21 November 2023 |
MINUTES OF Western Bay of Plenty District
Council
Ōmokoroa Community Board Meeting No. OMC23-7
HELD IN THE Ōmokoroa Library & Service Centre, Western Avenue,
Ōmokoroa
ON Tuesday, 21 November 2023 AT 7.00pm
Chairperson P Presland, Member B Bell, Member G Neilson, Cr M Grainger and Cr D Thwaites.
A Curtis (General Manager Regulatory Services), A Hall (Roading Engineer West), G Golding (Governance Manager), and J Osborne (Governance Advisor).
Resolution OMC23-7.1 Moved: Cr D Thwaites Seconded: Cr M Grainger That the apology for absence from Member A Hughes be accepted. |
Nil.
Members were advised that if they had an interest (actual, potential, pecuniary or nonpecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and were advised to withdraw from the meeting table for the item. [As per the Local Authorities (Member’s Interest) Act 1968].
· Chairperson Presland and Members Neilson and Bell advised the Board that they had a declaration of interest regarding report 9.3 of the agenda - Ōmokoroa Community Board – Approval of Funding – Ōmokoroa Sports and Recreation Society – as they were members of the Ōmokoroa Sports and Recreation Society.
Nil
8.1 Minutes of the Ōmokoroa Community Board Meeting held on 26 September 2023 |
Resolution OMC23-7.2 Moved: Member B Bell Seconded: Member G Neilson 1. That the Minutes of the Ōmokoroa Community Board Meeting held on 26 September 2023 as circulated with the agenda be confirmed as a true and correct record. 2. That the Chairperson’s electronic signature be inserted into the confirmed minutes. |
9.1 Ōmokoroa Community Board - Chairperson's Report - November 2023 |
The Board considered a report dated 21 November 2023 from the Chairperson. The Board took the report as read, with further discussion on the below: · The Chairperson highlighted that he wished to thank the public, his fellow Board members, and Council staff for a great year. |
Resolution OMC23-7.3 Moved: Chairperson P Presland Seconded: Member G Neilson That the Chairperson’s report dated 21 November 2023 titled ‘Ōmokoroa Community Board - Chairperson’s Report – November 2023’ be received. |
9.2 Ōmokoroa Community Board Councillor's Report - November 2023 |
The Board considered a report dated 21 November 2023 from Councillor Grainger. The Board took the report as read, with further discussion on the below: Long Term Plan (LTP): · It was looking likely that Council’s LTP would be delayed. · The submission process for the LTP had not yet commenced. · There was a report being presented to Council on 23 November 2023, for the adoption of a decision to delay the LTP until no later than 30 September 2024. |
Resolution OMC23-7.4 Moved: Cr M Grainger Seconded: Cr D Thwaites 1. That the Councillor’s report dated 21 November 2023 titled ‘Ōmokoroa Community Board Councillor’s Report – November 2023’ be received. |
9.3 Ōmokoroa Community Board - Approval of Funding - Ōmokoroa Sports and Recreation Society |
Chairperson Presland and Members Neilson and Bell declared in interest in this item and took no part in the discussion or voting thereon. The Board considered a report dated 21 November 2023 from the Senior Governance Advisor. The report was taken as read. |
Resolution OMC23-7.5 Moved: Cr M Grainger Seconded: Cr D Thwaites 1. That the Senior Governance Advisor’s report dated 21 November 2023 titled ‘Ōmokoroa Community Board - Approval of Funding - Ōmokoroa Sports and Recreation Society’ be received. 2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy. |
Resolution OMC23-7.6 Moved: Cr M Grainger Seconded: Cr D Thwaites 3. That the Ōmokoroa Community Board approve $30,530.50 to fund the construction of concrete steps with stainless steel handrails, on the north side of the Ōmokoroa Pavilion, to link the top and bottom fields. This will be funded from the Ōmokoroa Community Board reserve account. |
9.4 Ōmokoroa Community Board - 2024/2025 Annual Operating Budget |
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The Board considered a report dated 21 November 2023 from the Senior Governance advisor. The report was taken as read. |
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Resolution OMC23-7.7 Moved: Member B Bell Seconded: Member G Neilson 1. That the Senior Governance Advisor’s report dated 21 November 2023 titled ‘Ōmokoroa Community Board 2024/2025 Annual Operation Budget’ be received. 2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy. |
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Resolution OMC23-7.8 Moved: Member B Bell Seconded: Member G Neilson 3. That it be recommended to the Annual Plan and Long Term Plan Committee that the Ōmokoroa Community Board 2024/2025 Annual Operating Budget be:
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9.5 Infrastructure Group Report Ōmokoroa Community Board November 2023 |
The Board considered a report dated 21 November 2023 from the Executive Assistant Infrastructure Group. The report was taken as read. |
Resolution OMC23-7.9 Moved: Member G Neilson Seconded: Member B Bell That the Executive Assistant Infrastructure Group’s report dated 21 November 2023 titled ‘Infrastructure Group Report Ōmokoroa Community Board November 2023’ be received.
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The Board considered a report dated 21 November 2023 from the Financial Business Advisor. The report was taken as read. |
Resolution OMC23-7.10 Moved: Member G Neilson Seconded: Member B Bell That the Financial Business Advisor’s report dated 21 November 2023 titled ‘Financial Report Ōmokoroa – October 2023’ be received. |
9.7 Ōmokoroa Community Board - Operational Report - November 2023 |
The Board considered a report dated 21 November 2023 from the Governance Advisor. The report was taken as read. |
Resolution OMC23-7.11 Moved: Member G Neilson Seconded: Member B Bell 1. That the Governance Advisor’s report dated 21 November 2023 titled ‘Ōmokoroa Community Board - Operational Report – November 2023’ be received. 2. That the $720.00 of committed expenditure (including incurred costs to date) for monthly advertisements in the Lizard News, be funded from the Ōmokoroa Community Board Contingency account, instead of the Ōmokoroa Community Board Reserve Account (as per OMC23-3.4). |
The Meeting closed at 7.47pm.
Confirmed as a true and correct record at the Ōmokoroa Community Board meeting on 13 February 2024.
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Chairperson P Presland
CHAIRPERSON