26 September 2023 |
MINUTES OF Western Bay of Plenty District
Council
Ōmokoroa Community Board Meeting No. OMC23-6
HELD IN THE Ōmokoroa Library & Service Centre, Western Avenue,
Ōmokoroa
ON Tuesday, 26 September 2023 AT 7.00pm
Chairperson P Presland, Member B Bell, Member G Neilson, Cr M Grainger and Cr D Thwaites.
G Golding (Governance Manager), A Curtis (General Manager Regulatory Services), A Hall (Roading Engineer West) and J Osborne (Governance Advisor).
11 members of the public.
Member Allan Hughes – Leave of Absence.
Nil
Members were advised that if they had an interest (actual, potential, pecuniary or nonpecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and were advised to withdraw from the meeting table for the item. [As per the Local Authorities (Member’s Interest) Act 1968].
· Chairperson Presland and Members Neilson and Bell advised the Board that they had a declaration of interest regarding the Ōmokoroa Tennis Club, and report 9.3 of the agenda – Grant Application - September 2023 – as they were members of the Ōmokoroa Sports and Recreation Society.
Nil.
8.1 Minutes of the Ōmokoroa Community Board Meeting held on 1 August 2023 |
The Community Response Plan was put together by members of the Ōmokoroa Response Team in conjunction with Council’s Senior Emergency Management Advisor. It was requested that the Community Response Plan be discussed at a future Ōmokoroa Community Board workshop to identify changes/amendments, and that the publishing of this Response Plan be postponed. |
Resolution OMC23-6.1 Moved: Cr M Grainger Seconded: Cr D Thwaites 1. That the Minutes of the Ōmokoroa Community Board Meeting held on 1 August 2023 as circulated with the agenda be confirmed as a true and correct record, with the following amendment made: · That on page 7 of the minutes, under item 10.5, the following should read: ”OM1.8 – Up to $50,000 committed from the Board’s Reserve Account for two bus shelters on Ōmokoroa Road, which was now to be funded from the Ōmokoroa Road Stage 2 Urbanisation Project fund.” 2. That the
Chairperson’s electronic signature be inserted into the confirmed
minutes. |
9.1 Chairperson's Report - September 2023 |
The Board considered a report from the Chairperson. The Board took the report as read. |
Resolution OMC23-6.2 Moved: Member G Neilson Seconded: Member B Bell That the Chairperson’s report dated 26 September 2023, titled ‘Chairperson’s Report – September 2023’, be received. |
Resolution OMC23-6.3 Moved: Member G Neilson Seconded: Member B Bell That staff investigate the replacement of the Crapp Reserve signage, which is currently out of date, and report back to the Board. |
Resolution OMC23-6.4 Moved: Member G Neilson Seconded: Member B Bell That the Board approve Option B for the Ōmokoroa Skatepark Concrete Pathway: Alternative option to replace the concrete with a fibreglass deck, at a cost of $3,488.00. This will be funded from the Community Board Reserves Account. |
The Board considered a report from Councillor Thwaites. The Board took the report as read, with further discussion on the below: · The Annual Plan process had been delayed, however, it had now been adopted. · Feedback for the future development of TECT Park had now closed. · There would be an opportunity for community feedback on the draft Speed Management Plan. · There had been desire from residents to reduce speed limits in rural areas, noting that this feedback had been overwhelming within the Te Puna community. · Staff were working to complete the first draft of the Long Term Plan budgets, with full-day Council workshops planned during the remainder of 2023. |
Resolution OMC23-6.5 Moved: Cr D Thwaites Seconded: Cr M Grainger That Councillor Thwaites’ report dated 26 September 2023, titled ‘Councillor’s Report – September 2023’, be received. |
Chairperson Presland and Members Grieg and Bell declared in interest in this item and took no part in the discussion or voting thereon.
The Board considered a report from the Governance Advisor. The Board took the report as read, with further discussion on the below: · The Board agreed that the Ōmokoroa Sports and Recreation society should not have to front the cost of the stairs as it was a community asset and would be maintained by Council, and the project should be funded entirely from the Community Board Reserves Account. This would be brought to the next Community Board meeting for the funding to be committed. It was agreed that the grant application would be declined for this reason. · Council’s Reserves and Facilities Manager had provided specifications that the project must adhere to, and the planning had been completed in accordance with these specifications. |
Resolution OMC23-6.6 Moved: Cr M Grainger Seconded: Cr D Thwaites 1. That the Governance Advisor’s report dated 26 September 2023 titled ‘Grant Application – September 2023’ be received. 2. That the Ōmokoroa Community Board do not approve the grant application from the Ōmokoroa Sports and Recreation Society Incorporated. |
The Board considered a report from the Governance Advisor. The Board took the report as read, with further discussion on the below: · It was clarified that the Lee Street Pensioner Houses were not situated in Ōmokoroa, and this was just an administration error when running the report. |
Resolution OMC23-6.7 Moved: Member B Bell Seconded: Member G Neilson 1. That the Governance Advisor’s report dated 26 September 2023 titled ‘Operational Report – September 2023’ be received. 2. That the Ōmokoroa Community Board requests that the remainder of the ‘Committed – Reserve Expenditure’ contribution to develop a Passive Reserve at the Western Avenue extension (OM1.8), be released back into the Reserve Account as the works have now been completed, with the remainder being $26,043.00. |
9.4.1 Sea Scout Den |
Resolution OMC23-6.8 Moved: Member B Bell Seconded: Member G Neilson The Board sought an update on the Sea Scout Den, as there were a number of parties interested in leasing the space. Staff would investigate and an update would be included in the next Ōmokoroa Community Board Operational Report. Carried |
9.5 Infrastructure Group Report Ōmokoroa Community Board September 2023 |
The Board considered a report from the General Manager Infrastructure Services. The Board took the report as read, with further discussion on the below: · The road marking outside the Fire Station had been completed, and the addition of signs would supplement the Parking Bylaw, as well as the Fire and Emergency New Zealand (FENZ) parking requirements. · The $4,000 for the FENZ Signs was an estimate, and included a contingency amount. |
Resolution OMC23-6.9 Moved: Member B Bell Seconded: Cr M Grainger 1. That the Executive Assistant Infrastructure Group’s report, dated 26 September 2023 titled ‘Infrastructure Group Report Ōmokoroa Community Board September 2023’ be received.
|
Resolution OMC23-6.10 Moved: Member B Bell Seconded: Cr M Grainger 2. TOLO Cycle Racks That the Board fund from the Community Board Roading Account a poured concrete surface and the installation of three previously purchased cycle racks and purchase two additional units (5 cycle rack units in total), to be located adjacent to the Old Library on McDonell Street. Costs will include relocating the existing sign and adjusting the adjacent garden edging accordingly, at a cost estimate of $8,000.00. |
Resolution OMC23-6.11 Moved: Member G Neilson Seconded: Cr M Grainger 3. FENZ SIGNS That the Board fund, from the Community Board Roading Account, the supply and installation of two “No Parking Zone” signs, to be installed on Ōmokoroa Road, adjacent to the Fire Station main entrance; to support the existing Traffic and Parking Bylaw restrictions in the immediate vicinity.
AND
That the Board fund, from the Community Board Roading Account, the supply and install an appropriate “FENZ Only/No Unauthorised Vehicles” style sign, to be located on the boundary of the Fire Station and the Station forecourt, to highlight the essential need to maintain a clear zone area to allow unrestricted access and egress of FENZ vehicles, at all times, in front of the station main doors. The cost estimate for this is $4,000.00. |
The Chairperson noted that there was no Community Board financial report for this meeting, and that the August 2023 financial information was still valid. The financial report would be included in the next agenda.
The Meeting closed at 8.19pm.
Confirmed as a true and correct record at the Ōmokoroa Community Board meeting held on 21 November 2023.
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Chairperson P Presland
CHAIRPERSON