Katikati Community Board Meeting Minutes

8 February 2023

 

   MINUTES OF Western Bay of Plenty District Council
Katikati Community Board Meeting No. KKC23-2
HELD IN THE Centre - Pātuki Manawa, 21 Main Road, Katikati
ON Wednesday, 8 February 2023 AT 7.00pm

 

1                 Present

Chairperson J Clements, Member N Mayo, Member A Earl, Cr A Henry and Cr R Joyce

2                In Attendance

J Holyoake (Chief Executive Officer), A Hall (Roading Engineer East and West), and                 G Golding (Governance Manager)

others in attendance

Mayor J Denyer

Cr M Grainger

Cr A Sole

Project Parore

D Peterson (Chairperson)

B Davis

 

17 Members of the Public

3                Apologies

Apology

Resolution  KKC23-2.1

Moved:          Chairperson J Clements

Seconded:    Member N Mayo

That the apology for absence from Member T Sage be accepted.

Carried

4               Consideration of Late Items

Nil

5                Declarations of Interest

Nil

6                Public Excluded Items

Nil

7                Public Forum

7.1          Richard Logan – Fairview Estate

·         Mr Logan was in attendance to represent the community from Fairview Country Club and wanted to draw to Council’s attention to the damage to the curb on 46 Sharp Road.  There was also a 25 metres section of missing curbing about 100 metres closer to State Highway 2.

·         Given the population in the area was now approaching about 450, traffic and pedestrian safety was becoming a concern. It would be good to explore whether a pedestrian area/path was possible.  Reduced speed limits would also help.

·         Was there any possibility to establish a cycleway from Waihī Beach to Tauranga?  There was mention of an unused railway corridor that could possibly be used.

·         The RSE accommodation across the road from Fairview Estate had been a good development, with positive neighbour engagement.

·         Residents at Fairview estate were relatively unaffected by the recent rain.

 

 

7.2         Keith Hay – Katikati Waihī Beach Ratepayers Association

·         It was understood that funding for the proposed elder housing had recently been approved, however, at the time the Kauri tree at the north east corner was felled, the funding had not yet been approved by the government.  Had proper procedures been followed?

·         Why were ratepayers expected to make up the shortfall for this elder housing project and why did Council not ask the community what they felt they need most in terms of using the funding?

 

       Cr Henry:

·         Cr Henry reminded Mr Hay that Council had gone out for public consultation on elder housing during the last triennium and there had been an overwhelming response that the funding should be used for elder housing.

 

8             presentation

8.1          Brodie Davis – Project Parore

·         A large part of the work done was in partnership with Bay of Plenty Regional Council (BOPRC) which was very effective due to the fact that they had significant funding.

·         Target areas were riparian planting, anything that promoted bringing birdlife back, and targeting areas where there would be the most impact.

·         At the moment the project was working to create more partnerships with the three northern Tauranga Moana marae.

·         It was important to reach out to communities because the project was community based and driven.  The project had a great team of people building networks and this needed to continue and spread to outer regions and catchment plans.

·         Project funding was for farm stock exclusion fencing, pest eradication/management and planting.  Work was being done to better align these components.

·         There were multiple water testing groups involved in the project who were helping to collect data for BOPRC.

·         A key aspect of the project was with local hapu and finding out where their main focus was.  Leading this was working on building more collaboration with catchment plans.

·         An important part of the project was to communicate and engage with the community and schools about what was being done and where.

·         At the moment, Katikati Primary School was engaged with the project to help them develop a design for the gully at the bottom of the school.  There could be an opportunity to link the cycleway to the school.

·         The project was aware that the Katikati Community Board may have funding available to support them going forward.

 

9                Minutes for Confirmation

9.1          Minutes of the Katikati Community Board Meeting held on 15 December 2022

Resolution  KKC23-2.2

Moved:           Member N Mayo

Seconded:    Member A Earl

That the Minutes of the Katikati Community Board Meeting held on 15 December 2022 as circulated with the agenda be confirmed as a true and correct record.

Carried

10              Reports

10.1        Chairperson's Report - February 2023

The Board considered a report dated 8 February 2023 from the Chairperson.  The report was taken as  read.

Resolution  KKC23-2.3

Moved:          Chairperson J Clements

Seconded:    Cr R Joyce

That the Chairperson’s report dated 8 February 2023 titled ‘Chairperson’s Report – February 2023’ be received.

Carried

 

10.1.1      Kauri Tree Removal

The Chief Executive Officer responded to questions as follows:

·        The land was a ‘park’ and the title was fee simple.  It was not a reserve, however, was managed as a reserve.  This however did not suggest that Council would not treat this whenua/tree with respect. 

·        Council did not ever take decisions to cut down trees lightly and would adhere to its policy of replacement. 

·        Council’s Reserves and Facilities Manager was passionate about the environment and its protection. 

·        The intention was that the felled tree would be given to Te Rereatukahia Marae where it would be given a new lease of life.

 

 

10.1.2     Pensioner Housing

·         Cr Joyce provided an overview of the meeting that had been held that day for Elected Members to discuss Elder Housing.  A robust discussion had been held that covered Council’s communication and that the Elder Housing funding  was part of the Long Term Plan and as such would continue to progress.

·         Cr Joyce said that no one could change what Council had agreed upon in the Long Term Plan except Council, and that a policy change would be decided by Council, not staff.  He believed that the Council that was in place at the moment would make sure those decisions were made at Council.

 

 

10.1.3     Christmas Decorations for the Community Christmas Tree

Resolution  KKC23-2.4

Moved:                         Member N Mayo

Seconded:         Cr A Henry

That the Katikati Community Board approves up to $2000 from the Street Decorations Account to Katch Katikati for the purchase of additional Christmas decorations for the Community Christmas Tree.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

Carried

 

10.2       Councillor's Report - February 2023

The Board considered a report dated 8 February 2023 from the Councillor who took the report as read noting the following:

·         He would like to see a review of Council’s protection policy for all significant trees on Council land.  He noted that Hastings District Council had just adopted a similar ‘tree removal policy’.

Resolution  KKC23-2.6

PART 1

Moved:          Cr R Joyce

Seconded:    Member A Earl

That the Councillor’s report dated 8 February 2023 titled ‘Councillor’s Report – February 2023’ be received.

Carried

Resolution  KKC23-2.7

PART 2

Moved:                         Cr R Joyce

Seconded:         Cr A Henry

That the Katikati Community Board requests that Council reviews its tree protection policy for all significant trees on Council land that includes defining what a ‘significant tree’ is.

Carried

 

 

 

 

10.3       Katikati Community Board - ANZAC Day Commemoration 2023

The Board considered a report from the Senior Governance Advisor.  The report was taken as read.

The resolutions were taken in parts as follows:

Resolution  KKC23-2.8

PART 1

Moved:           Member N Mayo

Seconded:     Member A Earl

1.        That the Senior Governance Advisor’s report dated 8 February 2023, titled ‘Katikati Community Board – ANZAC Day Commemoration 2023’, be received.

2.      That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

Carried

Resolution  KKC23-2.9

PART 2

Moved:                         Member N Mayo

Seconded:         Cr R Joyce

That the Katikati Community Board provide a wreath for the ANZAC Day Service, to be paid from the Katikati Community Board Contingency Account (up to the value of $200).

Carried

Resolution  KKC23-2.10

PART 3

Moved:                         Member N Mayo

Seconded:         Cr A Henry

That John Clements represents the Katikati Community Board at the ANZAC Day Service in Katikati on 25 April 2023.

Carried

 

10.4       Infrastructure Services Report Katikati Community Board February 2022

The Board considered a report from the Executive Assistant Infrastructure.  The report was taken as read.

Cemetery Katikati Hot Springs Road

The Chief Executive Officer responded to a question as follows:

·         It was important to keep in mind that this was only an option that was being explored/assessed and nothing more.  It was purely an investigative process and was by no means a ‘preferred option’ at this point in time.

Resolution  KKC23-2.11

Moved:           Cr R Joyce

Seconded:    Member N Mayo

That the Deputy Chief Executive’s report dated 8 February 2023, titled ’Infrastructure Services Report Katikati Community Board February 2023’, be received.

 

Carried

 

10.5       Katikati Financial Report - December 2022

The Board considered a report from the Financial Business Advisor.  The report was taken as read.

 

It was noted that there was some committed reserve funds from the last triennium that had not been capture in the financial report. Staff would follow this up to ensure it was reflected correctly in the next financial report.

 

Resolution  KKC23-2.12

Moved:           Cr R Joyce

Seconded:     Cr A Henry

That the Financial Business Advisor’s report dated 8 February 2023, titled ‘Financial Report Katikati – December 2022’, be received.

Carried

 

 

The Meeting closed at 8:16pm.

 

Confirmed as a true and correct record at the Katikati Community Board  meeting held on 5 April 2023.

 

 

...................................................

Chairperson J Clements

CHAIRPERSON