Agenda of Te Puke Community Board Meeting

Te Puke Community Board Meeting Minutes

13 February 2020

MINUTES OF Western Bay of Plenty district Council
Te Puke Community Board Meeting
HELD AT THE Te Puke Library and Service Centre
ON Thursday, 13 February 2020 AT 7:00pm

1 Present

Members R Crawford (Chairperson), T Rolleston (Deputy Chairperson), K Ellis and D Snell, and Councillors G Dally and M Lints

2 In Attendance

K Perumal (Group Manager Finance and Technology Services), T Ruru (Governance Advisor)

and A Alty (Senior Governance Advisor), 18 members of the public and one member of the press.

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

The Chairperson reminded members of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have.

Members were advised that if they had an interest (actual, potential, perceived, pecuniary or non pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table for the item. (As per the Local Authorities (Members’ Interest) Act 1968)

Community Board Member Rolleston declared an interest in an item in the Chairperson’s Report relating to the installation of CCTV units for traffic monitoring.

Councillors Dally and Lints declared an interest in an item in the Chairperson’s Report relating to the Te Ara Kahikatea Pathway.

6 Public Excluded Items

Nil

7 Public Forum

The Chairperson outlined the protocols relating to the Public Forum section of the meeting as set out in the Standing Orders for the Te Puke Community Board. Attending members of the public were invited to take part in the public forum.

Committee Resolution 2020/1

Moved: Member K Ellis

Seconded: Member T Rolleston

That the meeting adjourn for the purpose of holding a public forum.

Carried

Te Manawa Te Puke Centre

Karen Summerhayes representing The Te Puke Centre extended congratulations to the Board on the success of their election, noting that it was great to see such a vibrant group of people as leaders in the Te Puke community.

Ms Summerhayes outlined the progress of the Te Puke Centre since opening in October 2019. The Te Puke Centre Charitable Trust was the sole shareholder of the subsidiary company, the Te Puke Centre Limited which now operated as the NZ Postal and Payment services. The Centre was very much a focal point of the community. The goal was to be fiscally sustainable in three years.

Funding for refurbishment of the premises and centre activation (for staffing in an interim period) was currently being canvassed for by way of a donation campaign. The group would make a submission to the Annual Plan process, seeking a funding contribution by way of a grant

The Chairperson thanked Ms Summerhayes for her address to the Board and advised that he would be in touch to advise a workshop date for the Board to meet with members of the Te Puke Centre.

Request for Reduction of Speed Limit on No.3 Road

Tui Atkinson spoke to the Board on behalf of a residents on No.3 Road requesting a reduction in the current speed limit from 70 kmph to 50kmph. It was requested that the change in speed limit commence from the Jellicoe Street intersection and continue along No.3 Road to property no. 106. The reasons for the speed reduction requested were:

· Safety of motorist particularly exiting McLoughlin Drive into traffic on No.3 Road often travelling in excess of 70kmph.

· Exiting McLoughlin Drive at intersection on No.3 Road was close to a blind corner.

· Road-side parking was at maximum use but users of the Centennial/Te Puke Sports fields, users of the Orchard Church facility and the Sikh temple as well as an increasing number of private driveways.

· Carparking often blocked visibility for vehicles exiting Centennial Park

· The expanding residential area in the immediate vicinity of McLoughlin Drive contributed to the urgent need for a reduction in speed along the roadway.

Ms Atkinson tabled a letter signed by 29 people requesting an urgent reduction in the No.3 Road speed limit.

Councillor Dally advised that during the 2016/2019 triennium, the previous Community Board had put forward submissions requesting a reduction in the speed limit along this and other Te Puke roads. The Community Board found that the delay to any speed limit changes, put on hold pending results from the NZTA national speed limit review to be extremely frustrating.

The Chairperson thanked Ms Atkinson for her address to the Board.

Speed Limit Change on No.2 Road and Extension to Footpath

Karen Hooper and Jill Heaney addressed the Board with a request to extend the current 50 kmph speed limit along No.2 Road to approximately 100 metres past the Dudley Vercoe Drive intersection. The reason for extending the 50kmph speed zone were:

· A new housing development in the Tynan Street area was underway

· An increase in heavy vehicles and trucks travelling along No.2 Road caused homes to shake

· There was an increase in young families and children in the area

· A walking school bus for young children was now in place to try and ensure children did not walk to school on their own next to the busy roadway.

· There was an increase in vehicles using the No.2 Road Dudley Vercoe Drive intersection

· There was an increase in walkers and cyclist in the area

· The primary reason for the request to the extension of the 50kmph speed zone on No.2 Road was for safety.

An extension to the footpath from No.2 Road around the corner and into Dudley Vercoe Drive was urgently needed. The current footpath ended two houses before the Dudley Vercoe Drive. The Tynan Street housing development now connected with Dudley Vercoe Drive.

Karen Hooper and Jill Heaney tabled a letter co-signed by six other signatories and Councillor Lints advised that she had received in excess of 25 emails from the period of 7 February up to the morning of 13 February 2020 in support of the extension of the 50kmph speed zone along No.2 Road and the extension of the footpath.

The Chairperson thanked Karen and Jill for their address.

The attending Group Manager advised that he would refer the requests for changes to speed zones to the Deputy Chief Executive. The Group Manager was aware that other Community Boards had expressed frustration in the time it was taking to implement any speed zone change/requests and asked if a stand-alone Council initiative for speed zone changes could be instigated.

Leaia Pelesala (JP) – Nesian Pride

Leaia Pelesala from Te Puke Intermediate School and leader of the Pasifika group at the school and in the community spoke to the meeting. Mr Pelesala advised the Board that a combined group of Pasifika students from the Te Puke Intermediate School and Te Puke High School had been invited to perform at the ASB Polyfest in Auckland in March 2020.

‘This was a great honour for the students, their whanau and the Te Puke School community and the overall Te Puke Pasifika community.’ It was outlined that:

· The festival was the largest Maori & Pacific Islands festival in the world

· Traditional dance, music and speeches were featured

· Participation by the Te Puke Pasifika students would instil pride in Pasifika culture and heritage

The ‘Nesian Pride Pasifika Group were fund raising for costs incurred the festival, that included uniforms (group T Shirts), transport, food and accommodation.

Leaia Pelesala thanked the Board for the opportunity to address them at their Community Board Meeting.

Friends of Te Puke Memorial Pool Inc.

Peter Miller thanked the Board for the opportunity to update the Board on the work of the (now named) Friends of the Te Puke Memorial Pool that was formed after a group of interested people spoke at a Te Puke Community Board Forum held in July 2019. The Friends of the Te Memorial Pool saw their role to provide strategic direction and leadership to ensure that the Te Puke Community had an efficient, heated and safe public swimming pool that was open on a daily basis between Labour Weekend and Easter of each year for the benefit of the wider Te Puke community.

The Chairperson introduced Jo Page the Secretary of the group who read the achievements the group hoped to have in place by 2022, the Terms of Reference, Membership and meeting frequency of the group.

The Chairperson thanked Peter Miller and Jo for their update and advised that the Board looked forward to meeting with the friends of the Te Puke Memorial Pool at a Board workshop in the future.

Committee Resolution 2020/2

Moved: Member K Ellis

Seconded: Member T Rolleston

That the meeting be re-convened in formal session at 7.38pm.

Carried

8 Reports

8.1 Minutes of meeting No.TP1 of the Te Puke Community Board held on 14 November 2019

The Board considered the minutes no. TP1 of the Te Puke Community Board for the meeting held on 14 November 2020 as circulated.

Committee Resolution 2020/3

Moved: Member K Ellis

Seconded: Member D Snell

That the minutes of meeting no. TP1 of the Te Puke Community Board held on 14 November 2019 as circulated with the agenda, be confirmed as a true and accurate record.

Carried

8.2 Information Report from the Annual Plan and Long Term Plan Committee on Board Recommendations - February 2020

The Board considered a report from the Senior Governance Advisor dated 3 February 2020 as circulated.

Committee Resolution 2020/4

Moved: Member K Ellis

Seconded: Member T Rolleston

That the report from the Senior Governance Advisor dated 3 February 2020 titled Decision Report from the Annual Plan and Long Term Plan Committee on Board recommendations – February 2020 be received.

Carried

8.3 Adoption of Te Puke Community Board Standing Orders 2020

The Board considered a report from the Governance Advisor dated 3 February 2020 as circulated.

Committee Resolution 2020/5

Moved: Member T Rolleston

Seconded: Member D Snell

1. That the Te Puke Community Board receives the Adoption of Te Puke Community Board Standing Orders 2020 report dated 3 February 2020.

2. That the report relates to an issue considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That pursuant to Clause 27 of Schedule 7 of the Local Government Act 2002 the Te Puke Community Board, by a vote in support of not less than 75% of members present, adopts the Draft Western Bay of Plenty District Council Community Board Standing Orders 2019 (Attachment 2) as its Standing Orders, with the following amendments:

(a) Include Standing Orders 13.7 to 13.16 relating to attending meetings by audio or audio visual link with the following amendment to Standing Order 13.7:

‘Provided the conditions in Standing Orders 13.11 and 13.12 are met, Members of the Local Authority and its Committees (and members of the public for the purpose of a deputation approved by the Chairperson), have the right to attend meetings by means of an electronic link in exceptional circumstances, unless they have been lawfully excluded’.

(b) Include Standing Order 19.3 as follows:

Chairperson has a casting vote

‘The Chairperson or any other person presiding at a meeting has a deliberative vote and, in the case of an equality of votes, has a casting vote.’

(d) Add to Standing Order 15 – Public Forums

‘Brief notes may be kept of matters raised in public forum. Matters for action will be referred through the service request system, while those requiring further investigation may be referred to the Chief Executive Officer for further report. If no resolution referring a request for further report is made, no further action will be taken on those matters which are not service requests.’

(e) That the Chief Executive be delegated authority to make minor editorial changes during compilation of the adopted Standing Orders, as required, such as numbering or spelling corrections.

Carried

8.4 Community Board Members' Code of Conduct 2020

The Board considered a report from Governance Advisor dated 3 February 2020 as circulated.

Committee Resolution 2020/6

Moved: Member K Ellis

Seconded: Member R Crawford

1. That the Te Puke Community Board receives the Community Board Members’ Code of Conduct 2020 report dated 3 February 2020.

2. That the report relates to an issue considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Te Puke Community Board:

a) adopts the 2019 LGNZ Code of Conduct for Community Boards template as the Western Bay of Plenty District Council Community Board Code of Conduct 2020, as set out in Attachment 2.

b) That the Chief Executive be delegated authority to make minor editorial changes to the Community Board Code of Conduct 2020, as required, such as numbering or spelling correction.

Carried

8.5 Chairperson’s Report – February 2020

The Board considered a report from the Chairperson as circulated.

Committee Resolution 2020/7

Moved: Cr M Lints

Seconded: Member D Snell

That the Chairperson’s report to the Te Puke Community Board for February 2020 be received.

Carried

Jellicoe Street Rubbish Tin Refurbishment

The 18 main street rubbish bins were being refurbished with the Te Puke MenzShed striping them back and putting primer on them four at a time. The first four bins were picked up 11th February and reinstalled the same day. Another four bins would be removed for the same process until all bins had been refurbished.

Te Ara Kahikatea Pathway

Declaration of Interest

As members of the Te Ara Kahikatea Pathway Committee Councillors Dally and Lints took no part in discussions on the following item.

Due to the railway bridge construction and Waiari water pipe installation the Te Ara Kahikatea pathway had been partly closed off and bridge work was not expected to be completed until April / May 2020. This was well over the projected time advised and had upset a lot of our community who use the track.

The Board was advised that the local community was keeping up with the maintenance of the track and were waiting for the maintenance contract to be finalised.

The Reserves and Facilities Officer (East) will be requested to provide an update on the progress of the maintenance contract for the Te Ara Kahikatea Walkway.

Jellicoe Heritage Walkway

The Roading Engineer (East) had advised that there have been 3 test samples trialled on walkway and it was now a matter of choosing which one was the best option to remedy the problem of the slippery surface.

Community feed-back on the trial was requested through the Te Puke Times edition published on 6 February 2020.

Roading and Parks

The Te Puke Community Board met with Western bay Roading Engineer (East) on 23rd February 2020 for a walk-through town identifying roading programme ideas. This was productive and provided the Board with a focus for the future. The Board had identified the difference between what was CCR (Customer Care Request), maintenance items and capital works items. The Roading Engineer (East) had created a list of proposed works.

Safer Communities – Crime Prevention

Declaration of Interest

As an approved provider of CCTV systems to Council, Community Board Member Rolleston, declared an interest in the following item and took no part in the discussion or voting thereon.

There had been an increase in criminal activity in our community especially amongst the gangs. Over recent weeks there had been major police operations involving 2 rival gangs which had threatened our community. There had also been incidents of criminal activity and social misbehaviour in some of our public parks which had some of our surrounding communities feeling very concerned.

The Board was advised that Council’s Policy Committee’s work programme currently included the development of a CCTV policy, which recognised the need for clear ownership and operational models across the District. A discussion paper was due to be presented to Council detailing Council’s existing CCTV infrastructure, legislative context etc, and would seek direction on creating a policy to manage Council’s future CCTV infrastructure.

It should be noted that due to the number of projects on the work programme, the Policy Committee may choose to delay the development of a CCTV policy, therefore Council cannot commit to any timeframe at this point.

Traffic Monitoring

Declaration of Interest

As an approved provider of CCTV systems to Council, Community Board Member Rolleston, declared an interest in the following item and took no part in the discussion or voting thereon.

With the instalment of extra CCTV cameras (1 Automatic Number Plate Recognition (ANPR) camera and 1 CCTV camera) at No.3 road roundabout and (1 Automatic Number Plate Recognition (ANPR) camera and 1 CCTV camera) to be installed at No1 road) there is the ability to monitor what comes in and out of town with valuable information for the police and council. The four cameras will support the traffic monitoring required under the review of the main street upgrade and assist future planning.

Committee Resolution 2020/8

Moved: Member K Ellis

Seconded: Member D Snell

That the Te Puke Community Board approve the installation of two ANPR (Automatic Number Plate Recognition) and two CCTV cameras near the intersections of No.1 Rd and Te Puke Highway and No.3 Rd and Te Puke Highway funded from the Te Puke Community Board Roading budget estimated at $20,000.

Carried

Purchase of ‘Tear-Drop’ Banner

The Board undertook an opportunity to purchase a Western Bay tear-drop flag with a ground stake and spindle. The Board will use the flying banner to signal the presence of Te Puke Community Board members at future community events.

Committee Resolution 2020/9

Moved: Cr M Lints

Seconded: Member T Rolleston

That the Te Puke Community Board approve the purchase of a Western Bay logo tear-drop banner at a cost of $316.25 funded from the Te Puke Community Board Contingency Account.

Carried

8.6 Councillor's Report

The Board considered a verbal report from Councillors Dally and Lints.

Committee Resolution 2020/10

Moved: Member T Rolleston

Seconded: Member D Snell

That the Councillor’s Report to the Te Puke Community Board for February 2020 be received.

Carried

Councillor Dally advised the Board that Annual Plan Workshops had been held with the Draft Annual Plan being adopted on 25 February 2020. Submission to the Annual Plan needed to be received by 4 May 2020.

Councillor Lints report that a number of Policy Committee workshops had been held and the work programme for the Policy Committee had been advised.

Fairhaven Park

Over the last couple of months residents in the vicinity of Fairhaven Park had complained about anti-social behaviours in the park. A meeting with the Reserves and Facilities Manager had been arranged to reinstate and secure two bollards, remove the graffiti from the BBQ and have the trees pruned and sight lines along the driveway of the park improved.

A request for CCTV and painting a mural on the toilet block in the park would be further discussed.

Councillor Lints advised that she had been talking to residents of the Te Puke Pensioner Flats and was aware of the concerns voiced by the occupants.

Water Restrictions at Te Puke

Councillor Lints noted that the community needed to be clearly informed of the imposed water restrictions in the district and advised what they meant for the community at large. Council needed to ensure that clear information relating to water use and how conservation measures could be put in place was made available to all people in the community.

At this time of the year rural properties were suffering from water shortages and water tankers were running day and night to try and provide some relief for those most in need.

Te Puke Emergency Response Group

There had been a good response to a meeting of the Te Puke Emergency Response Group and an update of the community response plan was underway.

8.7 Te Puke Community Board - Anzac Day Commemoration 2020

The Board considered a report from the Senior Governance Advisor dated 12 February 2020 as circulated.

Committee Resolution 2020/11

Moved: Member D Snell

Seconded: Member K Ellis

1. That the report from the Senior Governance Advisor dated 12 February 2020, titled Anzac Day Commemoration 2020 be received.

2. That the Te Puke Community Board provide a wreath for the ANZAC Day Service, to be paid from the Te Puke Community Board Contingency Account (up to the value of $200).

3. That the Chairperson Richard Crawford and all Te Puke Community Board members represent Te Puke Community Board at the ANZAC Day Service at Te Puke on 25 April 2020.

Carried

8.8 Appointment of Te Puke Community Board Members on Outside Bodies

The Board considered a report from the Senior Governance Advisor dated 8 November 2019 as circulated.

Recommendation

1. That the report from the Senior Governance Advisor dated 8 November 2019 and titled “Appointment of Te Puke Community Board Members on Outside Bodies” be received.

2. That Te Puke Community Board members be appointed to outside bodies as follows:

Te Puke Anzac Day Memorial Service Committee Member Kassie Ellis

Coalition of Learning (COL-MOE) Member Dale Snell

Co-Lab – Community Cohesion & Connections Member Kassie Ellis

Co-Lab Housing Chair Richard Crawford

Creative Te Puke Member Kassie Ellis

Dr Leonard Randall Memorial Scholarship Trust Chair Richard Crawford

EPIC Te Puke Member Tupaea Rolleston

Friends of the Te Puke Memorial Pool Councillor Grant Dally - Member Kassie Ellis

Te Ara Kahikatea Pathway Councillor Grant Dally – Chair Richard Crawford

Te Puke Community Hub Member Tupaea Rolleston

Te Puke Economic Development Group (TPEDG) Chair Richard Crawford

Te Puke Emergency Response Group Chair Richard Crawford

Te Puke War Memorial Hall Committee Member Dale Snell

Western Bay of Plenty Safer Communities Forum Member Tupaea Rolleston

8.9 Infrastructure Services Report Te Puke February 2020

The Board considered a report from the Deputy Chief Executive’s Report dated 21 January 2020 and titled “Infrastructure Services report Te Puke February 2020” as circulated.

Committee Resolution 2020/12

Moved: Member T Rolleston

Seconded: Cr M Lints

That the Deputy Chief Executive’s Report, dated 21 January 2020 and titled Infrastructure Services report Te Puke February 2020 be received.

Carried

Refurbishment of Main Street Rubbish Bins

Clarification of the payment of the costs to the local artist undertaking the artwork of the refurbished rubbish bins along Jellicoe Street was requested.

The Board was advised that at the Board Meeting held on 8 August 2019 (TP22) the Roading Engineer (East) advised that the refurbishment cost of the rubbish bins would be minimal and would be paid from the Te Puke Community Roading Account. The Board requested that the artist who had undertaken artwork on the refurbished bins be reimbursed for work undertaken to-date

Street Lighting - Washer Road New Footpath

The Board asked if there were any plans to have street lighting installed along the new Washer Road Footpath route. The pathway was very dark and used by orchard workers who walked the route to and from work in early morning or late at night.

Te Puke Memorial Swimming Pool

The Board was advised that a full report with costings on the flood damage at the Te Puke Memorial Swimming Pool after a heavy rain event in December 201would be included in the next Infrastructure Services Report.

The Board would like to see an investigation of the viability having of flood sensors installed at the pool.

8.10 Financial Report Te Puke – December 2019

The Board considered a report from Management Accountant’s dated 13 February 2020 and titled “Financial Report Te Puke – December 2019” as circulated.

Committee Resolution 2020/13

Moved: Member T Rolleston

Seconded: Cr M Lints

That the Management Accountant’s report dated 13 February 2020 and titled “Financial Report Te Puke – December 2019” be received.

Carried

8.11 Council, Standing Committees and Community Board Meetings

The Board considered a schedule of meetings for the month of February, March and April 2020 as circulated.

Grant Dally why only seven meetings per year.

Committee Resolution 2020/14

Moved: Member R Crawford

Seconded: Cr M Lints

That the Schedule of Meetings for February, March and April 2020 be received.

Carried

The Meeting closed at 8.43pm.

The minutes of this meeting were confirmed at the Te Puke Community Board held on 18 June 2020.

RICHARD CRAWFORD

CHAIRPERSON

TE PUKE COMMUNITY BOARD

18 June 2020

Te Puke Community Board Meeting Agenda

18 June 2020

9 Reports

9.1 Chairpersons Report - June 2020

File Number: A3758200

Author: Richard Crawford, Community Board Member

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the Chairpersons Report to the Te Puke Community Board be received.

1. Operational Matters – Projects Pending or in Progress

1.1 Te Puke Main Street Landscape Review

At our last workshop, the Community Board met with the Roading Engineer (East) and Trish Waugh from Landscape Designs who presented the proposed upgrades to the Te Puke main street landscaping. The main objectives of the review were around safety and lower maintenance. The Board wish to see the maintenance programme extend down as far as Atuaroa Ave where the intersection is blocked by large flaxes.

The Roading Engineer (East) has advised that the landscaping within the town centre (urban area) is considered separate under the contract to the landscaping works on approach to the town (northern gateway) but both areas are continually maintained by Westlink to an agreed level of service.

So far in the project, the Road Engineer (East) and Trish Waugh have only considered the urban area. Therefore, the project works will begin in this area; however the Road Engineer (East) is happy to continually work with the Te Puke Community Board on the northern gateway area later in the year, to develop a consistent feel to the Te Puke landscaping, subject to available funding.

Action:

That Councillor Dally and Member Ellis are involved in the landscape review with Trish Waugh and the Roading Engineer (East). The main points the Te Puke Community Board want conveyed were in regard to safety, maintenance and beautification to include planting of color and patterns.

1.2 Te Puke Parks and Reserves

Jubilee Park fence line along between Jubilee Park and Stock Road strip.

Fence posts are rotten, and the fence is regularly tagged, and constantly blown over.

The Reserves and Facilities Officer (East) is organizing replacement of the fence.

Some community groups will happily receive any fencing and wood that can be reused.

Stock Road has become a dumping ground for rubbish.

Erosion is starting on the Southern end of the fence by the Toy Library. This will need attention and future proofing when new fence goes in.

Concept plan of a walkway and Te Ara Kahikatea pathway to continue down between Stock Road and Jocelyn Street.

The Reserves and Facilities Asset Officer will have the concept of stages remaining for the skate park & pump track that will show how this could work in with the opening in the fence. The overall park area will be user friendly and child-friendly.

Action:

That Board Member Rolleston arrange for the Reserves and Facilities Team Leader (Operations) to meet with the Board for a walk around reserve areas.

Fairhaven Park Car Park

Board members have met with the Reserves and Facilities Manager and residents from the vicinity of Fairhaven Park wanting to address issues around safety at the car park and toilet block. This includes issues such as drinking parties, graffiti, vandalism and cars being dumped and set on fire.

Residents wanted to see bollards repaired and bush cut back for better exposure along with the entrance gate repaired and the installation of CCTV cameras for safety and monitoring.

The following actions discussed at the site meeting on 10 February 2020 have been completed:

· Arrange for two bollards to be concreted in. Check other bollards to see if any others are loose

· Remove large limb from Pin Oak above carpark

· Remove epicormic growth from Pin Oak in the reserve next to loose bollards

· Remove all vegetation to open up sight lines coming down the driveway - Completed

· Remove graffiti off BBQ roof

· Identify power cable location for adding in bulkhead sensor lights on toilet building to illuminate the car park Cable goes across field to the BBQ so should not be too hard to locate.

· Pictographs on entrance sign are faded and need replacing

· Arrange for pipe gate to be straightened so it can be shut and locked if necessary

· Lower or remove one metre section of the playground surrounds to allow and facilitate wheelchair and pram access

· Car park line marking needs doing. Check programme with Downer. Downers have been contacted and they are looking at the surface quality along with the line marking

· Check when toilets are due for renewal funding

The toilets are due for renewal in 2062. Funding for repainting the toilets can be considered in 2020/21 Financial Year.

The Reserves and Facilities Officer has advised that all work relating to this item has been completed except for the installation of the CCTV camera. This will be considered as a part of Council current review of its CCTV Camera Policy.

Action:

The Te Puke Community Board would like to see CCTV cameras installed in our parks and reserves as part of our safer community’s plan and asset protection plan.

Staff Comment

Scoping is underway as part of the Long Term Plan review process regarding CCTV.

Te Ara Kahikatea Pathway

There was a presentation from this group by Caroline Boyle to the Te Puke / Maketu Ward Forum and this was recorded in the Maketu -Te Puke Ward Forum Minutes.

The plans and consultation for the pathway to extent to Maketu Road is well under way. The next phase is to consult with land owners to share the plans and receive permissions to build the track and bridges on the preferred route, which is yet to be determined.

The group is still waiting for Council contractors to take over the maintenance of the track so in the meantime our local volunteers have been doing basic maintenance to keep the track tidy and usable.

The Reserves and Facilities Officer (East) advised that she had walked the track the week before lockdown to obtain more photos, measurements and a general idea of the work involved i.e. specimen tree planting maintenance and revegetation maintenance. It was noticed the track had been mown on either side and apart from some track weeds it was looking good. Notice to put this item on the maintenance contract is in draft form.

The issue of the track been partly closed off due to the Kiwi Rail upgrades of the railway bridge and now extended longer because of COVID-19 lock down will be limiting the use of the track for some time.

The Reserves and Facilities Asset Officer advised the concept of stages remaining for the skate park and pump track that will show how this could work in with an opening in the fence. The overall park area will be user friendly and child-friendly.

The Reserves and Facilities Officer (East) advised that options relating to the Te Ara Kahikatea Walkway were discussed at the Community Board workshop and most felt it should not be in Jubilee Park and feel the current skate park is adequate. The group felt a track encroaching on the area below the slope near the railway line will further reduce the passive park use who will be using this access from Stock Road to Jocelyn Street as per the concept plan attached. Attachment 1.

1.3 CCTV & ANPR cameras No. 1 Rd & No. 3 Rd Te Puke

In regard to the Te Puke Community Board resolution from the Community Board Meeting TP20-2 held on 13 February 2020 below:

“Traffic Monitoring

The Board is still waiting for the installations of the cameras. We are concerned why there has been slow action on this after multiple communications from myself and our two Councillors. As a Board we are wanting these cameras installed as soon as possible.

Staff Comment:

The ANPR cameras have now been installed at these locations.

2. Community Issues

2.1 Te Puke High School Board of Trustees

The Community Board was asked to meet with Te Puke High School Board of Trustees as they wanted to update us on their future plans for the school. The following points were noted:

Action Centre

· 950 students currently on the roll at Te Puke High School

· Expected enrollments to reach 1200

· Need for expansion but limited by space.

· A proposed Action Centre will be approximately 50m x 45m, the size of 2 basketball courts.

· The gym needed replacing before 2009

· Funding in the LTP was matched with Katikati High School Action Centre. The rebuild was too far apart in funding dollars so was not progressed. Western Bay of Plenty District Council promised to keep the proposed Te Puke Action Centre on the books.

· In 2014 a feasibility study was conducted. Site identified in the horticultural area of the school as was as the swimming pool area but life and timeline of the swimming pool is unclear. A Geotech report was completed and the Board of Trustees authorised and updated the feasibility study.

· Drafts have been completed and a committee has been established.

There has been consultation with the students and the community but not with Tangata Whenua and the Western Bay of Plenty District Council.

Research undertaken included road trips to visit 6 gyms and action centers to establish what was needed and not needed.

The proposed Action Centre would be multifunctional, upstairs facility space available and offer multi use so the Action Centre can be used by multiple users at the same time. The Ministry of Education may contribute some funding but not a lot. The proposed Action Centre is currently in the Te Puke High School 10-year plan.

Staff Comment:

With regards to the proposed Action Centre, staff have requested on a number of occasions to be involved in the feasibility study phase of the proposed school Action Centre. To date there has been no contact from the consultant undertaking the feasibility study. Staff are of the view that the Action Centre is a school led project and as such, it would be more appropriate for the school to facilitate a meeting, not Council.

Council has not identified funding for an Action Centre in its current Long Term Plan. Council is reviewing its levels of service relating to indoor recreation facilities as a part of the Recreation and Leisure Strategy review. The review will be consulted with the community through the 2021/31 Long Term Plan review process.

2.2 Future of the Te Puke Public Swimming Pool

The following points were noted:

· Lease is not finalised with Western Bay of Plenty District Council.

· It was negotiated and settled 2 months ago, just needs finalising for the next 5 years to 2025.

· Access to Western Bay of Plenty District Council for the next 7 years.

· Waitaha Iwi own the land, leased to the Ministry of Education. Western Bay of Plenty District Council have third party rights to occupy.

The school does not want the pool. Land is needed to expand the school which is why the proposed lease renewal period is only for 7 years. This timing will help guide Council on its decision making process during the 2021/31 Long Term Plan review.

Staff Comment:

With regards to the swimming pool, staff are planning to meet with Te Puke High School Principal and Chairman of the Board of Trustees following the COVID-19 period to conclude negotiations on the swimming pool lease. Refer 2.3 for additional comments in relation to the pool. If the High School are seeking funding from Council and funding agencies e.g. TECT then they will need to do a submission to the 2021-2031 Long Term Plan. Consideration will also need to be given to the Regional Places and Spaces Strategy.

The future of the current pool facility and a replacement pool is being reviewed during the Recreation & Leisure strategy review / Aquatic Facilities levels of service for input into the 2021-2031 Long Term Plan preparation. As part of the strategy review, the Friends of the Te Puke Memorial Pool Incorporated Society are being invited to participate in the next Policy Committee Recreation and Leisure strategy workshop. Any funding that Council provide towards an Action Centre on school grounds would be subject to a public access agreement.

Action:

The Te Puke High School has been advised to make a submission and presentation to the Long Term Plan in September 2020 about the plans for an Action Centre and Pool.

It was important to get all interested parties in the same room to discuss moving forward without building a separate building for everyone. The Western Bay of Plenty District Council would be asked to facilitate such a meeting in the future.

2.2 Youth Engagement

The Te Puke Community Board would like to engage with the school to work with youth and student representation to the Board.

· How do youth fit with the Council?

· We have established a need to engage youth

· The Board know the importance of the voice of next generation

· Council needs to be able to highlight youth - their role, their voice and future

· What would this look like for our Board? What age group? Year 11 suggested.

Discussion around what that could look like:

· A group of youth to workshop with 1-2 days

· Individuals who may want to participate in Council meetings

· ID individuals to create a “Youth Council” similar to what the Government does for Parliament

2.3 Friends of the Te Puke War Memorial Swimming Pool (FOTPWMP)

At the last workshop the Board received a presentation from Peter Miller (former Community Board Chair) and member of the Friends of the Te Puke War Memorial Swimming Pool.

· The newly formed committee voiced their disappointment that their “Terms of Reference” submitted to the Te Puke Community Board open forum on 13 February 2020 had not been formerly responded to by Western Bay of Plenty District Council and asked it to be acknowledged as soon as possible. They feel they need this to be able to proceed forward as a committee with some form of creditability.

· The Group are looking to improve and replace in 7-8 years and want co-operation from the Te Puke Memorial pool staff and the process is being dragged by Council.

· The newly formed Friends of the Te Puke War Memorial Swimming Pool Group had not had any communication from the current pool manager.

· Need to legitimise the group to apply for funding to deal with 6 top issues being:

· Heat exchanger- Natural heat source underneath pool could be utilised

· Covers over the pools

· Gate for toddler pool

· Shade for the areas

· Chairs and tables for picnic area

· Motorized cover (It takes an hour to get these out each day and an hour to get them back in.)

· Council staff have been asked for the current Terms of Reference for the pool.

· The Terms of Reference need to be finalised and a Memorandum of Understanding created outlining relationship and roles

· Administration of the pool - In Katikati the committee runs the pool, why can’t the ‘Friends of Te Puke War Memorial pool” not have the same agreement. They also have the ability to set fees and options like discounts for those with disabilities.

· Long Term Plan has a new build in the pipeline - within 7 years

· What would be the location?

· Who owns the land?

· Does the high school want to retain the pool?

· FOTPWMP seek funding to help pay for present renovations

· Peter Miller prefers Donovan Park as an option for the new pool build. Just his opinion.

Staff Comment:

The future of the current pool facility and a replacement pool is being reviewed during the Recreation & Leisure strategy review / Aquatic Facilities levels of service for input into the 2021-2031 Long Term Plan preparation. As part of the strategy review, the Friends of the Te Puke War Memorial Pool Incorporated Society are being invited to participate in the next Policy Committee Recreation and Leisure strategy workshop. Any funding that Council may provide towards an Action Centre on school grounds would be subject to a public access agreement.

Action:

That the Terms of Reference of the Friends of the Te Puke War Memorial Pool be received and forwarded to the Western Bay of Plenty District Council Reserves and Facilities Manager for acknowledgement. Council Staff will work collaboratively with the Friends of the Te Puke War Memorial Pool to progress agreed direction.

2.4 Te Puke Community Response Team

The Te Puke Community Response Team was activated on the 20 March 2020 in response to COVID-19 levels of alert. They have been actively involved in meeting and planning their response to help coordinate the needs especially of the elderly and most vulnerable in our community. The team is made up all of the Te Puke Community Board Members and representation of other groups to work together. It has been a good story so far in how the town has come together and supporting each other. This response will continue as needed as dictated by the Government, not knowing how long the current crisis will go on for.

3. Future Directions

3.1 Commerce Lane Public Toilets

Due the COVID-19 restrictions and the Commerce Lane car park being used as the official site for freedom campers in our area, it has highlighted the need for an upgrade to the Commerce Lane public toilet facilities and to incorporate a shower block. This would also serve the seasonal workers and other freedom campers passing through our town in the future. With the Kiwifruit season now stretching out most of the year, improved facilities are needed.

Staff Comment:

Council considered an issues and options paper on providing hot water showers during the 2019/20 Annual Plan process and resolved to not proceed with the project.

Staff recommend the Board include this request as part of their submission into the 2021/31 Long Term Plan for reconsideration. Note that providing public hot water showers is not a current level of service that Council provides and the current temporary shower units are being provided by Civil Defence and Emergency Management. The provision of hot water showers can be reviewed during the Recreation and Leisure Strategy review and the Te Puke/Maketu Ward Reserve Management Plan review. Note the Government’s Responsible Camping initiative has funded the installation of the KiwiCamp facility at Bowentown (which has showers and is user pays).

Richard Crawford

Chairperson

Te Puke Community Board

Attachments

1. Jubilee Park Concept ⇩

Te Puke Community Board Meeting Agenda

18 June 2020

9.2 Councillors Report - June 2020

File Number: A3761060

Author: Grant Dally, Councillor

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the Councillors report to the Te Puke Community Board for June 2020 be received.

Chambers news

Here is a summary of what we have been discussing and doing:

· Indigenous biodiversity submission to National Policy Statement

· Conway road Reserve concept plan

· Omokoroa Stage 3 Structure Plan

· Speed limit bylaw review

· Elder housing - Review underway

· Housing action plan

· Withdrawal of Bay of Plenty Regional Council Plan change 9

· Emergency Council meeting - COVID-19

· Update from Bay of Plenty Regional Council and Tauranga City Council Waiari Project

· Ward forums district wide - First ones completed

· Continued to meet over COVID-19 period via Zoom

· Continuing to workshop the 2021-2031 Long Term Plan.

· Annual Plan rate has been struck at 1.98% increase and will be formally passed by Council June 25.

· Hello Future District Engagement

· Now closed

· Feedback being analyzed

· Community groups and charities

· $300k COVID-19 response fund launched to help organisations recover

Tangata Whenua matters

· Tapuika iwi members have alerted me to the concern of water quality, water take and care of the Kaituna River and Waiari Stream. Items may be addressed in the Partnership forum.

· Waitaha tangata whenua have alerted me recently to the illegal burning of rubbish on 322 Manoeka Road- This was reported to Bay of Plenty Regional Council and followed up. Bay of Plenty Regional Council have let me know the burning pit had been sealed. However other information alerted me to that other pits had been created.

· Marae sign for Moko Marae is required. Stuart Harvey has actioned this.

· Tangata whenua from Waitaha are concerned with not being able to complete recreational and cultural practices due to the changes in the water flow at Otawa maunga and Kirikiri stream that leads to the Raparapahoe stream.

· Future conversations with Nga Kakano Foundation trustees in regard to Council projects.

Community groups and meetings

· Te Ara Kahikatea Pathway Society

· The group continues to improve the basic cycleway/walkway, but there is increased focus on a wider development strategy to connect Te Puke to the Eastern District and Papamoa, while also improving connectivity within Te Puke.

· Projects have been identified and prioritised to meet these objectives and the committee has had support from Council staff to evaluate these further.

· Walkway construction and maintenance has been the responsibility of the society up to now, but a maintenance plan is being developed by the Parks and Reserves department so this aspect can be vested to Council.

· Friends of Te Puke Memorial Pool Inc. Society

· This group was set up with a vision to improve the operation, maintenance and amenity value of the pool to make it more attractive to users and increase patronage.

· The group has been in regular communication with Council staff, held working bees on site and has now been incorporated.

· They would like to establish a Memorandum of Understanding with Council to further their objectives.

· They have identified projects to increase the pool’s water temperature and have obtained quotes and submitted funding applications to community funding providers.

· Te Puke Memorial Hall Inc. Society

· The Hall Committee was happy to return to normal operation after the successful asbestos remediation with an increase in users and bookings. Of course, COVID-19 forced further closure during Level 4, 3 and 2 alert levels, however with the imminent return to Level 1 the hall manager has been fielding many new booking requests.

· At Council’s request, a 10-year development plan and ongoing maintenance plan were produced and submitted. This will inform Council’s Long Term Plan.

· All community halls across the district are required to do the same in a bid to address many years of neglect and lack of provision for depreciation. Fortunately, Te Puke Memorial Hall doesn’t fall into this category with a very proactive committee.

· Te Maru o Kaituna River Authority

· Te Maru o Kaituna River Authority celebrated the official opening of the Kaituna River re-diversion as a milestone event that contributes to the objectives of TMoK.

· After significant community collaboration and input over the last 3 years the Kaituna River Document (Kaituna He Taonga Tuku Iho – A Treasure Handed Down) and latterly the Kaituna Action Plan 2019-2029 (Te Tini a Tuna), approved 27/9/2019, were produced.

· Going forward the focus of TMoK will be on progressing the Kaituna Action Plan with emphasis on the 4 of 18 projects identified as being led and championed by members of TMoK. Project 3: Consented takes and discharges project, Project 9: Pataka kai project, Project 10: Kaituna community connection project & Project 13: Kaituna cultural & historical heritage project.

· The group submitted an application to the CIP fund to progress these 4 projects and like Council is hoping for an approved funding allocation.

· Waiari Kaitiaki Advisory Group

· The role of this group is to monitor and provide advice to Tauranga City Council and Western Bay of Plenty District Council as consent holders for the water take from the Waiari Stream for municipal supply.

· The group was established as a condition of the Resource Consent issued by Bay of Plenty Regional Council.

· The group is to consider, discuss and report on monitoring requirements and other monitoring undertaken by the group which may include adverse effects on environmental, heritage, cultural, economic and recreational aspects.

· Determine responsive actions to monitoring reports as appropriate.

· To quantify the effects of the water take on the Mauri and Mauriora of the Waiari Stream and inform Bay of Plenty Regional Council.

· Review and provide feedback to the consent holders on their Water Conservation Strategy which was developed as a consent condition.

· COLAB Housing Working Group.

· This group organized the Housing Stress in Te Puke Hui and as a result of that several working groups were established including: - Building, Design and Quality Housing; Transitional/Papakainga Housing and Emergency Housing Support. Sub-group members include: - Cr’s Scrimgeour, Dally and Te Puke Community Board Chair Crawford. Also, Council staff members, COLAB facilitator Chris Johnstone, Vincent House Manager Jeff Orr, TP Baptist Church Pastor Ross Banbury, Sustainability New Zealand representative Jo Wills, DIA’s Jenny Steadman, Doing Good (formerly Habitat for Humanity) Trustee Ann Dowman, Tauranga Community Housing Trust Manager Jacqui Ferrel, Lucy McCarthy from MSD and others.

· The vision of the group is to build a thriving, healthy and connected community where residents live in accessible, affordable, appropriate, healthy, safe, sustainable housing with access to amenities, recreational spaces and services.

· The groups will attempt to leverage contacts, networks and introductions (including community housing trusts, Kainga Ora, KiwiBuild, WINZ and philanthropic trusts) to facilitate new developments that maximise desired community outcomes.

· Positive outcomes to date include the establishment of a “Ready to Rent” service offered by EmpowermentNZ and a “Housing Solutions Service” broker position that will focus on extending the supply and range of quality sustainable housing solutions in the Te Puke region.

· TECT Park – Joint site visit with TCC councillors.

· Coming up to the 10 year anniversary of the establishment of TECT All Terrain Park (officially opened 10/12/2010) Infrastructure has been continually developed with the latest additions being the cellphone tower powered by solar array, new water bore and KiwiCamp pay-as-you-go toilet/shower/laundry/Wi-Fi unit (nearing completion).

· User group development is very impressive with the BOP Clay Target Club having invested nearly $2m and their facility is said to be on a par with the best in the world.

· The Tauranga Motorcycle Club, with the help of their Vice-President World Motocross Champion Ben Townley, have developed a motocross track that is now considered one of the top tracks in New Zealand and was due to host the NZ Junior Motocross Nationals later in the year.

· The Blue Light Charity have got a great site where they are establishing a new children’s camp that should be up and running by mid-2021.

A close up of a fence

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• Te Puke Community Response

· Continuing to support local charitable organisations and services by meeting weekly and seeking resourcing if it is missing.

• COLAB

· New roles developing to help with Covid-19 recovery

· Focus on housing group

· Chris has been active working with Council over elder support and services

• Other Issues

· Monique has been dealing with an issue at the top of Te Puke Quarry Road on the paper road and lookout area with Staff to come up with a solution to stop unruly and illegal behaviour.

Word on the Street

· COVID19 impacts:

· Our world has been turned on its head, everything has changed for everyone and Council is a key player in the response to this pandemic. During the Level 4 and 3 alert levels, Councils emergency response was managed in a “Top Down Emergency Management Environment” where the pecking order is: - Central Government - > Ministry of Health - > BOP Civil Defence Emergency Management Group - > Territorial Authorities (WBOPDC, TCC, BOPRC, etc) - > Local Community Responses.

· Face-to-face Council and Community Board meetings were put on hold for the duration of the Alert Level 4 28-day lockdown. No decisions were made on the Annual Plan during this period.

· Councillors were briefed on a weekly basis by the CEO and senior council staff on the latest developments and council’s response via Zoom meetings.

· The Te Puke Community Response team was activated and met weekly via Zoom.

· Council business meetings resumed during Level 3 via Zoom.

· Retail and office closures post COVID-19 is a concern.

· Care of our kiwifruit industry workers is a concern. Monique involved NZKGI to action a woolshed being used for accommodation and the landlord not looking after staff. Result - Workers were relocated.

· The lockdown and forced business closures in town was seen as an opportunity by some criminals. Fortunately, town security is pretty good with our network of CCTV cameras and active monitoring. The new CCTV camera authorised by the Community Board at the No.1 Rd/Te Puke Highway intersection has now been installed and will close off a dark spot in the surveillance net and Te Puke Police believe it will make a significant contribution to solving crimes and catching perpetrators.

· Te Puke Economic Development Group initiated a high profile #letskeepitlocaltepuke campaign, centered around the new kiwifruit slices outside the old railway station, which has been very successful.

· Tourism Bay of Plenty ‘No place like home’ campaign.

Looking Forward

· Policy coming up includes:

· Accommodation needs for seasonal workers

· CCTV Cameras

· Review of Burial and Cremation act 1964

· Abbeyfield Housing presentation

· Partial Speed Limit Review which will enable us to extend residential speed zones

· Post Harvest Zone rules

· All Councillors heading back into chambers to resume face-to-face meetings.

· Further 2021-2031 Long Term Plan community engagement August-September.

· Opportunities for Councillors and Community Boardw Members to meet the public on a regular basis.

Te Puke Community Board Meeting Agenda

18 June 2020

9.4 Te Puke Community Roading Programme

File Number: A3705285

Author: Stuart Harvey, Roading Engineer (East and West)

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

The Te Puke Community Board is required to make decisions about which road projects are to be

constructed using the Community Board Roading account and the order of priority.

Recommendation

1. That the report from the Road Engineer (East) dated 11 April 2020 and titled Te Puke Community Roading Programme be received.

2. That the Te Puke Community Board approve the projects listed to be funded from the Community Board Roading account.

3. That the Te Puke Community Board approve the order of priority of the projects listed.

Background

Te Puke Community Board Roading Programme

Priority One - Installation of CCTV and ANPR Cameras

At the previous Te Puke Community Board meeting (13.02.20), the board approved the installation of CCTV and ANPR cameras at No.3 Road/Jellicoe Street and No.1 Road/Jellicoe Street intersections.

No.1 Road Intersection

No.3 Road Intersection

Council staff are currently in discussion with Tauranga Traffic Operations Centre (TTOC) about monitoring of cameras and supply of information as required.

Estimated Cost - $20,000

Priority Two – Vet Clinic to King Street Footpath

This would create a footpath from the Vet Clinic to King Street running beside the Jellicoe Street Slip Lane Industrial Area.

The project will involve a small retaining wall to ensure the footpath is level as it rises up to the slip lane, the removal of all bushes and shrubs along the route plus the pruning and crown lifting of some nearby trees. Due to the footpath being constructed directly on top of a stone wall, a fence will be constructed to protect pedestrians from risk of falling.

Footpath to be constructed on top of stone wall

A kerb and channel extension will be constructed at the King Street/Jellicoe Street Slip Lane extension to minimise risk to pedestrians when crossing, but this will narrow up the vehicle access which may cause disruption and frustration to the businesses. It is recommended that consultation is carried out with the businesses before starting the works.

Estimated Cost - $110,000

This footpath project can be continued up King Street if desired by the Community Board. Currently, parking for Industrial businesses blocks the footpath along King Street. By creating new angled parking for businesses, the space for a pedestrian footpath will be created along King Street.

Estimated Cost - $45,000

King Street footpath blocked by business parking

Priority Three – No.2 Road / Dudley Vercoe Drive Footpath

This would create a continuation of the footpath which currently ends at 18a No.2 Road.

The existing ground creates several issues which will require engineering design. These include the tight, steep ground between No.2 Road and Dudley Vercoe Drive. The close proximity to the power pole and the existing storm water catch pit with scruffy dome, which will need to be replaced by new kerb and channel and underground drainage pipes to control storm water.

Estimated Cost - $140,000

Narrow, steep ground at No.2 Road and Dudley Vercoe Drive Intersection

Priority Four – Stock Road Footpath

This would create a footpath along the western side of Stock Road from the rear entrance of Jubilee Park around to King Street. This project is predicted to be fairly simple with minimal design requirement.

Estimated Cost $ 35,000

Priority Five – Ronalds Lane to Te Puke Quarry Road Footpath

This project will help to connect the EastPack on Te Puke Quarry Road with the EastPack on Te Puke Highway, which attracts a high number of pedestrians. It will involve a road crossing close to the Te Puke Quarry Road traffic island, as this area generally has lower traffic speed than further up Te Puke Highway.

Te Puke Quarry Road Island

Te Puke Highway – East Side

The footpath will follow the east side of Te Puke Highway (right hand side when leaving Te Puke), passing in front of several businesses and connecting to the start of Ronalds Lane bridge.

Ronalds Lane is an existing pedestrian/cycleway route, which connects Te Puke Highway to Eastpack without the need to walk along the adjacent rail corridor.

Estimated Cost - $190,000

Priority Six – Te Puke Quarry Road Footpath to EastPack

This footpath could be constructed in addition to the Ronalds Lane link, to continue the footpath all the way to EastPack on Te Puke Quarry Road. It would start at the traffic island on the left hand side of the road running approximately.

A simple road crossing would also be required upon reaching EastPack, which has already been partially established by EastPack.

Estimated Cost - $68,000

Priority Seven – Washer Road Street Lighting

EastPack have requested some street lighting along the new footpath on Washer Road to support safe walking for late night or early morning shift workers

New Footpath - Washer Road

Estimated Cost - $20,000

Te Puke Community Board Meeting Agenda

18 June 2020

9.5 Te Puke Community Board Infrastructure Services Report June 2020

File Number: A3752641

Author: Gary Allis, Deputy Chief Executive

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Recommendation

1. That the Deputy Chief Executive’s Report, dated 18 June 2020 and titled Te Puke Community Board Infrastructure Services report June 2020 be received.

2. That the following projects be approved funded from the Te Puke Community Roading Account.

roading

The Board requested to approve in priority order, the roading projects that they wish to fund out of the community roading fund. Additional projects, such as cycleways can be added.

Te Puke Community Board Roading Current Account	Estimated Project Cost	NZTA Funding MIP LC/LR	Te Puke Community Board	Status
CURRENT ACCOUNT:
Current Account Opening Balance 1 July 2019			$381,677
Interest 2019/20			$20,992
Allocation for 2019/20			$289,802
Subtotal			$692,471.00
APPROVED PROJECTS:
MacLoughlin Drive K & C (no footpath)	$255,000	-	$255,000	Project Complete - Orchard Church to be invoiced $15k in 2020 financial year.
Station Road Footpath	$110,000.00	-		In design stage. WestLink request postponement until 2020/21 due to road rehabilitation.
Subtotal	$ 365,000.00
PROPOSED PROJECTS:
Te Puke Quarry Road Jellicoe Street to EastPack	$68,000			To be confirmed by Te Puke CB
Vet Clinic to King Street Footpath	$110,000.00			To be confirmed by Te Puke CB
King Street Parking Improvements	$45,000.00			To be confirmed by Te Puke CB
Installation of CCTV and ANPR Cameras	$20,000.00		$20,000.00	Complete
Stock Road Footpath	$35,000.00			To be confirmed by Te Puke CB
Washer Road Footpath Street Lighting	$20,000.00			To be confirmed by Te Puke CB
No.2 Road/Dudley Vercoe Drive Footpath with Drainage Improvements	$140,000.00			To be confirmed by Te Puke CB
Subtotal	$438,000.00
Forecasted Current Account Closing Balance 30 June 2020 (Deficit)			$417,471.00

No. 1 Road Walkway and cycleway

What’s Happened

Survey of the legal road is underway to ensure the cycleway construction does not collide with any future carriageway widening of No.1 Road.

What's Next

3 June 2020: Design of the retaining wall structure has commenced, which will provide improved cyclist safety through an area of steep ground.

Te Puke Main Street landscaping

What’s Happened

A revised offer of service to implement landscape changes to improve intersection and pedestrian crossing visibility in accordance with the Trish Waugh plan is underway.

What's Next

3 June 2020: It is expected that the work will occur over the winter period.

ASSET & CAPITAL

Stormwater Network Upgrade

What's Happened

Eastern Comprehensive Stormwater Consent:

· No agreement has been reached with Ngati Pikiao ki Tai and preparations for the hearing of 25 May is proceeding.

What's Next 3 June 2020:

Eastern Comprehensive Stormwater Consent:

· A hearing took place on 25 May. Further discussions with Ngati Pikiao ki Tai are in process to reach agreement if possible, after which the Commissioner’s decision will follow.

Te Puke Wastewater Renewals

What's Happened

Master Plan: The consultant is busy updating the Master Plan report for Te Puke Wastewater.

Transformer: Negotiations with PowerCo has resulted in a reduction in the price. The transformer supplier contract to be signed shortly.

What's Next

3 June 2020: The Master Plan is currently under being revised and is expected to be completed by Mid - end June 2020.

Transformer to be installed before the end of the year.

Utilities

KiwiRail Bridge 91 ECMT Replacement - Access to the Site

What’s Happened

April 2020: Project is tracking along with slight construction delay. While this project is not Councils, the works has required the pathway / walkway to be closed for a number of months. Feedback from KiwiRail indicates completion date is still on track.

What’s Next

3 June 2020: COVID-19 has obviously affected progress of the works with work onsite only recently starting again. Completion date has not been confirmed by KiwiRail at this point.

Reserves

Te Puke Aquatic Centre - Repairs & Maintenance

What's Happened

No progress since the previous report due to COVID-19.

What's Next

26 May 2020: To implement the following:

Facility storm water drains will be inspected and jet cleaned out.

Recommendations from the Te Puke pool condition assessment to be reviewed and quick fix actions implemented. A report to the Performance and Monitoring Committee will be prepared outlining the facility's current status and any proposed major repairs or improvements.

ENGINEERING / SPECIAL PROJECTS

Review of Te Puke Main Street

What's Happened

The consultants are seeking some further traffic data to model the traffic flows through the Main Street. Further traffic data is being collected from the permanent counting stations located in Te Puke and the wider Tauranga /Te Puke transport model to make qualitative assessment of the impact of traffic flows through the Te Puke Main Street.

What's Next

3 June 2020: Awaiting further analysis of the traffic data so the report for the Te Puke Main Street can be completed.

Te Puke Highways - Pah Road Slip Reinstatement

New Zealand Transport Agency has advised that funding for the construction of the Pah Road Slip Reinstatement is now available. The project is going through the final design and procurement process with the construction work expected to start this summer or earlier.

What's Next

3 June 2020: Complete the procurement process and start the construction of this project this year.

Eastern Arterial Road

What's Happened

This study is tied up with the Te Puke Main Street review and will follow once the qualitative assessment of traffic flows through the Te Puke Main Street is completed.

What's Next

3 June 2020: Start with this project once the traffic analysis of the Te Puke Main Street is completed.

Te Puke Area 3 Structure Plan

What's Happened

Tonkin and Taylor Consultants are currently reviewing the Te Puke Area 3 Structure Plan stormwater management in terms of both quality and quantity to meet the future land development of this area and the Bay of Plenty Regional Council consent conditions. The output of this report will enable the Council to designate the land requirements for future stormwater management and the other infrastructure requirements for this area.

What's Next

3 June 2020: Complete the stormwater modelling of the area and the qualitative assessment of the stormwater management by the end of June 2020. On completion of this assessment, prepare land designation plans for future stormwater and infrastructure requirements for the area.

Attachments

1. TP4 - MAS -Te Puke Community Board May 2020 PDF ⇩

Te Puke Community Board Meeting Agenda

18 June 2020

Western Bay of Plenty District Council

Meeting Schedule

Attachment 1

*Attachment 1 includes joint meetings administered by other authorities where meeting dates are known. Some venues for meetings proposed to be held in the community will be confirmed at a later date. Meetings that have a start time of 9.30am / 10.00am will start at one or the other depending on where the meeting is located (9.30am if in Chambers, 10.00am if in the community).

June
Meeting	Date	Time	Venue
LTP Workshop	2 June	9.30am	Chambers
Waihi Beach Community Board	8 June	6.30pm	Waihi Beach Community Centre
Performance and Monitoring Committee	9 June	9.30am	Chambers
Omokoroa Community Board	9 June	7.00pm	Omokoroa Community Church
Katikati Community Board	10 June	7.00pm	The Centre. Pātuki Manawa
Katikati/ Waihi Beach Ward	15 June	7.00pm	The Centre. Pātuki Manawa
Policy Committee	16 June	9.30am	Chambers
Policy Workshop	16 June	1.00pm	Chambers
Annual Plan Workshop	16 June	3.00pm	Chambers
Maketu Community Board	16 June	7.00pm	Maketu Community Centre
Kaimai Ward	17 June	7.00pm	TBC
LTP Workshop	18 June	9.30am	Chambers
Te Puke Community Board	18 June	7.00pm	Te Puke Library and Service Centre
Maketu/ Te-Puke Ward	23 June	7.00pm	TBC
Council - Annual Plan Adoption	25 June	9.30am	Chambers
July
Meeting	Date	Time	Venue
Council	2 July	9.30am	Chambers
District Plan (if required)	7 July	9.30am	Chambers
District Plan (if required)	8 July	9.30am	Chambers
LTP Workshop	14 July	9.30am	Chambers
Performance and Monitoring Committee	21 July	9.30am	Chambers
Policy Committee	28 July	9.30am	Chambers
Policy Workshop	28 July	1.00pm	Chambers
Maori Partnership Forum	29 July	10.00am	Chambers
LTP Workshop	30 July	9.30am	Chambers
August
Meeting	Date	Time	Venue
LTP Workshop	6 August	9.30am	Chambers
Waihi Beach Community Board	10 August	6.30pm	Waihi Beach Community Centre
Omokoroa Community Board	11 August	7.00pm	Omokoroa Community Church
Katikati Community Board	12 August	7.00pm	The Centre. Pātuki Manawa
Council	13 August	9.30am	Chambers
Audit and Risk Committee	13 August	1.00pm	Chambers
LTP Workshop	18 August	9.30am	Chambers
Maketu Community Board	18 August	7.00pm	Maketu Community Centre
Te Puke Community Board	20 August	7.00pm	Te Puke Library and Service Centre

Chairperson	Richard Crawford
Deputy Chairperson	Tupaea Rolleston
Members	Kassie Ellis Dale Snell Councillor Grant Dally Councillor Monique Lints
Quorum	3
Frequency	Eight weekly / Workshops as required

	$
Te Puke Art Society Inc [TP22.5]	1,149
Advertisement – Dr Leonard Randall Memorial Scholarship	208
Total grants paid to date	1,357

	$
Wreath for ANZAC Day Service	200
Total outstanding operational commitments	200

	$
2019/20 Opening balance	125,088
No transactions to date	0
2018/19 Closing balance	125,088

	$
Jubilee Park Skate Park [TP20.1.1 & TP6.6.4] $25,901 funded in 2017-18	Up to (19,099)
Te Puke Sports and Recreation Grandstand project [C22.5]	(60,000)
Te Puke Street Flags [TP22.3.11]	(3,500)
2019/20 Closing balance after committed expenditure	42,489