|
Ōmokoroa Community Board
Meeting Minutes
|
29 July 2025
|
MINUTES OF Western Bay of Plenty District
Council
Ōmokoroa Community Board Meeting No. OMC25-4
HELD IN THE Ōmokoroa Library and Service Centre, 28 Western Avenue,
Ōmokoroa (Whakamarama Room) ON Tuesday, 29 July 2025 AT 7.00pm
1 Present
Chairperson C Dever, Deputy A Hughes, Member P Presland,
Member B Bell, Cr M Grainger and Cr D Thwaites.
2 In
Attendance
P Osborne (Senior Governance Advisor) and J Rickard
(Community and Strategic Relationships Manager).
Others in attendance
Mayor J Denyer
Councillor M Murray-Benge and Councillor T Coxhead
3 Apologies
Nil
4 Consideration
of Late Items
Nil
5 Declarations
of Interest
Nil
6 Public
Excluded Items
Nil
7 Public
Forum
|
7.1 Alan Lacey and Mark
Ryan - Ōmokoroa Lions
|
|
Mr Lacey and Mr Ryan were in attendance to
speak to their proposal which was provided as Tabled Item 1. The
proposal was for the leasing of the land adjacent to the toy library, which
they were hoping would house a Portacom that supported their Medical Equipment
Programme. This was something the Lions Club had been running for some time,
and they were seeking the Boards support for their proposal to Council.
Presenters responded to pātai as follows:
·
This was a service that the Lions Club had run for many years,
noting it could not be managed efficiently from a private garage.
·
There was the hope that by getting a proper space there could
be a roster of people that helped to manage it.
·
If there was no land available to put a trailer/storage on,
there was a fear that this service would not be able to continue to be run
efficiently.
·
They had not been to Council staff yet in relation to this
proposal.
·
The Board suggested that there were a couple of other options
around Prole Road that could also be considered.
·
Lions Club would reach out to the Ōmokoroa Settlers Hall
to have conversations about what they thought might work, noting that it was
a fairly recent proposal.
|
|
7.2 Corinne Payne -
Ōmokoroa Settlers Hall
|
|
Ms Payne was in attendance on behalf of the
Ōmokoroa Settlers Hall, noting the following points:
·
The Ōmokoroa Settlers Hall Committee acknowledged the
funding that the Board awarded to the Committee, which allowed them to
complete the large deck at the back of the Hall. It was noted that a further
update in relation to this was provided through the feedback report in the
agenda.
·
She acknowledged the Board representatives for coming along to
meetings throughout the triennium to provide support and advice.
|
|
7.3 Rob Mitford-Burgess
– Precious Family Reserve Toilet
|
|
Mr Mitford-Burgess was in attendance to speak
to the issue relating to the Precious Family Reserve Toilet. He noted the
following points:
·
376 people signed a petition that requested for the toilet at
Precious Family Reserve to be relocated.
·
He felt that recent comments in relation to this issue at the
Projects and Monitoring Committee were unfair.
·
He was of the impression that the Ōmokoroa Community Board
Chairperson had not seen or provided feedback on the three options considered
by the Projects and Monitoring Committee.
·
He believed there was misrepresentation that pursued and swayed
the vote.
Staff made the following points of clarification:
·
This was a Council decision, not something the Community Board
had delegation to resolve.
·
The initial concerns in relation to this were raised at a
Community Board meeting, which resulted in staff being asked to undertake a
piece of work to understand the feasibility of relocating the toilet. Executive
staff considered the outcome of this piece of work and it was determined that
it was not feasible to relocate the toilet.
·
The outcome of this decision was communicated back to the
public forum speakers in detail, through the Community Board Chairperson.
·
Concerns were then raised by residents at a Council level,
which led to staff bringing back a full decision report that contained
information and correspondence to date.
·
The Projects and Monitoring Committee considered the decision
report and resolved for the project to continue at the original location.
|
8 Minutes
for Confirmation
|
8.1 Minutes
of the Ōmokoroa Community Board Meeting held on 3 June 2025
|
|
Resolution
OMC25-4.1
Moved: Member
P Presland
Seconded: Member
B Bell
1. That the
Minutes of the Ōmokoroa Community Board Meeting held on 3 June 2025 as
circulated with the agenda be confirmed as a true and correct record.
2. That the
Chairperson’s electronic signature be inserted into the confirmed
minutes.
Carried
|
9 Reports
|
9.1 Ōmokoroa
Community Board - Workshop Notes - 24 June 2025
|
|
The Board noted the workshop notes from 24 June 2025.
|
|
9.2 Ōmokoroa
Community Board - Chairperson's Report - July 2025
|
|
The Board considered a report dated 29 July 2025 from
the Chairperson, who provided an overview of each of the main points of his
report. Further discussion was had on the items listed below.
|
|
Resolution OMC25-4.2
Moved: Chairperson
C Dever
Seconded: Cr
D Thwaites
That the Chairperson’s report dated 29 July 2025 titled
‘Ōmokoroa Community Board – Chairperson’s Report
– July 2025’ be received.
Carried
|
|
9.2.1 Tui Glen Walkway
through Kaylene Place to Western Avenue
|
|
The Board noted that the walkway through to
Tui Glen that joined onto Western Avenue did not have any crossing points at
Kaylene Place that would allow ease of crossing for prams or cyclists.
The Board felt that it was important for staff to
consider the need for this as part of the Tui Glen Bridge project, as it was
changing the use of this area.
|
|
The Board
requested a ‘Children Crossing’ sign to be installed where the
walking/cycling track met Western Avenue, due to the increase number in
school children using this pathway.
|
|
9.2.2 Video Surveillance
- Hamurana Road
|
|
The Board expressed concerns from residents
and the body-corporate in relation to ‘boy-racing’ reported in
the lower part of Hamurana Road. The following points were noted:
·
It was noted that a resident and the owner of the Village Green
had funded a surveillance camera that was installed on the roadside of the
Artisan Bakery building.
·
There was a request for Council to fund a sign that would say there
was a CCTV camera operating. It was hoped that between the camera and signage
it might deter some of the behaviour.
·
The Board advised that the Community Patrol would keep an eye
on this area as well.
·
The Board requested for staff to engage with Gavin Brown to
look into whether this would be something they could fund, and where a sign
may be best placed.
|
|
9.2.3 Homeless -
Ōmokoroa Domain Carpark
|
|
The Community and Strategic Relationships
Manager advised that staff were engaged with these people, as well as providers,
to connect the whānau with services that may be of help.
The Board was advised that in any case of this manner,
Council could not make anyone engage with services that they did not want. It
was also important to remember that once Council had engaged with people,
they had an obligation regarding their health, safety and wellbeing.
|
|
9.3 Ōmokoroa
Community Board - Councillor's Report - July 2025
|
|
The Board considered a report dated 29 July 2025 from
Councillor Grainger. The report was taken as read.
|
|
Resolution OMC25-4.3
Moved: Cr
M Grainger
Seconded: Chairperson
C Dever
That Councillor Grainger’s report dated 29 July 2025
titled ‘Ōmokoroa Community Board – Councillor’s Report
– July 2025’ be received.
Carried
|
|
9.4 Ōmokoroa
Community-Led Development
|
|
The Board considered a
report dated 29 July 2025 from the Community and Strategic Relationships
Manager, who took the report as read.
The Board acknowledged Karen
Hind and the Steering Group for the amount of work that they had put into
collating the information and progressing this particular piece of work.
|
|
Resolution OMC25-4.4
Moved: Member
B Bell
Seconded: Deputy
A Hughes
1.
That the Community and Strategic Relationships Manager’s report
dated 29 July 2025 titled ‘Ōmokoroa Community-Led
Development’ be received.
2.
That the report relates to an issue that is considered to be of low
significance in terms of Council’s Significance and Engagement Policy.
3.
That the Ōmokoroa Community Board recommends to Council that
funding of $30,000 be committed from the Community Plan budget to support the
work of the Ōmokoroa Community-Led Development Group for the next 12
months.
Carried
|
|
9.5 Ōmokoroa
Community Board Grant Funding 2022-2025 - Outcomes/Feedback
|
|
The Board considered a
report dated 29 July 2025 from the Senior Governance Advisor. The report was
taken as read.
The Chairperson noted that
it was important that when funding was granted, the Board received feedback
from the relevant groups.
|
|
9.6 Ōmokoroa
Community Board - Projects and Operations Report - July 2025
|
|
The Board considered a report dated 29 July 2025 from
the Senior Governance Advisor. The report was taken as read.
|
|
Resolution OMC25-4.5
Moved: Member
B Bell
Seconded: Cr
M Grainger
That the Senior Governance Advisor’s report dated 29
July 2025 titled ‘Ōmokoroa Projects and Operations Report –
July 2025’ be received.
Carried
|
|
9.7 Ōmokoroa
Community Board - Financial Report - May 2025
|
|
The Board considered a report date 29 July 2025 from
the Finance Business Partner. The report was taken as read.
|
|
Resolution OMC25-4.6
Moved: Chairperson
C Dever
Seconded: Deputy
A Hughes
That the Finance Business Partner’s report dated 29
July 2025 titled ‘Ōmokoroa Community Board - Financial Report
– May 2025’, be received.
Carried
|
10 Information
for Receipt
Nil
Closing remarks from the Chairperson
The Chairperson acknowledged that this was the final meeting of
the triennium and noted the following points:
·
There would be a new structure to the Ōmokoroa-Kaimai
Community Board in the next triennium, which would be both exciting and
challenging.
·
He reminded everyone to encourage people to stand in the upcoming
election, noting that nominations closed Friday 1 August at 12pm.
·
He acknowledged the Board, Member Presland (predecessor),
Councillors Grainger, Councillors Thwaites and staff for their work and support
throughout the triennium.
The Meeting closed at 7.54pm.
In accordance with Standing Order
28.4, these minutes were confirmed as a true and correct record.
...................................................
Chairperson C Dever
CHAIRPERSON
...................................................
Miriam Taris
INTERIM CHIEF
EXECUTIVE OFFICER