Maketu Community Board Meeting Minutes

4 March 2025

MINUTES OF Western Bay of Plenty District Council
Maketu Community Board Meeting No. MKC25-1
HELD IN THE Maketu Community Centre, Wilson Road, Maketu
ON Tuesday, 4 March 2025 AT 7.00pm

Chairperson T Hopping opened the hui with a Karakia.

1                 Present

Chairperson T Hopping, Deputy R Corbett, Cr L Rae, Deputy Mayor J Scrimgeour, Member D Walters and Member B Waterhouse.

2                In Attendance

A Curtis (General Manager Regulatory Services) and E Logan (Governance Advisor).

Cr Wichers, Cr Dally and 1 member of the public

3                Apologies

Nil 

4               Consideration of Late Items

Nil

5                Declarations of Interest

Nil

6                Public Excluded Items

Nil

7                Public Forum

7.1          MIKE MAASSEN - PONGAKAWA RESIDENT

Mr Massen was present to discuss the role of Community Boards and the Representation Review.

· Mr Maasen noted that Pongakawa experienced the same issues as the rest of the district, i.e. mowing issues, drainage issues etc.

· He felt that his community would benefit from having a Community Board.

The Board noted that each Community Board had a targeted rate that funded its activities.

At 7.09pm, Member B Waterhouse entered hui.

8                Minutes for Confirmation

8.1          Minutes of the Maketu Community Board Meeting held on 19 November 2024

Resolution  MKC25-1.1

Moved:                         Cr L Rae

Seconded:         Deputy Mayor J Scrimgeour

1. That the Minutes of the Maketu Community Board Meeting held on 19 November 2024 as circulated with the agenda be confirmed as a true and correct record.

2. That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9                Reports

9.1          Maketu Community Board - Chairperson's Report - March 2025

The Board considered a report from the Chairperson. The report was taken as read.

Resolution  MKC25-1.2

Moved:                         Cr L Rae

Seconded:         Member D Walters

1. That the Chairperson’s report dated 4 March 2025 titled ‘Maketu Community Board – Chairperson’s Report – March 2025’ be received.

2. That the Maketu Community Board approve a budget of $100.00 from the Contingency Account for the purchase of a thank you gift for Wendy McFadyen, the departing custodian of the Maketu Community Centre, for her service to the Maketu Community.

Carried

9.2         Maketu Community Board - Councillors Report - March 2025

The Board considered a report from Councillor Rae. The report was taken as read.  

Resolution  MKC25-1.3

Moved:                         Deputy Mayor J Scrimgeour

Seconded:         Deputy R Corbett

1.       That Councillor Rae’s report dated 4 March 2025 titled ‘Maketu Community Board – Councillors Report – March 2025’ be received.

Carried

9.3         Maketu Community Board - Grant Applications - March 2025

The Board considered a report from the Governance Advisor. The report was taken as read.

Resolution  MKC25-1.4

Moved:                         Cr L Rae

Seconded:         Member D Walters

1. That the Governance Advisor’s report dated 4 March 2025 titled ‘Maketu Community Board – Grant Applications – March 2025’ be received.

2. That the Maketu Community Board approves the grant application from the Maketu ANZAC Dawn Committee for $1,200 to contribute to the costs of breakfast after the dawn parade service and commemorations for ANZAC Day. This grant will be funded from the Maketu Community Board Grants Account,      subject to all accountabilities being met.

Carried

9.4         Maketu Community Board - Projects and Operations Report - February 2025

The Board considered a report from the General Manager Infrastructure Services. The report was taken as read. The Board raised the following issues, noting that these topics would be discussed at their next workshop:

· Roaming Dogs

· Water Services

· Maketu Cycleway Project

· Stage 2 of the Wharekahu Urupa

Resolution  MKC25-1.5

Moved:                         Member B Waterhouse

Seconded:         Cr L Rae

1. That the General Manager Infrastructure Service’s report dated 4 March 2025 titled ‘Maketu Community Board – Projects and Operations Report – February 2025’ be received.

Carried

9.5         Maketu Community Board - Financial Report - December 2024

The Board considered a report from the Financial Business Partner Lead. The report was taken as read.

Resolution  MKC25-1.6

Moved:                         Deputy Mayor J Scrimgeour

Seconded:         Member D Walters

1.        That the Financial Business Partner Lead’s report dated 4 March 2025 titled ‘Maketu Community Board – Financial Report - December 2024’ be received.

2.       That the Maketu Community Board approve to amend recommendation MKC24-4.3 as follows:

That the Maketu Community Board approve the grant application from the Maketu Surf Life Saving Club for $6,000.00 to contribute to the costs of a detailed seismic assessment and concrete scanning of the building. That this grant will be funded from the Maketu Community Board Reserves Account, subject to all accountabilities being met.

Carried

10              Information for Receipt

Chairperson T Hopping closed the meeting with a Karakia.   

The Meeting closed at 8.03pm.

Confirmed as a true and correct record at the Maketu Community Board meeting held on 15 April 2025.

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Chairperson T Hopping

CHAIRPERSON