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23 February 2023 |
MINUTES OF Western
Bay of Plenty District Council
Annual Plan and Long Term Plan Committee
Meeting No. APLTP23-1
HELD IN THE Council Chambers, Barkes
Corner, 1484 Cameron Road, Tauranga,
VIA ZOOM AND LIVESTREAMED ON Thursday,
23 February 2023 AT 1.30pm
1 Present
Deputy Mayor J Scrimgeour (Chairperson), Cr J Denyer, Cr R Joyce, Cr T Coxhead, Cr R Crawford, Cr G Dally, Cr M Grainger, Cr M Murray-Benge, Cr A Sole, Cr D Thwaites and Cr A Wichers
Via Zoom
Cr A Henry
J Holyoake (Chief Executive Officer), G Allis (Deputy CEO/General Manager Infrastructure Group), R Davie (General Manager Strategy and Community), A Curtis (General Manager Regulatory Services), G Golding (Governance Manager), E Watton (Strategic Policy and Planning Programme Director), L Balvert (Communications Manager), M Leighton (Policy and Planning Manager), R Joyce (Corporate Performance Manager), B Cottle (Team Leader Revenue), R Gallagher (Senior Policy Analyst), H Wi Repa (Governance Technical Support) and P Osborne (Senior Governance Advisor)
Others
R Goudie (Waihī Beach Community Board Chairperson)
Via Zoom
T Gibson (National Revaluation Manager at Quotable Value Limited)
P Watson (Reserves and Facilities Manager)
Nil
Nil
Nil
Nil
Nil
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The Chairperson requested that the next item of business, being agenda Item No.8: ‘Presentation – ‘Quotable Value Revaluation Presentation’, be transferred to the confidential section of the meeting, and dealt with as the next item in order to release presenters from the meeting. |
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Resolution APLTP23-1.1 Moved: Cr M Grainger Seconded: Cr R Crawford That in accordance with Standing Order 9.4, the order of business be changed and that agenda Item No.8, Presentation – ‘Quotable Value Revaluation Presentation’, be transferred to the confidential section of the meeting, and dealt with as the next item in order to release presenters from the meeting. |
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Resolution APLTP23-1.2 Moved: Cr M Murray-Benge Seconded: Cr A Sole That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Minutes resumed in open session at 2.01pm
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The Committee considered a report dated 23 February 2023 from the Senior Policy Analyst. The Policy and Planning Manager introduced the report and provided a brief outline of the report being presented to the Committee. Key points: · This was the Annual Plan that looked at the 2023/24 budget (year three of the Long Term Plan (LTP)). · The Committee would begin work on the LTP later in 2023, which they were reminded contained a lot more detail, including the financial strategy, infrastructure strategy and levels of service. · Direction was being sought on the Issues and Options papers relating to the “Major Matters”. · The Capital programme and Operational programme was also being presented to the Committee for approval. · The decisions made would feed into the consultation document and the supporting information that the Committee would be asked to adopt at the Annual Plan and Long Term Plan Committee meeting scheduled for 28 March 2023.
Staff responded to questions as follows: · The 4% rates increase cap included in the Financial Strategy, that was adopted through the LTP, was based on a set of assumptions (economic environment, growth, COVID-19 and interest rates), the current reality was vastly different to what was projected. The cost increases seen nation wide had hugely effected Council’s Capital programme and operational prices. It was reiterated to the Committee that hitting a 4% target, within the current economic environment, was unrealistic. · There was a conversation around whether further work could be undertaken on “trimming” down on the projects, prior to going out to the community for consultation and further discussions held by the Committee. To push out the timeline for consultation and add further meeting dates would not provide staff and elected members sufficient time prior to adoption. The full capital and operational project lists were provided for consideration at this meeting. · The General Manager Strategy and Community acknowledged the cost of living crisis at the moment however, reminded the Committee that this would likely be the case for the coming year too. It was noted that although the Annual Plan was a one year view, it was important to understand what the future implications were on decisions being made regarding the issues and options paper. · The General Manager Strategy and Community also acknowledged the pressure being put on Elected Members from the community, however reminded them that Council had a statutory obligation to deliver the Annual Plan.
The Chairperson advised that the resolutions would be taken in parts as follows:
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Resolution APLTP23-1.3 part 1 Moved: Cr M Grainger Seconded: Cr M Murray-Benge 1. That the Senior Policy Analyst’s report dated February 2023 titled ‘Annual Plan 2023/24 Issues and Options’ be received. 2. That the report relates to an issue that is considered to be of medium significance in terms of Council’s Significance and Engagement Policy. |
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The Committee considered the two options provided to them in relation to the Dave Hume Pool Liner and Bulkhead Project. The below points were noted:
· The Committee highlighted that at a previous workshop they had requested for the funding of this project to change from rates to the general rates reserve. · Feedback from the community during the consultation period would be interesting in understanding the perceived feasibility of the proposed works. · There was a typo on page 18, as it should read ‘Other: General Rates Reserve – 178’.
Reasons for decision:
· Committed to the upgrade. · Aligned construction timing with roof project and reduced length of pool closure. · Maintained levels of service for learn to swim activities throughout the year. · The pool did not have to be closed for repainting. · The liner reduced operational costs for the lifespan of the pool through reduced painting costs. · Helped to increase the lifespan of the old pool thereby deferring major capital expenditure currently programmed for 2040.
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Resolution APLTP23-1.4 part 2 Moved: Mayor J Denyer Seconded: Cr M Murray-Benge 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
a. Dave Hume Pool – Liner and Bulkhead i. Option 1 That Council approve the Dave Hume Pool liner and bulkhead construction project funding of $729,000 made up of 50% RENEWALS, 8.5% FINCO, 24.5% GENERAL RATE RESERVE and 17% EXTERNAL FUNDING. |
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The Committee considered the two options provided to them in relation to the Dave Hume Pool – Roof Project Funding. The below points were noted:
· An acknowledgement was made regarding the input from the community toward this project. · It was reiterated that this project was also moved to be funded from the General Rate Reserve.
Reasons for decision:
· Ensured there was greater funding certainty. · Reduced risk profile for external funders. · Extended the life of the pool and deferred the full replacement. · The covering project proceeded which enabled the pool to be used year round. · Both projects relating to the Dave Hume Pool would work well in tandem.
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Resolution APLTP23-1.5 part 3 Moved: Cr M Murray-Benge Seconded: Cr A Henry 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
b. Dave Hume Pool – Roof Project Funding i. Option 1 That Council approve additional capital funding of $418,000 being two thirds of the current estimate of the increased costs for the Dave Hume Pool roof covering overall project, the final amount subject to construction tender price outcome.
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Part 2C TE PUKE-MAKETU RESERVE MANAGEMENT PLAN IMPLEMENTATION PROJECTS |
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The Committee considered the two options provided to them in relation to the Te Puke-Maketu Reserve Management Plan implementation projects. The below points were noted:
· The figures laid out in the resolution could vary slightly through the detailed design phase however, the aim was to meet these as best as possible. · With regard to the split of funding sources, the use of FINCOs had to correspond to growth. The Committee was advised that the growth projections for Pukehina would not justify the projects being funded by 100% FINCOs.
Reasons for decision:
· Reflected the adopted direction of Council. · Provided for a staged implementation. · Responded to community expectations of priorities for implementation. · These were parks that were mostly undeveloped so this would provide valuable recreation and open space opportunities for local communities.
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Resolution APLTP23-1.6 part 4 Moved: Cr R Crawford Seconded: Cr A Wichers 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
c. Te Puke-Maketu Reserve Management Plan Implementation Projects i. Option 1 That the following Te Puke-Maketu Reserve Management Plan projects are included in the 2023/24 Annual Plan. · Spencer Ave $50,000 (80% loan 20% FINCO) · Midway Park $130,000 (80% loan 20% FINCO)
And that the balance of the concept plan implementation be referred to the LTP. |
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The Committee considered the two options provided to them in relation to the Arawa Road Recreation Opportunities projects. The below points were noted:
· Clarification was provided that there was a private plan change, which required a process of a much greater scale than that of a resource consent. A private plan change followed the statutory requirements of Schedule 1 to the Resource Management Act and the timing was dictated through the legislation. · The Committee was advised against requesting to fund this project through FINCOs, as Council was not in a position to confirm whether or not the community would grow. As well as being tested against the District Plan provisions, the private plan change proposal would also have to be tested against the requirements of the regional plans, regional policy statement and SmartGrowth. · This Issue and Options Paper was in regard to putting a budget in the Annual Plan for the delivery of the concept plan, should it be approved. The Committee would review the concept plan in more detail at the Strategy and Policy Committee meeting scheduled 7 March 2023. · The proposal for recreation opportunities on Arawa Road had been through many workshop discussions, as well as through the feedback reserved during the Reserve Management Plan consultation. The Committee was reminded that there was community expectation now that they had been consulted with, and a concept plan had been developed. · The land owner with the license to occupy still had access to the paper road, and was able to take his stock across it when required. It was noted that the license to graze had been relinquished.
Reasons for decision:
· Gave effect to the community engagement feedback. · Reduced the risk of a significant time lag between when the community provided feedback in 2022 and when they would see an outcome of this feedback in 2023/24. · Supported community aspirations and provided a sense of ownership of reserve development. · The use of the Rates Reserve budget was to avoid an effect to the rates increase. MOTION The Chairperson accepted the following motion from the floor as follows:
Moved: Cr M Murray-Benge Seconded: Cr A Sole
3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
d. Arawa Road Recreation Opportunities i. Option 2 That Council does not approve a budget of $55,000 in the 2023/24 Annual Plan for implementation of the neighbourhood reserve elements of the draft concept plan for Arawa Road.
The motion was put and declared lost. Councillor Murray-Benge requested that her vote for the motion be recorded. MOTION The Chairperson accepted a further motion from the floor as follows:
Moved: Mayor J Denyer Seconded: Cr G Dally
3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
d. Arawa Road Recreation Opportunities i. Option 1 That Council approves a budget of $55,000 in the 2023/24 Annual Plan for implementation of the neighbourhood reserve elements of the draft concept plan for Arawa Road. AMENDMENT
Moved: Cr R Joyce Seconded: Deputy Mayor J Scrimgeour
3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
d. Arawa Road Recreation Opportunities i. Option 1 That Council approves a budget of $55,000 in the 2023/24 Annual Plan for implementation of the neighbourhood reserve elements of the draft concept plan for Arawa Road, with the following amendment: · That the CAPEX funding that was currently funded from Rates be funded from the Rates Reserve Budget.
The amendment was put and declared carried, and became the substantive motion as follows: CARRIED
SUBSTANTIVE MOTION |
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Resolution APLTP23-1.7 Moved: Cr R Joyce Seconded: Deputy Mayor J Scrimgeour 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
d. Arawa Road Recreation Opportunities i. Option 1 That Council approves a budget of $55,000 in the 2023/24 Annual Plan for implementation of the neighbourhood reserve elements of the draft concept plan for Arawa Road, with the following amendment: · That the CAPEX funding that was currently funded from Rates be funded from the Rates Reserve Budget.
Councillor Murray-Benge voted against the motion and requested that her vote be recorded.
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The Committee considered the two options provided to them in relation to the Wilson Park, Waihī Beach project. The below point was noted:
Reasons for decision:
· Gave effect to the community engagement feedback. · Reduced the risk of a significant time lag between when the community provided feedback in 2022 and when they would see the outcome of this feedback through park improvements in 2023/24. · Provided certainty and transparency regarding Council’s approach to management of this reserve. · Supported community aspirations and provided a sense of ownership of reserve development. · Reflected and enhanced current use of this site by different user groups. · Following community engagement, the plan had been scaled back to reflect the community aspirations.
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Resolution APLTP23-1.8 part 6 Moved: Cr R Joyce Seconded: Mayor J Denyer 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
e. Wilson Park, Waihī Beach i. Option 1 That Council approves a budget of $410,000 in the 2023/24 Annual Plan for implementation of the Wilson Park concept plan. |
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The Committee considered the two options provided to them in relation to the Te Puna Community Centre. The below points were noted:
· Council was engaging with the current users of the Te Puna Community Centre in regard to the most feasible space for them to use, and what their long term ambitions were. · The Te Puna Memorial Hall was not a suitable location to be used due to the location of the facilities themselves being located on Maramatanga Park. · The Committee was reminded that through the LTP there would be further in depth conversations around the Te Puna community facilities, which included the tennis club, rugby club and library. · The households in the area of benefit were currently paying around $47 for the community hall targeted rate.
Reasons for decision:
· Continued provision of a community centre on Maramatanga Park of a temporary nature for the existing user groups (tennis, bridge, and Ju Jitsu) as well as providing the opportunity for new user groups to utilise the facility. · Provided the ability to take a comprehensive approach to provision of community facilities on Maramatanga Park considering a range of user groups and options for shared facility provision. · Retained the potential for a targeted rate to be used in the future if this aligned with the purpose of the rate and the feedback from the community.
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Resolution APLTP23-1.9 part 7 Moved: Cr M Murray-Benge Seconded: Cr M Grainger 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
f. Te Puna Community Centre i. Option 1 That temporary premises are put in place and the targeted rate is retained until the future community facilities work is complete and implemented.
Council is working with existing Te Puna Community Centre (TPCC) users to relocate to other facilities and/or look at options for temporary premises on site.
Any temporary premises funded from the targeted rate would be made available to the wider community through a bookings process and still be managed by the Te Puna Community Centre Committee. Council will own the temporary facility.
That the long-term future of community/club facilities on Maramatanga Park and associated capital and operational funding requirements be determined through the 2024-2034 Long Term Plan.
That Council retains the Te Puna Community Centre (TPCC) targeted rate in 2023/24 based on Year 3 of the 2021-2031 LTP ($65,000 including inflation adjustment).
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The Committee considered the two options provided to them in relation to the Te Puna Library Service.
Reasons for decision:
· Provided the ability to understand if the Te Puna community supported the future provision of library services in Te Puna, funded by the targeted rate. · Recognised that the library service was not currently being provided. · Aligned with the review of other community facilities in Te Puna.
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Resolution APLTP23-1.10 part 8 Moved: Cr M Grainger Seconded: Cr T Coxhead 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
g. Te Puna Library Service i. Option 1 To reduce the Te Puna library targeted rate to $0 in 2023/24.
Determine long term future of the Te Puna library service through the 2024-2034 Long Term Plan process. This will also determine the approach to the library targeted rate from 2024/2025 onwards.
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The Committee considered the three options provided to them in relation to the Waihī Beach Library and Community Hub Project. The below points were noted:
· When it came to a new library, the library rate collected would be used to pay off any loans on interest accrued. For this stage there was no repayment required until the project proceeded. · The Issues and Options paper presented spoke to the review of the size, scope and facilities. It was noted that building consent would not be sought until the timing was right, and this was dependant on the direction sought by Council during the development of the Long Term Plan (LTP). · Decisions regarding the timelines for the library upgrades throughout the district could be reviewed during the LTP discussions. · If the Committee was to consider ‘option 3’ then no further work would be undertaken until decisions regarding timing took place through the LTP. This would delay the overall works and would push back the timing for the Te Puke Library. It was noted that two library upgrades could take place at the same time however, this would have a significant effect on rates.
Reasons for decision:
· The financial implications of the increased budget could be addressed within the LTP. · The design and engineering costs could be completed in sufficient time to allow a detailed estimate for consideration in the LTP. · The design was committed through this decision. · Enabled the opportunity for review prior to final decision.
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Resolution APLTP23-1.11 part 9 Moved: Cr M Murray-Benge Seconded: Mayor J Denyer 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
h. Waihī Beach Library and Community Hub i. Option 1 1.1 That Council agree to proceed in accordance with Resolution C22-5.22 with the design, through to building consent, of the Waihī Beach Library and Community Hub Project with a further $250,000 (General Rate Reserve) allowed for complete the Design and Engineering costs in 2023/24. 1.2 That a review of the design, building size and external funding be undertaken as part of the process. 1.3 That the budget and construction timing of the project be considered as part of the 2024/34 LTP.
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Part 2I Water Source, Treatment and Network Wide Improvements for Drinking Water Compliance |
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The Committee considered the two options provided to them in relation to the Water Source, Treatment and Network wide improvements for drinking water compliance project. The below points were noted:
· The new set of standards set out by Taumata Arowai meant that if Council did not comply they would be prosecuted. For this reason, Council must undertake the upgrades required. · This was charged to users through both the line charge (maintaining the capital) and an operating cost through the water charges. · This project was largely funded through loans, which would be transferred with the debt in due course as part of the Three Waters Transition.
Reason for decision:
· Council would be able to demonstrate compliance with the Drinking Water Standards and meet the obligations under the Water Services Act 2021.
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Resolution APLTP23-1.12 part 10 Moved: Cr A Sole Seconded: Cr R Joyce 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
i. Water Source, Treatment and Network Wide Improvements for Drinking Water Compliance i. Option 1 That Council provide $960,000 funding for the Water Source, treatment and network wide improvements required to achieve compliance of the new drinking water standards. And that Council notes that a further $700,000 is required in 2024/25.
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Part 2J ATHENREE & WHARAWHARA WATER TREATMENT PLANT FLUORIDATION FUNDING |
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The Committee considered the two options provided to them in relation to the Athenree and Wharawhara water treatment plant fluoridation funding. The below points were noted:
· In order to have the Athenree and Wharawhara drinking water supplies fluoridated by 2025, Council had to take into consideration that installation would take up to a year. In order to meet the requirements from the Ministry of Health (MoH), the contract needed to be prepared and let in 2023/24. · The Committee noted that the recommendation should read: That Council proceeds with fluoridating Athenree and Wharawhara water treatment plants in 2024/25 and that the contract be prepared and let in 2023/24 at an estimated cost of $110,000 funded from the Water Supply activity. · At this stage Council was unsure as to whether they would be successful with their subsidy application. If the subsidy application was approved, it would come back to the Council for review of the conditions and direction on timing. · Council predicted that these were just the first two treatment plants that required this upgrade, and that the other five treatment plants in the district would need to be upgrade in the future. · This project would go out during the consultation period to highlight the significant changes to the budget and provide a rationale, however it would not be a project that would require community direction.
Reasons for decisions:
· Entity B would fund the installation costs if construction delayed to 2024/25. · The design and contract could be prepared for tendering in the first quarter of 2024 with construction to occur post July 2024.
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Resolution APLTP23-1.13 Part 11 Moved: Cr A Sole Seconded: Mayor J Denyer 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
j. Athenree and Wharawhara Water Treatment Plant Fluoridation Funding i. Option 1 That Council proceeds with fluoridating Athenree and Wharawhara water treatment plants in 2024/25 and that the contract be prepared and let in 2023/24 at an estimated cost of $110,000 funded from the Water Supply activity. NOTE: That if Ministry of Health (MoH) subsidy is received then the work will be brought forward. Prior to proceeding with the contract, this would come back to Council for approval. |
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The Committee considered the two options provided to them in relation to the Te Puke Wastewater Treatment Plant upgrade project. The below points were noted:
· The difference between the two options was that one was a partial new plant and one was a full new plant. It was noted that the cost was the same at this stage but would likely differ around 10% further into the process. · The Deputy Chief Executive/General Manager Infrastructure Group proposed a change to the funding, from 20%FINCO loan/80% Service Charges to 100% FINCO loan funded for 1 year only. · Council was still awaiting formal feedback from the entity regarding the two options provided. They were currently outside of their agreed timeframe so Council was following this up. The Committee was advised that during engagement in late 2022 verbal confirmation was received. · The full new plant would be built on land adjacent to the existing plant. This would allow the current plant to continue to operate whilst the new plant was being built.
At 3:40 pm, Cr A Henry left the meeting.
Reasons for decision:
· Budget certainty. · Quayside funding remained essentially the same as option 2 but for a completely new plant. · The new plant was designed to the latest codes reducing risks for major disruptions during earthquake events up to the design standards. · The new plant had a longer full remaining useful life expectancy. · A single plant was operationally simpler for staff to manage. · No re-work needed to be undertaken and the detailed design could progress based on the preliminary design. · Improved transition due to the opportunity to build a new plant while the existing plant was still functioning.
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Resolution APLTP23-1.14 Part 12 Moved: Cr M Murray-Benge Seconded: Cr M Grainger 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
k. Te Puke Wastewater Treatment Plant Upgrade i. Option 1 That Council approves the design and construction to replace the existing Te Puke Waste Water Treatment Plant and constructs a totally new Wastewater Treatment Plant. That Council approves an additional budget for FY2024 of $8.86 million. |
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The Committee considered the recommendation proposed regarding the Structure Plan Review 2023-2024. The below points were noted:
· The Marshall Road, Katikati upgrade had always been included in the Structure Plan due to growth, and included the required culvert upgrade and the road rehabilitation. · Tetley Road was further down the schedule, but was due for one side of urbanisation.
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Resolution APLTP23-1.15 part 13 Moved: Cr M Grainger Seconded: Cr M Murray-Benge 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
l. Structure Plan Review 2023-2024 i. Option 1 That the revised 2023/24 structure plan schedules and maps be adopted.
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The Committee considered the four options provided to them in relation to the use of General Rate Reserve. The below points were noted:
· The future rates impact was determined by the option that the Committee decided on. From a risk perspective, the Committee was cautioned on using too much of the General Rate Reserve as it would have a greater financial impact on future years. · It was clarified that option 1 was the recommended option, as the additional two options would have a financial impact on future years. · The Chief Financial Officer Tabled Item 1 which was a sample of property rates for 2024 based on option 1. · It was clarified to the Committee that the resolution passed in relation to the Waihī Beach Library and Community Hub was for a further $250,000 of what was already budgeted for.
MOTION
The Chairperson accepted the following motion from the floor:
Moved: Cr R Joyce Seconded: Cr G Dally
3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
m. General Rate Reserve i. Option 3 That the Committee approves the one off use of the General Rate Reserve of $2,453,537, to fund the following projects: · Waihī Beach Library Building: $434,920 · Centennial Park sports fields renovation and drainage: $490,674 · Te Puke new indoor swimming pool facility: $131,461 · Reserves – Waitekohekohe Reserve Concept Plan implementation: $111,311 · Pools – Katikati Dave Hume Pool covering: $280,892 · Solid Waste Community Re-Use Facility: $104,800 · Transportation – Te Puke Bypass: $111,609 · Cemetery/Urupa Land Purchase & Development West: $110,669 · Resource Management – District Plan Review: $422,744 · CIP3B – Ōmokoroa Structure Plan – Sthn Industrial Road – RTB: $92,601 · Ōmokoroa Sports Ground (Western Avenue) Capital Development: $80,800 · Reserves – Otaiparia Kaituna River: $41,920 · Reserves – Wairoa Road Rowing Club Reserve: $39,108
The motion was put and declared lost. Cr Joyce requested that his vote for the motion be recorded.
Reasons for decision:
· Reduction of the General Rate average increase by 1.66%, to a 7.41% increase. · Using funds that had been collected as rates in the past therefore reducing the impact on the ratepayer. · No financial impact for future years.
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Resolution APLTP23-1.16 pART 14 Moved: Mayor J Denyer Seconded: Cr A Wichers 3. That the Committee resolves the following decisions, as discussed in Attachment 1 of the agenda report, to inform the Consultation Document for the draft Annual Plan 2023/24:
m. Use of the General Rate Reserve to fund projects i. Option 1 That the Committee approves the one off use of the General Rate Reserve for $1,449,258 to fund the following projects, to: · Waihī Beach Library Building: $434,920 · Centennial Park Sports Fields renovation and drainage: $490,674 · Te Puke new indoor swimming pool facility: $131,461 · Reserves – Waitekohekohe Reserve Concept Plan implementation: $111,311 · Pools – Katikati Dave Huma Pool Covering: $280,892
Cr Joyce voted against the motion and requested that his vote be recorded.
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The Committee considered the Capital and Operational programme. The programme was taken as read with the below points noted:
· The Capital and Operational programme was being presented to the Committee, as it directly fed into the projects that they had been considering. An updated version would be provided as part of the supporting material that would be adopted for consultation. · This was the opportunity to ask any questions or request any changes to what was being proposed. · The Committee was advised of a proposed change to the recommendation being the following: That the capital and operational programme, as per Attachment B, is approved to inform the development of the Annual Plan 2023/24 supporting information subject the following amendments: a) Project 225632 – Te Puke WWTP Upgrade – $7,950,000 - change funding from 20% FINCO loan/80% Service charges to 100% FINCO loan funded for 1 year only. b) Project 225635 – Rangiuru Business Park share of the contribution towards the cost of the treatment plant upgrade - $7,050,000 – change funding from 100% Subs & Grants to 100% FINCO loan funded 1 year only.
At 4:40 pm, Cr G Dally left the meeting.
· It clarified that the proposed change to the recommendation was to reflect the changes made through the Issues and Options Paper. · It was noted that the Te Puke WWTP Upgrade funding had two components to it, similar to the Waihī Beach Library and Community Hub project, where the Issues and Options Paper referred to further funding to what had already been budgeted. · The rationale for only proposing to fund 100% FINCO for 1 year was due to the works for the first year being able to take place prior to the project and associated debt being transferred over to Entity B.
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Resolution APLTP23-1.17 Part 15 Moved: Cr M Murray-Benge Seconded: Mayor J Denyer 4. That the capital and operational programme, as per Attachment 2 of the agenda report, is approved to inform the development of the Annual Plan 2023/24 supporting information subject the following amendments:
a) Project 225632 – Te Puke WWTP Upgrade – $7,950,000 - change funding from 20% FINCO loan/80% Service charges to 100% FINCO loan funded for 1 year only. b) Project 225635 – Rangiuru Business Park share of the contribution towards the cost of the treatment plant upgrade - $7,050,000 – change funding from 100% Subs & Grants to 100% FINCO loan funded 1 year only. |
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The Board was advised that the Te Puke Community Board requested that $15,000 be included in the budget. Council had an existing Community Planning fund of $30,000, so this resolution noted that a Te Puke Community Plan alongside the spatial plan work would be progressed using this fund, but would not necessarily use the entire fund. The Strategic Policy and Planning Programme Director advised the Committee that, with the concurrent processes, there would be work undertaken that informed both the spatial plan and the community plan. It was imagined that the Community Boards would benefit by the work being undertaken on the Spatial Plans. It was noted that the scope of the Te Puke Spatial Plan did not include Maketu, however the Maketu Community Board may wish to request a Community Plan review. The General Manager Strategy and Community noted that the proposed community led conversations, that would take place as part of pre-engagement on the Long Term Plan, was highlighted as an important opportunity for Community Boards to gather intelligence from their community to inform a community plan review. The Committee was advised that not all Community Boards wishing to review their Community Plan needed a “ring-fenced budget” at this time, as they could be leveraging off existing or upcoming processes.
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Resolution APLTP23-1.18 part 17 Moved: Cr J Denyer Seconded: Cr M Murray-Benge 5. That the Committee notes that the existing community planning funding of $30,000 per annum be used to progress a community planning exercise in Te Puke to determine community outcomes to guide the spatial plan and that the Te Puke Community Board will be engaged in this process. |
Other matters
Councillor Joyce requested a meeting with staff to go through the Capital and Operational Programme in further detail.
Nil
The Meeting closed at 5.05pm.
Confirmed as a true and correct record by Council on 27 April 2023.
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Deputy Mayor J Scrimgeour
CHAIRPERSON /DEPUTY MAYOR