Agenda of Ōmokoroa Community Board Meeting - Tuesday, 26 September 2023

Ōmokoroa Community Board Meeting Minutes

1 August 2023

UNCONFIRMED

MINUTES OF Western Bay of Plenty District Council
Ōmokoroa Community Board Meeting No. OMC23-5
HELD IN THE Ōmokoroa Library & Service Centre, Western Avenue, Ōmokoroa
ON Tuesday, 1 August 2023 AT 7.00pm

1 Present

Chairperson P Presland, Deputy A Hughes, Member B Bell, Cr M Grainger and Cr D Thwaites

2 In Attendance

A Curtis (General Manager Regulatory Services), A Hall (Roading Engineer East and West) G Golding (Governance Manager), and J Osborne (Governance Advisor)

OTHERS IN ATTENDANCE

Councillor M Murray-Benge

34 members of the public

3 Apologies

Apology

Resolution OMC23-5.1

Moved: Deputy A Hughes

Seconded: Cr D Thwaites

That the apology for absence from Member G Neilson be accepted.

Carried

4 Consideration of Late Items

Nil

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

7.1 Bruce Hamblyn - Fluoridation

Mr Hamblyn was in attendance on behalf of Kane Titchener (Fluoride Free New Zealand) to speak regarding fluoridation concerns. The following points were made:

· There should be public engagement on the mandates.

· ‘New Health New Zealand’ had filed legal proceedings against the Director-General of Health’s directives.

· It was suggested that Council request an interim injunction against the mandates, as this would mean a delay in fluoridating the water supply.

· It was believed that fluoride lowered IQ levels, and that there was no safe level of fluoride.

· It was requested that the Ōmokoroa Community Board resolve to support Council in lodging an interim injunction, and that the Board supported Kane Titchener’s development of a remit for Region 2 of the Community Board’s Executive Committee (CBEC) against fluoridation.

· Mr Hamblyn expressed that he was willing to speak to members of the Board at a later date if requested.

7.2 Dr. D Crone - Fluoridation

Dr Crone was in attendance and spoke to a PowerPoint presentation regarding fluoridation, noting the following:

· He believed fluoride was a toxic industrial waste product.

· He was also of the belief that it lowered IQ in children, and caused conditions such as dental and skeletal fluorosis.

· Fluorine had no known metabolic role in mammals.

· It was believed that issues with teeth were due to poor nutrition and exposure to sugar, and that fluoridating the water was not the solution.

The Chairperson noted that if the community wished to raise awareness of this issue, a community meeting could be facilitated without necessarily involving the Community Board.

7.3 Chris Dever - Multiple Topics

Mr Dever was in attendance to speak on the below multiple topics:

· He was of the belief that community fluoridation had no adverse health effects, and that there was no convincing scientific evidence to prove this.

· Fluoridation was seen to be an effective tool for improving dental health.

· A service request had been submitted to Council regarding damaged playground equipment, which had been replaced with a smaller piece of equipment rather than fixing what was there. Mr Dever expressed concern with Council’s approach to maintenance. The Board noted that there had been staff correspondence and action to get this particular issue corrected with the supplier.

CHANGE TO THE ORDER OF BUSINESS

Resolution OMC23-5.2

Moved: Cr D Thwaites

Seconded: Member B Bell

That in accordance with Standing Orders the order of business be changed and that the item 9.4: “Operational Report – August 2023”, be dealt with as the next item of business, in order to release interested parties from the meeting.

Carried

8.1 Operational Report - August 2023

· The Board considered a report from the Governance Advisor. The report was taken as read, with further discussion on the below:

· The Board had received some options from staff for bollards at the end of The Esplanade cul-de-sac, which included an option for removeable bollards, that could be lifted out during the Summer months and replaced in Winter (Option 1).

· Mr Textor expressed that removing them in the Summer was not a suitable option, as the antisocial behaviour was heightened during this time.

· The Board noted that having removeable bollards was better than none at all, and there was still an option for these to become permanent or reinstalled during Summer if needed.

Cr Grainger tabled Item 1: options for bollards at the end of The Esplanade.

· The Board expressed gratitude that the Titoki trees on Margaret Drive had been removed.

Resolution OMC23-5.3

Moved: Cr M Grainger

Seconded: Member B Bell

That, as per the option 1 diagram in Tabled Item 1, removeable bollards be installed at the end of The Esplanade, at a cost of $3,601.00 to be funded from the Ōmokoroa Community Board Roading Account.

Carried

Resolution OMC23-5.4

Moved: Deputy A Hughes

Seconded: Member B Bell

That the Governance Advisor’s report dated 1 August 2023 titled ‘Community Board Operational Report’ be received.

Carried

9 Minutes for Confirmation

9.1 Minutes of the Ōmokoroa Community Board Meeting held on 6 June 2023

The Board noted that the $50,000 committed expenditure for bus shelters should have been removed from the Financial Report, and requested for staff to investigate to ensure the next financial report reflected this resolution.

Resolution OMC23-5.5

Moved: Deputy A Hughes

Seconded: Member B Bell

That the Minutes of the Ōmokoroa Community Board Meeting held on 6 June 2023 as circulated with the agenda be confirmed as a true and correct record.

Carried

Resolution OMC23-5.6

Moved: Member B Bell

Seconded: Deputy A Hughes

That the Chairperson’s electronic signature be inserted into the confirmed minutes.

Carried

10 Reports

10.1 Chairperson's Report - August 2023

The Board considered a report from the Chairperson. The report was taken as read, with further discussion on the below items:

Resolution OMC23-5.7

Moved: Chairperson P Presland

Seconded: Deputy A Hughes

1. That the Chairperson’s report dated 1 August 2023, titled ‘Chairperson’s Report – August 2023’, be received.

Carried

10.1.1 Running Bird Cafe Bike Racks

The bike racks outside the Running Bird Café had been funded through the Ōmokoroa Community Board in a previous triennium, and were currently in storage. The Roading Engineer (East and West) was working with The Old Library regarding how the placement of the racks impacted their signage.

The Roading Engineer (East and West) would provide a cost estimate to the Board for concrete and labour involved in the installation of the bike racks.

10.1.2 Footpath extension on Hamurana Road

Cost estimates were being sought for the footpath extension on Hamurana Road, which would be presented to the Board. The Board also wished to get a sense of the pedestrian movement in the area before making a decision.

10.1.3 New Zealand PolicE Funding

The Board had been informed that New Zealand Police were unable to receive any funding from outside organisations, in regard to the Community Policing, and had to be internally funded.

10.2 Councillor's Report - August 2023

The Board considered a report from Councillor Grainger. The report was taken as read.

Resolution OMC23-5.8

Moved: Cr M Grainger

Seconded: Cr D Thwaites

That the Councillor’s report dated 1 August 2023, titled ‘Councillor’s Report – August 2023’, be received.

Carried

10.3 Member's Update - August 2023

The Board considered a report from Member Hughes. The report was taken as read, with further discussion on the below:

· The Community Response Plan was currently with Council staff for sign-off, and Member Hughes would circulate this to Board members.

Resolution OMC23-5.9

Moved: Member B Bell

Seconded: Cr M Grainger

That the Member Hughes’ report dated 1 August 2023, titled ‘Member’s Update – August 2023’, be received.

Carried

10.4 Infrastructure Group Report Ōmokoroa Community Board August 2023

The Board considered a report from the Executive Assistant Senior Team Administrator. The report was taken as read, with further discussion on the below:

· Funding had been provided by the Board in the previous triennium for additional parking by the fire station. This project was now complete, and the cycle repair station was due to be installed in coming weeks.

· The Roading Engineer (East and West) would follow up on the status of Ōmokoroa Road Stage 2, and it was noted a business case had been presented to Waka Kotahi for funding. An update would be included on the next Ōmokoroa Community Board agenda.

Ōmokoroa Settler’s Hall/Ōmokoroa Fire Station Parking:

· There was concern from the Fire Brigade about the parking of vehicles over the fire station driveway during the Ōmokoroa Settler’s Hall markets, and how this impacted the ability for emergency services to get in and out of the station.

· Edge markers had been ordered to delineate between the Settler’s Hall and the bridge footpath, which would be installed as soon as possible.

· Staff would investigate the Settler’s Hall lease agreement to ensure that they were operating within it.

· It was suggested that, as a member of the Ōmokoroa Settler’s Hall Society Incorporated Committee, Member Neilson approach the Hall Committee in the first instance.

· Additional signage and road marking could be investigated by the Roading Engineer (East and West), if requested by the Board, and would come from the Ōmokoroa Community Board roading account.

Resolution OMC23-5.10

Moved: Deputy A Hughes

Seconded: Member B Bell

That the Executive Assistant Senior Team Administrator’s, dated 1 August 2023 titled ‘Infrastructure Group Report Ōmokoroa Community Board August 2023’ be received.

Carried

10.5 Financial Report Ōmokoroa - June 2023

The Board considered a report from the Financial Business Advisor. The report was taken as read, with further discussion on the below:

· Staff would investigate the two items of Committed Expenditure that the Board had agreed to release back into the reserves account, being:

o OM1.8 – Up to $45,000 committed to develop a Passive Reserve at the Western Avenue extension, with the remainder being $26,043.

o OM1.8 – Up to $50,000 committed for two bus shelters on Ōmokoroa Road, which would now be funded from the Ōmokoroa Community Board roading account.

Resolution OMC23-5.11

Moved: Member B Bell

Seconded: Cr M Grainger

That the Financial Business Advisor’s report dated 1 August 2023 and titled ‘Financial Report Ōmokoroa – June 2023’ be received.

Carried

10.6 Concrete Pathway - Ōmokoroa Skatepark

It was requested that staff investigate and include a report in the agenda of the Ōmokoroa Community Board, scheduled for 26 September 2023, regarding the concrete pathway at the Ōmokoroa Skatepark, in order for the Board to make a formal decision.

The Meeting closed at 8.08pm.

Confirmed as a true and correct record at the Ōmokoroa Community Board meeting held on 26 September 2023.

...................................................

Chairperson P Presland

CHAIRPERSON

Ōmokoroa Community Board Meeting Agenda

26 September 2023

9.4 Operational Report - September 2023

File Number: A5711781

Author: Jahneisha Osborne, Governance Advisor

Authoriser: Greer Golding, Governance Manager

Executive Summary

This report is an operational update from across Council for matters that relate to the Ōmokoroa Community Board area.

Recommendation

1. That the Governance Advisor’s report dated 26 September 2023 titled ‘Operational Report – September 2023’ be received.

2. That the Ōmokoroa Community Board requests that the remainder of the ‘Committed – Reserve Expenditure’ contribution to develop a Passive Reserve at the Western Avenue extension (OM1.8), be released back into the Reserve Account as the works have now been completed, with the remainder being $26,043.00.

Service Requests

This section is to provide an overview of Service Requests for the Ōmokoroa Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· Abandoned Vehicle

· Local Road – Barriers and Rails

· Reserves – Bollards

· Local Road – Bus Shelters (Rural)

· Complaints about Freedom Camping on Reserves

· Cycleways on Reserves

· District Plan Compliance

· Reserves – Abandoned Vehicle

· Resource Consent Enquiries

· Water – Taste/Smell/Quality

· Water Pressure Too High/Low

· Graffiti in Reserve

· Kerbside – Debris from Collection

· Health – Liquor License

· Local Road – Non Urgent Tree Requests

· No Water

· Kerbside – PAYT Issue

· Properties – Lee Street Pensioner Housing

· Sewer Pipe Block/Damage

· Stormwater Man Hole – Missing Lid

The table below shows Services Request’s that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation/Scheduled for Completion
All Water Leaks	Multiple on McKenna Lane and Ōmokoroa Road.	10	0
Kerbside – Damaged Bin (replace/repair)	All across Ōmokoroa.	9	0
Emergency Water Shutdown	2 on Ōmokoroa Road	3	0
Customer Service Planning (Duty Planner)	Across Ōmokoroa	20	2
Building General Enquiries	All Across Ōmokoroa	32	0
Local Road – General/Misc	Mix of queries including trees, footpaths, parking issues, and intersections. Across Ōmokoroa – multiple on Ōmokoroa Road.	6	0
Reserves – Harbour Structures	Both queries regarding reinstatement of Ōmokoroa Boat Ramp on The Esplanade.	0	2
Kerbside General Enquiry	Queries relating to litter after collection/new bins.	8	0
Kerbside – New Property Bins	Across Ōmokoroa	15	0
Local Roads – Lighting (Replacement/Maintenance)	Both on Ōmokoroa Road.	0	2
Kerbside – Lot/Stolen Bins	Across Ōmokoroa.	3	0
Kerbside – Missed Collection	All across Ōmokoroa	10	0
Reserves – Mowing and Vegetation (not trees)	Lynley Park Reserve and Bramley Drive.	1	1
No Water – Known issue	Multiple on Ōmokoroa Road and Owen Place.	11	0
Noise Complaint – After Hours	Across Ōmokoroa	3	0
Compliance – Parking Query	Multiple Reports on Bert Wall Drive.	7	2
Reserves General	Mix of queries including toilets, rubbish bin requests, fences, and information requests.	13	3
Reserves – Trees	Multiple on Western Avenue.	2	1
Urban Stormwater General/Info Request	Technical queries relating to services/buildings close to stormwater. Across Ōmokoroa.	4	0
Local Road – Vegetation (not trees)/Mowing	Two on Ōmokoroa Road.	2	1

Matters arising from previous community board meetings (NOT MINUTE ACTION SHEETS)

This section relates to any matters arising from prior Community Board meetings where a Minute Action Sheet was not raised.

Date raised	Issue	Comment
April 2023	That staff provide an update on the status of the Ōmokoroa-Pahoia Sea Scout Den, including whether repairs were still required (and an indicative cost), and whether any parties other than the ŌBC were interested in leasing the facility, and that the update be provided to all members of the Board prior to the next Board meeting scheduled 6 June 2023.	There are several parties interested in leasing the Ōmokoroa-Pahoia Sea Scout Den but as there are no facilities (toilets, running water) in the building current building code requirements mean it can’t be used for clubs to gather. The Ōmokoroa Boat Club are interested in a lease to store boats and Pirirakau have registered an interest in storing Waka-ama. Given this high level of interest a registration of interest will soon be called for which will be considered in consultation with the Community Board. This matter continues to be worked on.
June 2023	Roading/reserves update for Kaimai Views.	July 2023: Kaimai Views Contract Renewals The reserves maintenance contract is due for renewal in September and wouldn’t be contestable. In the meantime, staff continue to work with the Friends of Kaimai Views on maintaining the native revegetation areas in the gullies. This matter continues to be worked on.
	Ōmokoroa Sports Pavilion update.	Ōmokoroa Sports Pavilion This is intended to be a bookable space for access by the entire Community. If a youth group wishes to book the space, they will be able to do so, providing they meet booking requirements. This matter continues to be worked on.
August 2023	Bollards at the end of The Esplanade.	The Board had received some options for bollards at the end of The Esplanade cul-de-sac, which included an option for removeable bollards, that could be lifted out during the Summer months and replaced in Winter (Option 1). The Board resolved to install Option 1, as above (Resolution OMC23-5.3).
	Bus Shelters Committed Expenditure	The Board requested staff investigate to ensure the $50,000 committed expenditure was removed as the funding was no longer needed. This action has been completed.
	Circulation of Community Response Plan to Board Members.	Member Hughes circulated the plan to the Board. This action has been completed.
	Passive Reserve Committed Expenditure	The Board noted that the remaining $26,043 from the committed expenditure of $45,000 was no longer needed, as the project had been completed. The resolution to release these funds is included as a recommendation in the Operational Report.
	Concrete Pathway – Ōmokoroa Skatepark.	An email was circulated to the Board during September presenting options to consider. This information is contained within the attachment in the Infrastructure Report. A recommendation can be made from this information within the Infrastructure Report.

Completed minute action sheets (not infrastructure)

This section relates to any Minute Action Sheets that are currently outstanding, as well as completed Minute Action Sheets since the last Community Board meeting. This list excludes Minute Action Sheets that are included in the Infrastructure Report, as these will be reported on in the Infrastructure Report.

Nil

Ōmokoroa Community Board Meeting Agenda

26 September 2023

9.5 Infrastructure Group Report Ōmokoroa Community Board September 2023

File Number: A5665740

Author: Tracy Harris, Executive Assistant Infrastructure Group

Authoriser: Cedric Crow, General Manager Infrastructure Services

Executive Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Recommendation

1. That the Executive Assistant Infrastructure Group’s report, dated 26 September 2023 titled ‘Infrastructure Group Report Ōmokoroa Community Board September 2023’ be received.

2. TOLO Cycle Racks

That the Board fund from the Community Board Roading Account a poured concrete surface and the installation of three previously purchased cycle racks, to be located adjacent to the Old Library on McDonell Street. Costs will include relocating the existing sign and adjusting the adjacent garden edging accordingly, at an estimate of $7,000.00.

That the Board fund from the Community Board Roading Account a poured concrete surface and the installation of three previously purchased cycle racks and purchase two additional units (5 cycle rack units in total), to be located adjacent to the Old Library on McDonell Street. Costs will include relocating the existing sign and adjusting the adjacent garden edging accordingly, at a cost estimate of $8,000.00.

3. FENZ SIGNS

That the Board fund from the Community Board Roading Account the supply and installation of two “No Parking Zone” signs, to be installed on Ōmokoroa Road, adjacent to the Fire Station main entrance; to support the existing Traffic and Parking Bylaw restrictions in the immediate vicinity.

AND

That the Board fund from the Community Board Roading Account the supply and install an appropriate “FENZ Only/No Unauthorised Vehicles” style sign, to be located on the boundary of the Fire Station and the Station forecourt, to highlight the essential need to maintain a clear zone area to allow unrestricted access and egress of FENZ vehicles, at all times, in front of the station main doors. The cost estimate for this is $4,000.00.

r oading

State Highway 2 (SH2) & Associated Ōmokoroa Road Upgrades – Joint Agency Project:

WBOPDC, Waka Kotahi & Kāinga Ora

Description: Kāinga Ora has approved the Infrastructure Acceleration Fund for the SH2 Ōmokoroa Intersection, Francis Road roundabout and four-laning through to Prole Road. The design phase of this Council project commenced in August 2022 for the project to be completed by mid-2025.

Waka Kotahi and Council have agreed to utilise the existing SH2 safety improvements suppliers to progress the design and investigation works required to be undertaken for this joint multi-agency project. The existing utilities and land surveying work has been undertaken as well as further geotechnical investigation of the underlying ground conditions and existing road pavements to identify their material properties and suitability for future use.

The Council owned dwelling on the eastern side of Ōmokoroa Road, adjacent to the kiwifruit block, has been removed. The house on the corner of Ōmokoroa Road/SH2 within Waka Kotahi property has now been removed and the driveway blocked to prevent further material dumping.

Waka Kotahi is progressing the Tauranga Northern Link (TNL) Stage 2 designation review with lodgement planned for later in the year. The designation changes are required due to changes to the national environmental standards resulting in a larger footprint for this project.

Staff have been working with Waka Kotahi designers and the interim intersection design team to co-ordinate the short-term design with the longer-term interchange specimen design which is necessary and required for the designation changes.

This is expected to identify any land requirements necessary for the interim intersection and the planned Francis Road / Industrial Road intersection.

The intersections final designs are now expected to be completed by November 2023 once the remaining influencing constraints can be mitigated (i.e., property access provision, underground and above ground space allocation, existing service relocations, new road alignments and intersection positioning, design life for capacity and future growth demands, the approach gradients limitations for heavy traffic, traffic design speeds, etc.).

It is intended to undertake enabling works such as initial vegetation clearance and earthworks once the design progresses further and in conjunction with the other SH2 safety works delivery.

A meeting is planned with the affected landowners south of SH2 who currently access directly onto SH2 on Friday 22 September 2023.

Transportation - Ōmokoroa Community Roading

Description: Develop and implement the community roading plan approved by the Ōmokoroa Community Board.

Ōmokoroa Community Board Roading Current Account	Paid in 2022 $	Ōmokoroa Community Board $
Current Account:
Current Account Opening Balance 1 July 2022:		$222,597
Interest		$8,347
Allocation for 2022/23		$99,960
Sub Total		$330,904
Completed Projects
Cycle Maintenance Stations	$4,023	$15,977
Goldstone Lane (Fire Station Parking)		$12,726.94
Gane Place Urbanisation (awaiting Final Claim)		$250,000
Ōmokoroa Boat Club Side Fencing		$7,000
Subtotal Committed and Proposed Projects:		$285.704
Forecasted Current Account Closing Balance 30 June 2023		$45,200

FENZ Ōmokoroa – No Parking Signs

The board has been made aware of several instances where vehicles have parked across the main entrance of the Ōmokoroa Fire Station. This usually happens during events or on market days at the Ōmokoroa Settlers Hall. There are designated no parking lines that comply with the Council's Traffic and Parking Bylaw, but it has been observed that these lines have faded. It is expected that the lines will be repainted during September-October. However, it is still believed that additional signs would improve awareness of the no parking regulations. Moreover, the forecourt of the fire station has also experienced unauthorised vehicles parking on it when parking availability in the area is limited. To address this issue, a sign stating “No Unauthorised Vehicles” could be placed at the boundary of the fire station.

Water Services

Ōmokoroa Groundwater Development

Description: To explore and develop additional groundwater supply for the increased growth planned. The groundwater supply will aim to provide water that is safe and healthy, resilient, and environmentally sustainable.

The bore pump design is still underway and will dictate the size of transformer needed on site. Physical works are yet to begin on site.

ENGINEERING / SPECIAL PROJECTS

Prole Road Urbanisation – Ōmokoroa Road to Waipapa River

Description: Prole Road is part of the CIP programme and partly funded by the Government. The project involves urbanisation of the section of Prole Road from Ōmokoroa Road to Waipapa Road with new pavement, kerbing, pedestrian/cycleway facilities, drainage, lightings, landscaping, and plantings.

Higgins Contractors has been awarded this contract for construction work and this project is progressing well. The contractor is currently installing/relocating underground utility services e.g., power, water, stormwater, wastewater, and minor structures such as retaining walls. The road corridor has been cleared up to the Waipapa River and minor earthworks have commenced. The full Prole Road construction is expected to be completed by the end of 2024.

New Southern Industrial Road

Description: Ōmokoroa Industrial Road design and construction.

This project is now delayed due to SH2/Ōmokoroa intersection works and stormwater issues. Council is now investigating the options for constructing a permanent stormwater pond at the upper end of the existing gully to receive and treat stormwater runoff from part of the Ōmokoroa Road and Industrial Road, and the upper catchments areas of the southern industrial zone. The design for this project requires co-ordinating with the SH2/Ōmokoroa intersection and Ōmokoroa widening project to ensure that both the designs are consistent and can be progressed simultaneously to provide cost savings. Once the design of the road and the stormwater pond is complete, Council will investigate utilising the existing SH2 safety improvements suppliers to carry out the construction work.

The next stage is to complete the design of the Industrial Road and the Stormwater Pond and discuss construction options with the SH2/Safety improvement suppliers.

Ōmokoroa Road Urbanisation Stage 1 - Western Avenue to Tralee Street

Description: Ōmokoroa Urbanisation Project - Western Avenue to Tralee Street including services, walking, and cycling, and bus stops.

This project is now complete and in defects liability period until the end of 2023. The next stage is to complete the final inspection of the works and issue the contract completion certificate towards the end of this year.

Status of Omokoroa Road Stage 2

Description: The upgrading of Omokoroa Road between Prole Road and the railway crossing from 2 lanes to 4 lanes.

The business case now been submitted to Waka Kotahi. Council is making the changes to the previous design so it can tender it out to market. Tendering is expected before Christmas 2023 and construction expected to start in the first quarter of next year. This matter continues to be worked on.

Reserves

Ōmokoroa Domain

Description: Implement the approved Domain Concept Plan including the destination playground.

Staff are still seeking pricing for the implementation of the new pathway connection along the Domain frontage to Gerald Crapp Reserve.

Construction of a new path connection along the foreshore to Gerald Crapp Reserve and car-parking improvements once pricing has been received and budget confirmed.

Prole Road to Pahoia Walkway/Cycleway

Description: Construction of a cycleway suspension bridge across the Waipapa Stream.

· Vegetation control activities have cleared weeds and a maintenance plan is in place.

· Trail chip-sealing has been completed through to Prole Rd – noting that public access from prole Rd is closed due to major construction activities there.

· Kiwirail license to occupy application is under intense scrutiny to progress it. There is an issue with an overlapping Kiwirail license to occupy held by another unnamed leaseholder. Staff are working with Kiwirail to resolve this problem and have a license in place as soon as possible.

· Complete signage, bridge cultural art, Pahoia Rd exit, railway fencing.

· The planting week beginning 14 August was a big success with over 5000 plants established with the help of community volunteers, staff and a local primary school. Ōmokoroa Lizard News as in attendance to prepare an article for the next edition.

· A formal opening of the trail as soon as possible - subject to Prole Road construction public access implications, weather and Kiwirail license to occupy (to permit public access).

Pedestrian/Cycle bridge over Railway from Kaimai View to Tui Glen

Description: Construction of a pedestrian/cycle bridge over the Railway line to enable pedestrians and cyclists to connect Kaimai Views to Tui Glen.

This project is currently in the design stage.

Ōmokoroa Wharf

Description: Repairs to Ōmokoroa Wharf and Boat Ramp

Currently, the gangway that leads down the concrete pontoon is being repaired. Before the gangway was taken away, some of the piles needed to be replaced in order to reattach the gangway. These repairs will begin in approximately 2-3 weeks, but this timeline is subject to weather conditions and the availability of a barge.

While these repairs are being carried out, the boat ramp will be temporarily closed the public for a day or two to replace a broken pile on the southern plastic pontoon.

Additionally, we will be installing a large steel fender pile on the barge side of the pontoon to provide extra protection. The goal is to have all the work completed before the summer season starts on Labour weekend.

Operations

Western Solid Waste

Description: Waste management that meets the needs of the community and protects the environment for present and future generations.

Kerbside Collection Data

*Kerbside Tonnes*	Sep 2022	Oct 2022	Nov 2022	Dec 2022	Jan 2023	Feb 2023	Mar 2023	Apr 2023	May 2023	Jun 2023	Jul 2023	Aug 2024	Total Tonnes
*Waste Tonnes*	394	386	402	515	496	415	433	395	404	456	373	396	5065
*Recycle Tonnes*	124	117	158	182	168	145	194	142	146	143	155	139	1813
*Glass Tonnes*	101	105	103	150	191	144	147	117	112	116	102	106	1494
Food Tonnes	47	31	45	42	53	57	42	37	27	37	19	28	465

Total Tonnes Diverted from Landfill: 3724

Tonnes Diverted from Landfill Percentage: 39%

SeatSmart Event – Sunday, 1 October 2023 – Katikati Recycling Centre

Over 10,000 baby car seats expire each year in New Zealand. Most of these car seats end up in landfill. Council is partnering with SeatSmart to run two one day amnesty events in Te Puke on 24 September and at the Katikati Recycle Centre for Western Bay of Plenty residents to bring in their expired baby car seats to be recycled. The event will run from 10am to 3pm. Residents will need proof of address in the Western Bay to drop off car seats. The waste minimisation levy will be used to cover the cost for recycling the car seats collected. Residents can drop-off any number of expired car seats at no cost on the day. We cannot accept mouldy car seats, ‘snap and go’ seats, polystyrene, or car seat accessories such as mirrors.

Residents that miss the two amnesty events will still be able to take their car seats to “Baby on the Move” in Tauranga but will need to pay a subsidised $20 recycling fee for each expired car seat they drop off.

Teams at SeatSmart dismantle the seats and separate out the materials to go on to be repurposed and recycled. For example, seatbelt straps can be used to make bags. Up to 67 percent of the car seat’s materials by weight are recyclable. Please note that the Katikati Recycling Centre is usually closed on Sundays and will not be accepting recycling or greenwaste on the day. This event is for car seat drop-off only.

Establishing Community Resource Recovery Centres

The feasibility study into Community-led Resource Recovery for the current recycling centres went to Council on 7 March 2023. Staff is currently working with Chrome Collective and Envision, to progress the recommendations and continue conversations with community groups and Tangata whenua.

Emergency Management

Description: Support the Ōmokoroa Community to be resilient in the event of an Emergency.

Reviewed the new Community Response Plan and confirmed the abridged version which can go online for the community to see.

A resource supply box has been delivered to Ōmokoroa including a tear drop banner flag for use by the team for promotional activity and also for use during an emergency. A phone has been ordered for the team to have access to the WBOPDC EOC and to be able to use it during an emergency.

Online training is available now through the Civil Defence Emergency management training portal. The CDEM team at WBOPDC are able to provide the link to enable access to members of Community Response Teams.

A bespoke training programme is being developed specifically for Community Response Teams covering the basic CIMS (co-ordinated Incident management system) training, how a Community Response Team may be activated and how to ensure claims for reimbursements will take place. It will also include some personal resilience training for our Community Response Teams and local Marae.

The intention is for this training to be available from later this year/early next year.

All Community Response Teams will be issued with a new cell phone to better able them access to the WBOPDC before and during an emergency.

The new Community Resilience Advisor will be working with Community Response Teams to support community initiatives including market day attendance, community open days and other initiatives which the Community Response Teams may require support with.

Attachments

1. MAS Omokoroa Community Board Sept 2023 Word ⇩

Chairperson	Peter Presland
Deputy Chairperson	Allan Hughes
Members	Ben Bell Greig Neilson Councillor Murray Grainger Councillor Don Thwaites
Quorum	3
Frequency	Eight weekly / Workshops as required