Katikati Community Board Meeting Minutes

18 September 2024

MINUTES OF Western Bay of Plenty District Council
Katikati Community Board Meeting No. KKC24-5
HELD IN THE Centre - Pātuki Manawa, 21 Main Road, Katikati
ON Wednesday, 18 September 2024 AT 6.30pm

1               Present

Chairperson J Clements, Member N Mayo, Member A Earl, Member T Sage and Cr R Joyce.

2              In Attendance

R Davie (Deputy CEO/General Manager Strategy and Community) and R Garrett (Governance Manager).

OTHERS

17 Members of the public including:

Mayor J Denyer

Cr D Thwaites

Waihī Beach Community Board Chairperson, R Goudie

3              Apologies

Apology

Resolution  KKC24-5.1

Moved:               Chairperson J Clements

Seconded:         Member N Mayo

That the apology for absence from Cr A Henry be accepted.

Carried

4              Consideration of Late Items

Nil

5              Declarations of Interest

Nil

6              Public Excluded Items

Nil

7              Public Forum

7.1            Bruce HanlEn - Challenging Councils Meeting

Mr Hanlen was in attendance to discuss the upcoming ‘challenging councils’ meeting. He noted the below points:

· An invitation was extended to the Katikati Community Board to attend a public meeting presented by Mark Quinn on ‘challenging councils in New Zealand’ at 6.30pm on Friday, 11 October 2024 at the Katikati Memorial Hall. 

· The purpose of the meeting was about challenging councils across New Zealand about increased rates and borrowing from the Local Government Funding Agency.

7.2           Jonette Thompson - Basketball Half Court

Ms Thompson was in attendance to discuss installing an outside basketball half court at Moore Park (Tabled Item 1). She noted the below points:

· Basketball had become a popular sport and catered to all age groups.

· An appropriate place for a basketball half court would be at Moore Park between the kindergarten and the goal posts behind the skateboard ramp.

· The proposed site was reasonably flat for earthworks and situated with easy walkable access to toilet and parking facilities. A BBQ could also be installed to create a family friendly space. 

· Members of the Board clarified that there was ongoing work around creating a plan for user groups of Moore Park.

· Tabled Item 1 – Jonette Thompson Speaking Notes

7.3           Multiple Speakers - Representation Review

Ross Goudie, Waihī Beach Community Board Chairperson was in attendance as a resident of Katikati, Heather Wills, Peter Turner and Brian Anderson to discuss the proposed boundary changes to the Katikati Community Board area. They noted the below points:

· In the initial proposal for the Representation Review, the boundary of the Katikati Community Board would reduce, this was counterproductive to representation.

· It was not clear if the feedback from the pre-engagement had been reflected in the initial proposal.

· The proposed boundary changes would mean those living in Tanners Point, Ongare Point and Fairview Estate would not sit within the Katikati Community Board area.

· Residents living in Fairview Estate were concerned that if the proposal went ahead, they would no longer be represented by the Katikati Community Board.

· If the boundaries were reduced to the town centre, those living rurally would feel as though they had lost their voice.

7.3           Heather Wills - Tahawai Reserve Property

Ms Wills, a resident of Tanners Point, was in attendance to discuss the property next to Tahawai Reserve at Tanners Point. She noted the below points:

· Council had bought a property at Tahawai Reserve at Tanners Point and had intended to sell it, however, had not yet done so.

· Residents of Tanners Point requested to use the property for their Annual General Meeting but had been told by staff they could not as it was unsafe. Staff had since allowed other people to use the property.

· Members of the Board clarified that the local hapū were currently using the space short term as they were undergoing renovations at their marae.

7.4          Brian Anderson - Highfields Drive Traffic Concerns

Mr Anderson, a resident of Katikati, was in attendance to raise concerns about traffic on Highfields Drive. He noted the below points:

· Residents were concerned about parking on Highfields Drive, particularly if an apartment block was built.

· It was unclear if a resource consent application had been lodged for an apartment development on Highfields Drive.

8              Minutes for Confirmation

8.1           Minutes of the Katikati Community Board Meeting held on 24 July 2024

Resolution  KKC24-5.2

Moved:               Member A Earl

Seconded:         Member N Mayo

1.        That the Minutes of the Katikati Community Board Meeting held on 24 July 2024 as circulated with the agenda be confirmed as a true and correct record.

2.       That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

9              Reports

9.1           Katikati Community Board - Workshop Notes - 28 August 2024

The workshop notes were received, no further discussion was held.

9.2          Katikati Community Board - Chairperson's Report - September 2024

The Board considered a report from the Chairperson dated 18 September 2024. The report was taken as read, with further discussion as below:

· The presentation at the LGNZ Conference on the White Island tragedy highlighted the importance of first response groups working together and taking lessons from past experiences and building them into community response plans.

· There was not a clear process to name Highfields Pond as it was a stormwater asset that was transitioning into a recreational space. Staff would come back to the Community Board with an appropriate naming process for the pond.

Resolution  KKC24-5.3

Moved:               Member N Mayo

Seconded:         Chairperson J Clements

1.        That the Katikati Community Board - Chairperson’s Report – September 2024 be received.

CARRIED

Resolution  KKC24-5.4

Moved:               Cr R Joyce

Seconded:         Member T Sage

2.       That the Katikati Community Board supports the community-led proposal to install two outdoor tables funded by the Katikati Lions Club, subject to approval by council on the design and location.

CARRIED

Resolution  KKC24-5.5

Moved:               Member A Earl

Seconded:         Member N Mayo

3.       That the Katikati Community Board requests that council staff progress a naming process for Highfields Pond.

CARRIED

Resolution  KKC24-5.6

Moved:               Member T Sage

Seconded:         Member A Earl

4.      That the Katikati Community Board initiates a consultation process on entranceway signs for Katikati and requests that the council staff approach NZTA Waka Kotahi on suitable locations.

CARRIED

9.3          Katikati Community Board - Councillor's Report - September 2024

The Board considered a report from Councillor Henry dated 18 September 2024. Councillor Joyce provided a brief overview of the report, with further discussion as below:

· There was a disparity between the areas of benefit for Community Boards across the District. The initial proposal would seek feedback from the community about this issue.

· There was no requirement for a plus or minus 10 percent representation rule to apply to a Māori ward/s. Council had chosen to apply this rule to the Māori Ward in the initial proposal to ensure that the General Ward Councillors and Māori Ward Councillor would represent approximately the same number of constituents.

· When new CCTV cameras were funded through Council’s CCTV scheme the existing cameras remained on the system.

Resolution  KKC24-5.7

Moved:               Member T Sage

Seconded:         Cr R Joyce

That Councillor Henry’s report dated 18 September 2024 titled ‘Katikati Community Board - Councillor’s Report – September 2024’ be received.

Carried

9.4          Katikati Community Board - Grant Applications - September 2024

The Board considered a report from the Senior Governance Advisor dated 18 September 2024. The report was taken as read with further discussion as below:

Katikati College – Year 7 & 8 Camp

There was nothing in the grants criteria that precludes the Community Board from funding an application from a school.

Members of the Board were concerned that the school’s application did not specify what activity within the camp the grant would fund. Furthermore, the application did not include what other funding the school had requested or received.

Members of the Board were concerned that because school camps were held yearly the grant may set a precedent and result in the school coming back to the Community Board each year.

The Board requested the item lie on the table until further information about the application was obtained from the school.

Katikati Football Club – Painting

The football fields were used by many members of the community. The Board felt the application benefitted a wide group of people.

Resolution  KKC24-5.8

Moved:               Member N Mayo

Seconded:         Member A Earl

1.        That the Senior Governance Advisor’s report dated 18 September 2024 titled ‘Katikati Community Board – Grant Applications – September 2024’ be received.

2.       That the Katikati Community Board approves the grant application from the Katikati Football Club for $885.50, to contribute towards funding their paint marking on the football fields.

Cr R Joyce abstained from voting.

Carried

9.5          Katikati Community Board - Projects and Operations Report - September 2024

The Board considered a report from the Governance Advisor dated 18 September 2024. The report was taken as read with further discussion as below:

· The Katikati Outfall Pipe was included in the Long-Term Plan; however, the project was in its infancy.

· The Board requested information regarding the planting project at Highfields Pond.

· The Community Board would not receive a roading allocation for the first year of the Long-Term Plan.

Resolution  KKC24-5.9

Moved:               Member T Sage

Seconded:         Cr R Joyce

That the Governance Advisor’s report dated 18 September 2024 titled ‘Katikati Community Board - Projects and Operations Report – September 2024’ be received.

Carried

9.6          Katikati Community Board - Financial Report - August 2024

The Board considered a report from the Financial Business Advisor dated 18 September 2024. The report was taken as read, with further discussion as below.

· It was clarified that the Roading Account was separate to the Community Board accounts, unspent roading budget did not go into the Reserves Account. 

Resolution  KKC24-5.10

Moved:               Cr R Joyce

Seconded:         Member T Sage

1.        That the Financial Business Advisor’s report dated 18 September 2024, titled ‘Katikati Community Board - Financial Report – August 2024’, be received.

Carried

The Meeting closed at 8.05pm.

Confirmed as a true and correct record at the Katikati Community Board meeting held on 13 November 2024.

...................................................

Chairperson J Clements

CHAIRPERSON