Chairperson

Mayor James Denyer

Deputy Chairperson

Deputy Mayor John Scrimgeour

Members

Cr Tracey Coxhead

Cr Richard Crawford

Cr Grant Dally
Cr Murray Grainger

Cr Anne Henry

Cr Rodney Joyce

Cr Margaret Murray-Benge

Cr Allan Sole

Cr Don Thwaites

Cr Andy Wichers

Quorum

Six (6)

Frequency

Six weekly

Apology

Resolution  KKC23-6.1

Moved:                         Member T Sage

Seconded:         Cr A Henry

That the apology for lateness from Cr Joyce be accepted.

Carried

7.1            JACQUI KNIGHT - VARIOUS TOPICS

Public Shower in Katikati:

·       There had been several queries at the information centre, about whether there was a public shower available in Katikati.

·       It was requested that Council investigate the conversion of one of the toilets in the Arts Junction, into a public shower. It was thought that, as there were a number of homeless people in Katikati, this would be a nice service to have.

Annual Spring Clean:

·       The annual ‘Spring Clean Katikati’ took place over the weekend, which was supported by Council. The recycling waste from this cleanup was taken to the recycling centre.

·       There were 25 volunteers at the cleanup, and it was thought that there was not as much rubbish in the streets as there had been in previous years.

Kauri Point Wharf – Rubbish Bin:

·       It was requested whether Council investigate the viability of a rubbish bin at the end of wharf in Kauri Point.

8.1           Minutes of the Katikati Community Board Meeting held on 26 July 2023

Resolution  KKC23-6.2

Moved:                         Member A Earl

Seconded:         Member N Mayo

1.      That the Minutes of the Katikati Community Board Meeting held on 26 July 2023 as circulated with the agenda be confirmed as a true and correct record.

2.     That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9.1           Chairperson's Report - September 2023

The Board considered a report from the Chairperson. The report was taken as read, with further discussion on the below items.

·       A discussion took place regarding recommendations 2-5, noting that these items had been previously actioned/raised, so did not need to be resolved. The below was outlined:

o   Recommendation 2 – The Board’s Annual Plan priorities had already been through the Annual Plan process.

o   Recommendation 3 – This was included as an action from a previous Katikati Community Board workshop.

o   Recommendation 4 – This had already been raised in prior Community Board meetings, and had gone through the Annual Plan process.

o   Recommendation 5 – This discussion had taken place multiple times during previous Board meetings/workshops.

·       The request for a shower at the Arts Junction toilets would be included as part of the Board’s Long Term Plan (LTP) submission, noting that the Arts Junction toilets were situated in the Arts Junction, not next to it.

7.13pm      Cr Joyce entered the meeting.

Resolution  KKC23-6.3

Moved:                         Member T Sage

Seconded:         Member A Earl

That the Chairperson’s report dated 20 September 2023, titled ‘Chairperson’s Report – September 2023’, be received.

Carried

9.2          Councillor's Report - September 2023

The Board considered a report from Cr Joyce. The report was taken as read, with further discussion on the below items.

·       The Board queried why the roofing for the Dave Hume Pool had not yet been installed, noting that the pool was due to open on 23 September 2023 in time for the Summer season. This information was provided on page 117 of the agenda.

Resolution  KKC23-6.4

Moved:                         Cr R Joyce

Seconded:         Cr A Henry

That Councillor Joyce’s report dated 20 September 2023, titled ‘Councillor’s Report – September 2023’, be received.

Carried

9.3          Operational Report - September 2023

The Board considered a report from the Governance Advisor. The report was taken as read, with further discussion on the below items.

·       The Board had received positive feedback from the public regarding Council’s responsiveness to an abandoned vehicle request.

Resolution  KKC23-6.5

Moved:                         Member T Sage

Seconded:         Cr R Joyce

That the Governance Advisor’s report dated 20 September 2023 titled ‘Operational Report – September 2023’ be received.

Carried

9.4          Adoption of Katikati Community Board Standing Orders for the 2022-2025 Triennium

The Board considered a report from the Governance Advisor. The report was taken as read.

Resolution  KKC23-6.6

Moved:                         Member T Sage

Seconded:         Member A Earl

1.     That the Governance Advisor’s report dated 20 September 2023 titled ‘Adoption of Katikati Community Board Standing Orders for the 2022-2025 Triennium’ be received.

2.    That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3.    That, pursuant to Clause 27 of Schedule 7 of the Local Government Act 2002, the Katikati Community Board adopts the Western Bay of Plenty District Council Community Board Standing Orders for the 2022-2025 triennium as per Attachment 1 of this report by a vote in support of not less than 75% of members present and voting.

Carried

9.5          Infrastructure Services Report Katikati Community Board September 2023

The Board considered a report from the General Manager Infrastructure Services. The report was taken as read, with further discussion on the below items.

Resolution  KKC23-6.7

Moved:                         Cr R Joyce

Seconded:         Cr A Henry

1.      That the General Manager Infrastructure Services’ report dated 20 September 2023, titled ’Infrastructure Services Report Katikati Community Board September 2023’, be received.

Carried

9.5.1       Bus shelters at Te Rereatukahia Marae and Tuapiro Marae

A discussion took place regarding the requirement for rural bus shelters:

·       There was a desire for two bus shelters at Te Rereatukahia Marae.

·       It was thought that the bus shelter at Hikurangi Road was in a dangerous position, and it was recommended that the Board support the replacement of the bus shelter in a new location, in consultation with the hapū.

·       It was noted that the use of second-hand bus shelters would incur costs for freighting and installation, and would have a similar cost to new Totalspan shelters. New shelters would also have a significantly longer life-span than second-hand ones.

·       It was suggested that there be a Community Board-led engagement process regarding the community’s requirements for bus shelters. This could be discussed at a subsequent Board meeting for a decision.

·       Staff would consult with hapū representatives regarding the location of the bus shelters at Te Rereatukahia Marae and Tuapiro Marae.

Resolution  KKC23-6.8

Moved:                         Cr R Joyce

Seconded:         Cr A Henry

2.     That the Katikati Community Board fund the supply and installation of rural standard school bus shelters at Te Rereatukahia Marae and Tuapiro Marae, with a cost estimate of $16,000. This will be funded from the Community Board Roading Account.

Carried

9.5.2      Park Road Bus Stop

It was requested that staff investigate the viability of a concrete pad and bench seat for the Park Road bus-stop near Park Lane, as where pedestrians stood was often wet and covered in long grass.

7.1            Sharon Parker - Ōmokoroa Sport and Recreation Society Grant Application

·     The steps had been included in the original building design for the Ōmokoroa Sports Pavilion, but were not built.

·     The lack of steps was a safety issue, as people were climbing the steep bank to get to the Pavilion.

·     The steps would increase amenity value for the area.

·     The Ōmokoroa Sport and Recreation Society had put a lot of work into the project, and had $10,000 of their own funding put aside.

·     The total cost for the project was approximately $34,000.

7.2              Public Art Group - Western Avenue Mural

·     For the last few months, the Group had been gathering drawings from children from various schools around Ōmokoroa.

·     The children had shared many ideas regarding what they liked about Ōmokoroa and what they enjoyed doing (such as sports and activities).

·     The Group were incorporating the children’s drawings into the mural designs, as well as the range of activities that took place at the Western Avenue Reserve.

·     Once the discussions had taken place with the Ōmokoroa Community Board and Council’s Reserves and Facilities Manager, the Group were planning to socialise the designs and ideas with other community groups in the area.

·     The Group already had funding for the project.

·     The Board congratulated the group on their community consultation process, dedication, and creativity during the project.

7.3           Chris Dever - Various Topics

·     It was clarified that anyone was able to speak in a public forum meeting at any Community Board meeting, not just residents from the area.

·     The details of Council’s newly appointed Community Resilience Advisor, could be made available.

·     There was concern raised regarding the pace at which the Ōmokoroa Boat Club lighting project was being carried out. The Board noted that there had been contact with the Commodore of the Boat Club, and a plan had been put in place to get this project underway.

·     The Speed Management Review was a process that Council was required to undertake. The consultation process would be discussed at a Strategy and Policy Workshop on 28 September 2023. It was noted that ‘Central Business District’ referred to the main business and central areas of each township. Waka Kotahi (NZTA) required that these areas, which were currently 50km/h, be reduced to 40km/h.

·     The Transportation Area Engineer confirmed that there was street lighting planned for Tralee Street, where the new village was being built.

7.4          Hugh Moleta - Links View Drive Flooding

·     During the heavy rain events in May 2023, the stormwater drains on the road had not coped with the amount of water, causing flooding for nearby houses.

·     There were no stormwater services in place for majority of homes on the road, noting that rain flowed from the road onto these properties.

·     It was believed that the main issue was a large, deciduous tree, which was close to the road and near a large stormwater sump, causing blockage issues.

·      A long-term solution was needed for this issue, as the flooding had caused damage to properties and there was a risk it would continue happening.

·     There were parts of the tree which were rotting, and roots from the tree were cracking the road seal.

·     There had been no flooding issues during the weather events in January 2023.

·     Typically, the stormwater systems were designed for a one-in-25-year storm event, and the weather events in 2023 were thought to have been larger than this.

·     The contractors were currently maintaining the tree and catch-pit to Council’s levels of service.

The Transportation Area Engineer advised the Board that WestLink had attended the site and confirmed there were no blockages. The tree was inspected, and hanging branches that posed a safety risk would be cut back. It was suggested that, because Council did not have a Street Tree Policy, this issue be referred back to the Board for consideration. The Board would discuss this at their next Ōmokoroa Community Board workshop with Council staff to reach a resolution.

7.5           Andrew Dallas - Ōmokoroa Tennis

·     The Ōmokoroa Tennis Club was seeking support from the Community Board for three goals, which were described in Tabled Item 1 – Submission in Support of Additional Tennis Courts at Western Avenue, and below:

1.      Tennis in Ōmokoroa be centred to one facility at Western Avenue.

2.     Addition of three new courts to the Western Avenue side of the existing courts.

3.     The new courts to have flexipave surface to support junior tennis.

·     The Tennis Club membership had grown significantly over the last year, and the current tennis court facility was felt to be inadequate for the number of members.

·     The club proposed that the court closest to the Old Pavilion be the multi-use court and there be two tennis courts within the fences. The primary concern with having multi-use courts was who would look after the courts and manage the changeover for different sports codes.

·     If an agreement for the courts was achieved, the Club would begin exploring options for raising funds.

Mr Dallas responded to the Board’s questions as follows:

·     The club did not have an approximate cost of a tennis court, but it was thought that the majority of the cost would come from the earthworks required for the proposed site of the new courts.

·     Currently, the courts were being used in the evenings from Monday through to Thursday, and Friday and Saturday mornings. Interclub also took place on Sundays. Future projections for the use of the courts was that they would be used very regularly, and that seven courts would be sufficient for the growth.

7.6           Matthew Farrell - Ōmokoroa Tennis and Youth Wellbeing

·     There was concern with the desired expansion of the tennis courts on Western Avenue, as there was finite space and resources in the community. It was believed that consideration needed to be given to ratios of space.

·     It was believed that broader consultation needed to take place, rather than just with users who have an interest in tennis.

·     Mr Farrell noted that the Tennis Club were doing great work, and he was not intending to exclude the Tennis Club from opportunities, but there was a need for a wider range of community facilities.

·     It was thought there was a need for a ‘youth club’ in Ōmokoroa, and a range of facilities to provide an outlet for young people.

·     There was a need for a social strategy for future social wellbeing of Ōmokoroa, and to aid in decreasing the antisocial behaviours that come with a growing community.

·     It was believed that there were many facilities in Ōmokoroa for tennis, but there was concern that there were limited facilities for other sports.

8.1           Minutes of the Ōmokoroa Community Board Meeting held on 1 August 2023

The Community Response Plan was put together by members of the Ōmokoroa Response Team in conjunction with Council’s Senior Emergency Management Advisor. It was requested that the Community Response Plan be discussed at a future Ōmokoroa Community Board workshop to identify changes/amendments, and that the publishing of this Response Plan be postponed.

Resolution  OMC23-6.1

Moved:                         Cr M Grainger

Seconded:         Cr D Thwaites

1.            That the Minutes of the Ōmokoroa Community Board Meeting held on 1 August 2023 as circulated with the agenda be confirmed as a true and correct record, with the following amendment made:

·     That on page 7 of the minutes, under item 10.5, the following should read:

”OM1.8 – Up to $50,000 committed from the Board’s Reserve Account for two bus shelters on Ōmokoroa Road, which was now to be funded from the Ōmokoroa Road Stage 2 Urbanisation Project fund.”

       2.         That the Chairperson’s electronic signature be inserted into the confirmed                          minutes.

Carried

9.1           Chairperson's Report - September 2023

The Board considered a report from the Chairperson. The Board took the report as read.

Resolution  OMC23-6.2

Moved:                         Member G Neilson

Seconded:         Member B Bell

1.        That the Chairperson’s report dated 26 September 2023, titled ‘Chairperson’s Report – September 2023’, be received.

2.       That staff investigate the replacement of the Crapp Reserve signage, which is          currently out of date, and report back to the Board.

3.       That the Board approve Option B for the Ōmokoroa Skatepark Concrete Pathway:   Alternative option to replace the concrete with a fibreglass deck, at a cost of           $3,488.00. This will be funded from the Community Board Reserves Account.

Carried

9.2          Councillor's Report - September 2023

The Board considered a report from Councillor Thwaites. The Board took the report as read, with further discussion on the below:

·     The Annual Plan process had been delayed, however, it had now been adopted.

·     Feedback for the future development of TECT Park had now closed.

·     There would be an opportunity for community feedback on the draft Speed Management Plan.

·     There had been desire from residents to reduce speed limits in rural areas, noting that this feedback had been overwhelming within the Te Puna community.

·     Staff were working to complete the first draft of the Long Term Plan budgets, with full-day Council workshops planned during the remainder of 2023.

Resolution  OMC23-6.3

Moved:                         Cr D Thwaites

Seconded:         Cr M Grainger

That Councillor Thwaites’ report dated 26 September 2023, titled ‘Councillor’s Report – September 2023’, be received.

Carried

9.3          Grant Application - September 2023

Chairperson Presland and Members Grieg and Bell declared in interest in this item and took no part in the discussion or voting thereon.

The Board considered a report from the Governance Advisor. The Board took the report as read, with further discussion on the below:

·         The Board agreed that the Ōmokoroa Sports and Recreation society should not have to front the cost of the stairs as it was a community asset and would be maintained by Council, and the project should be funded entirely from the Community Board Reserves Account. This would be brought to the next Community Board meeting for the funding to be committed. It was agreed that the grant application would be declined for this reason.

·         Council’s Reserves and Facilities Manager had provided specifications that the project must adhere to, and the planning had been completed in accordance with these specifications.

Resolution  OMC23-6.4

Moved:                         Cr M Grainger

Seconded:         Cr D Thwaites

1.     That the Governance Advisor’s report dated 26 September 2023 titled ‘Grant    Application – September 2023’ be received.

2.    That the Ōmokoroa Community Board do not approve the grant application from        the Ōmokoroa Sports and Recreation Society Incorporated.

Carried

9.4          Operational Report - September 2023

The Board considered a report from the Governance Advisor. The Board took the report as read, with further discussion on the below:

·     It was clarified that the Lee Street Pensioner Houses were not situated in Ōmokoroa, and this was just an administration error when running the report.

Resolution  OMC23-6.5

Moved:                         Member B Bell

Seconded:         Member G Neilson

1.     That the Governance Advisor’s report dated 26 September 2023 titled ‘Operational Report – September 2023’ be received.

2.    That the Ōmokoroa Community Board requests that the remainder of the       ‘Committed – Reserve Expenditure’ contribution to develop a Passive Reserve at the       Western Avenue extension (OM1.8), be released back into the Reserve Account as        the works have now been completed, with the remainder being $26,043.00.

Carried

9.4.1       Sea Scout Den

Resolution  OMC23-6.6

Moved:                         Member B Bell

Seconded:         Member G Neilson

The Board sought an update on the Sea Scout Den, as there were a number of parties interested in leasing the space. Staff would investigate and an update would be included in the next Ōmokoroa Community Board Operational Report.

Carried

9.5          Infrastructure Group Report Ōmokoroa Community Board September 2023

The Board considered a report from the General Manager Infrastructure Services. The Board took the report as read, with further discussion on the below:

·     The road marking outside the Fire Station had been completed, and the addition of signs would supplement the Parking Bylaw, as well as the Fire and Emergency New Zealand (FENZ) parking requirements.

·     The $4,000 for the FENZ Signs was an estimate, and included a contingency amount.

Resolution  OMC23-6.7

Moved:                         Member B Bell

Seconded:         Cr M Grainger

1.     That the Executive Assistant Infrastructure Group’s report, dated 26 September 2023 titled ‘Infrastructure Group Report Ōmokoroa Community Board September 2023’ be received.

Carried

Resolution  OMC23-6.8

Moved:                         Member B Bell

Seconded:         Cr M Grainger

2.      TOLO Cycle Racks

         That the Board fund from the Community Board Roading Account a poured concrete surface and the installation of three previously purchased cycle racks and purchase two additional units (5 cycle rack units in total), to be located adjacent to the Old Library on McDonell Street. Costs will include relocating the existing sign and adjusting the adjacent garden edging accordingly, at a cost estimate of $8,000.00.

                                                                                                                                                                                                                                              Carried

Resolution  OMC23-6.9

Moved:                         Member G Neilson

Seconded:         Cr M Grainger

3.    FENZ SIGNS

That the Board fund, from the Community Board Roading Account, the supply and installation of two “No Parking Zone” signs, to be installed on Ōmokoroa Road, adjacent to the Fire Station main entrance; to support the existing Traffic and Parking Bylaw restrictions in the immediate vicinity.

AND

That the Board fund, from the Community Board Roading Account, the supply and install an appropriate “FENZ Only/No Unauthorised Vehicles” style sign, to be located on the boundary of the Fire Station and the Station forecourt, to highlight the essential need to maintain a clear zone area to allow unrestricted access and egress of FENZ vehicles, at all times,  in front of the station main doors.  The cost estimate for this is $4,000.00.

Carried

Apology

Resolution  TPC23-6.1

Moved:                         Cr A Wichers

Seconded:         Member K Summerhays

That the apology for lateness from Member Snell be accepted.

Carried

7.1                Tui Atkinson - Landscape Road

·       It was requested that there be some improvements to Landscape Road, being:

o   A pedestrian crossing from the Te Puke Squash Club to the carpark area.

o   A footpath, either on the left hand side of Landscape Road coming off the State Highway, or going through Lawrence Oliver Park. The pathway through the park was believed to be the safest option.

o   Improved carparking for the Te Puke Squash Club.

o   Roadside kerbing and drainage along all of Landscape Road.

o   Trimming of trees along the road, particularly on the corner.

o   Increase frequency of removal of debris from the road.

o   Repainting of the centre lines at the beginning of the road.

o   Installation of a CCTV camera on the light post near the historic bridge at the end of the road.

·       There were also some requests and concerns raised from residents of Landscape Road, including:

o   Rubbish trucks were using residents driveways to turn around, causing potholes on private property. It was believed that widening and kerbing of the road would prevent this.

o   Bollards in front of the Squash Club where the footpath was proposed to be.

o   Renewal of the anti-slip mat on the Historic Bridge.

o   The intersection of Landscape Road, State Highway, and No 1 Road was dangerous, and a roundabout was suggested as a future solution.

·       Residents had raised concern over the limited parking spaces, now that the dog park was being built on Lawrence Oliver Park.

7.2           Councillor Richard Crawford - Emergency Management

·       The Orchard Church had been chosen as the new site for the Emergency Management Community Response Team in case of an emergency, and the kit had been relocated to this site.

·       The ‘Get Ready’ website and the Te Puke Civil Defence Community Response Plan was planned to be updated in the near future, and the emergency maps were being updated by Council staff.

8.1           Minutes of the Te Puke Community Board Meeting held on 3 August 2023

Resolution  TPC23-6.2

Moved:                         Member K Summerhays

Seconded:         Member D Snell

That the Minutes of the Te Puke Community Board Meeting held on 3 August 2023 as circulated with the agenda be confirmed as a true and correct record, with the following amendment:

·       That on page 5 of the Minutes, under item 9.2, the following should read:

        “Member Summerhays wished it to be noted that she believed the approach       to use COLAB for Tō Wāhi resulted predominantly in COLAB’s strategic plan   being presented.”

That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

CHANGE TO THE ORDER OF BUSINESS

Resolution  TPC23-6.3

Moved:                         Cr A Wichers

Seconded:         Member D Snell

That in accordance with Sanding Orders, the order of business be changed and that item 9.5: ‘Update on the Te Puke Spatial Plan’, be dealt with as the next item of business, in order to release the presenters from the meeting.

Carried

9.1           Update on the Te Puke Spatial Plan

The Board considered a report from the Strategic Advisor: Legislative Reforms and Special Projects. The report was taken as read, with further discussion on the below:

·       Council agreed to prepare a Te Puke Spatial Plan in March 2023.

·       Staff had been working on a draft project plan and how the governance of the Te Puke Spatial Plan Committee would work.

·       The intention of the sub-committee was to provide governance and ownership for the process, as well as direction and support. The sub-committee would also build partnerships to help achieve outcomes that would be identified through the process.

·       The Maketu-Te Puke Ward Councillors, Te Puke Community Board, and two iwi representatives had been nominated as members of the sub-committee.

·       The first step of the sub-committee was to hold an initial meeting to discuss the project, including the draft communications and engagement strategy.

·       There had been initial engagement through the Tō Wāhi – Your Place events.

·       The frequency of meetings of the sub-committee were as required, and would depend on the work requirements throughout the process.

·       A spatial plan was a blueprint for the future of an area, and took into consideration the community’s wishes for their area. The most important part of the Spatial Plan was the Implementation Plan.

·       This was the first Spatial Plan of its kind undertaken by Council.

·       The SmartGrowth Strategy was based on the Urban Form and Transport Initiative (UFTI), which showed the regions settlement patterns, however, it did not envisage much growth in Te Puke. This strategy was reviewed every 3-6 years.

·       The Te Puke Spatial Plan would be submitted to SmartGrowth once completed, to be included in the SmartGrowth Strategy.

·       The boundary of the plan was yet to be determined.

·       Structure plans could be included as part of the implementation plan, rather than as a separate plan.

·       Staff had met with Bay of Plenty Regional Council (BOPRC), and were keen to be involved with Council on the project at a staff level.

Resolution  TPC23-6.4

Moved:                         Member K Summerhays

Seconded:         Cr G Dally

That the Strategic Advisor: Legislative Reform and Special Projects report dated 28 September 2023, titled ‘Update on the Te Puke Spatial Plan’, be received.

Carried

9.1.1         New Legislation Overview – TE PUKE SPATIAL PLAN

It was requested that staff provide an overview of the new legislation at the first Te Puke Spatial Plan Sub-Committee meeting, to provide members with what was expected of the Te Puke Spatial Plan and the boundaries it had.

9.2          Te Puke Community Board - Chairperson's Report

The Board considered a report from the Chairperson. The report was taken as read, with further discussion on the below:

Transport Choices:

·       The feedback received for the Te Puke Transport Choices was largely against the proposal. Council was waiting to find out the final funding position from Waka Kotahi (NZTA).

·       There was significant concern over the loss of carparking.

·       Waka Kotahi had extended the funding deadline by 12 months, and was planning to present to the Projects and Monitoring Committee workshop in October 2023.

·       Staff were investigating how much of the consultation feedback could be addressed, before going back out for consultation.

·       It was thought that this would be a “if you build it, they will come” project.

Tree Policy:

·       Council was developing a Street Tree Policy, and it was suggested by the Chairperson that tree issues should not involve the Community Board.

·       There was currently no clear decision process for the removal of trees.

·       From a roading perspective, safety and visibility concerns would only be considered when removing trees, as well as any issues for the stormwater system.

·       It was suggested that the Board be involved to the extent of objecting to any planned removals, rather than providing approval.

·       Community Boards had no delegations for tree removal decisions.

Bench Seats:

·       It was clarified that there were 20 seats to be refurbished, not 16.

·       The high costs for transportation of the seats involved safety aspects, such as pedestrian traffic management.

·       A second quote had been received for the removal and transportation of 20 seats, for $6,500.00 (Tabled Item 1 – Second Quote for Removal/Transportation of Seats).

·       It was suggested that the chairs be sanded and stained, rather than painted.

Commerce Lane Safety Report and Proposal:

·       This project was currently on hold until the extra funding was approved by the Community Board.

·       A cost estimate was included as part of the design process.

·       The Board requested an estimate figure on the overall cost of the project. 

·       Funding of $9,000 had already been spent on the project for a Safe Systems Audit, and further funding was required to cover the extra costs and progress the plans for public consultation.

·       The current balance of the Te Puke Community Board Roading Account was approximately $470,000, as at 30 June 2023.

·       The Board would consider the requirement for a public consultation once the plans had been completed and provided to the Board.

Heritage Plaza Helicopter Pad Shelter:

·       The funding for the shelter may need to be sourced outside of the Board’s roading budget.

·       Board members were meeting with staff and the Managing Director of Te Puke Economic Development Group (Te Puke EDG) on 29 September 2023 to discuss the shelter.

·       It was suggested that this topic would be better discussed at a Community Board workshop.

Resolution  TPC23-6.5

Moved:                         Member D Snell

Seconded:         Cr A Wichers

That the Chairperson’s report dated 28 September 2023 titled ‘Te Puke Community Board - Chairperson’s Report – September 2023’ be received.

Carried

Resolution  TPC23-6.6

Moved:                         Member K Summerhays

Seconded:         Member D Snell

          That the Te Puke Community Board approve up to $9,000.00 (excluding GST) from the Te Puke Community Board roading budget, for the refurbishment of 20 bench seats along the main street of Te Puke, to be carried out by the MenzShed, and the removal and installation of these seats (as per the quote from the Transportation Area Engineer dated 27 September 2023).

                                                                                                                                                                                                                                              Carried

Resolution  TPC23-6.7

Moved:                         Member K Summerhays

Seconded:         Chairperson K Ellis

That the Te Puke Community Board approve additional funding of $7,000 (excluding GST) that is required to progress the plans for public consultation relating to the Commerce Lane safety proposal upgrades, to be funded from the Te Puke Community Board Roading Account.

                                                                                                                                                                                                                                              Carried

Resolution  TPC23-6.8

Moved:                         Chairperson K Ellis

Seconded:         Cr A Wichers

That the Te Puke Community Board rescind the $500.00 committed expenditure for the Te Puke Excellence Awards Night, from the Board’s Conference Budget, as the Board will no longer be attending the event.

                                                                                                                                                                                                                                              Carried

9.3          Te Puke Community Board - Councillor's Report

The Board considered a report from Councillor Wichers. The report was taken as read, with further discussion on the below:

·       The form of consultation for the Speed Management Plan had been discussed at a Council workshop, and a formal decision would be made at the Council meeting scheduled 3 October 2023.

Resolution  TPC23-6.9

Moved:                         Member D Snell

Seconded:         Cr G Dally

That Councillor Wichers’ report dated 28 September 2023 titled ‘Te Puke Community Board – Councillor’s Report’ be received.

Carried

9.4          Te Puke Community Board - Grant Applications - September 2023

The Board considered a report from the Senior Governance Advisor. The report was taken as read, with further discussion on the below:

Fairhaven School Fireworks Gala:

·       The Board had not received the 2022 financial information from Fairhaven School.

·       The Friends of Fairhaven School ran the gala, and undertook the fundraising and allocation of funds. Therefore, the Board noted that the School’s financial information was irrelevant to this particular event.

·       The event had not met the eligibility criteria for the Tauranga Western Bay Community Event Fund, as it was a fundraising event.

·       The event would involve around 5000-6000 people and had significant public impact.

Te Puke War Memorial Hall:

Cr Dally and Member Snell declared in interest in this item and took no part in the discussion or voting thereon.

·       It was believed that trestle tables were not always the best quality and were easily damaged.

·       The Board believed that the Hall Committee needed to ensure that the tables purchased were of good quality, and noted this would be raised at a Hall Committee meeting.

Resolution  TPC23-6.10

Moved:                         Member K Summerhays

Seconded:         Member D Snell

That the Senior Governance Advisor’s report dated 28 September 2023 titled ‘Te Puke Community Board Grant Applications – September 2023’ be received.

Carried

Resolution  TPC23-6.11

Moved:                         Cr A Wichers

Seconded:         Chairperson K Ellis

That the Te Puke Community Board approve the grant application from Te Puke Scout Group for $1,000.00, to contribute towards an invoice  for anti graffiti paint for the Scout Den. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

Carried

Resolution  TPC23-6.12

Moved:                         Chairperson K Ellis

Seconded:         Cr G Dally

That the Te Puke Community Board approve the grant application from Fairhaven School for $2,000.00, to contribute towards funding the running of the Fairhaven School Fireworks Gala. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met

Carried

Resolution  TPC23-6.13

Moved:                         Cr A Wichers

Seconded:         Chairperson K Ellis

That the Te Puke Community Board approve the grant application from Te Puke War Memorial Hall Society Inc for $1,000.00, to contribute towards the purchase of new trestle tables for the hall. This grant will be funded from the Te Puke Community Board Grants Account, subject to all accountabilities being met.

Carried

9.5          Operational Report - September 2023

The Board considered a report from the Governance Advisor. The report was taken as read.

Resolution  TPC23-6.14

Moved:                         Cr A Wichers

Seconded:         Chairperson K Ellis

That the Governance Advisor’s report dated 28 September 2023 titled ‘Operational Report – September 2023’ be received.

Carried

9.6          Infrastructure Group Report Te Puke Community Board September 2023

The Board considered a report from the Executive Assistant Infrastructure Group. The report was taken as read, with discussions as below.

Resolution  TPC23-6.15

Moved:                Cr A Wichers

Seconded:         Member D Snell

That the Executive Assistant Infrastructure Group’s report dated 28 September 2023 titled ‘Infrastructure Group Report Te Puke Community Board September 2023’ be received.

Carried

9.6.1       Community Resource Recovery Centre - Te Puke Recycling Centre.

It was requested that staff collate and provide information to the Te Puke Community Board on the current and future progress of the Community Resource Recovery Centre. A presentation could be made to the Board if requested.

9.6.2      Queen Palms (Queen Street) Road Frontage

It was raised that the road frontage for the Queen Palms development, on Queen Street, had not yet been grassed, and it was requested that staff investigate this.

9.6.3      Lawrence Oliver Park Dog Exercise Area

The Dog Park project was significantly over budget, however, Council had added some additional features, and the Board noted it was a job well done.

9.6.4      Bell Road Boat Ramp

·       The Te Maru o Kaituna River Authority were undertaking a study on developing the Bell Road Boat Ramp as a waka landing area and recreation site. The illegal dumping and boy racers in this area needed to be dealt with to allow this to take place.

·       Council currently had a working group for this area, and there was an application in the process for the installation of CCTV cameras. There was also a concept plan for bollards to be installed on the grass area, as well as speed bumps, to prevent boy racers.

7.1            HEATHER JOHNSON – RUBBISH AND MOWING

Ms Johnson, Maketu resident, attended and provided the following comments:

·            She had noticed a lot of rubbish on Arawa Avenue near the 70km/h sign and requested an additional rubbish bin be installed at the bus shelter on Arawa Avenue.

·            Rubbish had also been dumped in the drains on Spencer Avenue.

·            The grass near the drains was overgrown and only mowed twice a year, noting that long grass encouraged people to dump their rubbish as it could not be easily seen on the road.

·            The drains needed to be skimmed and grass mowed/sprayed to prevent people from dumping rubbish.

·            Ms Johnson requested information on the level of service for mowing on Arawa Avenue.

The Chairperson noted that the drain on Spencer Avenue was scheduled to be cleared.

7.2           MAX JOHNSTON – WILSON ROAD/HEAVY TRUCKS/DRAIN CLEARING

Mr Johnston, Maketu resident, attended and provided the following comments:

·            He raised concerns that no action had been taken to improve the safety of Wilson Road.

·            Heavy trucks were using Wilson Road as a bypass to avoid a nearby weigh station, creating dangerous conditions for local road users.

·            There were issues with the drains in Maketu, noting contractors had cleaned one part of culvert 900 but not the entire drain.

·            Mr Johnson questioned if Council was awaiting consent from Bay of Plenty Regional Council (BOPRC) before it could clear the drain.

·            Council needed to clear the drain prior to winter 2024.

The Chairperson had contacted Fonterra and requested that dairy tankers use the longer route.

7.3           STEPHAN SIMPSON – SPORTS FIELD ENTRANCEWAY AND FACILITIES

Mr Simpson, Maketu resident, attended and provided the following comments:

·            The entranceway to the Maketu Sports Field was not suitable.

·            The works for the Sports Field had been signed off, however, they did not meet community expectations.

·            A steel gate, no camping sign and seat should be installed at the sports field. 

·            The picnic table by the monument should be relocated to the sports field to save costs of installing a new one.

The Chairperson suggested that the Board meet onsite to discuss further works to the Sports Field entranceway and facilities.

7.4          CR G DALLY – DRAFT SPEED MANAGEMENT PLAN

Cr Dally, Te Puke-Maketu Councillor, was in attendance and provided the following comments:

·            Council had approved the Draft Speed Management Plan for public consultation.

·            Cr Dally had put in a submission to the Speed Management Plan.

·            In previous meetings there had been a number of public forum members in attendance to speak to the speeding issues in Maketu.

·            He encouraged the Board and members of the community to put in a submission to the Draft Speed Management Plan.

8.1           Presentation - Regional Council proposed Maketu Road culvert

Pim De Monchy spoke to a PowerPoint presentation that provided an update on the Kaituna re-diversion and proposed Maketu Road culvert. The following updates were provided:

·            As a result of the Kaituna re-diversion, there had been significant issues with algae, which had affected the cultural and ecological health of the estuary.

·            BOPRC had been conducting land survey monitoring and agreed to extend some of the monitored cross sections.

·            A member of the public commented that the sand build-up near the sandspit needed to be monitored.

·            If the level of sand got too low on the sandspit, Regional Council had permission to move more sand onto it.  

·            The Community Board expressed interest in seeing an investigation into dredging the estuary to increase hydraulic capacity and re-introducing old channels.

·            Water salinity in the estuary had improved since the upgrades were completed.

·            Regional Council was proposing to rock line an additional 300m of the Kaituna river to prevent further erosion.

·            Regional Council would investigate closing some of the gates on the Ford Road culvert to prevent some of the sediment from the river travelling into the estuary.

·            Regional Council could assist with removing debris following flood events if they were a navigational hazard.

·            Tauranga City Council ratepayers paid for beach grooming, if the Maketu Community wanted this service, it would need to be paid for through a targeted rate.

·            The Maketu Road culvert was currently in the design phase and would not be completed by Christmas.

·            There was a need to balance development and consent requirements when issuing consents. Resource Management Act reform may alleviate issues that regional and district councils faced.

9.1           Minutes of the Maketu Community Board Meeting held on 8 August 2023

Resolution  MKC23-6.1

Moved:         Member T Hopping

Seconded:   Deputy Mayor J Scrimgeour

1.     That the Minutes of the Maketu Community Board Meeting held on 8 August 2023 as     circulated with the agenda be confirmed as a true and correct record.

2.    That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

10.1          Maketu Community Board - Chairpersons Report

The Board considered a report from the Chairperson who took the report as read. The following comments were provided:

·            The Board requested that the existing bike rack on Beach Road removed? and placed next to or nearby the new one.

·            The Board requested a quote for an additional rubbish bin to be installed at the bus shelter on Arawa Avenue.

Resolution  MKC23-6.2

Moved:         Member T Hopping

Seconded:   Cr R Crawford

That the Chairperson’s report dated 3 October 2023 titled ‘Maketu Community Board Chairperson’s Report – October 2023’ be received.

Carried

Resolution  MKC23-6.3

Moved:         Member D Walters

Seconded:   Member T Hopping

That the Maketu Community Board approve up to $25,032.95 for a new stainless steel hand railing (supplied and installed by Paramount Stainless Steel), at the Urupa, to be funded from the Maketu Community Board Reserve Account.

Carried

Resolution  MKC23-6.4

Moved:         Chairperson L Rae

Seconded:   Deputy R Corbett

That the Maketu Community Board approve up to $5,500 for an upgrade to the Beach Road carpark bike rack, to be funded from the Maketu Community Board Reserve Account.

Carried

Resolution  MKC23-6.5

Moved:         Chairperson L Rae

Seconded:   Member D Walters

That the Maketu Community Board approve a further $3,320 of additional funding for the installation of the new bus shelter on Arawa Avenue, to be funded from the Maketu Community Board Reserve Account.

Carried

10.2         Maketu Community Board - Councillor's Report - October 2023

The Board considered a report from Cr Crawford who spoke to the report, providing the following comments:

·            Council had agreed to expand the role of the Community Committee.

·            Operational issues raised at the Community Forums were progressed as service requests by staff, with more strategic issues addressed by the Committee.

Resolution  MKC23-6.6

Moved:         Cr R Crawford

Seconded:   Deputy Mayor J Scrimgeour

That Cr Crawford’s report dated 3 October 2023 titled ‘Maketu        Community Board - Councillor’s Report – October 2023’ be received.

Carried

10.3         Infrastructure Group Report Maketu Community Board October 2023

The Board considered a report dated 3 October 2023 from the Executive Assistant Infrastructure. The report was taken as read with further discussion on items as listed.

Resolution  MKC23-6.7

Moved:         Cr R Crawford

Seconded:   Deputy Mayor J Scrimgeour

That the Executive’s Assistant Infrastructure Group’s report dated 3 October 2023 titled ‘Infrastructure Group Report Maketu Community Board October 2023’ be received.

Carried

10.3.1      Wilson Road North - Maketu

·            The Roading Account could be used to fund an interim fix on Wilson Road North, however, the Board was advised against this as it may complicate the existing design process that was being undertaken.

·            It is expected that public consultation on the Wilson Road North design would take place prior to Christmas.

·            Upgrades to Wilson Road North were scheduled for the 2024/2025 construction season.

·            The Board requested an onsite workshop with the Transportation Area Engineer to discuss the Wilson Road North project. The Transportation Area Engineer would discuss the project with the designers prior to the workshop.

10.3.2     Roading Infrastructure Price Guide

The Board requested an estimate price guide on basic roading infrastructure like kerbing/channelling (per metre).

10.3.3     Spencer Avenue Cycleway

Construction on Stage 2 of the Spencer Avenue Cycleway was expected to take place this month. The Transportation Area Engineer would email the Board once the work commenced.

10.3.4     Glass Recycling

·            There were issues with glass recycling in Maketu, data showed that there was an increase in the amount of glass recycled over the holiday period.

·            The Board requested information from the Solid Waste Team on whether an extra glass recycling service or mobile trailer could be arranged for Maketu over the holiday period.

10.4        Operational Report - October 2023

The Board considered a report from the Governance Advisor. The report was taken as read.

Resolution  MKC23-6.8

Moved:         Member T Hopping

Seconded:   Deputy R Corbett

That the Governance Advisor’s report dated 3 October 2023 titled ‘Operational Report – October 2023’ be received.

Carried

Apology

Resolution  WBC23-6.1

Moved:         Chairperson R Goudie

Seconded:   Member D Simpson

That the apology for absence from Cr A Sole be accepted.

Carried

7.1            Jo Hall - Stormwater drain 25 Wilson Road

Ms Hall was in attendance to raise concern regarding stormwater issues on Wilson Road.

Ms Hall advised the Board that she had contacted Council 12 months ago regarding the drain outside 25 Wilson Road, which was blocked. She was advised that the project was on the schedule of stormwater works. She requested an update on when these works would start and if regular maintenance could be undertaken on the drain.

7.2           Keith Hay - Civil Defence

Mr Hay was in attendance to speak to the Board regarding civil defence in Waihī Beach. He noted the below points:

·       There was concern that Waihī Beach had no location that could safely house the population in the event of a tsunami.

·       The new tsunami warning maps issued by the Civil Defence Emergency Management Group did not show which roads to drive in the event of a tsunami. Mr Hay requested that the maps be replaced with the previous versions.

·       Mr Hay was advised that the purpose of the maps was to show the general direction that people should take rather than specific roads.

7.3           Mike Hickey - Various Items

Mike Hickey was in attendance to speak to the Board regarding the below issues:

·       A police presence in Waihī Beach was necessary over the summer period.

·       There had been 158 dog attacks in the Bay of Plenty area up from 120 the previous year.

·       Mr Hickey requested that the road markings in Waihī Beach be repainted prior to Christmas.

Motion

Resolution  WBC23-6.2

Moved:         Chairperson R Goudie

Seconded:   Member D Simpson

That in accordance with Standing Order 9.4, the order of business be changed with the presentations heard in the following order: Waihī Beach Lifeguard Services, Pio Shores Sports and Recreation Association, Waihī Beach Coastguard, Pippa Coombes – Waihī Beach Skatepark Update, Te Whānau ā Tauwhao ki Otawhitwhi and Waihī Beach Road Safety Improvements.

Carried

8.1           Presentation - Waihī Beach Lifeguard Services

Donna Pfefferle from Waihī Beach Lifeguard Services and Mick Kearney from Surf Life Saving New Zealand were in attendance to speak about the proposed Lifeguard Building at Bowentown Seaforth South Reserve and water safety signs. They noted the following points:

·       Waihī Beach had three flagged patrols and one roaming patrol during summer. There were issues with getting the appropriate gear to Bowentown and on the water in a timely manner.

·       The purpose of the proposed Lifeguard building in Bowentown was to operate as a mini hub from the main end facility.

·       There was currently no first aid room or triage room in Bowentown. An additional facility was necessary to build capacity to deal with incidents outside the flagged areas.

·       Lifeguard Services was looking at standardising signs at beaches to make it easier for swimmers to identify risks.

·       There was a need for more floatation devices on coastal areas to prevent fatalities.

·       A recent coronial report had gone to councils across New Zealand recommending that local risk assessments in coastal areas should be undertaken to identify areas where signage and floatation devices be installed.

·       The Reserves and Facilities Manager noted that Council had responded to an application and an ‘in principle’ decision had been made. Submissions for and against the proposal and been received and a decision would be made at a Council meeting in November 2023.

8.2          Presentation - Pio Shores Sports and Recreation Association

Peter Roy, supported by additional members of the Pio Shores Sports and Recreation Association, was in attendance to speak to the proposed Lifeguard Building at Bowentown Seaforth South Reserve. They noted the below points:

·       Residents from Pio Shores were concerned about the proposal to lease the Bowentown South End Reserve for the purpose of a Lifeguard Building.

·       The Bowentown South End Reserve was important to the Pio Shores residents as many had small sections and used the Reserve as open space.

·       The Reserve formed part of Bowentown’s stormwater management system and was ‘soggy’ most of the year. The location of the proposed Building was an area that flooded.

·       The reserve was primarily used by families particularly during the summer period.

·       The proposed carpark and Lifeguard Building was too close to the cricket pitch and would take away the open space of the reserve.

·       Most of the year the building would be used as a storage facility as Lifeguard Services only operated in Bowentown during the summer months. Waihī Beach Lifeguard Services should look at alternative options for a building.

·       Coastguard was in the vicinity of the area which meant there would be a duplication of services.

8.3          Presentation - Waihī Beach Coastguard

Sam Dunlop was in attendance on behalf of  Waihī Beach Coastguard to speak to the proposed Lifeguard Building at Bowentown Seaforth South Reserve. He noted the below points:

·       Coastguard supported Waihī Beach Lifeguard Service’s goal to expand their facility and service.

·       The two organisations worked in conjunction with each other, however, they had separate responsibilities.

·       Coastguard did not want to see Lifeguard Services duplicate what their own service already provided.

·       There were currently not enough carparks for all the services when responding to an incident.

·       Coastguard had their own aspiration to expand the footprint of their existing facility, which meant that Lifeguard Services could not build their facility next door.

8.4          Presentation - Te Whānau ā tauwhao ki otawhiwhi

Reon Tuarau was in attendance to provide the Board with an update on behalf of Te whānau ā tauwhao ki Otawhiwhi. The below points were noted:

·       The marae was now connected to the main sewage system, enabling the marae to house large groups during tangihanga and other events.

·       The driveway had been sealed and road signs installed to help identify where the marae and kohanga was located.

·       Otawhiwhi Marae had received funding to conduct cultural research on Great White Sharks. Recommendations for tikanga around Great White Sharks would be put forward for consideration.

·       The track to Shelley Bay had been upgraded following the destruction after weather events earlier this year.

8.5          Presentation - Pippa Coombes - Waihī Beach Skatepark Update

Pippa Coombes and members of the Skatepark Committee were in attendance to provide an update on the Waihī Beach Skatepark project. They also sought support from the Board for this project.

·       The Skatepark Committee was looking for support from the Board and Community for an upgrade of the skatepark in Waihī Beach.

·       Skateparks were among the most frequently used recreational facilities.

·       The group requested a letter of support from the Waihī Beach Community Board.

·       Due to the small footprint of the existing skatepark, it was currently too dangerous for scooters, BMX and skateboard riders to all ride at the same time.

·       The footprint for the new skatepark would be roughly double the existing footprint, depending on how much funding was acquired.

·       A letter of support from Council had been produced to support the group’s funding applications.

Resolution  WBC23-6.3

Moved:                         Cr A Henry

Seconded:         Member D Simpson

That the Waihī Beach Community Board write a letter of support for a new skatepark at Waihī Beach.

Carried

8.6          Presentation - Waihī Beach School Road Safety Improvements

Representatives from Waihī Beach School were unable to attend the meeting.

9.1           Minutes of the Waihī Beach Community Board Meeting held on 14 August 2023

Resolution  WBC23-6.4

Moved:         Member H Guptill

Seconded:   Member D Simpson

1.     That the Minutes of the Waihī Beach Community Board Meeting held on 14 August         2023 as circulated with the agenda be confirmed as a true and correct record.

2.    That the Chairperson’s electronic signature be inserted into the confirmed    minutes.

Carried

10.1          Waihī Beach Community Board Workshop Notes - 11 September 2023

The Waihī Beach Community Board workshop notes were received, with no further discussion.

10.2         Waihī Beach Community Board Chairpersons Report - October 2023

The Board considered a report from the Chairperson. The report was taken as read with further discussion on the topics listed below.

Resolution  WBC23-6.5

Moved:         Chairperson R Goudie

Seconded:   Member H Guptill

That the Chairpersons report dated 9 October 2023 titled ‘Waihī Beach Community Board Chairpersons Report – October 2023’ be received.

                                                                                                                                                                          CARRIED

10.2.1      Waihī Beach Entranceway Project

The Board noted the below points in relation to this project:

·       The Entranceway Sign Project was being progressed. The Community Board were in the process of seeking permission from landowners to put the entranceway signs on their land.

·       The Board was advised that changes to the design and materials used may be necessary to meet road safety requirements.

Resolution  WBC23-6.6

Moved:                         Member D Simpson

Seconded:         Cr A Henry

That the Waihī Beach Community Board approve the Entranceway Project design in principle, noting that changes may be required to address safety restrictions and material once locations are confirmed.

Carried

10.2.2     Seaforth Road Rehabilitation

It was noted that Seaforth Road from Pio Shores Roundabout to Anzac Bay was in a bad condition and needed to be rehabilitated.

10.3         Waihī Beach Community Board Councillor’s Report – October 2023

The Board considered a report from Councillor Sole. The report was taken as read with no further discussion.

Resolution  WBC23-6.7

Moved:         Cr A Henry

Seconded:   Member H Guptill

That the Councillor’s report dated 9 October 2023 titled ‘Waihī Beach Community Board Councillor’s Report – August 2023’ be received.

Carried

10.4        Projects and Monitoting Committee Updates - Proposal to Lease Bowentown Seaforth Road South Reserve

The Board considered a report from the Senior Governance Advisor. The report was taken as read. The Chairperson advised that the Waihī Beach Community Board had put in a submission supporting an emergency hub in the south end of Waihī Beach, noting that the position of the facility was a complex discussion.

10.5         Infrastructure Group Report - Waihī Beach Community Board - October 2023

The Board considered a report from the Executive Assistance, Infrastructure Group. The report was taken as read with further discussion on items as listed.

Resolution  WBC23-6.8

Moved:                         Chairperson R Goudie

Seconded:         Member D Simpson

That the Executive Assistant Infrastructure Group’s report, dated 9 October 2023 titled ‘Infrastructure Group Report - Waihī Beach Community Board - October 2023’ be received.

 Carried

10.5.1      Beach road safety enhancement project

The Board had a discussion regarding the Beach Road Safety Enhancement Project, noting the below points:

·       The Roading Engineer had engaged with Beca for a quote, highlighting that majority of the cost for this initial design stage would go towards a typographical survey.

·       The Community Board was not obliged to use Beca for the design.

·       The Transportation Area Engineer would seek alternative quotes on behalf of the Community Board.

Resolution  WBC23-6.10

Moved:                         Chairperson R Goudie

Seconded:         Member D Simpson

That the Waihī Beach Community Board request for one to two additional quotes to be sought for the Beach Road Safety Enhancement Project.

Carried

Resolution  WBC23-6.11

Moved:                         Member H Guptill

Seconded:         Cr A Henry

That the Waihī Beach Community Board note that a preferred location for the requested pedestrian refuge on Beach Road (between Browns Drive and Waihī Beach School) will be recommended by the external consultant for Councils consideration.

Carried

10.5.2     Wilson Road Carpark Extension

The Board had a discussion regarding one of their priority projects, being ‘Wilson Road Carpark Extension’. The below points were made:

·       The cost to extend and seal the Wilson Road carpark exceeded the Board’s Roading budget.

·       There was the option to do a staged project for the carpark, with a gravel extension being the priority.

·       Stormwater upgrades to 25 Wilson Road could happen in conjunction with extending the carpark.

Resolution  WBC23-6.12

Moved:                         Member H Guptill

Seconded:         Member D Simpson

That the Waihī Beach Community Bard approve funding of up to $45,000 from the Waihī Beach Roading Account, toward Stage 1 of the Wilson Road Carpark Extension project, noting that this project will happen in parallel with the stormwater upgrade.

Carried

10.5.3     Waihī Beach Library Designs

The Board requested the alternative library designs be presented at their next workshop.

10.5.4    pio shores pump station

·       The Board requested an update on when the Department of Conversation would relocate the Shore skinks found near the Pio Shores Pump Station.

·       The Board requested a walk around tour of the Pio Shores pump station upgrade once the works were completed.

10.5.5     Pensioner Housing

·       There were still three affected pensioners that were unable to be accommodated.

·       The Board requested an update on alternative housing options for the pensioners that could not be accommodated.

10.5.6     Mara Kai (Food Garden)

The Reserves and Facilities Manager provided the Board with an update relating to the Mara Kai (Food Garden).

The Board was advised that the Beach Road Recreation Reserve had been considered as a location for pensioner housing. However, it would need to go through a process to revoke the Reserve classification.

The Reserves and Facilities Manager was seeking direction on whether this process would be undertaken before progressing with the Mara Kai Food Garden.

10.5.7     EDINBURGH STREET AND WILSON ROAD CARPARKS

The Board requested Edinburgh Street and Wilson Road carparking be discussed at their next workshop.

10.6         Waihī Beach Community Board Operational Report - October 2023

The Board considered a report from the Governance Advisor. The report was taken as read.

Resolution  WBC23-6.13

Moved:         Chairperson R Goudie

Seconded:   Cr A Henry

That the Governance Advisor’s report dated 9 October 2023 titled ‘Waihī Beach Community Board Operational Report – October’, be received.

Carried

Apology

Resolution  SPC23-6.1

Moved:                         Cr A Henry

Seconded:         Cr D Thwaites

That the apology for leave of absence from Cr Murray-Benge be accepted.

Carried

10.1          Submission on Building Consent System Review: Options Paper Consultation (2023)

The Committee considered a report dated 28 September 2023 from the Senior Policy Analyst. The report was taken as read.

Staff responded to pātai as below: 

·            There was risk associated with the proposed requirement for one person to be accountable for a building project was acknowledged. However, the current building process was fragmented up into different sections of a construction process. This meant that different people were accountable for their particular section of the project, and there was no connection between them.

The proposed requirement would mean that if the person responsible abandoned the project, the risk and responsibility would fall back onto the Consenting Authority.

·            Results had been published for the 2022 Building Consent Systems Review, noting that there had been significant input from members of the impacted industries.

·            New legislation and regulations set by Central Government brought extra costs onto applicants.

·            Potential future cost increases would be caused by carbon footprint requirements (such as the requirement of double-framed construction). 

·            There had been a deficiency of available people in the trade.

·            The increase in costs was due to the better quality homes being built, as well as the responsibility of compliance costs which was carried by Council.

·            Self-certification was written into the Building Act in 2004 however, it had been redacted due to the industry not being prepared.

·            Council did not have any role in the Licensed Building Practitioners (LBP) scheme.

·            The main risk Council faced was the liquidation of construction companies when projects went wrong.

Resolution  SPC23-6.2

Moved:                         Cr A Henry

Seconded:         Cr R Crawford

1.      That the Senior Policy Analyst’s report dates 28 September 2023 titled ‘Submission on Building Consent System Review: Options Paper Consultation (2023)’ be received.

2.     That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

Carried

10.2         Submission on critical Infrastructure Phase One Consultation

The Committee considered a report dated 28 September 2023 from the Senior Policy Analyst. The report was taken as read.

Resolution  SPC23-6.3

Moved:                         Cr M Grainger

Seconded:         Mayor J Denyer

1.      That the Senior Policy Analyst’s report dated 28 September 2023 titled ‘Submission on Critical Infrastructure Phase One Consultation’ be received.

2.     That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

 Carried

10.3         Submission on Government Policy Statement on Land Transport 2024

The Committee considered a report dated 28 September 2023 from the Senior Policy Analyst. The report was taken as read.

Staff responded to pātai as below:

·            Clarification relating to the referenced numbers of sealed and unsealed roads within the submission would be provided to the Committee following further investigation.

Resolution  SPC23-6.4

Moved:                         Deputy Mayor J Scrimgeour

Seconded:         Cr D Thwaites

1.      That the Senior Policy Analyst’s report dated 28 September 2023 titled ‘Submission on Government Policy Statement on Land Transport 2024’ be received.

2.     That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

 Carried

10.4        Submission on Western Bay of Plenty Development Plan: Major Capex Proposal long-list consultation

The Committee considered a report dated 28 September 2023 from the Strategic Advisor Resource Management. The report was taken as read.

Staff responded to pātai as below:

·       PowerCo and Transpower were working collaboratively with SmartGrowth, to prepare a list of Capital Expenditure for the next 10-20 years, recognising the significant growth in the district. Council had been involved in technical workshops to provide guidance on Council’s spatial planning.

·       There was currently no opportunity to provide feedback on distributed generation of electricity (such as solar power) through this submission. It was noted that this could be channelled through staff and Councillors that attended the SmartGrowth meetings.

Resolution  SPC23-6.5

Moved:                         Cr A Henry

Seconded:         Cr M Grainger

1.      That the Strategic Advisor Resource Management’s report dated 28 September 2023 titled ‘Submission on Western Bay of Plenty Development Plan: Capex Proposal long-list consultation’ be received.

2.     That the submission, shown as Attachment 1 to this report, be received by the Strategy and Policy Committee and the information noted.

 Carried

Apology

Resolution  CL23-15.1

Moved:                         Cr R Joyce

Seconded:         Cr D Thwaites

That the apology for lateness from Deputy Mayor John Scrimgeour and apology for leave of absence from Cr Murray-Benge be accepted.

Carried

Change to order of business

The Chairperson requested that the next item of business be ‘Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board’, due to the public in attendance with an interest in this item.

Resolution  CL23-15.2

Moved:                         Cr Grainger

Seconded:         Cr Crawford

That, in accordance with Standing Orders, the order of business be changed and that item ‘Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board’ be dealt with as the next item of business.

Carried

9.1           Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board.

Council considered a report from the Senior Governance Advisor dated 3 October 2023. The report was taken as read.

Mayor Denyer called Ms Chauhan to the lectern to make and sign the declaration. The making, attesting and signing of the declaration required of Te Puke Community Board members was witnessed by Mayor Denyer.

Resolution  CL23-15.3

Moved:                         Cr G Dally

Seconded:         Cr T Coxhead

1.     That the Senior Governance Advisor’s report dated 3 October 2023 titled ‘Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board’ be received.

2.    That the oral and written declaration by Neena Chauhan is witnessed and signed by Mayor James Denyer.

Carried

10.1          Minutes of the Projects and Monitoring Committee Meeting held on 8 August 2023

Resolution  CL23-15.4

Moved:                         Cr D Thwaites

Seconded:         Cr G Dally

That the Minutes of the Projects and Monitoring Committee Meeting held on 8 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted, with the below amendment:

·             Public Forum speakers should read ‘Mr John Lewis and Mr Rick Hannay’.

Carried

10.2         Minutes of the Audit, Risk and Finance Committee Meeting held on 15 August 2023

Resolution  CL23-15.5

Moved:                         Cr M Grainger

Seconded:         Cr R Crawford

That the Minutes of the Audit, Risk and Finance Committee Meeting held on 15 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted.

Carried

10.3         Minutes of the Strategy and Policy Committee Meeting held on 17 August 2023

Resolution  CL23-15.6

Moved:                         Mayor J Denyer

Seconded:         Cr A Wichers

That the Minutes of the Strategy and Policy Committee Meeting held on 17 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted.

Carried

10.4        Minutes of the Council Meeting held on 17 August 2023

Resolution  CL23-15.7

Moved:                         Mayor J Denyer

Seconded:         Deputy Mayor J Scrimgeour

1.     That the Minutes of the Council Meeting held on 17 August 2023 be confirmed as a    true and correct record and the recommendations therein be adopted.

2.    That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

10.5         Minutes of the Council Meeting held on 30 August 2023

Resolution  CL23-15.8

Moved:                         Mayor J Denyer

Seconded:         Deputy Mayor J Scrimgeour

1.     That the Minutes of the Council Meeting held on 30 August 2023 be confirmed as a    true and correct record and the recommendations therein be adopted.

2.    That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

11.1           Draft Speed Management Plan

Council considered a report dated 3 October 2023 from the Senior Transportation Engineer. The report was taken as read with a brief overview of the report provided by the Senior Policy Analyst.

Staff responded to pātai as below:

·            An explanation was provided regarding the proposed speed limits on Pahoia Road and Woodland Road, noting that this deviated from the “blanket approach” due to the feedback that had been received from Elected Members and members of the public.

·            It was also noted that the number of cyclists would incease as the cycleway was developed, creating a need to reduce the speed around this area as well.

·            An estimate of the costs required to update the speed signs would be produced once the Speed Management Plan was adopted and a full scope of requirements was determined.

Resolution  CL23-15.9

Moved:                         Cr R Joyce

Seconded:         Cr D Thwaites

1.     That the Senior Transportation Engineer report dated 3 October 2023, titled ‘Draft          Speed Management Plan’ be received.

2.    That the report relates to an issue that is considered to be of medium significance    in terms of Council’s Significance and Engagement Policy.

3.    That Council adopt the Draft Speed Management Plan included in Attachment 1 for     consultation.

4.    That Council amend the Draft Speed Management Plan to include roads on   Matakana Island being reduced to 60km/h.

Carried

11.2          Te Puke War Memorial Hall Lease 2021-2051

Cr Dally declared an interest in this item and took no part in the discussion or voting thereon.

Council considered a report dated 3 October 2023 from the Legal Property Officer. The report was taken as read.

Staff responded to pātai as below:

·            Staff would provide some clarification regarding liability of the Te Puke Memorial Hall following the hui.

·            Te Puke Memorial Hall Committee were happy with the lease proposal.

Resolution  CL23-15.10

Moved:                         Deputy Mayor J Scrimgeour

Seconded:         Cr A Wichers

1.     That the Legal Property Officer’s report dated 3 October 2023 titled “Te Puke War    Memorial Hall Lease 2021-2051” be received.

2.    That the report relates to an issue that is considered to be of low significance in         terms of Council’s Significance and Engagement Policy.

3.    Council, in its capacity as administrating body of Part Lots 1 and 2 on Deposited Plan          13811 and Part Lot 1 on Deposited Plan 36300 contained in Record of Title SA50D/620        South Auckland Registry, grants Te Puke War Memorial Hall Society Incorporated a       land lease of approximately 1772m² for the purpose of a Community Hall from 1        September 2021 to 31 August 2026 with the ability to renew the lease 5 more times     for a period of 5 years each.

Carried

11.3          Petition Calling for a Citizens Initiated Referenda on State Highway Maintenance

Council considered a report dated 3 October 2023 from the Senior Governance Advisor. The report was taken as read, noting that no cost would be incurred.

Resolution  CL23-15.11

Moved:                         Cr D Thwaites

Seconded:         Cr T Coxhead

1.     That the Senior Governance Advisor’s report dated 3 October 2023 titled ‘Petition       Calling for a Citizens Initiated Referenda on State Highway Maintenance’ be received.

2.    That the report relates to an issue that is considered to be of medium significance    in terms of Council’s Significance and Engagement Policy.

3.    That Council supports New Plymouth District Council’s petition calling for a Citizens     Initiated Referenda by making the petition available for members of the public to   sign at district libraries and service centres.

                                                                                                                                                               CARRIED

11.4          Community Committee - Change to Terms of Reference

Council considered a report dated 3 October 2023 from the General Manager Strategy and Community. The report was taken as read, with the rationale for the proposed changes highlighted.

Resolution  CL23-15.12

Moved:                         Cr M Grainger

Seconded:         Cr R Crawford

1.     That the report of the General Manager Strategy and Community dated 3 October    2023 titled ‘Community Committee – Change to Terms of Reference’ be received.

2.    That the report relates to an issue that is considered to be low significance in terms of Council’s Significance and Engagement Policy.

3.    That Council approves the proposed changes to the Terms of Reference for the         Community Committee as set out in Attachment 1 to this report.

4.    That staff be directed to make all necessary consequential amendments to the Terms of Reference for other council committees in order to give effect to the new        Terms of Reference for the Community Committee.

Carried

11.5          Mayor's Report to Council

Council considered a report dated 3 October 2023 from the Senior Executive Assistant to Mayor/CEO. The report was taken as read with a verbal update provided by the Mayor relating to the Future for Local Government Meeting that took place.

·            A future for Local Government New Zealand hui was held on 16-17 September 2023 in Wellington.

·            The feedback attained will be made avaliable shortly. 

·            LGNZ will be providing information packs to all Councils to help undertake conversations and help form a consenus in time for the Council meeting scheduled 23 November 2023.

The Mayor responded to pātai as below:

·            The LGNZ Conference had a good turn out.

Resolution  CL23-15.13

Moved:                         Mayor J Denyer

Seconded:         Cr R Joyce

That the Senior Executive Assistant to Mayor/CEO’s report dated 3 October 2023 titled
‘Mayors Report to Council’ be received.

Carried