Agenda of Tauranga Moana / Te Arawa ki Takutai Partnership Forum Meeting

Tauranga Moana / Te Arawa ki Takutai Partnership Forum Meeting Agenda

10 February 2020

Tauranga Moana / Te Arawa Ki Takutai Partnership Forum

Membership

Joint Chairpersons	TBC
Members	Mayor Garry Webber Deputy Mayor John Scrimgeour Cr Grant Dally Cr Mark Dean Cr James Denyer Cr Murray Grainger Cr Anne Henry Cr Christina Humphreys Cr Monique Lints Cr Kevin Marsh Cr Margaret Murray-Benge Cr Don Thwaites
	Raiha Biel (Tapuika Iwi Authority) Bob Leef (Ngati Taka) Kevin Tohiariki (Te Whānau o Tauwhao)(Otawhiwhi) Manu Pene (Runanga o Ngati Whakaue ki Maketu) Tania Turner (Ngati Whakahemo) Manu Wihapi (Tuhourangi) Te Uta Rolleston (Ngai Tamawhariua ki Matakana) Mandated as at 30 January 2020
Quorum	50% Elected members & 50% Iwi and Hapu representatives.
Frequency	Bi monthly

Purpose

Better outcomes for Māori, a sustainable environment and healthy empowered communities.

Te Pae Tawhiti/Vision:

A district where the environment is protected and enhanced; people and communities are healthy, prosperous and empowered.

Te Kaupapa/Mission:

Our relationship is an “equal partnership” recognising the strength of working together to achieve better outcomes for our communities.

Ngā Tikanga/Principles:

• Courageous, committed, proactive and evolving

• Good faith, mutual respect and understanding

• Effective management / Kaitiakitanga

• Effective governance / Rangatiratanga.

1. Forum and Membership

(a) A Forum shall be established to address issues and leverage opportunities relating to Māori

(b) Iwi and hapū that have interests within the territorial boundaries of Council are entitled to have one primary representative on the Forum. Should the primary representative be unavailable to attend any meeting, an alternate may substitute and be accorded the same rights as the primary representative.

(c) His/her Worship the Mayor together with all Western Bay of Plenty District Councillors shall comprise Council representation on the Forum.

2. Selection of iwi and hapū representatives

(a) Iwi and hapū representatives shall be determined by those iwi and hapū who have representation on the Forum. Iwi and hapū shall advise Council of their respective representatives by providing the following;

(i) Minutes of an advertised hui-a-iwi/hui-a-hapū where a resolution was passed appointing a representative to the Forum; or

(ii) A letter of appointment from the Chairperson of an iwi or hapū governance entity that has the authority to appoint iwi/Hapū representatives (where such a governance entity exists).

(b) Once membership on the Forum has been confirmed in accordance with clause 2(a) above, representatives shall be re-validated every three (3) years, at the same time as local body elections and in accordance with the criteria set out in these Terms of Reference. The position of Chairperson shall be decided at the first meeting of a new triennium.

(c) If iwi/hapū wish to replace their representative on the Forum prior to the end of the three year term of a sitting representative, the process outlined in 2(a) above applies.

NB: If Council is notified that a primary representative for an iwi or hapū has been appointed by way of both 2(a)(i) and 2(a)(ii) and that representative is not the same person, the person appointed by way of 2(a)(i) shall be recognised as the representative for that iwi or hapū.

3. Functions

The Forum shall:

(a) Develop an annual work programme from Te Ara Mua.

(b) Monitor the implementation of Te Ara Mua with prioritised actions and identify funding requirements.

(c) Recommend actions to enhance Māori capacity and capability that will contribute to Council’s decision making processes for inclusion in the development of the Long Term Plan.

(d) Ensure that Council’s legislative obligations to Māori are met by providing monitoring and oversight of those obligations (see Schedule B for relevant legislation).

(e) Build Council understanding about Treaty of Waitangi settlements (including statutory acknowledgments) and identify their implications for Council (including decision making processes).

(f) Where it deems it necessary, make recommendations to Council and its committees.

4. Meetings

(a) Official meetings of the Forum shall be held bi monthly. Meetings may be held in the Chambers of Council or at any other venue that the Forum may decide upon.

(b) His/Her Worship the Mayor shall be the Chairperson for the inaugural meeting of the Forum. Thereafter two Chairpersons, one from Tauranga Moana and one from Te Arawa, shall be selected from among the iwi and hapū representatives at the conclusion of the inaugural Meeting to chair subsequent meetings.

(c) The role of Chairperson and Deputy Chairperson shall alternate between Tauranga Moana and Te Arawa each meeting. This is to reflect the mana of the respective iwi and hapū that those Chairpersons represent.

(d) The Chairpersons are invited to participate in the workshops of all Council Committees. The workshops provide an opportunity to give Council direction on important matters. Having iwi and hapu members participate in those workshops enables Council to meet its statutory obligations outlined in Schedule B of these Terms of Reference.

(e) The Group Manager Policy, Planning & Regulatory Services shall be responsible for resourcing the Forum together with relevant staff members.

(f) The Forum does not preclude individual iwi or hapū from working with Council on matters of their own concern or from progressing Mana Whakahono-a-Rohe agreements in accordance with the Resource Management Act, nor does it preclude iwi and hapū representatives or Council representatives from holding workshops outside of official meetings of the Forum on issues specific to an iwi, hapū and whānau.

(g) The members of the Forum may agree to appoint representatives from among their membership to external representation forums (such as the SmartGrowth Combined Tangata Whenua Forum).

(h) Agenda material that is specific to the kaupapa of the Forum can be provided by either iwi and hapū or Council.

5. Quorum

In order to ensure the validity of proceedings at a meeting, the minimum number of attendees required is 50% Elected Members and 50% iwi and hapū representatives. Resolutions of the Partnership Forum (except those covered by the Dispute Resolution clause at 6 below) shall be passed if a majority of members are in favour.

6. Dispute Resolution

(a) In the event that a dispute arises in terms of the meaning/operation of these terms of reference the members will resolve the matter amongst themselves.

(b) In the event that a dispute arises in terms of the decision making powers of the Partnership Forum the members will resolve the matter amongst themselves.

(c) Disputed issues under 6(a) and 6(b) above, shall be put to the Forum as a resolution to be voted on. The resolution is passed if it is supported by at least 80% of the members.

(d) Dispute resolution processes shall take account of Ngā Tikanga/Principles of these terms of reference.

7. Review of Terms of Reference

The Māori Relationships and External Adviser and the Workforce Development and Cultural Adviser accept the responsibility for reviewing the Terms of Reference and recommending updates as deemed necessary. The Forum must agree to any changes to the Terms of Reference.

Tauranga Moana / Te Arawa ki Takutai Partnership Forum Meeting Agenda

10 February 2020

6 Reports

6.1 Te Ara Mua Review

File Number: A3668780

Author: Chris Nepia, Maori Relationships and Engagement Advisor

Authoriser: Chris Nicholson, Acting Group Manager Policy Planning And Regulatory

Executive Summary

A working group made up of Western Bay of Plenty District Council staff and Tangata Whenua Members of the Partnership Forum was formed in 2019 to progress a review of Te Ara Mua. This report provides the Partnership Forum with a summary of the work done by the working group, including the main matters that have been proposed for addition into Te Ara Mua.

Recommendation

1. That the Māori Relationships and Engagement Advisor’s report titled “Te Ara Mua Review” dated 10 February be received; and

2. That the Partnership Forum approve the revised actions and the priorities identified for Te Ara Mua in this report.

Background

Te Ara Mua is a strategic plan developed and adopted by the Partnership Forum. It outlines the issues of significance for Māori and identifies particular actions which Māori and Council can work together on as ways to address those issues. On that basis, Te Ara Mua provides the foundation for the work programme of the Partnership Forum and a number of matters have been progressed through Council (in particular through the Long Term Plan) as a result.

Given that a number of the actions have been completed it was timely to review Te Ara Mua to reflect completed work and include new matters for the Partnership Forum to progress.

Completed matters

Below is a list of the actions that have been completed in the current version of Te Ara Mua including a short narrative on the work done against these actions –

· Identify and implement ways of supporting Tangata Whenua to participate in local body elections (includes --standing and voting – newsletters, information from other Elected Members). Local government elections were held in 2019, this action will be looked at again prior to the next local government elections.

· Investigate the establishment of Māori wards as part of the review of representation arrangements. Representation review in 2017 considered the issue of Māori wards.

· Council review the way in which Hapū and Iwi management plans are funded, emphasising the need for those Hapū and Iwi to reflect their tikanga within those documents. Conroy Consultants Ltd provided a report on the use of Hapū and Iwi management plans, the recommendations of that report are now being implemented

· Consider a protocols/relationship document with Hapū and Iwi. This action has been met by the advent of Mana Whakahono ā Rohe agreements and Council’s adoption of a process for developing these agreements.

· Continue to contribute funding to the Joint Agency Group (JAG) responsible for papakāinga initiatives. Ongoing funding of the work of the JAG was confirmed in the LTP for a further 10 years.

· Continue work to improve housing affordability for Māori. Linked to the work of the JAG.

· Continue to advocate for an equitable approach to the funding of infrastructure - e.g. review of financial contributions on papakāinga and advocate to Te Puni Kokiri for infrastructure funding. Council has adopted a policy for reduced financial contributions for dwellings on Māori owned land and continues to advocate that TPK provide support for infrastructure that supports dwellings on Māori land.

· Investigate the effectiveness of the Marae Maintenance Fund including criteria for use. Funding increased through the last LTP.

· Consider contributing reserve land for Urupā. Council has received a request to provide Reserve land for an Urupā to for the hapū of Ngai Tamawhariua. Development of a policy approach to these types of requests is being considered.

· Support Hapū and Iwi to map cultural heritage sites and sites of significance within Hapū and Iwi management plans.

· Investigate the potential for paid Council internships being offered to Tangata Whenua to build their skills, knowledge and experience and improve Council’s understanding of Māori issues (consider Department of Internal Affairs funding for this purpose). Council provided funding for an intern through the LTP and an intern worked with the Takawaenga Team over the last quarter of 2019. It was a very successful first internship run through the Takawaenga Team and further opportunities are being considered.

NEW ACTIONS

No entirely new actions have been suggested by the working group for addition into Te Ara Mua, however a number of actions have been varied slightly or amalgamated. The actions have also been prioritised to underpin the work programme for the current triennium. Of note among the revised actions are the following –

- Continue to provide advice and support around planning for papakāinga and Māori housing development. High priority. Note: Central Government task force being established to give greater impetus to the development of housing on Māori land.

- Investigate Māori representation on Council committees with voting rights. High priority.

- Develop a system to monitor Council’s Treaty and statutory obligations to Māori. This will include monitoring of the delivery of actions in Te Ara Mua. High priority.

- Monitor Tangata Whenua inclusion in consent process, including notification process. High priorty. Note: Conroy Consultants are currently working with Council staff reviewing Māori input into consenting processes.

- Support and fund up to four Partnership Forum members to undertake Making Good Decisions and Chairs training or to retain their existing accreditation. Provide support to members undertaking Making Good Decisions training where permitted within the guidelines for the training. Ongoing.

- Hold a workshop for Tangata Whenua members of Partnership Forums regarding rating policies and practices, including the approach to water metering and apportionment of rates to multiple dwellings. High priority.

- Review the multiple pan wastewater charges with a view to providing Marae with an exemption from those charges. High priority.

- Investigate the needs of urupā including the provision of land for Urupā and maintenance funding for Urupā and investigate the support needed for Urupā affected by coastal erosion. Review the fee structure for cemeteries. High priority.

- Increase use of Marae as venues for engagement between Council and the community. Consider holding Partnership Forum meetings at the Marae on a regular basis. High priority.

- Promote and support Marae being used as emergency centres during disasters. Invite the Civil Defence Emergency Management team to present to the Partnership Forum members. High priority.

- Develop a Cultural heritage strategy. High priority. Note: Such a strategy will inform Council’s approach to acknowledging Māori cultural heritage by way of art, story boards and tikanga based activities.

Funding/Budget Implications

No specific budgetary implications have been identified as any specific action requiring financial support not already provided for, will need to be progressed as an action in the next LTP.