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3 October 2023 |
MINUTES OF Western Bay of Plenty District
Council
Council Meeting No. CL23-15
HELD IN THE Council Chambers, 1484 Cameron Road, Tauranga
ON Tuesday, 3 October 2023 AT 9.30am
The Strategic Kaupapa Māori Manager opened the hui with a Karakia.
2 Present
Mayor J Denyer (Chairperson), Deputy Mayor J Scrimgeour, Cr T Coxhead, Cr R Crawford, Cr G Dally, Cr M Grainger, Cr R Joyce, Cr D Thwaites and Cr A Wichers.
Via Zoom
Cr A Henry and Cr A Sole.
3 In Attendance
J Holyoake (Chief Executive Officer), R Davie (Deputy CEO/General Manager Strategy and Community), C Crow (General Manager Infrastructure Group), A Curtis (General Manager Regulatory Services), A Henderson (General Manager Corporate Services), G Golding (Governance Manager), C Nepia (Strategic Kaupapa Māori Manager), E Watton (Strategic Policy and Planning Programme Director), J Rickard (Community and Strategic Relationships Manager), L Balvert (Communications Manager), C McLean (Senior Transportation Engineer), C Steiner (Senior Policy Analyst), S Wilburn (Community Advisor), H Wi Repa (Governance Systems Advisor), J Osborne (Governance Advisor) and P Osborne (Senior Governance Advisor).
1 Member of the press.
VIA ZOOM
M Leighton (Policy and Planning Manager).
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Resolution CL23-15.1 Moved: Cr R Joyce Seconded: Cr D Thwaites That the apology for lateness from Deputy Mayor John Scrimgeour and apology for leave of absence from Cr Murray-Benge be accepted. |
Nil
Members were advised that if they have an interest in (actual, potential, pecuniary or nonpecuniary interest) in any item on the agenda, then they must declar this interest and refrain from discussing or voting on this item and were advised to withdraw from the meeting table for the item. [As per the Local Authorities (Member’s Interest) Act 1968].
· Councillor Dally advised Council that he had a declaration of interest regarding report 11.2 of the agenda being ‘Te Puke War Memorial Hall Lease 2021-2051’ as he was a member of the Te Puke War Memorial Hall Committee.
Nil
Nil
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The Chairperson requested that the next item of business be ‘Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board’, due to the public in attendance with an interest in this item. |
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Resolution CL23-15.2 Moved: Cr Grainger Seconded: Cr Crawford That, in accordance with Standing Orders, the order of business be changed and that item ‘Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board’ be dealt with as the next item of business. |
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9.1 Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board. |
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Council considered a report from the Senior Governance Advisor dated 3 October 2023. The report was taken as read. Mayor Denyer called Ms Chauhan to the lectern to make and sign the declaration. The making, attesting and signing of the declaration required of Te Puke Community Board members was witnessed by Mayor Denyer. |
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Resolution CL23-15.3 Moved: Cr G Dally Seconded: Cr T Coxhead 1. That the Senior Governance Advisor’s report dated 3 October 2023 titled ‘Formal Declaration of Neena Chauhan for Appointment to the Te Puke Community Board’ be received. 2. That the oral and written declaration by Neena Chauhan is witnessed and signed by Mayor James Denyer. |
9.35am Meeting adjourned
9.50am Meeting reconvened
9.50am Deputy Mayor Scrimgeour entered the meeting
10 Council and Committee Minutes for Confirmation
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10.1 Minutes of the Projects and Monitoring Committee Meeting held on 8 August 2023 |
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Resolution CL23-15.4 Moved: Cr D Thwaites Seconded: Cr G Dally That the Minutes of the Projects and Monitoring Committee Meeting held on 8 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted, with the below amendment: · Public Forum speakers should read ‘Mr John Lewis and Mr Rick Hannay’. |
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10.2 Minutes of the Audit, Risk and Finance Committee Meeting held on 15 August 2023 |
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Resolution CL23-15.5 Moved: Cr M Grainger Seconded: Cr R Crawford That the Minutes of the Audit, Risk and Finance Committee Meeting held on 15 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted. |
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10.3 Minutes of the Strategy and Policy Committee Meeting held on 17 August 2023 |
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Resolution CL23-15.6 Moved: Mayor J Denyer Seconded: Cr A Wichers That the Minutes of the Strategy and Policy Committee Meeting held on 17 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted. |
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Resolution CL23-15.7 Moved: Mayor J Denyer Seconded: Deputy Mayor J Scrimgeour 1. That the Minutes of the Council Meeting held on 17 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted. 2. That the Chairperson’s electronic signature be inserted into the confirmed minutes. |
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Resolution CL23-15.8 Moved: Mayor J Denyer Seconded: Deputy Mayor J Scrimgeour 1. That the Minutes of the Council Meeting held on 30 August 2023 be confirmed as a true and correct record and the recommendations therein be adopted. 2. That the Chairperson’s electronic signature be inserted into the confirmed minutes. |
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Council considered a report dated 3 October 2023 from the Senior Transportation Engineer. The report was taken as read with a brief overview of the report provided by the Senior Policy Analyst. Staff responded to pātai as below: · An explanation was provided regarding the proposed speed limits on Pahoia Road and Woodland Road, noting that this deviated from the “blanket approach” due to the feedback that had been received from Elected Members and members of the public. · It was also noted that the number of cyclists would incease as the cycleway was developed, creating a need to reduce the speed around this area as well. · An estimate of the costs required to update the speed signs would be produced once the Speed Management Plan was adopted and a full scope of requirements was determined. |
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Resolution CL23-15.9 Moved: Cr R Joyce Seconded: Cr D Thwaites 1. That the Senior Transportation Engineer report dated 3 October 2023, titled ‘Draft Speed Management Plan’ be received. 2. That the report relates to an issue that is considered to be of medium significance in terms of Council’s Significance and Engagement Policy. 3. That Council adopt the Draft Speed Management Plan included in Attachment 1 for consultation. 4. That Council amend the Draft Speed Management Plan to include roads on Matakana Island being reduced to 60km/h. |
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Cr Dally declared an interest in this item and took no part in the discussion or voting thereon.
Council considered a report dated 3 October 2023 from the Legal Property Officer. The report was taken as read. Staff responded to pātai as below: · Staff would provide some clarification regarding liability of the Te Puke Memorial Hall following the hui. · Te Puke Memorial Hall Committee were happy with the lease proposal.
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Resolution CL23-15.10 Moved: Deputy Mayor J Scrimgeour Seconded: Cr A Wichers 1. That the Legal Property Officer’s report dated 3 October 2023 titled “Te Puke War Memorial Hall Lease 2021-2051” be received. 2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy. 3. Council, in its capacity as administrating body of Part Lots 1 and 2 on Deposited Plan 13811 and Part Lot 1 on Deposited Plan 36300 contained in Record of Title SA50D/620 South Auckland Registry, grants Te Puke War Memorial Hall Society Incorporated a land lease of approximately 1772m² for the purpose of a Community Hall from 1 September 2021 to 31 August 2026 with the ability to renew the lease 5 more times for a period of 5 years each. |
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11.3 Petition Calling for a Citizens Initiated Referenda on State Highway Maintenance |
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Council considered a report dated 3 October 2023 from the Senior Governance Advisor. The report was taken as read, noting that no cost would be incurred.
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Resolution CL23-15.11 Moved: Cr D Thwaites Seconded: Cr T Coxhead 1. That the Senior Governance Advisor’s report dated 3 October 2023 titled ‘Petition Calling for a Citizens Initiated Referenda on State Highway Maintenance’ be received. 2. That the report relates to an issue that is considered to be of medium significance in terms of Council’s Significance and Engagement Policy. 3. That Council supports New Plymouth District Council’s petition calling for a Citizens Initiated Referenda by making the petition available for members of the public to sign at district libraries and service centres. |
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Council considered a report dated 3 October 2023 from the General Manager Strategy and Community. The report was taken as read, with the rationale for the proposed changes highlighted. |
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Resolution CL23-15.12 Moved: Cr M Grainger Seconded: Cr R Crawford 1. That the report of the General Manager Strategy and Community dated 3 October 2023 titled ‘Community Committee – Change to Terms of Reference’ be received. 2. That the report relates to an issue that is considered to be low significance in terms of Council’s Significance and Engagement Policy. 3. That Council approves the proposed changes to the Terms of Reference for the Community Committee as set out in Attachment 1 to this report. 4. That staff be directed to make all necessary consequential amendments to the Terms of Reference for other council committees in order to give effect to the new Terms of Reference for the Community Committee. |
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Council considered a report dated 3 October 2023 from the Senior Executive Assistant to Mayor/CEO. The report was taken as read with a verbal update provided by the Mayor relating to the Future for Local Government Meeting that took place. · A future for Local Government New Zealand hui was held on 16-17 September 2023 in Wellington. · The feedback attained will be made avaliable shortly. · LGNZ will be providing information packs to all Councils to help undertake conversations and help form a consenus in time for the Council meeting scheduled 23 November 2023. The Mayor responded to pātai as below: · The LGNZ Conference had a good turn out. |
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Resolution CL23-15.13 Moved: Mayor J Denyer Seconded: Cr R Joyce That the Senior Executive Assistant to Mayor/CEO’s report
dated 3 October 2023 titled |
Nil
13 Resolution to Exclude the Public
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution CL23-15.14 Moved: Cr R Crawford Seconded: Cr A Wichers That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The Meeting closed at 10.18am.
Confirmed as a true and correct record at the Council meeting held 26 October 2023.
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Mayor J Denyer
CHAIRPERSON / MAYOR