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7 March 2023 |
MINUTES OF Western
Bay of Plenty District Council
Strategy and Policy Committee Meeting
No. SPC23-1
HELD IN THE Council Chambers, Barkes
Corner, Tauranga
ON Tuesday, 7 March 2023 AT 9.30am
1 Present
Mayor J Denyer (Chairperson), Cr R Crawford, Cr T Coxhead, Cr G Dally, Cr M Grainger, Cr A Henry, Cr M Murray-Benge, Deputy Mayor J Scrimgeour, Cr A Sole, Cr D Thwaites and Cr A Wichers
G Allis (Deputy CEO/General Manager Infrastructure Group), R Davie (General Manager Strategy and Community), A Henderson (General Manager Corporate Services), E Watton (Strategic Policy and Planning Programme Director), G Golding (Governance Manager), M Leighton (Policy and Planning Manager), N Rutland (Environmental Planning Manager), A Price (Senior Environmental Planner), T Miller (Strategic Advisor Resource Management), C Steiner (Senior Policy Analyst - Consultant), A Mark (Policy Analyst Resource Management), A King (Strategic Advisor: Legislative Reform and Special Projects), C McGirr (Policy Analyst), I Kruis (Resource Recovery and Waste Team Leader), H Wi Repa (Governance Technical Support), and C Irvin (Senior Governance Advisor).
via zoom
A Curtis (General Manager Regulatory Services)
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Resolution SPC23-1.1 Moved: Cr A Sole Seconded: Cr M Murray-Benge That the apology for absence from Cr Joyce be accepted. |
Nil
Cr Crawford and Cr Henry declared an interest in item 9.3: ‘Community-Led Resource Recovery’.
Nil
A. Mike Maassen – Te Arawa Road Resident
· Mr Maassen was in attendance today representing the community of Arawa Road to thank Council and show support for the engagement process.
· This was a demonstration of how much could be achieved with patience and good will.
· Thank you also to Deputy Mayor Scrimgeour and Cr Dally for always supporting the Arawa Road community.
Nil
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The Committee considered a report dated 7 March 2023 from the Senior Policy Analyst - Consultant who took the report as read noting the following points: · This was the culmination of about one years worth of engagement that had now been put into a draft concept plan, bringing together all the feedback. · To note: o Running along side of this was the proposed private plan change process for land adjacent to Arawa Road; o The Annual Plan process was looking at providing some funding to implement this concept plan; and o Stock grazing on the adjacent land was never more than once every six weeks and only fours hours at a time.
Staff responded to questions as follows: · The community garden concept was initially talked about in the draft concept plan but was now recommended to be taken out, based on community feedback. · This was Council owned land that had a month-by-month Licence to Occupy. It was recommended that this was removed at some point and that Council take over the maintenance responsibilities. |
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Resolution SPC23-1.2 Moved: Cr D Thwaites Seconded: Deputy Mayor J Scrimgeour 1. That the Senior Policy Analyst - Consultant’s report dated 7 March 2023 titled ‘Arawa Road Recreation Opportunities’ be received. 2. That the report relates to an issue that is considered to be of medium significance in terms of Council’s Significance and Engagement Policy. 3. That the Policy Committee receives feedback from the consultation period held from 22 September 2022 to 21 October 2022 and set out in Attachment 1. 4. That the Policy Committee endorses the response to community feedback outlined in Attachment 2, and adopts the following actions: a. In the short term (next 1-2 years), enhance the use of the road reserve for recreation purposes including: i. Development of play features. ii. Maintain the existing pumice track for walking and cycling, including periodic mowing and removal of grazing. iii. Working with the adjacent property owner to rectify boundary issues where appropriate. b. In the long term (next 3 years plus), undertake a project to further enhance the road reserve as a recreation and ecological corridor with wider linkages, and a potential pump track, and include for consideration in the 2024-2034 Long Term Plan.
5. That the Policy Committee adopts the final Arawa Road Recreation Opportunities Concept Plan, in Attachment 3. |
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9.2 Dog Exercise Park Proposed Locations - Ōmokoroa and Katikati |
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The Committee considered a report dated 7 March 2023 from the Senior Policy Analyst - Consultant who took the report as read. |
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Resolution SPC23-1.3 Moved: Cr A Henry Seconded: Cr M Murray-Benge 1. That the Senior Policy Analyst – Consultant’s report dated 7 March 2023 titled ‘Dog Exercise Park Proposed Locations - Ōmokoroa and Katikati’ be received. 2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy. 3. That engagement is undertaken (in a manner consistent with part 17 of this report) on a proposal to develop dog exercise parks on: a. Links View Drive Reserve in Ōmokoroa, and b. Donegal Reserve in Katikati. |
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Councillors’
Crawford and Henry declared an interest in this item and took no part in the
voting thereon. The Committee considered a report dated 7 March 2023 from the Policy and Planning Manager who took the report as read. Staff responded to questions as follows: · Following the meeting today, staff would be further engaging with community groups who had been involved in the process and informing them of the outcome of the meeting today. · The community-led resource recovery schemes were aimed at community benefit and waste diversion and not to make a profit. |
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Resolution SPC23-1.4 Moved: Cr G Dally Seconded: Cr M Murray-Benge 1. That the Policy and Planning Manager’s report dated 7 March 2023 titled ‘Community-Led Resource Recovery’ be received. 2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy. 3. That the ‘Community-Led Resource Recovery Feasibility Study’ be received, as per Attachment 1. 4. That community-led resource recovery initiatives are delivered and the initial actions be: a. That Te Puke and Katikati/Athenree be progressed as two separate processes to recognise the different community groups and tangata whenua interests;
b. That a Council operated Community supported approach is progressed, whereby Council continues to operate the site(s) in the short-medium term (12-18 months) while working with industry experts and potential operator(s), for Te Puke and for Katikati/Athenree, with community groups being invited to take on the community activator role and community and tangata whenua invited onto advisory boards, and industry expertise is sought to work alongside the current team to expand activities on the existing sites; and
c. That a Community and Council hybrid approach, whereby Council continues to operate the current activities on the sites and community operates reuse retail activities, be progressed as soon as possible for Te Puke, through conversations with community groups. |
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The Committee considered a report dated 7 March 2023 from the Strategic Advisor Resource Management who took the report as read. Staff responded to questions as follows: · At this point in time, the Urban Form and Transport Initiative document functioned as Council’s sub-regional spatial plan – until such time that the new SmartGrowth Strategy was adopted by the partner councils. |
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Resolution SPC23-1.5 Moved: Cr M Grainger Seconded: Cr M Murray-Benge 1. That the Strategic Advisor Resource Management’s report dated 7 March 2023, titled SmartGrowth Quarterly Report - February 2023, be received. |
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9.5 Submission to the Interim State Highway Speed Management Plan |
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The Committee considered a report dated 7 March 2023 from the Policy Analyst. The report was taken as read. |
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Resolution SPC23-1.6 Moved: Cr D Thwaites Seconded: Cr T Coxhead 1. That the Policy Analyst’s report dated 7 March 2023 titled ‘Submission to the Interim State Highway Speed Management Plan’ be received. 2. That the following submission, shown as Attachment 1 of the agenda report, is received by the Strategy and Policy Committee and the information is noted: · Western Bay of Plenty District Council submission to Waka Kotahi on the Interim State Highway Speed Management Plan, dated 12 December 2022. |
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9.6 Submission to the Targeted Review of the Building (Accreditation of Building Consent Authorities) Regulations 2006 |
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The Committee considered a report dated 7 March 2023 from the Policy Analyst. The report was taken as read. |
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Resolution SPC23-1.7 Moved: Cr M Murray-Benge Seconded: Deputy Mayor J Scrimgeour 1. That the Policy Analyst’s report dated 7 March 2023 titled ‘Submission to the Targeted Review of the Building (Accreditation of Building Consent Authorities) Regulations 2006’ be received. 2. That the following submission, shown as Attachment 1 to this report, is received by the Strategy and Policy Committee and the information is noted. |
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9.7 Submission to the Local Government Official Information and Meetings Amendment Bill |
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The Committee considered a report dated 7 March 2023 from the Principal Policy Lead: Environmental Planning. The report was taken as read. |
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Resolution SPC23-1.8 Moved: Cr R Crawford Seconded: Cr A Henry 1. That the Principal Policy Lead: Environmental Planning’s report dated 7 March 2023 titled “Submission to the Local Government Official Information and Meetings Amendment Bill” be received. 2. That the following submission, shown as Attachment 1 to this report, is received by the Strategy and Policy Committee and the information is noted. |
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The Committee considered a report dated 7 March 2023 from the Strategic Advisor: Legislative Reform and Special Projects. The report was taken as read. |
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Resolution SPC23-1.9 Moved: Deputy Mayor J Scrimgeour Seconded: Cr M Grainger 1. That the Strategic Advisor: Legislative Reform and Special Projects report dated 7 March 2023 titled ‘Submission on the Future for Local Government Review be received. 2. That the following submission, shown as Attachment 1 to this report, is received by the Strategy and Policy Committee and the information is noted: a. Submission on the Review into the Future for Local Government (2022) ‘He mata whāriki, he matawhānui’ |
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9.9 Submission to the Sale and Supply of Alcohol (Community Participation) Amendment Bill |
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The Committee considered a report dated 7 March 2023 from the Policy and Planning Manager. The report was taken as read. |
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Resolution SPC23-1.10 Moved: Cr A Sole Seconded: Cr M Murray-Benge 1. That the Policy and Planning Manager’s report dated 7 March 2023 titled ‘Submission to the Sale and Supply of Alcohol (Community Participation) Amendment Bill’ be received. 2. That the following submission, shown as Attachment 1 of the agenda report, is received by the Strategy and Policy Committee and the information is noted: a. Western Bay of Plenty District Council submission to the to Sale and Supply of Alcohol (Community Participation) Amendment Bill, dated 12 February 2023. |
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9.10 Natural and Built Environment Bill and Spatial Planning Bill Submission |
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The Committee considered a report from the Strategic Advisor Resource Management. The report was taken as read. |
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Resolution SPC23-1.11 Moved: Cr R Crawford Seconded: Cr A Henry 1. That the Strategic Advisor Resource Management’s report dated 7 March 2023, titled ‘Natural and Built Environment Bill and Spatial Planning Bill Submission’ be received. 2. That the following submission, shown as Attachment 1 to this report, is received by the Strategy and Policy Committee and information is noted. a) Western Bay of Plenty District Council Submission on the Natural and Built Environment Bill and the Spatial Planning Bill. |
Nil
The Meeting closed at 10:27am.
Confirmed as a true and correct record by Council on 27 April 2023.