Agenda of Maketu Community Board Meeting

Maketu Community Board Meeting Minutes

11 February 2020

MINUTES OF Western Bay of Plenty District Council
Maketu Community Board Meeting
HELD AT THE Maketu Community Centre
ON Tuesday, 11 February 2020 AT 7:00pm

1 Present

Members S Beech (Chairperson), L Rae (Deputy Chairperson), S Simpson and Councillors K Marsh and J Scrimgeour

2 In Attendance

J Pedersen (Group Manager People and Customer Services), S Harvey (Roading Engineer East), L Arrowsmith (Governance Support Administrator) and A Alty (Senior Governance Advisor) and two members of the public

3 Apologies

An apology for absence was received from Member Anaru.

Committee Resolution 2020/1

Moved: Member Laura Rae

Seconded: Member Stephan Simpson

That the apology for absence from Member Anaru be accepted.

Carried

4 Consideration of Late Items

Nil

5 Declarations of Interest

The Chairperson reminded members of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have.

Members were advised that if they had an interest (actual, potential, perceived, pecuniary or non pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table for the item. (As per the Local Authorities (Members’ Interest) Act 1968)

There were no declarations declared in relation to this agenda.

6 Public Excluded Items

Nil

7 Public Forum

The Chairperson outlined the protocols relating to the Public Forum section of the meeting as set out in the Standing Orders for the Maketu Community Board. Attending members of the public were invited to take part in the public forum.

Committee Resolution 2020/2

Moved: Member Stephan Simpson

Seconded: Cr John Scrimgeour

That the meeting adjourn for the purpose of holding a public forum.

Carried

State of Council Berms, Crossings and Roadways after Fibre Installation

A resident from Town Point Road expressed concern about the state of the berms, crossings and roadways after fibre cables had been laid by private contractors. The fibre laying had been completed in December and no reinstatement work had been undertaken.

It was advised that contractors were required to undertake any reinstatement work within a reasonable time of completion of works and the Roading Engineer (East) will follow this item up to ensure the required reinstatement was undertaken.

Dangerous Parking of Logging Trucks

Concern was registered about the dangerous manner that logging trucks were being parked on the footpath, and encroaching onto the roadway in the vicinity of Ngapararoa Drive and Arawa Avenue.

The manner in which the trucks were being parked blocked the footpath which put children, pedestrian, mobility scooter uses and other road users at risk. The Board was advised that a similar situation at Pukehina had been remedied after a direct approach had been made to the truck drivers.

There were other areas of private land in the township where logging trucks could be parked that would not create and health and safety or traffic risk. It was suggested that a direct approach be made to the truck drivers and the property owners. Maketu residents had approached the truck drivers, but had been verbally abused in reply to their request to have the large trucks parked in a safe manner. Community Board Members advised that would undertake talk to the truck drivers in the first instance.

The Roading Engineer (East) advised that it was illegal to park on the footpath and any offending should be reported to the police.

Levels of Service (Mowing) at Maketu

Max Johnston voiced his concerns that regular mowing had not been kept up at Maketu. Every year mowing was undertaken in December then areas left for weeks at a time. The entrance area to the township (on Wilson Road North) from the 100 kmph sign to Arawa Avenue and the intersection at Arawa Avenue needed to be regularly mown.

It was stressed that both entrances on Maketu Road and Wilson Road North were the gateways into the Maketu community and needed to be maintained to a higher standard. There were many more tourists and visitors coming to the area now and it was disappointing to see the area looking untidy.

It was also noted the local Fire Chief had mentioned the danger of long dry overgrown grass on roadsides in the area particularly during the hot dry summer period.

The Roading Engineer (East) advised that there was a comprehensive management plan for specific level of service for the area and he would check to ensure that the required levels of service for mowing were being adhered to.

Sewerage Grinder Pumps at Maketu

It was reported that a sewerage grinder pump had overflowed into a neighbouring property and instances of similar problems were also reported.

It was suggested that the seals on the grinder pumps needed to be checked. The Network Engineer Drainage would be advised of the incidents and asked to visit the property owner who registered the concerns.

A CCR would be initiated for this item.

Spencer Avenue Road Edge Break

The Board was advised that sections of Spencer Avenue were becoming narrow due to road edge breakages following flooding in December. Weeds were also encroaching over the roadway.

A CCR would be initiated to have the overgrown grass and weeds trimmed off Spencer Avenue and road edge breaks assessed.

Traffic Congestion on Spencer Avenue

The Chairperson advised that there was often traffic congestion on Spencer Avenue when funerals were held at the Spencer Avenue Cemetery and some locals had requested that the road be ‘opened-up’. This idea was currently being canvassed by local residents in the community with the outcome to be reported to the Community Board.

Water Restrictions – Policy on Filling Swimming Pools

It was asked that in view of the current water restrictions, was there a policy that restricted the topping-up (re-filling) of swimming pools. As there was a ban on the use of hoses during the current water restriction the Board asked if there was there a specific reference that banned the use of a hose to top-up swimming pools.

A CCR for this question would be initiated.

Committee Resolution 2020/3

Moved: Member Laura Rae

Seconded: Cr John Scrimgeour

That the meeting reconvene in formal session at 7.28pm

Carried

8 Reports

8.1 Minutes of Meeting No.MC01 of the Maketu Community Board held on 26 November 2019

The Board considered the minutes of MC1 of the Maketu Community Board Meeting held on 26 November 2019 as circulated.

Committee Resolution 2020/4

Moved: Cr Kevin Marsh

Seconded: Member Stephan Simpson

That the minutes of Meeting No. MC1 of the Maketu Community Board held on 26 November 2019 as circulated with the agenda be received and confirmed as a true and correct record.

Carried

8.2 Information Report from the Annual Plan and Long Term Plan Committee on Board Recommendations - February 2020

The Board considered a report from the Senior Governance Advisor dated 11 February 2020 titled Information Report from the Annual Plan and Long Term Plan Committee on Board Recommendations as circulated.

Committee Resolution 2020/5

Moved: Member L Rae

Seconded: Cr J Scrimgeour

That the report from the Senior Governance Advisor dated 3 February 2020 titled Decision Report from the Annual Plan and Long Term Plan Committee on Board recommendations – February 2020 be received.

Carried

8.3 Adoption of Maketu Community Board Standing Orders 2020

The Board considered a report from the Governance Advisor dated 11 February 2020 titled Adoption of Standing Orders 2019-2022 Triennium as circulated.

Committee Resolution 2020/6

Moved: Member S Simpson

Seconded: Member L Rae

1. That the Maketu Community Board receives the Adoption of Maketu Community Board Standing Orders 2020 report dated 3 February 2020.

2. That the report relates to an issue considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That pursuant to Clause 27 of Schedule 7 of the Local Government Act 2002 the Maketu Community Board, by a vote in support of not less than 75% of members present, adopts the Draft Western Bay of Plenty District Council Community Board Standing Orders 2019 (Attachment 2) as its Standing Orders, with the following amendments:

(a) Include Standing Orders 13.7 to 13.16 relating to attending meetings by audio or audio visual link with the following amendment to Standing Order 13.7:

‘Provided the conditions in Standing Orders 13.11 and 13.12 are met, Members of the Local Authority and its Committees (and members of the public for the purpose of a deputation approved by the Chairperson), have the right to attend meetings by means of an electronic link in exceptional circumstances, unless they have been lawfully excluded’.

(b) Include Standing Order 19.3 as follows:

Chairperson has a casting vote

‘The Chairperson or any other person presiding at a meeting has a deliberative vote and, in the case of an equality of votes, has a casting vote.’

(d) Add to Standing Order 15 – Public Forums

‘Brief notes may be kept of matters raised in public forum. Matters for action will be referred through the service request system, while those requiring further investigation may be referred to the Chief Executive Officer for further report. If no resolution referring a request for further report is made, no further action will be taken on those matters which are not service requests.’

(e) That the Chief Executive be delegated authority to make minor editorial changes during compilation of the adopted Standing Orders, as required, such as numbering or spelling corrections.

Carried

8.4 Community Board Members' Code of Conduct 2020

The Board considered a report from the Governance Advisor dated 11 February 2020 titled Community Board Members Code of Conduct 2019-2022 as circulated.

Committee Resolution 2020/7

Moved: Member L Rae

Seconded: Member S Simpson

1. That the Maketu Community Board receives the Community Board Members’ Code of Conduct 2020 report dated 3 February 2020.

2. That the report relates to an issue considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Maketu Community Board adopts the 2019 LGNZ Code of Conduct for Community Boards template as the Western Bay of Plenty District Council Community Board Code of Conduct 2020, as set out in Attachment 2.

4. That the Chief Executive be delegated authority to make minor editorial changes to the Community Board Code of Conduct 2020, as required, such as numbering or spelling correction.

Carried

8.5 Chairperson's Report - February 2020

The Board considered a report from the Chairperson for February 2020 as circulated.

Summer Season

With the large influx of visitors over the holiday period Maketu had handled the increase population well. The BBQs at Maketu were being well used, playgrounds full of kids playing and family enjoying the green areas, and it had been a pleasure seeing the people chilling out and enjoying the sunshine.

It was suggested that some signage be placed by the BBQ’s requesting that users clean the BBQ units after use.

Emergency Services

The Maketu local volunteer emergency services had been extremely busy during the summer season. There had been a number of vegetation fires and motor accidents and the Coastguard and Surf Club had been involved in a significant number of lifesaving boating rescues.

Anti-Social Behaviours

There have been a few localised anti social behaviours such as cars on reserves, a flash mob party in the car park, vandalism to vehicles, illegal freedom camping, isolated dumping of rubbish and cars blocking the boat ramp.

Boating Channel

The Community Board supported any action undertaken to ensure Maketu boating channel was clear of silt and enable access by local boaties and water rescue service craft. A number of residents, had spoken to the Bay of Plenty Regional Council Coastal Catchments Manager and requested that options that may be available to clear the channel be given consideration.

Spencer Avenue Drains

At a recent walk around the lower laying storm drains in Maketu highlighted a large build-up of weeds and grass blocking free access of the waterways. Local had reported that some weed spraying had been undertaken some months ago. It was felt that the drains needed to be mechanically cleared of the overgrown vegetation.

The Utilities Manager had advised that a one page flyer would be produced that would be provide information to the general public, highlighting the key levels of service provided and what checks were undertaken in terms of in terms of water flows. A stream being covered with vegetation does not necessary correlate to the stream or creek not flowing.

Both the Utilities Manager and the Network Engineer Drainage advised that they were happy to meet with Board Members to future discuss this matter and a time and date will be advised for this.

Kaituna Re Diversion

The new boat ramp operating at Ford Road was very busy over the Christmas period. The opening of the completed culvert works on 12th February 2020 would be well attended by members of the public and the area, will receive huge benefits from the changes.

Surf Club Building Power Metering

At the last Board meeting the Chairperson advised that he would meet with members of the Maketu Surf Club (and Coastguard), to discuss the suggested options for separating the power supply charges at the Surf Club building, that had included power consumption incurred by the public toilets, lighting and sewerage grinding pumps and the car park lighting.

The Surf/Coastguard advised that they would like to see Option 1 (that the lessee installs a separate check meter at the switchboard to identify the power consumption of the lessee versus the power used for community assets (toilets, lights grinder pump).

The Chairperson advised that the check meter was installed on 11 February 2020.

Boat Ramp ‘No Parking’ Signage

The Board requested that signage be installed next to the boat ramp would advising vehicle owners not to park on the ramp unless launching or retrieving water craft.

A CCR for this item would be instigated.

Committee Resolution 2020/8

Moved: Member S Beech

Seconded: Cr K Marsh

That the Chairperson’s report to the Maketu Community Board for February 2020 be received.

.Carried

8.6 Councillor's Report

The Board received a verbal report from Councillor Marsh and Councillor Scrimgeour.

Maketu Historical Monument

Councillor Marsh advised that he had attended a Dawn Service on Waitangi Day held on the Te Arawa Reserve adjacent to the historical Maketu monument.

He had been advised that a carving for the monument had been completed but the monument foundations and main stone work needed repair.

It was clarified that Board had earlier agreed that this should be a project undertaken by Te Arawa iwi. The Maketu Community Board supported the restoration project and wished to see the monument repaired but this needed led by local iwi.

Councillor Scrimgeour advised that the Council meeting cycle had begun and a number of meetings and workshops had been held in the previous week. The Annual Plan and Long Term Plan processes were underway.

Committee Resolution 2020/9

Moved: Cr K Marsh

Seconded: Member S Beech

That the Councillor’s Report to the Maketu Community Board for February 2020 be received.

Carried

8.7 Infrastructure Services Report Maketu February 2020

The Board considered a report from the Deputy Chief Executive dated 11 February 2020 titled Infrastructure Services Report Maketu Community Board February 2020 as circulated.

The Roading Engineer (East) spoke to the report.

Minute Action Sheet Reporting

The Chairperson expressed his disappointment that the Infrastructure Services Report did not contain the Minute Action Sheet updates for a number of items that the Board wished to be advised of. The Board found the Minute Action Sheet a valuable tool that tracked progress of special items from the time they had been first instigated, and the history of the project/proposal to the current reporting date.

Full Minute Action Sheet Update Reports on the following items were required in the agenda for the next Board meeting.

The Board was advised of updates for the following items:

Arawa Avenue Footpath – Iwi/Hapu consultation was now complete. Construction works were due to commence February/ March 2020.

Beach Road Kerb and Channel – The Community Board is to engage in discussion with iwi/hapu on the positioning of timber bollards. The kerb and channel work was due to commence February/March 2020. The Roading Engineer (East) would send a map of the proposed Beach Road works to the Chairperson for reference.

Maketu Cycleway - The Archaeological Application was complete. Work would begin in February/March 2020.

Rauporoa Road Kerb and Channel - Consultation with Iwi/Hapu was now complete. Work would begin in February/March 2020.

Loose Gravel from Hapimana Road

The Board was advised that loose gravel coming down from a private driveway on Hapimana Road onto Little Waihi Road was dangerous to vehicles travelling along Little Waihi Road.

Loose Gravel on Town Point Road from Rauporoa Road and Williams Crescent

It was also reported that there was loose gravel coming down from Williams Crescent and Rauporoa Road onto Town Point Road.

The Roading Engineer (East) will inspect the areas and arrange any mitigating work as required.

Spencer Avenue – General Development

The Board was advised that the flood assessment for the Spencer Avenue Reserve was being reviewed under the general resource consent process for the area.

The Board understood that clean fill could be deposited outside the flood-zone area, but they needed a map showing the exact areas of the reserve to be able to pass on advice of what was a flood zone area and what was not.

The Board would like to see a copy of the Tonkin and Taylor Report on the whole area and asked that maps indicating the floodable areas of the Spencer Avenue Reserve be made available to the Board.

Committee Resolution 2020/10

Moved: Member L Rae

Seconded: Member S Simpson

That the Deputy Chief Executive’s Report, dated 21 January 2020 and titled Infrastructure Services Report Maketu February 2020 be received.

Carried

8.8 Financial Report Maketu – December 2019

The Board considered a repot from the Deputy Chief Executive dated 11 February 2020 as circulated.

Committee Resolution 2020/11

Moved: Cr K Marsh

Seconded: Member S Simpson

That the Management Accountant’s report dated 11 February 2020 and titled “Financial Report Maketu – December 2019” be received.

Carried

8.9 Maketu Community Board - Anzac Day Commemoration 2020

The Board received a report from the Senior Governance Advisor dated 11 February 2020.

Committee Resolution 2020/12

Moved: Member L Rae

Seconded: Member S Simpson

1. That the report from the Senior Governance Advisor dated 11 February 2020, titled Anzac Day commemoration 2020 be received.

2. That the Maketu Community Board provide a wreath for the ANZAC Day Service, to be paid from the Maketu Community Board Contingency Account (up to the value of $200.00).

3. That the Chairperson Shane Beech and Deputy Chairperson Laura Rae represent the Maketu Community Board at the ANZAC Day Service at Maketu on 25 April 2020.

Carried

8.10 Council, Standing Committee and Community Board Meetings

The Board considered a schedule of meetings for the months of February, March and April 2020.

Committee Resolution 2020/13

Moved: Member L Rae

Seconded: Cr K Marsh

That the Schedule of Meetings for February, March and April 2020 be received.

Carried

The Meeting closed at 8.33pm.

The minutes of this meeting were confirmed at the Maketu Community Board held on 16 June 2020

SHANE BEECH

CHAIRPERSON

MAKETU COMMUNITY BOARD

16 June 2020

Maketu Community Board Meeting Agenda

16 June 2020

9 Reports

9.1 Chairpersons Report - June 2020

File Number: A3758188

Author: Shane Beech, Community Board Member

Authoriser: Miriam Taris, Chief Executive Officer

Recommendation

That the Chairpersons Report of the Maketu Community Board for June 2020 be received.

That the Maketu Community Board approve the final payment of $........ for the feasibility study of the Community Hub.

That the Maketu Community Board approve up to the value of $............ from the Maketu Community Board reserve account, for the re-allocation of CCTV camera’s.

Background

The COVID-19 pandemic has hit our little community hard as well as the rest of the country. Maketu community is a very caring and loving community and this has really showed during the COVID-19 period. Being slightly isolated from services like supermarkets, doctors and pharmacy’s meant at some stage people had to leave their bubble or rely on home deliveries.

We have seen the community step up and identify potential problems arising from the COVID-19 period such as, food deliveries, health packages and funding just to mention a few.

Unfortunately due to the timing of the pandemic several of our long awaited projects have been delayed such as the cycleway, Williams Crescent kerb and channelling, Beach road intersection, Awara Ave footpath. I am hopping that these projects will resume as we enter the different alert levels.

I appreciate the diversity of the Community Board members in their effort to contact and engage in different ways. For example, not being able to meet face-to-face and having to rely on technology such as zoom for meetings.

With the Long Term Plan still taking place (but may be slightly delayed), hopefully this will allow more time for the board to complete their submissions.

The Community Board wish to take this opportunity to thank Aileen Alty for her contribution in supporting the Community Board members for the last ten years.

Cycleway into Maketu

Staff update

There has been no progress on the Maketu cycleway over the past few months due to COVID-19. Council is currently in negotiation with the contractor on price of the works. Once these issues are resolved, we hope to begin construction later in the year.

Installation of pedestrian gate at both ends of Spencer Ave

Staff update

Due to the specific nature of the works, it is taking time to source a suitable contractor to fabricate the metal gate system. We will continue to work towards finding an appropriate supplier.

Boat Ramp - No Parking Signage

Staff update

Staff are investigating signage options with the chairperson, including yellow hashed lines and NP being put on the ramp surrounding area.

History on Spencer Ave Reserve

Staff update

Staff are currently in the process of searching our archives for the history of Spencer Ave Reserve. A copy of this will be made available as soon as possible.

Tonkin & Taylor report on Spencer Ave Reserve

Staff update

This report is underway. A copy of the report can be made available to the Board once completed.

Maketu Sports ground (require time left on lease and obligation of upkeep of netball & tennis courts)

Staff update

The lease expires in 2079. The hardcourts have been decommissioned for several years and there has been no organised or casual use of the courts. The courts were also damaged from the large steel spikes used to erect a marque. The old court netting has deteriorated beyond repair and has subsequently been removed. Council has no specific funding to develop any new courts at this site nor has there been any discussion with Te Arawa Lakes Trust who are the owner of the land. Council is reviewing its Recreation and Leisure Strategy as a part of the 2021/31 Long Term Plan (LTP) review process. Consideration to any replacement hardcourts would need to be considered through the LTP review process.

CCTV Cameras

Two new cameras to be installed as part of the Annual Plan, one in the CBD area and the other at the end of park road. The board believe that the camera on the Surf Club building needs to be relocated to the centre of the car park reserve and the camera at the toilet block needs to be relocated on light pole closer to boat ramp. A quote has been requested from Tarnix Security.

Staff update

The Community Board can approve the relocation of the CCTV cameras funded from the Boards Reserve Account. Staff are happy to meet with the Board Chairman to finalise the proposed relocation sites.

Power Check Meter Installed at Surf Club Building

Staff update

Staff are of the understanding that the Surf club were arranging for the check meter to be put in place and Council would cover the cost.

Maketu Community Board Meeting Agenda

16 June 2020

9.4 Maketu Community Board Infrastructure Services Report June 2020

File Number: A3752625

Author: Gary Allis, Deputy Chief Executive

Authoriser: Gary Allis, Deputy Chief Executive

Executive Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Recommendation

That the Deputy Chief Executive’s Report, dated 16 June 2020 and titled Infrastructure Services Report Maketu June 2020 be received.

roading

Arawa Avenue Footpath

What’s Happened

Iwi/Hapu consultation is now complete. Construction works are due to start February/March 2020. WestLink are arranging a construction crew for footpath works. Works will commence as soon as possible. Archaeological consent has been approved. WestLink will assign a team to the works as soon as possible.

What’s Next

Construction works commenced in June and will take approximately four to five weeks for completion.

Beach Road Kerb and Channel

What’s Happened

Maketu Community Board are in discussion with Iwi/Hapu on position of timber bollards. Kerb and Channel works are due to commence February/March 2020. WestLink will assign a team to the works as soon as possible. Awaiting feedback from Maketu Community Board on whether to install bollards.

What’s Next

Works commenced at the end of May and will take approximately three to four weeks to complete. The Bollard design has been revised in consultation with the Board due to an archaeological find on site.

LED Lighting Conversion

What's Happened

The LED lighting conversion will install a uniform lighting option throughout the District. Western Bay of Plenty District Council and WestLink are consulting with Tauranga City Council, PowerCo and Horizon Networks to identify areas where there is bespoke lighting in some subdivisions. Once these areas are identified a report will be prepared for Council.

What's Next

Identify all areas with customised lighting and prepare a report for Council seeking direction.

Maketu Road Cycleway

What’s Happened

Archaeological application is now complete.

What’s Next

Due to the COVID-19 restrictions, there has been no change to the Maketu Road cycleway status.

Rauporoa Road Kerb and Channel

What’s Happened

Consultation with Iwi/Hapu has now been completed. Works will begin in February/March 2020. Works on site were delayed due to the COVID-19 restrictions. The predicted start date is now May/June 2020.

What’s Next

Due to COVID-19, there has been no change to the Rauporoa Road Kerb and Channel status.

Maketu Community Roading

Maketu Community Board Roading Current Account	Project Cost $	NZTA Funding MIP LC/LR $	Maketu Community Board $
Current Account:				Status

Current Account Opening Balance 1 July 2019			146,149
Interest 2019-20			8,038
Allocation for 2019-20			67,226
Subtotal			221,413

Approved Projects
Beach Road Kerb & Channel Construction	33,000	-	33,000
Arawa Avenue Footpath	135,000	-	135,000
Rauporoa Road K & C	25,000	-	25,000
Debt Funding for year 2019-20	26,696	-	26,696
Subtotal			219,696

Proposed Projects
-
Subtotal			-

Forecasted Current Account Closing Balance 30 June 2020 Surplus/(Deficit)			1,717

ASSET & CAPITAL

Stormwater Network Upgrade

What's Happened

Eastern Comprehensive Stormwater Consent (CSC):

· No agreement has been reached with Ngati Pikiao ki Tai and preparations for the hearing on 25 May took place.

What's Next

Eastern Comprehensive Stormwater Consent (CSC):

· A hearing took place on 25 May. The decision by the Commissioner has been paused and further discussions are taking place with Ngati Pikiao ki Tai.

Utilities

Rural Recycling Drop Off Point

What's Happened

As part of Council's consultation process on rubbish and recycling, the decision was made to trial one rural recycling drop-off point. The fortnightly rural recycling trial took place in the eastern area of the district at the Pongakawa BP station for rural residents. Plastics, glass, paper, cardboard aluminium and tin cans can be recycled on a specified Saturday from 9am to 1pm. All recyclables are removed from site and processed at the Te Puke Recycle Centre. The trial is being undertaken by Waste Watches Ltd. and started on 30 November 2019. The feedback from the customers is very positive. The trial was scheduled for six months and due to conclude mid-May 2020. However, the trial has been extended until the end of June.

What's next

The trial has been extended until the end of June. Funding options are currently being assessed with an aim to continue services going forward.

District Solid Waste

What's Happened

Tenders for kerbside services have been received and they are being evaluated by the evaluation team. Due to the COVID-19 restrictions, the process will not stop and Elected Members will be informed of these once determined.

The evaluation team are in the process of assessing tender submissions and having supplier presentation meetings on non-price attributes.

What's next

The tender process is running behind schedule due to COVID-19 and time-frames for the tender program have changed significantly. Now we are working towards presenting a decision making report to Elected Members in August 2020.

Reserves

Spencer Ave - General Development

What's Happened

Council have received advice that more information is required in the flood assessment report from Tonkin and Taylor. A response from Tonkin and Taylor has been received and will need to be analysed for the consent to proceed.

What's Next

Council staff will analyse the response from Tonkin and Taylor.

Maketu Cemetery Extension

What's Happened

Archaeologists have met with local iwi on site. Consultants are waiting on the preliminary archaeological report.

What's Next

Council staff to discuss with Iwi after the archaeologist meeting and are also waiting for the report from Tiaki Consultants.

Attachments

1. MC4 - MAS Maketu Community Board June 2020 ⇩

Maketu Community Board Meeting Agenda

16 June 2020

Western Bay of Plenty District Council

Meeting Schedule

Attachment 1

*Attachment 1 includes joint meetings administered by other authorities where meeting dates are known. Some venues for meetings proposed to be held in the community will be confirmed at a later date. Meetings that have a start time of 9.30am / 10.00am will start at one or the other depending on where the meeting is located (9.30am if in Chambers, 10.00am if in the community).

June
Meeting	Date	Time	Venue
LTP Workshop	2 June	9.30am	Chambers
Waihi Beach Community Board	8 June	6.30pm	Waihi Beach Community Centre
Performance and Monitoring Committee	9 June	9.30am	Chambers
Omokoroa Community Board	9 June	7.00pm	Omokoroa Community Church
Katikati Community Board	10 June	7.00pm	The Centre. Pātuki Manawa
Katikati/ Waihi Beach Ward	15 June	7.00pm	The Centre. Pātuki Manawa
Policy Committee	16 June	9.30am	Chambers
Policy Workshop	16 June	1.00pm	Chambers
Annual Plan Workshop	16 June	3.00pm	Chambers
Maketu Community Board	16 June	7.00pm	Maketu Community Centre
Kaimai Ward	17 June	7.00pm	TBC
LTP Workshop	18 June	9.30am	Chambers
Te Puke Community Board	18 June	7.00pm	Te Puke Library and Service Centre
Maketu/ Te-Puke Ward	23 June	7.00pm	TBC
Council - Annual Plan Adoption	25 June	9.30am	Chambers
July
Meeting	Date	Time	Venue
Council	2 July	9.30am	Chambers
District Plan (if required)	7 July	9.30am	Chambers
District Plan (if required)	8 July	9.30am	Chambers
LTP Workshop	14 July	9.30am	Chambers
Performance and Monitoring Committee	21 July	9.30am	Chambers
Policy Committee	28 July	9.30am	Chambers
Policy Workshop	28 July	1.00pm	Chambers
Maori Partnership Forum	29 July	10.00am	Chambers
LTP Workshop	30 July	9.30am	Chambers
August
Meeting	Date	Time	Venue
LTP Workshop	6 August	9.30am	Chambers
Waihi Beach Community Board	10 August	6.30pm	Waihi Beach Community Centre
Omokoroa Community Board	11 August	7.00pm	Omokoroa Community Church
Katikati Community Board	12 August	7.00pm	The Centre. Pātuki Manawa
Council	13 August	9.30am	Chambers
Audit and Risk Committee	13 August	1.00pm	Chambers
LTP Workshop	18 August	9.30am	Chambers
Maketu Community Board	18 August	7.00pm	Maketu Community Centre
Te Puke Community Board	20 August	7.00pm	Te Puke Library and Service Centre

Chairperson	Shane Beech
Deputy Chairperson	Laura Rae
Members	William Ra Anaru Stephan Simpson Councillor Kevin Marsh Councillor John Scrimgeour
Quorum	3
Frequency	Eight weekly / Workshops as required

	$
Maketu Educare [MC.21]	500
Total grants to date	500

	$
Wreath for ANZAC Day Service	200
Total outstanding operational commitments	200

	$
2019/20 Opening balance	159,659
No transactions to date	0
2019/20 Closing balance	159,659

	$
2019/20 Opening balance	159,659
Maketu Community Hub Feasibility Study [MC14.3.5]	Up to (20,000)
Entrance signs into Maketu [MC14.3.6]	Up to (5,000)
An ‘off-set’ gate for the entrance to the Spencer Avenue Reserve [MC22.5.3]	Up to (5,000)
2019/20 Closing balance	129,659