Minutes of Maketu Community Board Meeting

Maketu Community Board Meeting Minutes

15 April 2025

MINUTES OF Western Bay of Plenty District Council
Maketu Community Board Meeting No. MKC25-2
HELD IN THE Maketu Community Centre, Wilson Road, Maketu
ON Tuesday, 15 April 2025 AT 7.00pm

1 Present

Chairperson T Hopping, Deputy R Corbett, Cr L Rae, Deputy Mayor J Scrimgeour, Member D Walters and Member B Waterhouse.

2 In Attendance

A Curtis (General Manager Regulatory Services) and E Logan (Governance Advisor).

Others in attendance

Cr A Wichers

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

7.1 Councillor Andy Wichers - Representation Review Outcome

Cr Wichers was in attendance to discuss the Representation Review outcome. He extended his congratulations to Maketu for retaining its Community Board.

8 Minutes for Confirmation

8.1 Minutes of the Maketu Community Board Meeting held on 4 March 2025

Resolution MKC25-2.1

Moved: Deputy R Corbett

Seconded: Member B Waterhouse

1. That the Minutes of the Maketu Community Board Meeting held on 4 March 2025 as circulated with the agenda be confirmed as a true and correct record.

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9 Reports

9.1 Maketu Community Board - Chairperson's Report - April 2025

The Board considered a report from the Chairperson dated 15 April 2025. The report was taken as read, with further discussion of the below.

Resolution MKC25-2.2

Moved: Deputy R Corbett

Seconded: Member B Waterhouse

1. That the Chairperson’s report dated 15 April 2025 titled ‘Maketu Community Board – Chairperson’s Report – April 2025’ be received.

Carried

9.1.1 Maketu Projects List

Members queried when the Maketu Project list information would be made publicly available, noting that there was a strong desire within the community to receive this information.

The General Manager Regulatory Services would discuss this with staff, noting that Councils Your Place Tō wāhi website was potentially the most appropriate place for this information.

9.1.2 Spencer Avenue Culvert Upgrade

The Board expressed an interest in paying for the Spencer Avenue Culvert Upgrade (Council-led Project) with the remainder of their Roading Account to ensure that the project was completed.

Resolution MKC25-2.3

Moved: Cr L Rae

Seconded: Member D Walters

2. That the Maketu Community Board approve up to $150,000 from the Maketu Community Board Roading Account as a contribution for the completion of the Council-led project ‘Culvert Upgrade on Spencer Avenue’.

And

That the Maketu Community Board request for a provision to be included in the project design to allow access for a shared pathway on Maketu Road.

Carried

9.2 Maketu Community Board - Councillor's Report - April 2025

The Board considered a report from Deputy Mayor Scrimgeour dated 15 April 2025. The report was taken as read, with further discussion on the below.

Resolution MKC25-2.4

Moved: Deputy Mayor J Scrimgeour

Seconded: Member B Waterhouse

1. That Deputy Mayor Scrimgeour’s report dated 15 April 2025 titled ‘Maketu Community Board – Councillors Report – April 2025’ be received.

Carried

9.2.1 Local Waters Done Well

It was noted that the reason Council’s preferred option was to create a joint Council-Controlled Organisation (CCO) was based on the projections within the Long-Term Plan (LTP), as Council would not be able to meet the legislative parameters that had been put in place by Central Government to continue with an inhouse model.

9.2.2 Easter Trading By-Law

Council had reviewed the Easter Trading By-Law and were not expecting any changes to be made.

9.2.3 Community Matching Fund

· The Community Matching Fund (CMF) would be open for applications between 1-31 July 2025.

· The CMF was available for community groups and organisations in the district with $140,000 ($100,000 general fund and $40,000 environmental fund) available.

· The CMF was ‘matched’ on a 50/50 basis. Council’s half was in a cash grant, most commonly between $1,000 - $10,000. The community group contribution could be made up of any combination of volunteer labour, donated professional services, funds raised through other means and/or donations of materials.

· Further information could be found on Council’s website.

9.2.4 District Plan - Te puke spatial plan

· The Te Puke Spatial Plan Sub-Committee were approaching the final stages of discussion.

· Staff were in the process of preparing a Draft Te Puke Spatial Plan that would be presented to the community for consultation.

9.3 Maketu Community Board - Projects and Operations Report - April 2025

The Board considered a report from the General Manager Infrastructure Services dated 15 April 2025. The report was taken as read, with further discussion on the below.

Resolution MKC25-2.5

Moved: Member D Walters

Seconded: Deputy R Corbett

1. That the General Manager Infrastructure Service’s report dated 15 April 2025 titled ‘Maketu Community Board – Projects and Operations Report – April 2025’ be received.

Carried

9.3.1 Mural Project

Board members raised concerns regarding the lack of progress on the mural project, noting that it was important to have this completed before the end of the triennium.

9.4 Maketu Community Board - Financial Report - February 2025

The Board considered a report from the Financial Business Partner Lead dated 15 April 2025. The report was taken as read.

Resolution MKC25-2.6

Moved: Cr L Rae

Seconded: Member B Waterhouse

1. That the Financial Business Partner Lead’s report dated 15 April 2025 titled ‘Maketu Community Board – Financial Report – February 2025’ be received.

Carried

10 Information for receipt

Nil

The Meeting closed at 7.56pm.

Confirmed as a true and correct record at the Maketu Community Board meeting held on 17 June 2025.

...................................................

Chairperson T Hopping

CHAIRPERSON