Community Patrol were waiting to hear regarding access to the new complex on \Western Ave.

b) Omokoroa Public Art Group

Godwit Kuaka Sculpture - Funding is on target, Dave Roy is the artist, sculpture is now in progress. Proposed to be placed in the reserve with the nesting Godwits (Cooney Reserve).

There is a full report on this item from the Reserves and Facilities Manager titled Omokoroa Public Art Group – Kuaka Sculpture Proposal – Cooney Reserve within this agenda.

Domain changing room mural (painting). Council to present these plans to the Community Board Meeting on 13 October 2020.

There is a full report on this item from the Reserves and Facilities Manager titled Omokoroa Public Art Group – Omokoroa Domain Mural Art Proposal within this agenda.

Replacement Lizard is ticking along, hoping to have a budget proposal for 13th October meeting.

There is an old Black Walnut log from Omokoroa being held by the Council (it's the log in the Barkes Corner carpark). I am trying my best to have it moved to better storage and used for indoor sculpture / artwork / furniture for Omokoroa Library (old library or new).

The Omokoroa Public Art Group next meeting is 23rd Oct.

c) Omokoroa Settlers Hall

OSH Report

The Settler’s Hall continues to balance its income and expenditure with a healthy use of the hall as a community asset. The Committee have recently been working with the Western Bay of Plenty District Council Property and Services Officer (West) to assess the condition of the hall and likely requirements for repairs and upgrades over the next 10 years as part of the Long Term Plan. The main expenses will be replacement of the piled foundations and roof. (The old hall is of an age that could be considered of historical importance). The Committee accepted the report as good enough for the Long Term Plan purposes due to the compressed time frames and will review further and make submissions if necessary. A special meeting to discuss the budget will occur on 6^th October 2020 and the Settlers Hall Committee AGM is on the 3^rd November 2020.

d) Western Avenue Sports and Recreation group

Friday 25 September 2020 was a very significant day for all the community who reside on the Omokoroa Peninsular. On this day was the opening of the new sports pavilion; a pavilion that is the new home for the Omokoroa Library and the 32 plus member groups of the Omokoroa Sports and Recreation Society.

The opening ceremony was a great occasion, with all speakers acknowledging the partnership between the Western Bay of Plenty District Council and the community which was integral to build.

Looking ahead it is timely to raise up the business case for a part time WBOPDC Omokoroa Booking Officer role to be created to manage the bookings and oversee maintenance of the sports pavilion alongside the balance of the community assets on the peninsular.

9.1.12 Long Term Plan Submissions

a) Proposed New High School at Omokoroa

When will this be commenced and where are we at with the development of it. This is of high importance for the community of Omokoroa.

b) Multi Purpose Court

There is interest from the community to have a multipurpose court that incorporates basketball, netball, futsal, having full community use and availability based at Western Avenue.

This would be beneficial to the new pavilion.

The thoughts are that if anymore courts are to go in the immediate vicinity, the community should have full availability and use without having to pay extra fees or being a member of a specific club.

c) Car Parking

More car parking in front of the Sport and Recreation Pavilion and Library will be required.

d) Cycle and Walkway around the Omokoroa Peninsula

The Board has put forward in the past and have had requests from the public to have a cycle and walking pathway that goes around the whole peninsula that is safe and easily accessible. This would be another asset to them community for both the residents and tourists.

In response to the “Hello Future District document” the Board have agreed on the following:

CCTV

More cameras than we currently have, 24-7 monitoring of most cameras targeted rate

Katikati Bypass

Funded by central Government

Swimming Pools

Omokoroa - we would like council to be in partnership with MOE at the new high school for an indoor pool

Community Halls

Every ratepayer should contribute to a community Hall

Attachments

1. The Old Library on McDonnell Street - Proposal ⇩

Omokoroa Community Board Meeting Agenda

13 October 2020

9.6 Councillors Report Omokoroa Community Board OM20-5 October 2020

File Number: A3876752

Author: Murray Grainger, Councillor

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the report from Councillor Grainger to the Omokoroa Community Board dated 13 October 2020 be received.

Background

Most of the Councillors’ time recently has been devoted to Long Term Plan issues.

Since August we have considered:

· Revenue and Financing policy.

· Compliance and monitoring: levels of service and funding.

· Review of digital enablement plan – focus for next 3 years.

· Thompsons Track Development as a Recreational Cycleway/Walkway over the

Kaimais

· Cemeteries

· Commerce Lane public toilets upgrade and provision of showers plans

· Waihi Beach Library and Service Centre

· Financial Strategy

· Recreation and Leisure

· Communities Group of Activities (including Community Building, Libraries and

Service Centres, and Community Facilities)

· Natural Environment

· Stormwater

· Te Puke Pool Business Case (and wider swimming pools Level of Service approach.)

· Te Puke Community Development – COLAB.

· Omokoroa/Te Puna wastewater

· Community halls

· Water charging regime.

· UFTI Implementation

· Renewals and Maintenance

· Road Widening

· Walking and Cycling Action Plan Recreation and Leisure

· Katikati Bypass Options and Funding Implications

· Te Puke Bypass Options and Funding Implications

· Final Recreation and Open Space Activity Plan

· Silica treatment in water

· Solid waste – community re-use facility

· Service Delivery contract reviews

· Climate change action plan

· LTP - 10 year project list.

In between this, the Policy Committee has considered:

· Harbour access (boat ramps)

· Omokoroa Stage 3 Structure Plan

· Elder Housing review

· Speed Limits

· Panepane Purakau proposal

· Omokoroa Domain Playground

· Designated Dog Exercise Areas

· Adoption of Thoroughfares (to do with building safety in earthquakes.)

· Proposed renaming of Lund Rd Reserve

· Reviewed the Trade Wastes Bylaw

· Reviewed the Water Supply System Bylaw

· Reviewed the Wastewater Drainage Bylaw

· Reviewed the Stormwater Bylaw

The Annual Report for the past financial year has been finished, audited and signed off.

In our spare time we answered the many emails and phone calls generated by someone in Omokoroa who put flyers in everyone’s letterbox claiming, falsely, that the Council was to establish a landfill at the entrance to Omokoroa.

Omokoroa Community Board Meeting Agenda

13 October 2020

9.7 Omokoroa Public Art Group - Kuaka Sculpture Proposal - Cooney Reserve

File Number: A3864845

Author: Peter Watson, Reserves and Facilities Manager

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

The purpose of this report is to seek the Omokoroa Community Board’s support for a proposal from the Omokoroa Public Art Group (OPAG) who have applied to Council for approval to erect a Kuaka / Godwit Sculpture in Cooney Reserve.

Recommendation

1. That Reserves and Facilities Manager’s report titled, Omokoroa Public Art Group - Kuaka Sculpture Proposal – Cooney Reserve be received.

2. That the Omokoroa Community Board supports the proposed installation of the Kuaka/Godwit sculpture at Cooney Reserve as shown on the attached plan.

3. That the Omokoroa Community Board does not support the proposed installation of the Kuaka/Godwit sculpture at Cooney Reserve as shown on the attached plan.

Background

The Omokoroa Public Art Group (OPAG) have approached Council staff on their proposal to have a bird sculpture at Cooney Reserve.

The Art Group have submitted a proposal for the Kuaka /Godwit Sculpture, refer to attachments 1 and 2.

The Art Group is following Council’s public arts process, utilising Council’s Public Arts Policy and guidelines. The proposal is consistent with Council’s Public Arts Policy

Council staff are bringing this sculpture proposal to the attention of the Board so that the Board is aware of the proposal and if applicable, support the proposal.

Staff have met on site (Cooney Reserve) with the OPAG representative and the artist who will make the sculpture. During the site visit, a number of sites were considered for the sculpture. A preferred site for the sculpture was identified, refer to attachment 3. This site has profile next to the cycleway, connects with the Kuaka/Godwits in the harbour, does not impact on reserve maintenance and creates a feature in the cycleway. Staff are supportive of the proposal and the preferred site.

Council Staff are seeking the Board’s support for the proposal.

Details of the proposed sculpture:

- The purpose of the sculpture is to acknowledge and honour the Bar-tailed Godwit (Kuaka), which makes an annual migration from Siberia to Tauranga harbour, flying non-stop for 8-9 days whilst covering a distance between 11-12,000kms.

- Twenty-seven hand painted birds, laser cut from 2mm aluminium, marine grade stainless steel or corten steel.

- Birds mounted on elliptical stainless steel tubing and placed on a 6-7m recycled hardwood telephone pole.

- The cost estimate (attached) states not to exceed $12,000.

- OPAG has secured $6,000 from the Omokoroa Centre Trust and has applied for $3,000 from the Creative Communities Scheme. More funds will be sought by OPAG to cover the cost.

Significance and Engagement

Decisions are considered of low significance because:

- OPAG is following Council’s public arts process.

- There are no affected adjoining property owners.

- The public generally appreciate public art in reserves and public spaces.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Name of interested parties/groups	Omokoroa Community Board	Planned	Completed
Tangata Whenua	Pirirakau Hapu
General Public	There are no adjoining properties that would be directly affected by the proposal. Given that public art can be very subjective, there is no intention to undertake wider public consultation. This aside, the public are generally supportive of artworks in reserves and public spaces.

Issues and Options Assessment

There are two main options:

a) Support the Omokoroa Public Art Group Kuaka Sculpture Proposal.

b) Do not support the Omokoroa Public Art Group Kuaka Sculpture Proposal.

Option A

That the Omokoroa Community Board supports the proposed installation of the Kuaka/Godwit sculpture at Cooney Reserve as shown on the attached plan.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

- Contributes to the four well-beings.

- Potential to attract visitors/tourists.

- Adds a point of interest along the cycleway.

- Supports local identity.

- Supports community group initiative.

- The location does not impact upon any future development in Cooney reserve e.g. cycleway realignment, new public amenities.

Disadvantages:

- Potential to create liability, unknown how community will interact with structure. (e.g. climb, graffiti)

Costs (including present and future costs, direct, indirect and contingent costs).

No cost to council to implement. Operational maintenance costs are expected over time to be minor and would be covered by existing operational budgets.

Option B

That the Omokoroa Community Board does not support the proposed installation of the Kuaka/Godwit sculpture at Cooney Reserve as shown on the attached plan.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

- Reserve remains unchanged.

Disadvantages:

- Does not contribute to the four well-beings.

- Does not support art group initiatives.

- Lost opportunity.

- Does not support local identity.

- No point of interest on the cycleway.

Costs (including present and future costs, direct, indirect and contingent costs).

If the proposal does not proceed, there will be no impact on existing budgets.

Statutory Compliance

There are no specific statutory compliance issues for any of the recommendations.

Funding/Budget Implications

There are no funding or budget implications for council associated with the provision of the sculpture as this cost sits with the OPAG. Ongoing maintenance costs area expected to be minor and covered by existing operational budgets.

Attachments

1. Godwits or Kuaka Sculpture Public Art Proposal Application ⇩

2. Godwits proposal ⇩

3. Kuaka or Godwits Sculpture Location ⇩

Omokoroa Community Board Meeting Agenda

13 October 2020

9.8 Omokoroa Public Arts Group - Omokoroa Domain Mural Proposal

File Number: A3873662

Author: Peter Watson, Reserves and Facilities Manager

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

The purpose of this report is to seek the Omokoroa Community Board’s support for a proposal from the Omokoroa Public Art Group (OPAG) to add a mural onto the Omokoroa Domain public toilets.

Recommendation

1. That the Reserves & Facilities Manager’s report titled, Omokoroa Public Art Group Omokoroa Domain Mural Proposal be received.

2. That the Omokoroa Community Board supports the proposed installation of the mural on the Omokoroa Domain public toilets

3. That the Omokoroa Community Board does not support the proposed installation of the mural on the Omokoroa Domain public toilets

Background

The Omokoroa Public Art Group approached Council staff on their proposal to establish a mural on the Omokoroa Domain toilet facility.

The Art Group have submitted their proposal for the mural artwork. Please refer to attachments 1 to 5.

The Art Group is following Council’s public arts process, utilising Council’s public arts policy and guidelines.

Council staff are bringing this mural proposal to the attention of the Omokoroa Community Board so that the Board is aware of the proposal and if applicable, support the proposal.

Details of the proposed mural artwork:

- The mural could either be painted on exterior walls of the toilet facility or on panels to be fixed to the walls, depending on refurbishment plans for the toilet facility.

- The artists lined up to design the mural if this goes ahead, will be Pam Robinson and Janine Birch. Both artists reside in Omokoroa and are part of the Public Art Group.

- The design will be mainly in black and white, with ‘spot’ colour to be added to highlight the final design.

- Suitable materials will be used to paint external murals.

- The maintenance of the proposed mural artwork will be a partnership between Council and OPAG e.g. damage to the artwork (graffiti) would be Council’s responsibility, and refreshing of the artwork would be carried out by the local artists.

- OPAG will seek donations to cover costs of materials e.g. paint, the artists will contribute their own time to the design, and local community members will contribute their time for execution of painting of mural.

Significance and Engagement

Decisions are considered of low significance because:

- OPAG is following Council’s public arts process.

- This proposed artwork is of an operational nature. Reserves operations has had input, such as no painting on windows.

- Pirirakau Hapu has been notified about the artwork and will be involved in the process going forward.

- There are no adjoining properties that would be directly affected by the proposal.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Name of interested parties/groups	Omokoroa Community Board	Planned	Completed
Tangata Whenua	Pirirakau Hapu
General Public	Given that public art can be very subjective, there is no intention to undertake wider public consultation. This aside, the public are generally supportive of artworks in reserves and public spaces.

Issues and Options Assessment

There are two main options:

a) Support the Omokoroa Public Art Group Omokoroa Domain Mural Proposal.

b) Do not support the Omokoroa Public Art Group Omokoroa Domain Mural Proposal.

Option A

That the Omokoroa Community Board supports the proposed installation of the mural on the Omokoroa Domain public toilets.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

- Contributes to the four well-beings.

- Makes the toilet facility and surrounding area attractive.

- Supports local identity.

Disadvantages:

Costs (including present and future costs, direct, indirect and contingent costs).

No cost to council to implement. Operational maintenance costs are expected over time to be minor and would be covered by existing operational budgets.

Option B

That the Omokoroa Community Board does not support the proposed installation of the mural on the Omokoroa Domain public toilets.

Assessment of advantages and disadvantages including impact on each of the four well-beings

· Economic

· Social

· Cultural

· Environmental

Advantages:

- Facility remains unchanged.

Disadvantages:

- Does not contribute to the four well-beings.

- Does not support art group initiatives.

- Lost opportunity.

- Does not support local identity.

Costs (including present and future costs, direct, indirect and contingent costs).

If the proposal does not proceed, there will be no additional costs.

Statutory Compliance

There are no specific statutory compliance issues for any of the recommendations.

Funding/Budget Implications

There are no funding or budget implications for council associated with the provision of the mural as this cost primarily sits with the OPAG. Ongoing maintenance costs area expected to be minor and covered by existing operational budgets.

Attachments

1. Proposal Domain Toilet Mural - Omokoroa Public Arts Group ⇩

2. Concept Design - Bird Scene ⇩

3. Public Arts Strategy for Omokoroa - from OPAG ⇩

Omokoroa Community Board Meeting Agenda

13 October 2020

9.9 Infrastructure Services Report Omokoroa Community Board

File Number: A3844926

Author: Gary Allis, Deputy Chief Executive

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Recommendation

1. That the Deputy Chief Executive’s Report, dated 13 October 2020 and titled Infrastructure Services Report Omokoroa Community Board be received

roading

Transportation - Road Improvements LED Lighting

Description: Council owns and operates 2,500 streetlights on local roads. Close to 100 of these are LED. Installation of LED lights reduces power consumption by 60%. Cost reduction is on the energy charges as line charges are a fixed fee. NZTA are offering an 85% subsidy to invest in the streetlight conversion, conditional upon it being completed by June 2021. Council has decided to participate in this.

What's Happened

The LED lighting conversion will install a uniform lighting option throughout the District. WBOPDC and WestLink are consulting with TCC, PowerCo and Horizons to identify areas where there is bespoke lighting in some subdivisions. Once these areas are identified, a report will be prepared for Council.

What's Next

WestLink have commenced the installation of the replacement LED lighting attached to the standard streetlight poles or on outreach arms attached to power poles.

The work has commenced in Omokoroa, which involves removing the old luminaires and replacing them with the new LED units.

A few local residents are raising concerns about the changes in the level of light being emitted, the light colour, concern over the angle of light spill into properties, and the existing poles are not being upgraded with decorative styles.

Some of the light spill issues are being addressed by WestLink as they arise.

Transportation - Omokoroa Community Roading

Description: Develop and implement the community roading plan approved by the Omokoroa Community Board

What's Happened

The Esplanade hard surface carpark design has now been completed and is yet to be accepted by Council.

There is also a requirement for dust suppression within the foreshore area. Kikuyu has now been planted and is being monitored and maintained accordingly.

Landscape planting has also been undertaken in a number of adjacent areas.

What's Next

Council are currently working with the consultant for design acceptance and consequent completion of works.

The Kikuyu areas will be open for car parking prior to Labour Weekend.

Transportation - Omokoroa Community Roading Funding

Description: Funding for the development and implementation of the community roading plan approved by the Omokoroa Community Board

Omokoroa Community Board Roading Current Account		Project Cost $	Omokoroa Community Board $
Current Account:

Current Account Opening Balance 1 July 2020			214,768
Interest			10,957
Allocation for 2020/21			96,855
Subtotal			322,580

Completed Projects
Anchor Stone foundation - Paid $7,778 in 2020 year (awaiting final costs)		12,000
Less Paid 2020 year		(7,778)	4,222

Parking by Point School (up to approx. 83m down towards tennis courts)	Priority 2	50,299	50,299
Subtotal			54,521
Current Account Subtotal June 2021 before proposed projects expenditure			268,059

Committed Projects
Extra Hard Standing Parking - The Esplanade (costs to be confirmed)	Priority 3	90,000	90,000

Proposed Projects	Priority
Western Avenue Carpark (2 bays)	Priority 1	65,000	65,000
Contribution to Western Ave Kayelene Pl walkway to enable concrete surface	Priority 4	60,000	60,000
Subtotal Committed and Proposed Projects		215,000	215,000

Forecasted Current Account Closing Balance 30 June 2021 (Deficit)			53,059

ASSET & CAPITAL

Water - Central Additional Bore

Description: Plan, design and construct additional bore.

What's Happened

The desktop groundwater assessment has been completed highlighting a number of areas to explore further. Currently, the team are engaging with property owners on the next stages of exploration.

What's Next

A staged investigation approach is planned that includes an initial geophysical study of the target area followed by a number of rapid probe holes.

Reserves

Omokoroa Reserves Projects - Kaimai Views Stormwater Ponds and Plantings

Description: Gully planting for Kaimai Views Stormwater Ponds.

What’s Happened

Stage two gully planting is complete and a maintenance period is underway.

What’s Next

Council staff are looking at ways of extending the planting further and will take this as far as possible within funding limits.

Omokoroa Sports Ground - Council funded

Description: Council funded development of sports ground

What's Happened

The landscaping and pathway connection have been added to the new pavilion building.

What's Next

Procurement for construction of a new shared path (complimentary to the planned Western Avenue Urbanisation project) is being prepared. The new path connects Omokoroa Road, the playground, public toilet and pavilion via Western Avenue to the existing cycleway at the end of Western Avenue.

Reserves - Omokoroa Domain funding

Description: Funding for the implementation of the Domain Concept Plan including the destination playground.

What's Happened

Council has adopted the playground concept plan and funding is approved. The old playground tractor has been retired and returned to its original owner.

What's Next

Council will complete procurement and construct the new playground. The construction is expected to begin March/April 2021.

ENGINEERING / SPECIAL PROJECTS

Omokoroa Roading Structure Plan – Catchment & Southern Industrial Area

Description: Funding of Omokoroa Structure Plan through catchment - including Prole Road investigation and design

What's Happened

Omokoroa Southern Industrial Road and Stormwater Pond: The design of both the industrial road the southern stormwater is well advanced. The landowner discussion are currently occurring. Once the land issues are sorted, the design and documentation will be finalized and the project tendered for construction work.

What's Next

Omokoroa Southern Industrial Road and Stormwater Pond: Continue with securing land for the project, finalize the design and contract documentation and seek tenders for physical construction work.

Note that the project is subject to landowner agreement and may be deferred.

Omokoroa Western Avenue to Kayelene Place Walkway / Cycleway

Description: Omokoroa Kayelene Place walkway / cycleway

What's Happened

The contract has been awarded to Downer to construct the walkway/cycleway in 2020/21 financial year

What's Next

The project is currently under construction. However, the project has been delayed to the Covid 19 Lockdown and also inclement weather. Nevertheless, the project is expected to be completed by end of October 2020.

Omokoroa SP SW - Pond 12

Description: Omokoroa SP SW - Omokoroa Pond 12 (industrial)

What's Happened

The pond design is nearing completion.

What's Next

Complete the design of the pond and enter into negotiations with the landowner to construct the pond. Once negotiations are complete, staff will seek a resource consent with BOP Regional Council for construction of the pond.

Omokoroa Road Urbanisation

The Omokoroa Road Urbanisation contract has been awarded to J Swap Contractors.

STRATEGIC PROPERTY

Property - Omokoroa Service Centre

Planning and development of a service centre for the Omokoroa Community.

What's Happened

The building has been completed and an opening ceremony was held on September 25^th.

What's Next

This project is now complete. The lease of the McDonnell Street building (ex library) is to be advertised.

The relocation of the old Sports Pavillion and upgrading is included in this years work programme.

Omokoroa Road Pedestrian Bridge

The pedestrian bridges over the railway on Omokoroa Road have been designed and will be tendered in October. The tender allows for Council to approve either one or both bridges. This will be determined once tenders are received.

MINUTE ACTION SHEETS (ATTACHMENT A)

Attachments

1. MAS Omokoroa Community Board October 2020 ⇩

Omokoroa Community Board Meeting Agenda

13 October 2020

9.10 Draft Long Term Plan Budget - Omokoroa Community Board

File Number: A3874965

Author: Sarah Bedford, Management Accountant

Authoriser: Kumaren Perumal, Group Manager Finance and Technology Services

Executive Summary

The Community Board is required to review its Long Term Plan budget and make a recommendation on what the Board considers its operational budget should be for the upcoming ten years.

The Board is aware that the Long Term Plan forecast will be subject to Council review and consultation.

The Board should give consideration to their work programmes going forward and commitment of any Reserve funding for future projects.

Recommendation

1. THAT the report from the Management Accountant dated 13 October 2020 titled Draft Long Term Plan Budget be received.

2. THAT this report relates to issues which are not considered significant in terms of Council’s Policy on Significance.

3. THAT it be recommended to the Long Term and Annual Plan Committee that the Omokoroa Community Board Draft Long Term Plan Operating Budget be as follows:

Operating Costs	2021 Budget	2022 LTP	2023 LTP	2024 LTP	2025 LTP	2026 LTP	2027 LTP	2028 LTP	2029 LTP	2030 LTP	2031 LTP
Conference/ Training	2,500
Contingency	4,000
Grants	7,500
Mileage Allowance	1,500
Salaries	Determined by Remuneration Authority
Inter Departmental Charges	Determined by Overhead Cost Allocation
TOTAL OPERATING COSTS

Background

Under the role and purpose of Community Boards, subject to compliance with Council strategies, policies, plans and legislation, the Community Board has the delegated function to:

- Control, expend and monitor funds as allocated by Council.

The salary component of all Community Boards has been determined by the Remuneration Authority and the Board has no control over this figure. Under the new process used by the Remuneration Authority the increment will be assessed annually.

The Omokoroa Community Board set their 2019/20 Budget in October 2018 (OM16.8) as outlined below. The actual totals for 2019/20 are shown below along with the 2019/20 Budget.

	2019/20 Actual	2019/20 Budget
Conference Expenses	0	500
Contingency	130	3,500
Grants	0	7,000
Mileage allowance	520	2,000

Statutory compliance

The Local Government Act 2002 required that Community Board prepare an annual submission to Council for expenditure within their community.

Budget Funding Information	Relevant Detail
Council	The Omokoroa Community Board does not have the delegated authority to make funding allocations outside of the adopted budget. The Community Board may make recommendations to Council.

Consultation and communication

Interested/Affected Parties	Completed/Planned Consultation/Communication	Notes
General Public	The public may comment on Board’s budget during the Annual Plan/Long Term Plan consultation process.

Omokoroa Community Board Meeting Agenda

13 October 2020

9.11 Financial Report Omokoroa - August 2020

File Number: A3870939

Author: Sarah Bedford, Management Accountant

Authoriser: Kumaren Perumal, Group Manager Finance and Technology Services

Executive Summary

This report is a financial report for the period ended 31 August 2020.

This report provides the Community Board with a two-monthly monitoring of its operational budget.

Attached are the financial statements for the two months ended 31 August 2020 (Attachment 1).

Total operational costs are lower than year to date budget.

Grant payments made to date:

	$
Per resolution OM20-4 the board approved funding for RunOmok of $2,018.25. However, RunOmok withdrew this request due to Covid-19 restrictions resulting in event cancellation.	0
2020/21 Grants to date	0

Committed - Operational expenditure

	$
No transactions to date	0
2020/21 Outstanding operational commitments	0

2020/21 reserve analysis:

	$
2020/21 Opening Balance	244,834
No transactions to date	0
2020/21 Closing reserve balance	244,834

Committed - Reserve expenditure

Resolution	Description	$
	Opening balance before committed expenditure	244,834
OM9.4.2	Contribution up to $100,000 towards the cost of the new sports pavilion on the Western Avenue sports ground. (Note: $47,100 funded as at August 2020)	(52,900)
OM14.4.1	Contribution up to $10,000 towards the cost of amenity seating at various view points throughout Omokoroa be funded from the Omokoroa Community Board Reserve.	(10,000)
OM1.8	Contribution up to $45,000 to develop Passive Reserve at Western Ave extension, paths and plantings be funded from the Omokoroa Community Board Reserve Account.	(45,000)
OM1.8	Contribution up to $50,000 for Bus shelters (two) [When Omokoroa Road rehabilitation is undertaken] be funded from The Omokoroa Community Board Reserve Account.	(50,000)
	2020/21 Balance after committed expenditure	86,934

Recommendation

That the Management Accountant’s report dated 13 October 2020 and titled “Financial Report Omokoroa – August 2020” be received.

Attachments

1. Omokoroa Community Board - Financials August 2020 ⇩

Chairperson	Teresa Sage
Deputy Chairperson	Peter Presland
Members	John Evans Derek Sage Councillor Murray Grainger Councillor Don Thwaites
Quorum	3
Frequency	Eight weekly / Workshops as required