Agenda of Katikati Community Board Meeting

Katikati Community Board Meeting Minutes

5 April 2023

UNCONFIRMED

MINUTES OF Western Bay of Plenty District Council
Katikati Community Board Meeting No. KKC23-3
HELD IN Pātuki Manawa, 21 Main Road, Katikati
ON Wednesday, 5 April 2023 AT 7.00pm

1 Present

Chairperson J Clements, Member A Earl, Member T Sage, and Cr R Joyce

ABSENT

Member N Mayo, and Cr A Henry

2 In Attendance

J Holyoake (Chief Executive Officer), G Golding (Governance Manager) and J Denyer (Mayor).

3 Apologies

Nil

4 Consideration of Late Items

Nil

5 Declarations of Interest

Nil

6 Public Excluded Items

Nil

7 Public Forum

7.1 EWEN LUSKY - COUNCIL STAFF SALARIES

Mr Lusky was in attendance and spoke regarding Council’s staff salaries he raised the following points:

· He was of the belief that, to reduce future rates increases, staff salaries should be decreased.

· He queried what value the ratepayers get from Council for funding staff salaries.

7.2 JIM DAVISON – CHAIRPERSON, KATIKATI WAR MEMORIAL HALL

Mr Davison provided an update on the Katikati War Memorial Hall, and noted the following points:

· The hall was an asset owned by the Hall Committee, and was currently operating well, with 80 bookings for April.

· The hall’s overall financial position was healthy.

· Maintenance had been underway, including upgrades to backstage dressing rooms, and to internal spouting’s.

· The earthquake rating for the hall was 33% of a new building standard, which corresponded to a rating of Grade D (20-34%).

· The Committee had contacted Council previously regarding what action needed to be undertaken but had not heard back. The Committee had funding and contractors available for these upgrades but required advice on what needed to be done to earthquake-proof the building.

· The Committee was ready to upgrade the building as soon as possible, despite receiving a letter stating that works did not need to be completed until 2035.

· Without earthquake-proofing, the hall must display an Earthquake Prone Building (EPB) notice. It was believed that this would cause unnecessary concern for the hall’s users.

· If the hall doesn’t display the notice, they could face a fine of up to $20,000.

· It was requested that the Community Board assist the Committee in seeking information on what was required to earthquake-proof the hall. The Chief Executive Officer advised that he would follow this up directly with the Committee.

8 Minutes for Confirmation

8.1 Minutes of the Katikati Community Board Meeting held on 8 February 2023

Cr Joyce queried whether there was an update to resolution KKC23-2.6. It was noted that this was included to be assessed through the Policy and Planning work programme.

Resolution KKC23-3.1

Moved: Cr R Joyce

Seconded: Member A Earl

That the Minutes of the Katikati Community Board Meeting held on 8 February 2023 as circulated with the agenda be confirmed as a true and correct record, with the below amendment.

· 8.1 Brodie Davis – Project Parore

Carried

9 Reports

9.1 Chairperson's Report - April 2023

The Board considered a report dated 5 April 2023 from the Chairperson. The report was taken as read, noting the following:

· It was noted Mr Davison’s name was incorrect in the report. It should be Jim Davison, not Jim Boyes.

· The Board requested a tour of the parks and reserves in the Katikati-Waihī Beach Ward, facilitated by Council staff.

· The Board requested a presentation from staff regarding the Market Square concept plans and landing, so that the Board can remain up to date. It was noted that the current plans were a draft, and public consultation would happen in due course.

· A meeting would be arranged by the Board to invite organisations to provide their opinions regarding Moore Park upgrades.

· There was discussion regarding bus stops in Katikati, and the need for bus shelters rather than just benches. This would be discussed further at a Community Board workshop, and raised at a future meeting.

· It was noted that the legislative requirement to advertise meetings is fulfilled. The Board decided to additionally advertise on digital platforms, rather than in the Katikati Advertiser.

· The Christmas Garlands item would be a funding request on the next Community Board agenda, rather than a grant application. This would come out of the Street Decorations Account.

Resolution KKC23-3.2

Moved: Member A Earl

Seconded: Member T Sage

That the Chairperson’s report dated 5 April 2023, titled ‘Chairperson’s Report – April 2023’ be received.

Carried

9.2 Councillor's Report - April 2023

The Board considered a report dated 5 April 2023 from Cr Henry. The report was taken as read, noting the following:

· Since the report was written, Council had begun public consultation on the Annual Plan. Submissions can be made by individuals, and the Community Board.

· There was no ‘Have Your Say’ event currently planned for Katikati, but there was one set for Te Puke, Waihī Beach, and Te Puna.

· The Chief Executive Officer suggested that the public make submissions on the Annual Plan to Council.

· Waka Kotahi’s speed management plan may not progress as originally planned, as noted in the agenda.

· The Three Waters update was not provided at the Katikati-Waihī Beach Community Forum on 27 March 2023.

Resolution KKC23-3.3

Moved: Member A Earl

Seconded: Member T Sage

That the Councillor’s report dated 5 April 2023 titled ‘Councillor’s Report – April 2023’ be received.

Carried

9.3 Grant Application - April 2023

The Board considered a report from the Governance Support Administrator. The report was taken as read.

Resolution KKC23-3.4

Moved: Chairperson J Clements

Seconded: Member A Earl

1. That the Governance Support Administrator’s report dated 5 April 2023 titled ‘Grant Application – April 2023’ be received.

2. That the Katikati Community Board approve the grant application from Grow On Katikati for $1,150.00 including GST to assist with the purchase of a laptop, and website development and hosting. This grant will be funded from the Katikati Community Board Grants Account, subject to all accountabilities being met.

Carried

9.4 Infrastructure Services Report Katikati Community Board April 2023

The Board considered a report from the Executive Assistant Infrastructure. The report was taken as read, noting the following points:

· It was queried whether the Highfields Stormwater Pond project had exceeded the allocated funding, or whether it was within the budget. Council would investigate this and provide an answer to the Board.

· The Diggleman Park project in the Projects Priority table referred to the increase in number of carparks. The resealing of the road had already taken place. This item would be discussed at the Board’s next workshop.

· The Tetley Road Footpath project was not part of the Annual Plan or Long Term Plan (LTP). It was queried what the cost of the Rereatukahia Road/Marshall Road construction would be. An answer could not be provided, and this would be followed up.

· The Agapanthus in the Katikati Hot Springs Road Cemetery had not yet been trimmed. There was a service request put in during September 2022 regarding this.

· No groups had yet been approached regarding establishment of Community Resource Recovery Centres, as Council was still studying the feasibility of this.

Resolution KKC23-3.5

Moved: Member T Sage

Seconded: Member A Earl

That the Deputy Chief Executive’s report dated 5 April 2023, titled ’Infrastructure Services Report Katikati Community Board April 2023’, be received.

Carried

9.5 Katikati Financial Report - February 2023

The Board considered a repot from the Financial Business Advisor. The report was taken as read.

Resolution KKC23-3.6

Moved: Member T Sage

Seconded: Member A Earl

That the Financial Business Advisor’s report dated 5 April 2023, titled ‘Financial Report Katikati – February 2023’, be received.

Carried

The Meeting closed at 8:31pm.

Confirmed as a true and correct record at the Katikati Community Board meeting held on 31 May 2023.

...................................................

Chairperson J Clements

CHAIRPERSON

Katikati Community Board Meeting Agenda

31 May 2023

9 Reports

9.1 Chairperson's Report - May 2023

File Number: A5376651

Author: John Clements, Community Board Chairperson

Authoriser: John Holyoake, Chief Executive Officer

Recommendation

That the Chairperson’s report dated 31 May 2023, titled ‘Chairperson’s Report – May 2023’ be received.

Annual Plan

The Community Board proposal for the Annual Plan has been submitted and a presentation made to Council. The focus on the presentation was renewal, rejuvenation and resilience based on equity of rates across all three wards and efficiency of spend. The priorities as stated in the Katikati Community Board submission to the Annual Plan are:

• Develop the Market Square and the Landing to attract visitors.

• Commercial/industrial land availability – to make it easier for businesses to establish and jobs to be created in the town.

• Attracting young families to Katikati – actively attract and appeal to younger families to move to Katikati. Needs investment in facilities and jobs to help achieve this.

• Facilities – allow for a range of sport codes along with toilet facilities. Need hard surface courts (for netball/basketball/tennis) at Moore Park.

• Support increased medical centre facilities to meet increased demand.

• Development of Beach Road Northern Harbour boat ramp area as an integrated facility.

Our survey for input into the Annual Plan highlighted that inflation and interest rate increases are putting pressure on the average household, and constraint regarding rate increases is important, noting a 7.4% increase is too high. Our Board is of the firm belief that any cuts should be evenly spread across the District along with equity of spend.

Construction of Shared Pathway from the Yeoman Bridge to Park Rd Reserve

At the recent Parks & Reserves site visit/tour with the Reserves and Facilities Manager, the progress on this project was discussed with the Board. The ‘temporary’ construction access road, or ‘service road’, is shown in the picture below.

The purpose of this temporary construction access road is to allow the contractor to establish their machinery on site and to bring in materials for the construction of the shared pathway.

It was noted that there is a Geotech cloth under the metaled accessway, which along with the metal will be removed at the completion of the project following which this part of the reserve will be reinstated in grass.

Once the concrete has cured, then the soil will be aligned with the concrete edge to level the pathway, and there are plans in place to widen the boardwalk to be the same width.

Elder Housing

A community meeting is planned for 30 May 2023 to discuss the proposed design options. This will take place from 12pm to 2pm at Diggelmann Park, next to the redevelopment site. Councillors and Council staff will be on hand to explain what the plans are.

Coronation and Tree Planting

There was a tree planting ceremony held in Diggelmann Park, to commemorate the Coronation of King Charles III. The Board has queried the possibility of this park being rezoned as a reserve, and it was noted that the park currently has a status of ‘fee simple’, as identified in the Katikati/Waihi Beach Reserve Management Plan. In order to change the status, Council would be required to go through the Reserves Act process to give it a Reserves Act classification.

Market Square

The Market Square plans are currently being prepared by Boffa Miskell, and it is intended that there will be a recommendation to proceed with the project at the next Community Board meeting in July 2023. This development, along with discussions on a synchronised traffic light at the Beach Road/State Highway 2 intersection, would be a positive improvement.

Creative Community

The Community Board wishes to encourage local creative/design thinking, to attract visitors and give the town a point of difference. Design needs to be part of our investment, so people stop and enjoy a unique and creative environment. The Katikati Open Air Art and the murals set a sound base. Besides creative seating, more murals and art in the parks, and creative road crossings, is needed, as is evident in many other towns.

The request for creative road crossings and street furniture will be referred to the Transport Activity Review that is currently in progress.

Marshall Road Improvements

The work that is being undertaken on Marshall Road is progressing but has been delayed by the weather and some unexpected re-alignment of infrastructure. The Industrial Park received attention at the Annual Plan presentation, and Council offered to work with the Community Board and land-owners to progress this. This is one of the entrances to the industrial area. A structure plan for the whole of the industrial area has been developed and we need to take it to the next stage.

Bus Stops

There are several bus stops where passengers are exposed to the elements and there is no seating – such as Park Road, RSA retirement village, Fairview etc. The Community Board has spoken to Tauranga City Council and some used bus shelters are available.

It was noted that the first step is for the Community Board to resolve to fund the costs of the refurbishments to the used bus shelters. All costs associated with the bus shelters are to be sourced from the Community Board roading account. Council is willing to liaise with Bay of Plenty Regional Council, who run the bus service. Approximated costs have been provided to the Community Board, but are not confirmed costs. There is also an opportunity for the Community Board to consider new bus shelters, instead of the used ones.

Northern Inner Harbour

The Community Board has held discussions with the Boat Club regarding the improvement of the jetty at the end of Beach Road, as well as the Northern Harbour Boat ramp. This would be a positive, as it would encourage a boating hub, a point for researchers in the Inner Harbour to meet, and an eco-agriculture knowledge base. The Community Board has written a letter of support regarding this issue. The Community Board submission to the Annual Plan, relating to the Beach Road Reserve, boat ramp, and property, is yet to be considered by Council.

Parks and Reserves Tour

The Community Board had a tour of the Parks and Reserves within the ward on 15 May 2023. The tour was informative and various issues were discussed:

· The RSA request for a seat and for water at the cemetery is being followed up.

· Kotahi Lane carpark area and adjoining car park needs development and a decision on the cherry trees. Information received from Council notes that Kotahi Lane and the cherry trees is a town centre/roading matter and can be inspected on a future town centre/roading visit. The carpark can be sealed funded from either the town centre fund or the Community Board’s roading account. There has been previous consideration from the Board regarding the removal of the cherry trees, nothing that some of the trees are privately owned. If the Board wishes to propose this, then a resolution will need to be passed to this effect.

· The need for Kotahi Lane carpark area to be zoned for freedom camping and to be sealed needs to be explored. This request can be considered when the Freedom Camping Bylaw is next reviewed in 2025.

· There is a need to review and update the Moore Park Parks and Reserve Management Plan and get the input of all the interested parties. Staff will raise this with the Strategic Policy and Planning Programme Director, and will need to be considered in the Policy & Planning Work Programme.

· Many of the parks need toilet facilities or toilet facility upgrades along with some extra playgrounds, especially Moore Park. This will be referred to the Long Term Plan process in order to secure funding to undertake requested improvements.

Industrial/Technology Park

The Chair of the Community Board has liaised with interested parties and invited them to a meeting with Council to progress discussions on the Industrial/Technology Park in light of there being a structure plan in place. There has been a positive response to this initiative, of which the Community Board is supportive. The Community Board have made a submission to the Annual Plan regarding progress with the development of the industrial area. Council is yet to consider the submission.

9.2 Councillor's Report - May 2023

File Number: A5412374

Author: Anne Henry, Councillor

Authoriser: John Holyoake, Chief Executive Officer

Recommendation

That the Councillor’s report dated 31 May 2023 titled ‘Councillor’s Report – April 2023’ be received.

Annual Plan (AP) 2023 -2024:

Council consulted on the next AP for Western Bay of Plenty District Council between 30 March – 30 April. 310 submissions received, and 16 of those were presented to Councillors in Council Chambers. The topic that received the highest number of submissions was the Dave Hume Pool Cover, followed by the proposed rate increase of 7.41%

The Annual Plan Committee has considered this feedback and is now in the process of deliberating the options and issues associated with what has been heard from across the district. The next step for this Committee, is on 14 June 2023, where decisions need to be made on each of the options for this AP. Careful consideration will be taken on how each option will affect the final rate strike for 2023-2024 and what implications would that rate make to the following years of our 2021–2031 Long Term Plan. The decision that is reached becomes a recommendation to adopt the Annual Plan and Fees and Charges for 2023-2024 at the Council Committee Meeting 28 June 2023.

Katikati – Waihī Beach Community Forum:

This forum was a first for our ward - a gathering held without the constraints of Council formal meeting protocol. The event was well attended, with many residents from across our Ward. Participants were appreciative of the opportunity to able to present their points and have interactive dialogue with others across the room. Some questions were able to be answered on the night, those that were not followed up by staff over the following days. There is importance of receiving any issue or concerns from our residents, is that it is then followed up so that loop can close. We are in new territory, so I am open to suggestions on how these sessions can work best for you. Email me at Anne.Henry@westernbay.govt.nz with your suggestions.

There were common themes shared during the first three ward forums. The main themes were service levels for our Roading and in our Parks and Reserves, general maintenance of stormwater infrastructure, CCTV cameras, and options for safer roads. At our first Community Committee on 4 May 2023, meeting, three resolutions were raised and referred to the appropriate Council Committees: CCTV policy review to the Strategy and Policy Committee, matters relating to levels of operational services and performance district-wide to the Projects and Monitoring Committee for a workshop, and the matter of local social procurement as part of the review of Council’s procurement approach to the Audit, Risk and Finance Committee.

Next Katikati – Waihī Beach Forum:

7pm - Wednesday 14 June at Bowentown Boating Club.

The plan is to take the Forum meetings to a variety of locations, with the idea that more residents would have the opportunity to share their thoughts and experiences with us.

Hope to see you there.

Cr Anne Henry

Katikati Community Board Meeting Agenda

31 May 2023

9.3 Request for Funding - Katikati War Memorial Hall

File Number: A5283206

Author: Jahneisha Osborne, Governance Support Administrator

Authoriser: Greer Golding, Governance Manager

Executive Summary

A request has been received from Jim Davison on behalf of the Katikati War Memorial Hall, for the funding of new Christmas decorations for the Hall and Market Square (Attachment 1).

The request is for $3,510.00, excluding GST, and will be put towards the supply of Christmas garlands and lights to replace those that are used at present, as they need replacing.

Recommendation

1. That the Governance Support Administrator’s report dated 31 May 2023 titled ‘Request for Funding – Katikati War Memorial Hall’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Katikati Community Board approve the funding request of $3,510.00 from the Katikati War Memorial Hall Committee, to contribute towards the purchase of new Christmas garlands and decorations. This will be funded from the Katikati Community Board’s Street Decorations budget.

That the Katikati Community Board do not approve the funding request from the Katikati War Memorial Hall Committee.

Background

Each year, a group of volunteers decorate the Katikati War Memorial Hall and the Market Square with Christmas decorations. The Christmas tree is the property of Katch Katikati, while the garlands, light filters, and lights are funded by the Hall Committee. The Hall Committee are requesting half the cost of ten new three metre garlands, at a total cost of $7,020.00.

The Community Board currently have $2,500.00 left in the Street Decorations budget for the 2022/2023 financial year.

Significance and Engagement

1. The Local Government Act 2002 requires a formal assessment of the significance of matters and decision in this report against Council’s Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

2. The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

3. In terms of the Significance and Engagement Policy this decision is considered to be of low significance.

Engagement, Consultation and Communication

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Katikati War Memorial Hall	The applicant will be advised of the outcome of their respective funding request.

Funding/Budget Implications

Budget Funding Information

Relevant Detail

Katikati Community Board Street Decorations Budget

As part of the Katikati Community Board operating budget for 2022/23, the Board have allocated funds to a Street Decoration Budget as follows:

Annual Budget $4,500.00

Current Balance $2,500.00

If the Katikati Community Board approves the Katikati War Memorial Hall Funding Request, it will leave a deficit of $1,010.00 in the Street Decorations Account. The Finance team have advised that the deficit can be offset at the end of the financial year.

Attachments

1. Attachment 1 - Request for Funding Letter - Hall Christmas Garlands ⇩

Katikati Community Board Meeting Agenda

31 May 2023

9.5 Application for Road Naming 155, 149A, and 149B Tetley Road, Katikati

File Number: A5388871

Author: Rochelle Friend, Senior Consents Planner

Authoriser: Natasha Ryburn, Environmental Consents Manager

Executive Summary

1. Western Bay of Plenty District Council (Council) has received an application for a Road Naming.

2. The purpose of this report is to outline the proposal and the outcome of consultation, and to enable the Katikati Community Board to consider and provide feedback on the proposed road name options for 155, 149A and 149B Tetley Road, Katikati.

Recommendation

1. That the Senior Consents Planner’s report dated 31 May 2023 titled ‘Application for Road Naming 155, 149A, and 149B Tetley Road, Katikati’ be received.

2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

3. That the Katikati Community Board consider and provide feedback on the proposed road name “Matuku Place”.

Background

3. In accordance with Council’s Road Naming Policy, proposed road names are sent to the Community Board for consideration and feedback to assist delegated decision making.

4. The applicant has put forward proposed road names in relation to a new road to be vested to Western Bay of Plenty District Council and three private right of ways at the Magnolia Creek Development at 155, 149A and 149B Tetley Road, Katikati (refer Figure 1 below). The carriageways are currently being constructed and will provide access to 34 dwellings.

A picture containing aerial photography, urban design, bird's-eye view, map

Description automatically generated

Figure 1 – Location of proposed road and private ways

5. As outlined in the application details, the Applicant has engaged with Mana Whenua (Ngāi Tamawhariua) in relation to the naming of the road to be vested (the Spine Road within Magnolia Creek subdivision – refer Scheme Plan in diagram below in Figure 3).

proposed road names

Road to be vested - “Matuku Place”

6. In accordance with the Road Naming policy Mana Whenua were invited to name the road to be vested. “Matuku Place” was put forward for consideration. No other names were put forward. The reason behind this name is Matuku (Swamp Bittern) have been discovered living in the swamp by this road. In the response to the consultation about the road naming Mana Whenua have outlined,

“Swamp bitterns are secretive birds, which inhabit dense vegetation in freshwater swamps. They are rarely seen and their presence is often only detected from their call. As its name suggest, the little bittern is a tiny species, standing only 20cm tall. They are classified as ‘Threatened- Nationally Critical’ due to introduced predators and loss of habitat. That means they have the same threat classification as kāpapo and are more threatened than most species of kiwi. We are led to believe there are only 04 of these birds residing in Katikati. 02 in the swamp/wetlands by this road 02 down by the Uretara River. Please accept Matuku as our name for the required road” [emphasis added]

A bird in the grass

Description automatically generated with medium confidence

Figure 2 – Matuku (Swamp Bittern)

Private right of ways – name preferences

7. The Applicant has submitted the following names for the private right of ways (in order of preference). In terms of the rational for these names the application details outline that the name choices for the private right of ways reflect the quantity of planned planting and landscaping of the Magnolia Creek subdivision. (NB: Council encourages the Road Naming Policy to be applied to the naming of private ways, noting that Council is not empowered by legislation to require this).

	First choice	Second choice	Third choice
Access lot 40 – Right of way at the back (servicing Lots 15-17, 18-21)	Lily Pond Lane	Hydrangea Lane	Lemon Tree Lane
Access lot 41 – Right of way in the middle (servicing Lots 22-27)	Magnolia Way	Gardenia Lane	Lemon Tree Lane
Access lot 42 – Right of way at the front (servicing Lots 28-34)	Lime Tuff Lane	Mondo Grass Lane	Griselinia Lane

Figure 3 – Road Names preferences for Private Ways & related Scheme Plan (Road to be vested shaded grey & private ways come off this)

assessment - section 5 of road naming policy

8. The proposed road names have been considered in accordance with the criteria set out in Section 5 of the Road Naming Policy (refer Attachment A). For the following reasons the proposed road names are considered to be:

a) sufficiently unique;

b) culturally appropriate; and

c) appropriate for emergency services.

9. There are no conflicts or duplication with the proposed “first choice” road names:

a) “Matuku Place” (road to be vested)

b) “Lily Pond Lane” (private way)

c) “Magnolia Way” (private way)

d) “Lime Tuff Lane” (private way).

10. The proposed road names are not the same as another road within this district, or immediately adjacent district. The proposed road names are easy to spell and pronounce, and they are less than 13 characters as per the road name suffix guide set out in Appendix A of the Road Naming Policy (refer Attachment A).

11. In accordance with Section 6 of the Road Naming Policy, the following consultation has been undertaken:

a) Council staff have researched and checked the names for any conflict or duplication with adjoining Councils (refer Attachment B).

b) The applicant has engaged with mana whenua for the proposed road name.

c) Land Information New Zealand (LINZ) have been consulted and confirm the proposed names are acceptable (refer Attachment C).

d) The application is referred to the Katikati Community Board for consideration and feedback to assist delegated decision making. The decision will be made under delegated authority (Environmental Consents Manager).

Under Delegated Authority, the following road names are suggested and proposed to be adopted:

a) “Matuku Pl” for the spine road (road to be vested)

b) “Lily Pond Ln” for Access lot 40 (private way)

c) “Magnolia Way” for Access lot 41 (private way)

d) “Lime Tuff Ln” for Access lot 42 (private way).

Attachments

1. Attachment A - Road Naming Policy ⇩

2. Attachment B - Road Name Analysis ⇩

3. Attachment C - Email from Land Information New Zealand - Received 17/05/2023 ⇩

Katikati Community Board Meeting Agenda

31 May 2023

9.6 Operational Report

File Number: A5415806

Author: Jahneisha Osborne, Governance Support Administrator

Authoriser: Greer Golding, Governance Manager

Executive Summary

This report is an operational update from across Council for matters that relate to the Katikati Community Board area.

Recommendation

That the Governance Support Administrator’s report dated 31 May 2023 titled ‘Operational Report’ be received.

Service Requests

This section is to provide an overview of Service Requests for the Katikati Community Board area since the last meeting.

There has been one of each of the following subtypes of Service Requests raised and completed.

· District Plan Compliance

· Emergency Water Shutdown

· Illegal Sign

· Freedom Camping

· Development Engineering

· Event Application

· Graffiti in Reserve

· Debris from Kerbside Collection

· Public toilets

There has been one of each of the following subtypes of Service Requests raised and is under investigation.

· Known water leak.

· Flooding open drain

· General health matters

· Hairdresser

· Resource consent compliance

· Road surface defects

· Roading network general

· Subdivision/Land use

The table below shows Services Request’s that are higher in numbers and have a mix of statuses.

Service Request Subtype	Notes	Completed	Under Investigation
Cesspit/Grill/Gutters and Rural Drains	Mostly referred to blocked drains that needed cleaning across Katikati	1	3
Unknown water leaks	Across Katikati	1	17
No water	Two in the same location.	1	5
Building compliance	Mix between illegal dwellings and water run off issues.	3	2
CCTV footage requests	Both Tanners Point Road	2	0
Damaged bin repair/replace	Across Katikati	7	2
Lost/stolen bins		3	2
Missed bin collection		0	7
General kerbside		2	1
Lighting State Highways	All were for the corner SH2 and Tuapiro Road	0	3
Dumped rubbish		1	1
Local road signs – Damaged/graffiti		1	1
Water metre/toby issue		0	4
Mowing and vegetation	Path overgrown Noble Johnston Drive and Park Road Reserve needs mowing.	2	0
Noise complaints	All were resolved	4	0
Reserves maintenance		12	6

Matters arising from previous community board meetings

Date raised

Issue

Comment

December 2022

RSA Cemetery Seat – Service Request 10854

Reserves Officer has contacted the RSA President to discuss quotes, this will proceed once the RSA President is back in the country.

December 2022

Mulgan Street Lighting – Service Request 3644

Streetlight to be installed and was currently awaiting Westlink to carry out the action.

Completed minute action sheets

Date raised

Issue

Comment

February 2023

KKC23-2.7 That the Katikati Community Board requests that Council reviews its tree protection policy for all significant trees on Council land that includes defining what a ‘significant tree’ is.

Matter can be considered through the development of a policy on street trees, which is on the Strategy and Policy Committee's work programme and is likely to be initiated later in 2023.

February 2023

KKC23-2.9 That the Katikati Community Board provide a wreath for the ANZAC Day Service, to be paid from the Katikati Community Board Contingency Account (up to the value of $200).

ANZAC Day Wreath ordered from Katikati Floral Art Group on 24 February 2023. Community Board representative noted and will be contacted closer to ANZAC Day to discuss details. Invoice to be sent to accounts once received.

December 2022

KC23-2.4 That the Katikati Community Board approves up to $2000 from the Street Decorations Account to Katch Katikati for the purchase of additional Christmas decorations for the Community Christmas Tree.

Invoice has been paid to Katch Katikati.

April 2023

KKC23-3.4 That the Katikati Community Board approve the grant application from Grow On Katikati for $1,150.00 including GST to assist with the purchase of a laptop, and website development and hosting. This grant will be funded from the Katikati Community Board Grants Account, subject to all accountabilities being met.

Grant has been paid

April 2023

Katikati War Memorial Hall Earthquaking It was requested that the Community Board assist the Committee in seeking information on what was required to earthquake-proof the hall. The Chief Executive Officer advised that he would follow this up directly with the Committee

The Hall has had the notice up for a couple of weeks and no community concerns. have been raised regarding the notice. Council offered to have a letter sitting alongside the notice on display that outlines that the notice does not mean the building is unsafe. But the Hall Committee declined and will contact if they need it in future.

Property Team Leader is going to meet with Jim and the Hall Committee regarding the next steps. Council has engaged an engineer and will work through the works required with the Committee. There is budget for the works in the Hall account, and the Committee have a qualified tradesperson engaged to undertaken these (once they can confirm what is require).

Katikati Community Board Meeting Agenda

31 May 2023

9.7 Infrastructure Services Report Katikati Community Board May 2023

File Number: A5379305

Author: Tracy Harris, Executive Assistant, Infrastructure Group

Authoriser: Gary Allis, Deputy Chief Executive & General Manager Infrastructure Group

Executive Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Recommendation

1. That the Deputy Chief Executive’s report dated 31 May 2023, titled ’Infrastructure Services Report Katikati Community Board May 2023’, be received.

2. That the Katikati Community Board fund the installation of Tactile Pavers at the Beach Road zebra crossing, further to a request from a locally sight impaired resident. To be funded by the Community Board Roading account.

3. That the Katikati Community Board approve the amendments to the Projects Priority list as follows:

Projects Priority	Priority
Market Square	1
Bus Shelters	1
Kotahi Lane Sealing	1
Stage 1 Town Centre Village Pathways Upgrade – Katikati War Memorial Hall to Museum	1
Uretara Landing Reserve Upgrade	2
Stage 2 Town Plan – Pedestrian Refuse at the BP Service Station	2
Mulgan Street to Uretara Bridge Embankment	2

roading

Transportation - Katikati Community Roading

Description: Develop and implement the community roading plan approved by the Katikati Community Board.

What’s Happened:

The Board at their recent workshop discussed several items and initiatives that could be investigated to implement the town centre plan, to enhance the town centre and to improve the roading and footpath network.

The funding sources are the roading budget and the town centre fund. The items that were discussed have been included in the recommendation with two priority levels. The intention is that the investigation and high-level concepts and estimates are undertaken prior to progressing to full design and implementation.

What’s Next:

The newly elected Board are currently considering reviewing the listed roading account priority list. This review is further to several reasons such as the new Board’s alternative objectives and vision for Katikati, and the recently announced plans of the 150-year Katikati anniversary and the approval of the Town Centre Plan funding.

Council have resolved to assist the Community board in prioritising capital projects, in line with Councils Levels of service and as funding and resources allow.

The Board are to resolve a change of road priority at the May 2023 meeting.

Katikati Community Board Roading Current Account	Project Cost $	NZTA Funding MIP LC/LR $	Katikati Community Board $	Status
Current Account Opening Balance 1 July 2022			$171,710
Allocation for 2022/23			$167,640
Interest 2023			$5,666
Subtotal			$345,016
Committed Projects			-
Nil
Completed Projects
Park Street Kea Crossing K22-4.8			$60,000	Awaiting Final Costs
Forecast Current Account Closing Balance 30 June 2023			$285,016
Projects Priority			Priority	Status
Town Centre Village Footpath Upgrade (Town Centre Plan funded)			1
Diggleman Park – Parking Upgrade			1
Mulgan Street Footpath Installation			1
Hyde Street Sealing			1
Mulgan Street to Uretara Bridge Shared Path			1
Kotahi Lane Car Park Sealing			2
Kotahi Lane (Southern End) Parking Enhancement			2
Uretara Landing Reserve Enhancement			2

Marshall Road Urbanisation Project

Description: Upgrading of Marshall Road from Middlebrook Drive to Tetley Road including pavement rehabilitation, drainage improvements, retaining walls, new concrete footpaths, and shared paths.

What’s Happened:

Apex Civil Limited have been engaged to carry out construction.

What’s Next:

Works have commenced are on Schedule for completion by July 2023.

Tetley Road Footpath

Description: Construction of a 2.5m shared path between Reretukahia Road and Marshall Road.

What’s Happened:

WestLink have been engaged to carry out construction.

What’s Next:

Construction of the shared path between Reretukahia Road and Marshall Road has been completed with a few snag items outstanding.

Construction of the length of Path between Layla Place and Marshall Road has now been awarded and will commence as resources become available.

Replacement of the path section on Reretukahia Road between Reretukahia Pa and Tetley Road is yet to be awarded. Negotiations with the contractor are ongoing.

Reserves

Reserves - Cemetery Katikati Hot Springs Road

Description: Develop cemetery to meet demand.

What's Happened

Staff were recently tasked with assessing the suitability of the land for potential Papakainga housing in addition to it’s planned use as a cemetery/urupa. A desktop assessment of the existing Geotech information has now been undertaken by Geotech consultants, which confirm that the land is suitable, subject to a more detailed (housing development appropriate) geotech investigation. The Geotech assessment has yet to be completed.

What's Next

Progress the detailed Geotech investigation supporting the papakāinga housing idea and report the outcome of this.

Also, as resources permit, complete the report for Council’s consideration for the uplifting of the reserve classification of the land, which will be subject to statutory processes to enable the land to be used for urupa/cemetery or Papa-kāinga purposes.

ASSET & CAPITAL

Highfields Stormwater Pond Development Trial

Description: Trial to convert the Highfields Stormwater Pond from a dry pond to a permanent wet pond/lake.

What’s Happened:

Groundwater monitoring completed. Feasibility assessment for pond conversion underway. The team have almost completed the feasibility assessment and are awaiting final confirmation on consent requirements.

What’s Next:

The next steps will be to put together a methodology for the pond conversion in consultation with the community representatives and submit this to Regional Council and contractors for pricing.

Western Water Renewals

Description: Renewal and upgrade of water infrastructure.

What’s Happened:

The contract has been awarded to Loveridge Ltd to upgrade the water network along Middlebrook Drive. Investigations are underway on Wharawhara Road intersection improvements which are scheduled to be built next financial year.

What’s Next:

Middlebrook Drive is complete. Wharawhara Road and SH2 intersection are in the process of being designed.

Katikati WWTP Upgrade

Description: Upgrade to the Katikati WWTP to ensure compliance with Council Resource Consent.

What’s Happened:

Katikati WWTP has had some ongoing compliance issues. The UV upgrade has been completed and is performing well. Lutra have commenced the preliminary design on the upgrade.

What’s Next:

Preliminary design is partially complete and procurement planning has begun by completing market assessment for design and build.

Operations

Western Solid Waste

Description: Waste management that meets the needs of the community and protects the environment for present and future generations

PAYT Tag

The newly designed PAYT (Pay as you Throw) tag has been introduced and to date no negative feedback has been received.

Illegal Dumping

WBOPDC is still collaborating with other councils and agencies to create a plan with consistent education and communication messages as well as sharing best practices to reduce the cost of illegal dumping to all stakeholders. WBOPDC designed a new sign to be installed at scenic look-out areas to deter littering and illegal dumping. See sign below:

Mobile Recycling Trailers

What Happened:

Two mobile recycling trailers continue to make their rounds in the rural part of the District on a rostered basis. The trailers visit Omanawa Hall, Te Ranga School and BP Pongakawa. The next outing and what can be recycled can be found here.

What’s Next:

Council consulted with the customers at each site during April 2023 and new rostered hours were introduced at the beginning of May 2023. To date the two trailers have diverted 3,425 tonnes of recyclables from Pongakawa site, 2,247 tonnes from Te Ranga School and 4,372 tonnes from Omanawa Hall site. That is a total of 10,044 tonnes of recyclables diverted from landfill since July 2022.

Recycling & Greenwaste Centres

What’s Happened:

The three recycle centres continue to operate with business as usual.

WBOPDC Kerbside Tonnes	Jul-22	Aug-22	Sep-22	Oct-22	Nov-22	Dec-22	Jan-23	Feb-23	Mar-23	Apr-23	Total Tonnes	Total Tonnes Diverted from landfill 3143
Waste Tonnes	359	415	394	386	402	515	496	415	433	395	4210
Recycle Tonnes	125	135	124	117	158	182	168	145	194	142	1490
Glass Tonnes	75	97	101	105	103	150	191	144	147	117	1230
Food Tonnes	32	37	47	31	45	42	53	57	42	37	423

Establishing Community Resource Recovery Centres

What Happened:

The feasibility study into Community-led Resource Recovery for the current recycling centres went to Council on 7 March 2023. Council recommendations copied below.

What’s Next:

Staff is currently working with Envision to progress the recommendations and continue conversations with community groups and Tangata whenua.

council approved direction

1. That the ‘Community-Led Resource Recovery Feasibility Study’ be received, as per Attachment 1.

2. That community-led resource recovery initiatives are delivered, and the initial actions be:

a. That Te Puke and Katikati/Athenree be progressed as two separate processes to recognise the different community groups and tangata whenua interests.

b. That a Council operated Community supported approach is progressed, whereby Council continues to operate the site(s) in the short-medium term (12-18 months) while working with industry experts and potential operator(s), for Te Puke and for Katikati/Athenree, with community groups being invited to take on the community activator role and community and tangata whenua invited onto advisory boards, and industry expertise is sought to work alongside the current team to expand activities on the existing sites; and

c. That a Community and Council hybrid approach, whereby Council continues to operate the current activities on the sites and community operates reuse retail activities, be progressed as soon as possible for Te Puke, through conversations with community groups.

Emergency Management

Description: Support the Katikati Community to be Resilient in the event of an Emergency.

What’s Happened:

Council staff continue to support the establishment of their revitalised Community Response Team. The Senior Emergency Management Advisor attended a training afternoon with interested Community members.

The newly formed team was on alert during the recent weather event in May, and the Baptist Church was on standby but not required. On ground intelligence was obtained by the team for Council during the activation of the EOC, which proved very useful.

What’s Next:

The Emergency Management team will continue to provide support to the newly formed group and continue working with the community to strengthen the capability of Community Led Centres capable of standing up during an emergency event in Katikati.

Commence work with the newly formed group to review the Katikati Community Guide to Emergencies.

Look at training opportunities for the newly formed Katikati Community Response Team to further enable them to assist the community in the event of an emergency.

Work on roll out of new tsunami maps for the community will take place in June / July, alongside a public education campaign of what to do and where to go in a tsunami response.

Attachments

1. MAS Katikati Community Board May 2023 ⇩

Katikati Community Board Meeting Agenda

31 May 2023

9.8 Katikati Financial Report - April 2023

File Number: A5362447

Author: Ezelle Thiart, Financial Business Advisor

Authoriser: Allan Carey, Finance Business Partner Lead

Executive Summary

This report provides the Community Board with two-monthly monitoring of its operational budget. Attached are the financial statements for the period ended 30 April 2023 (Attachment 1).

Total operational costs are under budget YTD.

Recommendation

That the Financial Business Advisor’s report dated 31 May 2023, titled ‘Financial Report Katikati – April 2023’, be received.

Grant payments made to date:

Resolution	Description	$
KKC22-1.9	Katikati Community Patrol – purchase of new vehicle	1,000
KKC23-3.4	Grow on Katikati	1,150
2022/23 Grants		2,150

C.E. Miller Estate Reserve:

Resolution	Description	$
	2021/22 Opening balance	9,888
	No transactions year to date	0
2022/23 Closing balance		9,888

Committed – Operational Expenditure

Resolution	Account	Description	$
K22-4.5	Contingency	Approve up to $1,000 for cost relating to the Katikati Community Plan and Town Centre Plan presentation and celebration evening.	1,000
KKC22-1.5	Contingency	Approve up to $400 for costs relating to the Katikati Community Board community engagement function and presentation evening.	400
KKC23-2.9	Contingency	Approve a wreath for the ANZAC Day Service, up to the value of $200.	200
KKC23-2.4	Street Decorations	Approves up to $2000 from the Street Decorations Account to Katch Katikati for the purchase of additional Christmas decorations for the Community Christmas Tree. (Spent $1,739)	261
Total outstanding operational commitments			1,861

2022/23 Reserve Analysis:

Description	$
2022/23 Opening balance	78,263
No transactions to date.	0
2022/23 Closing balance	78,263

Committed – Reserves expenditure:

Resolution	Description	$
	2022/23 Closing balance before committed expenditure	78,263
K22.4-7	Approve funding of $50,000 towards costs related to the new Katikati Community Sport and Recreation Centre on the Moore Park Sports Ground in Katikati.	(50,000)
	2022/23 Closing balance after committed expenditure	28,263

Attachments

1. Financial Report Katikati – April 2023 ⇩

Chairperson	John Clements
Deputy Chairperson	Norm Mayo
Members	Andy Earl Teresa Sage Cr Anne Henry Cr Rodney Joyce
Quorum	3
Frequency	Eight weekly / Workshops as required

Interested/Affected Parties	Completed/Planned Engagement/Consultation/Communication
Katch Katikati	The applicant will be advised of the outcome of their respective funding request.