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Waihī Beach Community Board Meeting
Minutes
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21 February 2022
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MINUTES
OF Western Bay of Plenty District
Council
Waihī Beach Community Board Meeting
No. WB22-1
HELD IN THE WAIHĪ BEACH COMMUNITY CENTRE AND VIA ZOOM (AUDIO/VISUAL LINK)
UNDER COVID-19 PROTECTION
FRAMEWORK – RED AND LIVESTREAMED
ON Monday, 21 February 2022 AT 6.30pm
1 Present
Chairperson R Goudie, Member B Hulme, Member D Ryan, Cr J
Denyer and Cr A Henry
2 In
Attendance
8 Members of the public, including Councillor Sole
via zoom
R Davie (Group Manager Policy Planning and Regulatory
Services), A Hall (Roading Engineer West), J Osborne (Governance Support
Administrator) and P Osborne (Senior Governance Advisor)
1 Member of the public
3 Apologies
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Apology
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Resolution WB22-1.1
Moved: Cr
J Denyer
Seconded: Cr
A Henry
That the apology for absence
from Member Roberts be accepted.
Carried
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4 Consideration
of Late Items
Nil
5 Declarations
of Interest
Nil
6 Public
Excluded Items
Nil
7 Public
Forum
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7.1 Don Fraser -
Waihī Beach MenzShed
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Mr Fraser was in attendance to provide the
Board with the below updates on the Waihī Beach MenzShed project.
·
Due to material availability, and COVID-19 delays, the project
had been pushed back slightly, but it was looking to be completed within a
month.
·
The kitchen was being installed.
·
The Waihī Beach MenzShed was now approved, and accepted,
as a Charitable Trust, which had a positive effect on funding opportunities.
·
$22,000 had been spent on a concrete apron out the front, in
order to create a separate area from the workshop.
·
MenzShed had already received requests from around the
Community to help with a variety of projects.
·
Mr Fraser thanked the Community Board, and community, for their
continued support.
The Board was advised that, once the project had been
completed, they could look at taking memberships.
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7.2 Ruth Parsons -
Broadlands Block Restoration Group
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Ms Parsons was in attendance to speak to her
report, that was included in the Chairpersons Report of the agenda.
·
The Board reinforced the request for an “itemized entry
at each future Board meeting”, noting this had been something requested
from Ms Parsons for a while now.
·
Councillor Henry also asked that future quotes for consultation
fees came to the Board for information when received by Council.
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7.3 Allan Sole -
Various Items
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Councillor Sole was in attendance to provide
the Board with the below updates:
·
He thanked the Board for the cycle racks in Athenree, noting
they were being well used.
·
He noted the Athenree Road intersection had been fixed and
thanked those involved with addressing the issue.
·
He noted that the Athenree Homestead remained open at this
stage, however advised the Board that discussions were taking place regarding
the potential closure due to COVID-19. The Trust was also exploring ideas for
greater use, interest and income for the Homestead.
·
The Western Bay of Plenty Museum had hired a curator. The Board
was advised that the Museum was currently closed to the public due to
COVID-19.
·
The Community patrol had come to an end for the summer period.
The team enjoyed their time on patrol, noting that it had been a great
opportunity to educate visitors.
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7.4 Brian Hepenstall
- 8-10 Wilson
Road
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Mr Hepenstall was of the belief that the
development at 8-10 Wilson Road was not being charged for roading in the
financial contributions, and sort clarification as to why this would be.
Councillor Denyer noted that he had sought clarification
over the same question and was provided with a detailed response from Council.
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7.5 Keith Hay -
Kaitkati-Waihī Beach Residents and Ratepayers Association
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Mr Hay was of the belief that resource consents
being granted around the Katikati-Waihī Beach Ward did not comply with
the District Plan and had not been publicly advertised. The below examples
were provided:
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42 Park Road, Katikati
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100 Main Road, Katikati
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15 Edinburgh Street, Waihī Beach
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27 Edinburgh Street, Waihī Beach
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8-10 Wilson Road, Waihī Beach
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54 Wilson Road, Waihī Beach.
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7.6 Trish COATES -
District Plan
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Ms Coates was in attendance to seek some
clarification on the District Plan, and when the community would be consulted
with. The Board was advised that Council would endeavour to engage with the
community between March 2022 and May 2022 (COVID-19 dependent).
It was noted that members of the community could reach out
to the Community Board during this time, to ensure access to information.
The Group Manager Policy, Planning and Regulatory Services
advised the Board that, due to the resource management system changes, the
programme for the District Plan review was uncertain. Council was aware that
the Resource Management Act would be repealed by Government, however, were
surprised by an additional piece of legislation in 2021, which had led to
further disruptions to Councils District Plan programme.
Council would embark on a programme to connect with
communities around the District Plan Policy (noting that this was distinct
from the Resource Consent Processes).
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7.7 Bob Duncan -
Waihī Beach Community Centre
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Mr Duncan was in attendance to provide the
Board with the below updates:
·
The new defibrillator had arrived and was now installed on the
wall in the Community Centre. Mr Duncan thanked the Waihī Beach
Woman’s Institution for the unit itself, and the Community Board for
the casing.
·
The new meeting rooms upstairs were not being utilised as much
as they hoped.
·
New Wi-fi had been installed that was separate to the Library Wi-fi.
·
As a next step, the Hall Committee would be looking at
upgrading the gentlemen’s toilet, improving the ventilation in the hall
itself, and adding an air-conditioning unit to the room upstairs.
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7.8 Mike Hickey -
Various Items
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Mr Hickey was in attendance to speak to the
Board on the below items:
·
He noted that rubbish collection over the holiday period went
really well.
·
He sought further information regarding the new Waihī
Beach Library location decision date.
·
He shared the concerns of previous speaker, Mr Hay, noting that
he was disappointed, at what he felt was a lack of consistency with regards
to building regulations.
·
He requested a report from Beach Contractors, following the
summer period.
·
He was of the belief there were 26 streets that did not have
road markings, noting that this caused a problem with parking along the
streets during busy periods.
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8 Minutes
for Confirmation
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8.1 Minutes
of the Waihī Beach Community Board Meeting held on 29 November 2021
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Resolution WB22-1.2
Moved: Member
D Ryan
Seconded: Cr
J Denyer
That the Minutes of the Waihī
Beach Community Board Meeting held on 29 November 2021, as circulated with
the agenda, be confirmed as a true and accurate record.
Carried
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9 Reports
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9.1 Waihī
Beach Community Board Chairpersons Report - February 2022
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The Board considered a report from the Chairperson. The
report was taken as read with further discussion on the below items.
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Resolution WB22-1.3
Moved: Chairperson
R Goudie
Seconded: Cr
A Henry
1.
That the Chairperson’s report dated 21 February 2022, titled
‘Waihī Beach Community Board Chairpersons Report – February
2022’, be received.
Carried
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Resolution WB22-1.4
Moved: Cr
J Denyer
Seconded: Cr
A Henry
2. That
the Waihī Beach Community Board approve up to $200 from the Waihī
Beach Contingency Account for costs relating
to the printing of 600 self isolation flyers.
Carried
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9.1.1 Wilson Road Parking
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The Board requested the Roading Engineer
(West) make a site visit to look at options to extend parking. It was also
suggested that it would be beneficial if the Deputy Chief Executive and the
Strategic Property Manger were involved in these discussions, following the
“walk-shop”.
The Chairperson sought clarification on where the funding
for additional parks would come from, to which he was informed that this
would be through financial contributions, for example the Long Term Plan
(LTP).
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9.1.2 Wilson Road Ground
Plants and Tree Pruning
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Member Hulme advised the Board that the current bike racks
on Wilson Road (by the information sign) were no longer appropriate, and this
space would need to be addressed before the planting was undertaken. The
Roading Engineer (West) would continue to work with Member Hulme to progress
this project. The Board approved funding for the removal of the old bike
racks, and the purchase and installation of new bike racks.
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Resolution WB22-1.5
Moved: Member
B Hulme
Seconded: Cr
A Henry
The Waihī Beach Community Board approve funding of up
to $10,000 for the removal and replacement of bike racks by the Community
Sign, from the Waihī Beach Community Board Roading Account.
Carried
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9.1.3 Community Plan
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The Board tabled the Community Plan which would be
supplied to Councils Community Manager. The Board thanked Member
Roberts for all her work on the Community Plan.
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Resolution WB22-1.6
Moved: Chairperson
R Goudie
Seconded: Cr
A Henry
The Waihī Beach Community Board accepted the
Waihī Beach Community Plan as a tabled item, and thanked Member Roberts
for all her hard work.
Carried
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9.1.4 District Plan
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The Group Manager Policy, Planning and
Regulatory Services reiterated that engagement with communities would take
place between March 2022 and May 2022, and, due to new legislation, this
would also be commencing in Te Puke. The new legislation, previously known as
the Housing Supply Bill, required Councils to progress (something similar to
a plan change) to implement medium density residential standards in urban
environments across their districts. Ōmokoroa and Te Puke were defined,
by population, as an urban environment within the Western Bay of Plenty
District.
The Board was advised that, in the coming weeks,
Councillors would be briefed on the Community Engagement Plan, where they
would have the opportunity to provide feedback.
The Board was also advised that concerns raised by Mr Hay
earlier in the night had been responded to by Council, through a Local
Government Official Information and Meetings Act (LGOIMA) request. The
response would be forwarded to the Board for information, to help with the
understanding of the shared concerns.
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9.1.5 Live Well
Waihī Beach
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There would be a Live Well Waihī Beach
meeting on Tuesday 22 February 2022. Updates would be provided to the Board
when available.
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9.1.6 Waihī Beach
Library Site
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The Board sought clarification around when
they would see the submissions for the Waihī Beach Library Site. The
Senior Governance Advisor would follow this up with the appropriate staff,
and report back to the Board.
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9.1.7 WELCOME
TO WAIHĪ BEACH Entranceway Project
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This project was still running on volunteer
help with local architect, Rose Fox, continuing to work on designs. Once the
material was ready it would go out for consultation and community feedback.
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9.1.8 Coast Care and
Creek Cleaning
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The Board noted that they were awaiting a
response from Councils Utilities Operations Manager, to report back to the
Board on the questions raised at the Waihī Beach Community Board
workshop.
Member Ryan highlighted the importance of a conversation
taking place regarding stormwater, due to the concerns of many community
members.
The Group Manager Policy, Planning and Regulatory Services
agreed that a combined discussion with the appropriate staff from her team, the
Infrastructure team, and Board members, could be beneficial. It would provide
the opportunity for staff to address the concerns regarding how Council could
approach the analysis of stormwater management for discreet developments, in
order to avoid downstream implications, particularly in any of the creeks.
The Board was advised that these were aspects that were considered routinely
by Councils’ utilities engineers, and land development engineers, for
all resource consents presented to Council.
Councillor Denyer agreed, as he believed a lot of the
concerns from members of the community were due to misinformation, and that a
conversation between staff and Board members would be useful in helping to
address these concerns.
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9.2 Waihī
Beach Community Board Councillor's Report - February 2022
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The Board considered a report from Councillor Henry. The
report was taken as read with further discussion on the below.
Local Government New Zealand (LGNZ) Review
·
The Board was advised that LGNZ had hosted a series of Zoom
discussions regarding a number of topics.
·
Council was scheduled to have a meeting with the panel, which
would allow Council the opportunity to provide feedback.
·
There was nothing further to update at this stage.
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Resolution WB22-1.7
Moved: Cr
A Henry
Seconded: Chairperson
R Goudie
That the Councillor’s report
dated 21 February 2022, titled ‘Waihī Beach Community Board
Councillor’s Report – February 2022’, be received.
Carried
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9.3 Waihī
Beach Community Board - ANZAC Day Commemoration 2022
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The Board considered a
report from the Senior Governance Advisor. The report was taken as read, with
further discussion on representation at the ANZAC Day Service 2022.
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Resolution WB22-1.8
Moved: Chairperson
R Goudie
Seconded: Member
B Hulme
1. That
the Senior Governance Advisor’s report dated 21 February 2022, titled
‘Waihī Beach community Board – ANZAC Day Commemoration
2022’, be received.
2. That
the report relates to an issue that is considered to be of low significance
in terms of Council’s Significance and Engagement Policy.
3. That
the Waihī Beach Community Board provide a wreath for the ANZAC Day
Service, to be paid from the Waihī Beach Community Board Contingency
Account (up to the value of $200).
4. That
Chairperson Ross Goudie and Councillor Denyer represents the Waihī Beach
Community Board at the ANZAC Day Service in Waihī Beach on 25 April
2022.
Carried
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9.4 Infrastructure
Services Report Waihī Beach Community Board February 2022
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The Board considered a report from the Deputy Chief
Executive. The report was taken as read with further discussion on the below.
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Resolution WB22-1.9
Moved: Cr
A Henry
Seconded: Cr
J Denyer
That the Deputy Chief Executive’s
Report, dated 21 February 2022 and titled ‘Infrastructure Services
Report Waihī Beach Community Board February 2022’, be received.
Carried
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9.4.1 Beach Road
Pedestrian Refuges
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The Board sought clarification regarding the
locations of the new pedestrian refuges. The Roading Engineer (West)
clarified that, due to both being on Wilson Road, one was referred to in the
Infrastructure Report as ‘near Browns Road’ and the other ‘by’
the pensioner units.
The Roading Engineer (West) would provide further
information regarding this project, at an upcoming workshop.
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9.4.2 Shared Path
Enhancements
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The Roading Engineer (West) noted that the
cost estimates for the ‘Seaforth Road – from Dillon Street to The
Loop path widening’ project was taking longer than expected. Once a
cost was received it would be forwarded to the Board, and a resolution would
be included in the next Community Board agenda.
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9.4.3 Two Mile Creek
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Councillor Henry noted that the Board did
not want to see Council restricted from undertaking projects/work due to
being unable to obtain land entry. The Board understood that the land entry
requirements were in place, prior to development.
Councillor Denyer sought clarification regarding the
variation to consent that had been granted to install rock armouring, noting this
was a Regional Council consent. He noted that an independent commissioner was
due to be appointed for the same variation. The Group Manager Policy,
Planning and Regulatory Services would look into what the difference between
the variations was and provide a response to Councillor Denyer.
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9.4.4 Stormwater -
Waihī Beach Pio Shores
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The Board agreed to include this project in
the combined discussion with the Policy and Planning team, the Infrastructure
team and Board members.
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9.4.5 Broadlands Block
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The Board noted that any quotes for future
work that would be funded from the Community Board Reserve Account, needed to
come to the Board and Broadlands Block Restoration Group representative, Ruth
Parsons, prior to being accepted.
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9.4.6 Waihī Beach
Historical Trail Information Project
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The Board was disappointed there had been no
progress on this project, and requested that ongoing updates be provided, for
future Community Board meetings.
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9.4.7 Western Solid Waste
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Member Ryan agreed with comments made earlier regarding
the success of the Kerbside Collection over the holiday period. He asked
whether this was something that could be considered over the long weekend
periods as well, due to the amount of holiday visitors.
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Resolution WB22-1.10
Moved: Member
D Ryan
Seconded: Cr
A Henry
The Waihī Beach Community Board requests staff to
look into the feasibility of having the collection service, to include glass
and recyclables, on the Monday following a long weekend.
Carried
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9.4.8 Urban Cycleway
improvements
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The
Board requested for the Dillon Street Bridge to be included in the Infrastructure
Report.
The Roading Engineer (West) would provide the Board with
costings, and draft resolutions, at the next workshop.
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9.4.9 Village Garden
Enhancement Project
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The Board noted that the ‘What’s
Next’ should read ‘Autumn 2022’ rather than ‘Spring
2022’.
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9.5 Financial
Report Waihī Beach - December 2021
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The Board considered a report from the Financial Business
Advisor. The report was taken as read.
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Resolution WB22-1.11
Moved: Cr
A Henry
Seconded: Member
B Hulme
That the Financial Business
Advisor’s report dated 21 February 2022 and titled ‘Financial
Report Waihī Beach – December 2021’ be received, subject to
a detailed account of the financials for the Broadlands Block Reserve Concept
Plan project being supplied.
Carried
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9.5.1 Broadlands Block
Reserve Concept Plan
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The Board sought clarification over the two
references to the Broadlands Block project, as they did not believe it was
correct.
They also reiterated they would like a breakdown of the
costs coming out of the committed funds.
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9.6 Council,
Standing Committees and Community Board Meetings
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The Board considered a report from the Senior
Governance Advisor. The report was taken as read.
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Resolution WB22-1.12
Moved: Cr
J Denyer
Seconded: Cr
A Henry
That the schedule of meetings for
February, March and April 2022, be received.
Carried
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The Meeting closed at 8.44pm.
Confirmed as a true and correct record at the Waihī
Beach Community Board meeting held on 19 April 2022.
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Chairperson R Goudie
CHAIRPERSON